Post on 04-Jun-2018
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Learn more at docs.google.com/wedding
5. Cells highlighted in orange have formulas and will auto-calculate.
Congratulations and have fun planning your big day!
3. Don't forget to check out the last sheet which are focused plannin
4. Cells highlighed in light blue are used to calculate costs for other i
This all-in-one wedding planner includes all of the Google Docs
1. Your first concern should be your guest list, which will narrow th
2. The third sheet "Budget Estimator" helps you create a budget. Us
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Don't edit these cells.
and organizing your big day.
ems. For example, the number of bridesmaids will be used to calculate the total cost
wedding templates. Each template is a new sheet. Keep all your information in
choices for a venue. Once you determine approximately how many people you will
e the fourth sheet, "Budget" to plan in more detail
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First Name (s) Last Name (s) Address
Address
Restricti
Save the Invitation
Mr. and Mrs. LastName1 .,
Mountain View,.
om n Yes Yes
Mr. and Mrs. LastName2 .,
Mountain View,.
om None Yes Yes
Mr. and Mrs. LastName3
11 Second St.,Mountain View,CA 94043 None Yes 2 2
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Guest Listgifts in column N. Hide the rows once you don't need them anymore.
Choosing your Guests Tips by Michelle Rago and Style Me Pre
1. When choosing guests for your destination wedding, be prepared for the reality that some people may not be able to attend due to t
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Description of Gift Notes
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Allowable Budget $10,000
Estimate %
Default
%Apparel 600 0.06 0.06Flowers 400 0.04 0.04Photography 800 0.08 0.08Stationary 300 0.03 0.03
Rings 500 0.05 0.05Misc 200 0.02 0.02Ceremony 300 0.03 0.03Rehearsal dinner 800 0.08 0.08Honeymoon 1000 0.1 0.1Reception 4700 0.47 0.47Favors & Gifts 400 0.04 0.04
Sum $10,000 1 1
4. Transfer the amounts to the Budget worksheet (done automatically)
Note: The Default % values are only rough suggestions to get you start
{michelleragoltd.com +
Instructions
1. Set an allowable budget amount
2. Adjust the percentages as needed
3. Make the percentages total to 100%
Weddin BudLayout based on Vertex42.com's Wedding Budget template and used with
Determining Your Budget Tips by
1. Make sure you have a completely frank conversation with all parties contributing
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Help
d
ww.stylemepretty.com}
t Estimator
ichelle Rago and Style Me Pretty
to the budget. It is better if expectations are managed up front and there are no
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Instructions: Help
Estimated Actual Estimated ActualApparel $600.00 Ceremony 300Gown ClergyBridal Shoes Location feeBridal slip Altar decorationsLingerie Chair/pew rentalHosiery Pew/chair decorationsJewelry Guest book/penBridal Headpiece/veil Ring bearer pillowBridal gloves Flower girl basket
Bridesmaid dresses Unity candleBridesmaid accessories Aisle runner
Bridesmaid shoes UshersGroom's tux GratuityGroomsmen tuxes TransportationGarters ChildcareGown preservation Total Ceremony $0 $0AlterationsGoing-away outfit Estimated ActualHoneymoon clothes Rehearsal dinner 800Children's apparel Caterer
Total Apparel $0 $0 Bartender Liquor
Estimated Actual Tables/chairs
Flowers 400 DecorationsBrides bouquet SecurityBridesmaids bouquets MusicCorsages Sound systemBoutonnire Guest parkingReception centerpieces DishesAltarpiece CenterpiecesPew/chair bows Linens
Throw away bouquet FoodFlower girls' flowers Servers
Total Flowers $0 $0 Total Rehearsal dinner $0 $0
Estimated Actual Estimated ActualPhotography 800 Honeymoon 1000Bridal portraits Air fareReception Accommodations
