Clean Slate:Create a Complete Dashboard

of Your Work Zachary Sexton

Hi there! I’m Zachary Sexton

The dashboard comes from a manufacturing technique called Kanban

I’m going to teach you how to visualize your work using Kanban.

Because visualizing your work creates awareness.

And with awareness…

comes choice

As you become more aware of your work,

you’ll gain choice over what seems to be just happening.

Because right now

Work

Work

Kanban creates this

because it allow you to visualize your work.

Visualizing your work creates awareness.

Visualizing your work creates awareness.

Awareness creates choices.

So what is Kanban?

Kanban is a lean scheduling system developed in Japan by the Toyota Corporation in the 1950’s

Card

Signal

Kanban uses visual cues that told factory workers

what to produce, how much to produce, and when to produce it

Kanban = visual card signal

The system’s highly visual nature allowed workers to pull in the right work at the right time.

And allowed managers to see bottlenecks, waste and other inefficiencies in the system.

This awareness of work and workflow gave Toyota the choice to fix the inefficiencies.

So they did.

The constant improvements compounded.

Reducing costs.

Increasing quality.

Putting Toyota on a path to compete with US manufactures.

Kanban spread.

It’s impact on manufacturing productivity has been massive.

Starting in 2007, software companies started to adopt Kanban like systems.

Using this approach…

small teams have been able to quickly create useful applications

used by millions of people.

creating billions of dollars worth of value

The key feature to Kanban’s success?

Img of Kanban example

Which turns out to be HUGELY important

The brain processes visual information 60,000x faster than text.

There is an easier way.

Externalize

Organize

Visualize

Optimize

Maintain

3 Different Platforms

3 Different Platforms

• Zoom

“https://zoom.us/j/2920114890”

https://zacharysexton.com/zoom

3 Different Platforms

• Zoom

• Facebook

3 Different Platforms

• Zoom

• Facebook

• Trello

Bonus Trainings! (Wednesdays at 5pm CST)

• Sept 13 | Trello Workshop

• Sept 20 | Meditation w/ Calm App Matt Cowdroy   

• Sept 27 | Scheduling and Visual Calendaring w/ Kendra Wright

• Oct 04 | TBD

Scaling Attention

Scaling Attention

1. Monday Lectures 1 hr

Scaling Attention

1. Monday Lectures

2. Weekly Exercises 30 mins

1 hr

Scaling Attention

1. Monday Lectures

2. Weekly Exercises

3. 1-on-1 Coaching 30 mins

30 mins

1 hr

Scaling Attention

1. Monday Lectures

2. Weekly Exercises

3. 1-on-1 Coaching

4. Bonus 30 mins

30 mins

30 mins

1 hr

5 minute break

• Get your mind sweep list handy.

• Take a quick look at the trigger list:

• https://zacharysexton.com/clean-slate/clean-slate-lesson-1/

Lesson 2 Externalize and Organize

• Mind sweep discussion

• Zeigarnik Effect

• Capture Habit

Externalize

Externalize

Mind Sweep

• Where were some places you found work?

• Have you noticed any changes to your behavior post mind sweep?

• Did you have any resistance to the exercise?

• How did you feel after completing the exercise?

Zeigarnik Effect

• We remember unfinished tasks best.

Zeigarnik Workflow

Create A Capture Habit

Capture Habit

• Trigger

• When a potential or real action comes your way.

• Routine

• Calendar

• Planner/Journal

• Trello

• Physical Inbox

• Reward

• Less distractions.

• Come back to good ideas.

Capture Tools

• Trello - app on phone and chrome extension

• Evernote - app on phone and computer

• Paper journal and pen

• In basket

• Google Calendar

Week 1 Exercise: Create The Capture Habit

• Keep a notecard with you all week.

• Take a quick note for every new way you receive a potential action e.g. text, email, random thought

• Post your list onto Facebook at the end of the week.

Organize

• Build your first Trello Board

• Add Mind Sweep to Board

• Review Board Examples

Organize

Build Your First Board

• Notes/Ideas - undefined potential work

• Options - work we can choose to do

• Today - work you want to get done that day

• Waiting For - work you cannot complete

• Doing- filled with work we are currently working on

• Done - finished work

Organize

Recap

• Kanban - scheduling system that allows you to see your work

• To see your work you must externalize it with a capture habit.

• Organize your work in a way that allows your to see the high impact tasks that you can realistically finish.

Up Next

• Post Capture Habit It Facebook

• Collect and Organize Work In Trello

• Book Your 1-on-1 Session

• Trello Workshop at Wednesday 5pm CST if you need it/have the time.

• Visualize your work next Monday.

Visualize