Post on 17-Dec-2015
Video Clips - Hong Kong
Welcome to Hong Kong http://www.discoverhongkong.com/eng/intera
ctive/video/index.jhtml
Invest in Hong Kong http://www.investhk.gov.hk/UploadFile/TVC_
384k.WMV
Hong Kong: A Premier Conference Destination
Liberal Visa Regulations nationals of more than 170 countries can visit visa free
Strong Network and Power Infrastructure high availability, redundancy and stability
Accessibility and Convenience transportation hub located at the heart of Asia the state-of-the-art Hong Kong International Airport at
Chek Lap Kok operates 24 hours a day
Hong Kong: A Premier Conference Destination
Stable and Freely Convertible Currency Hong Kong dollar is freely convertible the stability of the Hong Kong dollar makes budgeting
easy for both conference organizers and delegates
Safety and Security Assurance high standard for personal, food and heath safety
Favourable Conditions for Delegates and Side Events
Superior Meeting and Sub-Meeting Infrastructure a full spectrum of purpose-built convention centres and hotels
with function space great conference experience, especially for companies to host
excursions or side events
Exceptional Hotel Facilities an extensive network of hotels ranging from superior deluxe to
modest tourist and economical business accommodations Currently, there are over 47,000 rooms in 126 hotels. By 2010,
Hong Kong is projected to have over 58,000 rooms in 160 hotels
Favourable Conditions for Delegates and Side Events
Import Conditions for International Trade Exhibit Little trouble for conference participants and sponsors to ship
giveaways and materials to the destination no customs tariff on goods imported into or exported from Hong
Kong. Import and export licensing are kept to a minimum
Extensive Dining Experience one of the world’s great dining capitals and there are more
than 10,000 restaurants to choose from offers a superb range of Asian and Western cuisine that
can be suited for economical or extravagant taste
Favourable Conditions for Delegates and Side Events
No Language Barrier can communicate with people in English in most hotels,
restaurants and taxis
Great Shopping and Excursion Varieties offers some of the best shopping in the world. the value, variety and quality service area unparalleled and there is no
sales tax or value-added tax (VAT)
HKCEC
one of the two major convention and exhibition venues in Hong Kong, along with AsiaWorld-Expo
located in Wan Chai North, Hong Kong Island
built along the Victoria Harbour linked by covered walkways to nearby
hotels, commercial buildings & Wanchai MTR station
Location
Hong Kong is the business hub of Asia, and the Centre is at the business hub of Hong Kong - bustling Wanchai district
Overlooking famed Victoria Harbour, the Centre is conveniently linked by covered walkways to adjacent luxury hotels, including the Grand Hyatt Hong and the Renaissance Harbour View
Also close are the MTR - Hong Kong's modern subway system - the airport bus, city buses and ferries, banking, the main post office, and all the shopping and entertainment that Hong Kong is famous for
Nearby Hotels
Superior deluxe > modest tourist > economical business accommodationsPrice range from US$77 - US$390/ room/ night
Grand Hyatt Hong Kong http://www.hongkong.grand.hyatt.com/
Renaissance Harbour View Hotel http://renaissancehotels.com/HKGHV
Novotel Century Hong Kong Hotel http://www.novotel.com/asia
Luk Kwok Hotel http://www.lukkwokhotel.com
Empire Hotel Hong Kong http://www.empirehotel.com.hk/
Charterhouse http://www.charterhouse.com/
Nearby Hotels
Fleming Hotel http://www.thefleming.com.hk
Harbour View International House http://www.harbour.ymca.org.hk
Metropark Hotel Wanchai http://www.metropark.hk
Wesley Hotel http://www.hanglung.com/
JJ Hotel http://www.jjhotel.hk
Wharney Guang Dong Hotel http://www.gdhotels.com
Preliminary BookingI. Plenary Session: Convention Hall
Daily Rental Total
USD USD
Venue Convention Hall
(1,819 m2, max 1,800 pax in flat theatre style)
Date 20-Feb-11 $10,385 $10,385
Time 0800 - 2400
Purpose Set Up
Date 21-25 Feb-11 $10,385 $51,923
Time 0800 -1900
Purpose Conference
Date 25-Feb-11 NIL
Time 1900 - 2400
Purpose Dismantlement
$62,308
Remarks: When licensing Convention Hall, Theatre I & II, the Convention Foyer and Theatre Foyer will be provided for supportive functions i.e. reception and poster display during the licensed hours.