Ceremony Rental Car Photo albums EntertainmentEngagement portraits Misc
Total Photography $0 $0 Total Honeymoon $0 $0
Estimated Actual Estimated Actual
4. Try to make the Total for each category be equal to or less than the Estimated (budgeted) amount
Layout based on Vertex42.com's Wedding Budget template and used with permission from Vertex42.com
1. Use the Estimator worksheet to set the estimated budget for each category, listed below the word "Estimated"
2. Record estimated amounts for each item in each category, trying to stay below the Estimated budget
3. When you make a purchase, add the amount to the Actual column
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Stationary 300 Reception 4700Invitations Location feeAnnouncements CatererMap/direction cards FoodReply cards Baker Ceremony cards MusicianSave the date cards Bar tender Postage Liquor
Calligrapher SecurityNewspaper announcement Wedding cakeThank you notes Groom's cakeRehearsal dinner invitations Cake knifeBridesmaid luncheoninvitations Cake decorationsBachelor party invitations ServersWedding programs Table decorationsAddress labels Other decorations
Total Stationary $0 $0 Dishes
Glassware
Estimated Actual Napkins
Rings 500 LinensWedding bands TablesEngagement ring ChairsEngraving Guest book
Total Rings $0 $0 Entertainment
Rice/Rose petals/bubbles
Estimated Actual Parking
Misc 200 Gratuities
Marriage license Limousine/CarriageBridesmaids' luncheon TransportationHairdresser Childcare
Manicure/pedicure BalloonsManicure/pedicure forattendants Total Reception $0 $0Make-upWedding planner/organizer Estimated ActualConsultant/coordinator Gifts & Favors 400Hotel for guests Attendant giftsOther Gift for fiancee
Other Favors
Total Misc $0 $0 Total Gifts & Favors $0 $0
Estimated Actual
Total Expense$0 $0
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To-do list Due Date Progress
Explore Google Docs wedding templates Today DoneFill out wedding planner spreadsheet Month, Day Year Late
Fill out budget planning and tracking estimates Month, Day Year Not StartedCollect addresses for invitations Month, Day Year Not StartedCreate a wedding website for guests Month, Day Year Not StartedInterview photographers Month, Day Year progressPick out caterer Month, Day Year progress
Pick out reception location Month, Day Year progressPick music Month, Day Year Late
{www.michelleragoltd.com + www.stylemepretty.co
Our To-Do ListShare this with your fiance(e) and anyone else that is helping yo
To-Do List Tips by Michelle Rago + Styl
1. When choosing your vendors, always spend a little time with them before you make your hiring decision. Remembe
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NotesThe progress cells are smart and turn green, yellow, andred depending on what you put in.
m}
with wedding planning.
Me Pretty
r that you will be in a relationship with these people for the length of
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Name Contact Name Phone # Contact Email Website
Lovely Restaurant FirstName LastName 111-111-1111 contact@example.c http://www.example.comBotanical Garden FirstName2 LastName 111-111-1112 contact@example.c http://www.example2.com
1. Consider having a destination wedding without leaving the USA. Many venues can offer a full destination wedding experience
{www.thebreakers.com + www.stylemepretty.com}
VenueList possible venues.
Venue Tips by Joan Bevers at The Breakers Resort and Style Me Prett
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Address Capacity
Number
of Hours
Cost for
Room
Cost per
Person
Minimum
Food and
Beverage
111 First St., Mou 500 7 $2,000.00 $50.00 $12,000.00123 Second St., M 500 8 $4,000.00 $60.00 $12,000.00
ithout the hassle of pa
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Notes
Free bridal suite.Gorgeous views of ocean.
