It’s all about colors

BRAIN MODEL

COLORED PROCESSORS

GREEN BRAIN

Information …. A lot of actions …. Then analysis

Interacting with othersCreative

big picture

Problem solver

Ask a lot of questions

very focused, driven and intense

COLORED PROCESSORS

RED BRAINOrganized Information …. A lot of analysis…. Then actions

Clarity of information

very clear and precise in theirCommunication

process facts in a logical

long term strategic planning

calm under stress

creating structure and setting standards

think before speaking

COLORED PROCESSORS

BLUE BRAINAnalysis …info … analysis … info ……….. Action

emotional base

Flexible

Well connected

active in play and fun

usually will take the blame

try to do everything themselves

interact with people

COLORED PROCESSORS

PURPLE BRAIN

A lot of info … some analysis … some actions

need details

Concrete facts

strategic planning

Creates systems

very practical

individual identity

“the art of creating, planning and preparing the details of your presentation”

Presentation DesignOpening

Conclusion

Q&A

Main bodySummary

Opening

G

A

R

B

Greet

Roadmap

Attention

Benefits

statistic story

quotation

mystery

personal relevance

a fact

an experience

a news event

a challenging statement

remember this

a visual

humour

a prop

an example

question

Getting Attention

• saves money

• saves time

• saves lives

• gives you security

• makes you more productive

• makes you more competitive

• gives you bigger market share

• gives you prestige

• makes you more attractive

• makes you more comfortable

• gives you peace-of-mind

• makes you feel good

Benefits?

time

atte

ntio

n &

inte

rest

danger zone

Attention!

stories & anecdotes

quotations surprises

personal messagesinteraction

current events

linking to other speakers

memory joggers

visuals humour/jokes/cartoons

product samples

music

questions your voice!

Main body – keeping attention

• statistics

• facts

• numbers

• logic

• structure

• recaps

• analysis

colours

examples

movement

Right brainLeft brain

• brief review of key points

• then positively move into Q&A

• “Who has the first question?”

Summary

Q&A

Positively ask

Repeat or rephrase

Open the question

Short answer

End and move on

• link to the opening

• call for action

• pose a question

• give an arresting fact or statistic

• finish a story that you started in the opening

• use positive, assertive language

• end on a positive note with a clear message

• point the way ahead

• keep conclusion brief and punchy

Conclusion

room environment?

administration?

equipment?

venue?

seating?

Logistics

Presentation delivery

VOCAL

VERBAL

VISUAL“the way in which something is presented, which often shows the attitudes of the people involved”

Dress Code

Your Dress Code• Your presentation dress code is

the first impression anyone gets of you.

• It will influence on how others feel about you, your credibility and your professionalism.

• Your dress will help you:

– Move freely – Be in rapport with the

audience – Project an image of self-

confidence

How to dress?Ladies

• If you are warring boots, they should be higher than your skirt.

• Avoid high heals.• Mini skirts, are not admissible.• Deep décolleté are not admissible.• Choose conservative colors.• Ware either long skirts or business suits.• Don’t over do your make up.• Accessory should be kept minimal.• Gather your hair, do not let it hide your face or your eyes.• Your perfume should be discrete.

How to dress? Cont.

Gentlemen• Basic business suit is the best.• Avoid casual.• Trousers, shirt + tie that match.• Trouser + High neck.• A tie should be to the top or middle of your belt buckle.• Brown socks for brown/beige/tan suites.• Black socks for black/Grey/Deep blue suites.• Keep the choose basically either black or brown.• Be well-groomed, neat, pressed, odor-free and clean.

Your Attitude• Your own attitude will

dictate the conduct of attendees

• Positive attitude will intimidate problem makers

• Negative attitude will increase challenges

• Keep your smile• Avoid invading the space of

each member of the audience

• Avoid being the challenge

• Explain to them what is going to be discussed• Explain the benefit of the presentation • Great the audience upon entry to class• Know the names of the audience and address them

by their names• When giving examples, make them clear and close to

majority’s background

Get & Maintain Their Attention

Overcoming Difficult Situations

Situations:• Audience is bored• Mobiles do not stop ringing• Audience is late• Murphy’s Law with equipment & Material• Physical accidents• Force Majeure

Gestures

Welcome to our new resort.

Gestures

First, we’ll consider the problem we’re facing, Second, I’ll outline the analysis of this problem. And third, we’ll look at the best solution for this situation.

Gestures

We must keep costs down,so as to be more efficient.

Gestures

These two buildings join at an angle, making a kind of a corner.

Gestures

They’re always adding new facilities, and the result is, the hotels get bigger and bigger.

Gestures

This matter is finished. We don’t want to hear any more about it.

Gestures

And then it slowly opens out, just like a flower opening.

Gestures

So what are the benefits?

G1. GET ATTENTION22. THIS MEANS YOU33. CENTRAL MESSAGE  44. FOR EXAMPLE…  55. CLOSE

Making an impromptu speech

Vocal impact

1  “Thank you for that introduction Mr Jones ladies

and gentlemen I’d just like to say how pleased I am

to be here at Hilton again it’s a full six years since my last visit......”

2  “Thank you for that introduction Mr Jones

ladies and gentlemen I’d just like to say how pleased

I am to be here at Hilton again it’s a full

six years since my last visit......”

Pause

 Listen to the introduction from the previous task in high & low pitch 

Thank you for that introduction

Mr Jones

ladies and gentlemen

I’d just like to say how pleased I am

to be here at Hilton again

it’s a full six years since my last visit......

Pitch

a.Bad planning causes mistakes and is expensive 

b. Bad planning causes mistakes and is expensive 

Pace

I think we’ve got a really good product.

I think we’ve got a really good product.

I think we’ve got a really good product.

I think we’ve got a really good product.

I think we’ve got a really good product.

We’ve got a really good product.

Punch

Verbal impact

In a small country like Singapore with no natural resources it is vital to attract foreign investment.

Impact language

Singapore is a small island.

What natural resources do we have?

No coal, no gold, no oil.

That is why it is important,

vitally important,

to attract foreign investment.

Impact language

• Use short, simple, colourful words

• Use intensifiers for emphasis

• Use repetition

• Use questions

• Get specific – use examples & numbers

• Stress what’s important

• Compare and contrast

• Avoid softeners, use positive words

Impact language

What persuades you?

Presenting

• General guideline:– Present a point. – Explain it. – Support it. – Conclude it.

What

When

Where

Who

Why

How

CONTROL

Handling Difficult People

Internal Factors• Their relation to the subject• Their interest in the subject• Their relation with you• Their physical status on the presentation day

External Factors• Your performance in delivering the

presentation• The body of the presentation• The environment setting• Distractions

The Audience Trends1. “Tank”

Confrontational, pointed & angry The ultimate in pushy behavior

2. “Sniper” Rude comments, biting sarcasm Attempts to make you look foolish

3. “Grenade” After initial calm, explodes into uncontrolled ranting & raving

4. “Know-it-All” Has a low tolerance for correction and contradiction

5. “Think-They-Know-It-All” Attempt to fool some or all of the people most of the time Really an attempt to get attention

The Audience Trends9. “NO Person”

Able to defeat big ideas with a single syllable

Deadly to morale

10. “Whiner” Feel overwhelmed by an

unfair world Misery loves company and

they bring their problems to you

6. “Yes Person” Say “yes” without thinking

things through An attempt to please people

and avoid confrontation

7. “Maybe Person” Procrastinates in hope that a

better choice will present itself

8. “Nothing Person” No verbal feedback No non-verbal feedback Nothing

Body Language Feedback

Body Language Feedback

Body Language Feedback

Body Language Feedback