II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S221-230 & S421, 423-430
Daily Rental Total
USD USD
Date 20-Feb-11
Time 0800 - 2400
Venue Theatre 1 $3,756 $3,756
(507 m2, max 637 pax in fixed-tiered theatre seating)
Theatre 2 $1,981 $1,981
(293 m2, max 336 pax in fixed-tiered theatre seating)
Purpose Set Up
$5,737
II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S221-230 & S421, 423-430
Daily Rental Total
USD USD
Date 21-25 Feb-11
Time 0800 -1900
Venue Theatre 1 Breakout $3,756 $18,782
Theatre 2 Breakout $1,981 $9,904
Meeting Room - S221 Breakout/ Meeting $2,488 $12,439
(581 m2, max 506 pax in flat theatre style)
Meeting Room - S222 Breakout/ Meeting $431 $2,153
(121 m2, max 94 pax in flat theatre style)
Meeting Room - S223 Breakout/ Meeting $431 $2,153
(121 m2, max 102 pax in flat theatre style)
Meeting Room - S224 Breakout/ Meeting $366 $1,832
(103 m2, max 78 pax in flat theatre style)
Meeting Room - S225 Breakout/ Meeting $423 $2,117
(119 m2, max 102 pax in flat theatre style)
Meeting Room - S226 Breakout/ Meeting $366 $1,832
(103 m2, max 78 pax in flat theatre style)
II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S221-230 & S421, 423-430
Meeting Room - S227 Breakout/ Meeting $431 $2,153
(121 m2, max 102 pax in flat theatre style)
Meeting Room - S228 Breakout/ Meeting $555 $2,775
(156 m2, max 120 pax in flat theatre style)
Meeting Room - S229 Breakout/ Meeting $231 $1,156
(65 m2, max 46 pax in flat theatre style)
Meeting Room - S230 Breakout/ Meeting $149 $747
(42 m2, max 28 pax in flat theatre style)
Meeting Room - S421 Breakout/ Meeting $1,981 $9,904
(433 m2, max 380 pax in flat theatre style)
Meeting Room - S423 Breakout/ Meeting $431 $2,153
(121 m2, max 102 pax in flat theatre style)
Meeting Room - S424 Breakout/ Meeting $366 $1,832
(103 m2, max 78 pax in flat theatre style)
Meeting Room - S425 Breakout/ Meeting $423 $2,117
(119 m2, max 102 pax in flat theatre style)
II. Breakout/ Meeting Sessions: Theatre 1, 2, Meeting Rooms S221-230 & S421, 423-430
Meeting Room - S426 Breakout/ Meeting $366 $150,7
(103 m2, max 78 pax in flat theatre style)
Meeting Room - S427 Breakout/ Meeting $431 $2,153
(121 m2, max 102 pax in flat theatre style)
Meeting Room - S428 Breakout/ Meeting $555 $2,775
(156 m2, max 120 pax in flat theatre style)
Meeting Room - S429 Breakout/ Meeting $231 $1,156
(65 m2, max 46 pax in flat theatre style)
Meeting Room - S430 Breakout/ Meeting $149 $747
(42 m2, max 28 pax in flat theatre style)
$82,711
Grand Total$150,7
56* Meeting rooms S222-223, S224-225, S226-227, S423-424, 426-427 are connectable rooms.
Standard Equipment
Standard Equipment Included in Daily Hire Rate of Meeting Rooms 1 overhead or slide projector with screen 4 wired microphones 1 flipchart or white board with markers Podium Reception tables with silk floral arrangement
Food & Beverage Charges
Coffee/tea break at US$5 per person per break
Coffee/tea break with cookies at US$8 per person per break
Coffee/tea break with finger sandwiches at US$10 per person per break
Minimum Western Lunch menu at US$50 per person per lunch
HKCEC - Pricing Remarks
Please be advised that all venue rental charges are our rate for 2009 only; they are for reference and planning only. Rates for 2010 and beyond are yet to be reviewed. Kindly allow 3-5% annual increment for budgeting purpose.
Budget v0.2
Expenses USD
1 Venue 226,208 (21 rooms + Convention Hall) * 5 days + workshop x 5 days
2 Meal 224,679 800 persons for conf + 150 persons for workshop
3 Airfare/ Transportation / Accomodation 50,000 For workshop trainers & others
4 Professional/ Secretariat Fee 50,000 To employ a PR firm to help in logistics and promotion
5 Administration Fee 7,000 Printing, Stationary & etc.
6 Social Event 60,000 3 nights
7 Hosting Fee 30,000 for sharing between APRICOT/APIA & APAN
8 Others 20,000 Misc
667,888
Sources of Revenue
1 Registration 150,000 500 persons x $100/day x 3 days
2 Contribution from APNIC 50,000Including 20K Platinum Sponsorship + EC meetings + AMM + Social Event
3 International sponsorship 115,000 20K x 3 + 10K x 3 + 5K x 5
4 Local company sponsorship (monetary or non-monetary base) 140,000 20K x 3 + 10K x 3 + 5K x 10
5 University/ NPO Sponsorship (in-kind) -
6 Government Funding 230,000 Maybe sponsorship on venue mainly
685,000
Surplus/ Deficit 17,112
Assumptions: -1,000 participants in total - There is only one account for both APRICOT & APAN 2011
Tentative Schedule - Feb 15 – 25, 2011
Feb 15 - 20 (Tue – Sun) Feb 21 (Mon) Feb 22 (Tue) Feb 23 (Wed) Feb 24 (Thu) Feb 25 (Fri)
Workshops
Side Meetings
AP* RetreatTEIN MeetDotAsia MeetOther Meet
Medical WG, APNIC Policy SIG, and 2-3 tutorials
Workshops
APAN Session - 2APRICOT Tutorial – 3
Joint Plenary APNIC Plenary
APAN Medical WG
APNIC AMM
APAN GM
Workshops
APAN Session - 2APRICOT Tutorial – 3
Parallel apricot conference/ apan workshop
Lightning Talks
APAN Medical WG
AMM GM
Lunch
Workshops
Opening Joint Plenary
Tutorials – 3Workshops – 2
Parallel Conference/ /workshops - 5
APAN Medical WG
AMM Free
Workshops
Opening Joint Plenary
Tutorial – 3Workshops - 2
Closing Plenary
APAN Medical WG
AMM Free