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Name Contact Name Phone # Contact Email
Montage Catering FirstName LastName 111-111-1111 contact@example.com
Caterer2 Inc. FirstName2 LastName2 111-111-11112 contact@example2.com
{www.creativeedgeparties.com + www.stylemepretty.com}
CatererList of possible caterers and descriptions of their food style.
a er ng ps y rea ve ge ar es an y e e re y
1. You should always schedule a tasting just 2 months out from your wedding date. 2. It is always optimal to try and stay in the season of yo
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Website Cost per Head
Beverage
per Head
Estimated Total
Cost
Number
Guests Notes
80
example.com $50.00 $30.00 $6,400.00Buffet. Four-course menu.Five appetizers.
example.com $60.00 $25.00 $6,800.00 Sit Down. Four appetizers.$0.00$0.00$0.00$0.00
ur special day. This way you will know exactly
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Name Contact Name Phone # Contact Email
Professional Wedding Photos Inc. FirstName LastName 111-111-1111 contact@example.co
{www.jessicaclaire.net + www.stylemepretty.com}
PhotographerList of possible photographers and the details of the offered package.
Photography Tips by Jessica Claire and Style Me Prett
1. If you plan to spend the majority of your wedding day taking posed photographs and family groupings, you should look for a photogra
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Website
Wedding
Day Cost
Number
of Hours
Engagement
Photos Cost
Photo
Album
Costs
Estimated
Total Cost Notes
example.com $5,000.00 7 $500.00 $2,000.00 7500
500 printsincluded. 1assistant.
0000
her who shoots in a more traditional style. If you
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Name Contact Name Phone #
Professional Wedding Photos Inc. FirstName LastName 111-111-1111
{www.joelserrato.com + www.stylemepretty.com}
VideographerList of possible photographers and videographers and the details o
Videography Tips by Joel Serrato and Style
1. Its best to book your cinematographer/ filmmaker/videographer 9-12 months in advance2. When inquiring
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Contact Email Website
Wedding
Day Cost
Number
of Hours
Photo
Album
Costs
Video
Cost
Video
Hours
contact@example.com example.com $5,000.00 7 $2,000.00
f the offered package.
e Pretty
ith a cinematographer/filmmaker/videographer rememb
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Film/Digital
Estimated
Total Cost Notes
Digital #REF!
500 printsincluded. 1assistant.
#REF!#REF!#REF!#REF!
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Name Contact Name Phone # Contact Email
Favorite Bakery FirstName LastName 111-111-1111 contact@example.com
Favorite Bakery2 FirstName2 LastName 111-111-1111 contact@example.com
{www.vanillabakeshop.com + www.stylemepretty.com}
Wedding CakeMost cakes are calculated on a per slice basis. There may be additional charges for de
Cake Tips by Vanilla Bakeshop and Style Me Pr
1. Taste comes first! Order the BEST tasting cake you have ever had in your life. 2. For a twist, go for a chic de
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Website
Cost per
Slice
Transport
ation
Cost Total Cost Num Slices Notes
300
example.com $4.00 $80.00 $1,280.00
Flowers on chairs,cake, andcenterpiece
example.com $5.00 $25.00 $1,525.00
Flowers on chairs,cake, andcenterpiece
$0.00 $0.00 $0.00$0.00 $0.00 $0.00
coration and transportation.
tty
ssert bar with lots of assorted confecti
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Name Contact Name Phone # Contact Email Website
Flowers Inc. FirstName LastName 111-111-1111 contact@example.com example.coFlowers2 Inc. FirstName2 LastName 111-111-1111 contact@example2.com example.co
{www.nancyliuchin.com + www.stylemepretty.com}
FloristList of possible Florists and the breakout costs of major items.
Flower Tips by Nancy Liu Chin and Style Me Pretty
1. Clip out tear sheets from magazines or print out blog images of flowers that you like. Remember, a picture is worth a thous
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Estimated
Total Cost
Do they have the
flower I want?
Bride
Bouquet
Bridesm
aids
Bouquets Boutineer
Mothers
Flowers
Flower
Petal Aisle Other
$1,510.00 Yes $200.00 $80.00 $15.00 $100.00 $100.00 $500.00
$1,448.00 No $180.00 $100.00 $12.00 $100.00 $100.00 $400.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
nd words.
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Num Bridesmaids Num Boutineers Notes
5 14Flowers on chairs,cake, andcenterpiece.Orchids and callalillies.
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Name Contact Name Phone # Contact Email
Reception
DJ Inc. FirstName LastName 111-111-1111 contact@example.com80's Cover Band FirstName LastName 111-111-1111 contact@example.com
CeremonyHigh School Quartet FirstName LastName 111-111-1111 contact@example.comProfessional Quartet FirstName2 LastName 111-111-1111 contact@example.com
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EntertainmentList of possible DJs, or any live entertainment, and what is include
Entertainment Tips by Austin Beaver and Style
1. If you can, try and have a face to face meeting with the band leader or DJ, find the one that fits you and your guests
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Website
Estimated
Total Cost
Hou
rs Notes
example.com $1,000.00 5 Recommended by friend. UsesMP3s. Prefers a playlist.
example.com $3,000.00 5
example.com $300.00 1 String quartet
example.com $1,000.00 1 String quartet
d in their costs.
e Pretty
best.
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Name Role Contact Name Phone #Company Name Wedding Coordinator FirstName LastName 111-111-1111Church Name Officiant Reverand LastName 111-111-1111
MC Friend1 111-111-1111
List of other roles that can be done by friends or professionals, such as a wedding coordina
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Contact Email Website Costcontact@example.com example.com $2,000.00contact@example.com $300.00contact@example.com $0.00
tor, officiant, or MC.
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NotesRecommended by Friend. Day of
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Name Contact Name Phone # Contact Email
Bridal GownBridal Store1 FirstName LastName 111-111-1111 contact@example.comBridal Store2 FirstName2 LastName2 111-111-1111 contact@example.com
AlterationsAlterations Inc. FIrstName LastName 111-111-1111 contact@example.com
BridesmaidsBridal Store1 FirstName LastName 111-111-1111 contact@example.com
{thewhitedressbytheshore.com + www.stylemepretty.com}
DressesList of possible places to find dresses and seamstresses for alterations.
Picking your Dress Tips by The White Dress By The Shore and Styl
1. Before beginning to shop for your gown, you should have your wedding date and venue secured. Your decision will be muc
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Website Alterations Dress Cost Total Cost
example.com $0.00 $2,000.00 $2,000.00example.com $100.00 $3,000.00 $3,100.00
example.com $200.00 $0.00 $200.00
example.com $0.00 $100.00 $100.00
e Me Pretty
h easier to make if you can envision
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Notes
Includes alterations.
Hem only.
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Name Contact Name Phone # Contact Email Website
Total Bridal Service FirstName LastName 111-111-1111 contact@example.co example.comJust Makeup FirstName2 LastNam 111-111-1111 contact@example.co example.com
{www.stylemepretty.com}
Makeup Artist / Hair StylistList possible makeup artists and hair stylists. Some professionals can do both.
Makeup and Hair Tips by Style Me Pretty
1. You always want to look like the best version of yourself on your wedding day. Too much make-up or a totally different style than
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Bride
Makeup Bride Hair
Bridesmaid
Makeup
Bridesmaid
Hair
Num
Bridesmaids Total Notes
4
$150.00 $150.00 $50.00 $50.00 700
Includes fakeeyelashes and
application.
$200.00 $0.00 $75.00 $0.00 500$0.00 $0.00 $0.00 $0.00 0
$0.00 $0.00 $0.00 $0.00 0
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Name Contact Name Phone # Contact Email Website
Stationary Inc. FirstName LastName 111-111-1111 contact@example.com example.com
Cards Only FirstName2 LastName 111-111-1111 contact@example.com example.com
{www.mrboddington.com + www.stylemepretty.com}
Invitations/StationeryList of places to get your wedding invitations, response cards, thank you cards, placecards, and programs.
Invitation Tips by Mr. Boddington's Studio and Style Me Pretty
1. Order invitations at least 6 months prior to your wedding. Drafts always gobble up time surprising even the most prepared brides!
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Number
Invitations Invitation
Response
Card Thank You Num Programs Program
50 50
$3.00 $2.00 $2.00 $2.00
$2.50 $1.50 $2.00 $0.00$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
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Num Programs Placecard
Estimated Total
Cost Notes
100$0.50 $353.00
$0.50 $227.50$0.00 $0.00
$0.50 $50.00
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Name Contact Name Phone # Contact Email
Favorsexample FirstName LastName 111-111-1111 contact@example.com
example FirstName LastName 111-111-1111 contact@example.com
Attendant Gifts
Department Store 1
Department Store 1
{www.stylemepretty.com}
Gifts and FavorsList possible favors and gifts for bridesmaids, groomsmen, usher
Gift and Favor Tips by Style Me Pretty
1. It's a nice gesture to drop off a little goodie bag for your out of town guests. Filled with local treats, area ma
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Website
Number
Gifts Cost Description
Estimated Total
Cost
example.com 100 $3.00 Truffles $300.00
example.com 100 $2.50 Candles $250.00
$0.00
example.com 4 $60.00
Bridesmaids gifts -Jewelry $240.00
example.com 4 $80.00
Groomsmens gifts -Dress Shirt $320.00
$0.00
s, etc.
s and a wedding itinerary, this is the p
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Notes
To wear for thewedding.
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Track Name ArtistCocktail hour music Instrumental music *
Ceremony Instrumental music
Entrance
Pirates of the
Caribbean Blake NeelyEntrance Final Countdown Europe
First Dance Better Together Jack Johnson
Father/daughter dance Into the Mystic Van Morrison
Mother/son dance Hold My HandHootie & theBlowfish
Bouquet toss *
Dinner/Dancing/Slideshow * *All I Want is You Juno SoundtrackBlack Balloon Goo Goo DollsThe Difference Matchbox Twenty
Stayin Alive Bee GeesBanana Man Tally hallChicken dance Everyone!Thriller Michael Jackson
In the mood Glenn Miller sing sing sing benny goodmanAin't That a Kick in theHead Dean Martinyou and me and thebottle make three
big bad voodoodaddy
Crazy Love Van MorrisonMoondance "
{austinbeaver.com + www.stylemepretty.co
My Music ListUse this spreadsheet to brainstorm ideas for music with your fiance(e). Don't
Choosing a DJ: Tips from Austin Beaver an1. If you can, try and have a face to face meeting with the band leader or DJ, find the one that fit
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NotesMusic should not be too loud
Bridal party
Something suspenseful!During dinner you could have your DJ or
Band play more upbeat music to geteveryone in the mood to dance later on.dinnerdinner?
dancingdancingdancingdancing
dancing
slideshow?
good song!
m}
forget to fill out the 'Do Not Play' list (next
d Style Me Prettys you and your guests best.
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Track Name Artist
o no p ay sWe all have songs we don't like, so make sure you let the DJ know ahead of time by
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Head Table Table 1 Table 2 Table 3 Table 4 Table 5 Table 6 Table 7
BrideFamilymember
Familymember
Familymember
Bride'sfriend
Bride'sfriend
Bride'sfriend
Bride'sfamilyfriend
Groom Family Family Family Friend Friend Friend FriendBestman Family Family Family Friend Friend Friend FriendMaid of Honor Family Family Family Friend Friend Friend FriendGroomsmen 1 Family Family Family Friend Friend Friend FriendGroomsmen 2 Family Family Family Friend Friend Friend Friend
Bridesmaid 1 Family Family Family Friend Friend Friend FriendBridesmaid 2 Family Family Family Friend Friend Friend Friend
Family Family Family Friend Friend Friend FriendFamily Family Family Friend Friend Friend FriendFamily Family Family Friend Friend Friend Friend
8 11 11 11 11 11 11 11Total Guests: 140
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Seating ChartFill in guest names into the table below. The spreadsheet will automatically count the number of people
Creating a Seating Chart Tips by Michelle Rago and Style M
1. It's nice to have an even gender split at every table.
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Table 8 Table 9 Table 10 Table 11 Table 12
Groom'sfriend
Groom'sfriend
Groom'sfriend
Groom'sfamilyfriend
Bride'sfamilyfriend
Friend Friend Friend Friend FriendFriend Friend Friend Friend FriendFriend Friend Friend Friend FriendFriend Friend Friend Friend FriendFriend Friend Friend Friend Friend
Friend Friend Friend Friend FriendFriend Friend Friend Friend FriendFriend Friend Friend Friend FriendFriend Friend Friend Friend FriendFriend Friend Friend Friend Friend
11 11 11 11 11Total: 140
at each table and give you a total.
Pretty
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Name Contact Name Phone # Website
Group
Room Rate
Hotel 1
EventCoordinator
Name 111-111-1111 example.com $140.00
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HotelReserve group rates and bridal suite if the wedding is not at a hotel.
Hotel Tips by Michelle Rago + Style Me Pretty
1. Creating a room block at 2-3 hotels is a great way to secure a discount for your guests, who will likely be staying multiple
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Suite Rate
Min. Number of
Rooms to
Guarantee
$200.00 15
nights.
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Description People
Photo Session #1 Bride + GroomBrideGroom
Photo Session #2 Bride + FamilyGroom + FamilyBride + Groom + Bride's FamilyBride + Groom + Groom's Family
Photo Session #3 Bride + School FriendsBride + Work FriendsGroom + School FriendsGroom + Work Friends
Photo Session #4 Extended Family Picture
Hotel
o ograp y roupsDescription of groups to give to photographer.
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Time Event
Pre-Ceremony
10:00-12:00 PM Bride Hair Appointment
12 PM Groomsmen drop off misc. stuff on checklist
12:30-1 PM Lunch
1:15 PM Bride gets Hair and Makeup
1:30 PM Bridesmaids arrive Hair and MakeupWedding party (girls) get readyGroomsmen get into tuxedos
2:30 PM Change into wedding dress
3 PM Bride and groom leave for Venue
3:30 PM Photographer arrivesBouquets, Flowers arrive before photos are taken
Photography session #14 PM Bridesmaids/Groomsmen/Family members arrive on site
Coordinators arrive
4-5 PM Photography session #2Photography session #3
5pm Coordinators set up guest book, favors, centerpiecesLast minute prepsPhotographer takes details pictures
Ceremony5:15 PM Musicians arrive
5:30 PM Music begins approx.' 30 min. before ceremony
Ushers take polaroid picture as guests arrive on the ballastradeUshers begin seating your guests 30 min. before ceremony
5:55 PM Ushers stop seating guests 5 min. before processional begins
6pm
Ushers to seat late comers in isle seats rather than center seats to avoiddistractions
6pm Officiant will take their place
6pm Groom and best man take their place
6pm Groomsmen may roll out aisle runner if applicable
Processional6pm Prelude music begins
6:05 PM Wedding party assemblesAttendants proceed down the aisleProcessional music beginsBride & Father process
6:10 PM Ceremony
6:20 PM Recessional music begins
6:25 PM Guests move to cocktail hour
6:30-7:15pm Photography Session #4 Extended Family
Photography Session #5 Friends
Reception6:30-7:30 PM Cocktail hour for guests before you arrive
Wedding Day Schedule Tips by Michelle Rago and Style Me
1. Remember that hair and makeup for the bride takes, on average, two hours. You should also allow an hour or so
{michelleragoltd.com + www.stylemepretty.com}
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6:30 PM Guests sign guestbook in reception hallway
7:15 PM Guests directed towards seats for reception
7:25 PM Arrive at the reception
7:30 PM Grand entrance - DJ play list
7:30-8:30 PM Reception dinner
8:00 PM Toast Maid of Honor
8:05 PM Toast Best Man
8:10 PM Thank yous from the couple
8:30 PM Cutting of the cake
8:40 PM Garter Toss
8:50 PM Bouquet Toss
9:00 PM Slide show
9:15 PM Bridal first dance
9:20 PM Father-daughter dance, Mother-son dance
9:25 PM Dancing
11:00 PM All guests outClean up
12amArrive at hotel
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Notes
retty
for each bridesmaid. If