Post on 17-Feb-2022
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Table of Contents
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Cisco TelePresence 1. Features2. Benefits3. Locations4. Service5. Best Practices6. Help
Main Menu Options1. Directory2. Favorites3. New Call4. Meetings
Scheduling a Call Using Outlook1. Outlook Calendar Item 2. Mark a Call Private
Calling Other TelePresence Sites1. Initiate a Scheduled Call2. Initiate an Ad-hoc Call
During a TelePresence Connection1. Viewing Options2. Adjust the Volume3. Place the Conference on Hold4. Mute the Conference5. Present from Laptop or Document Camera6. Observe Time and Network Constraints7. End the Conference8. Add Audio Conferees
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1. Features• CiscoTelePresenceisanew-generation
videoconferencingsystemthatprovidesusersanimmersiveface-to-facemeetingexperienceusingthree65”high-definition(HD)plasmatelevisionsandCD-qualityaudio.
• EachUniversityofMissouriTelePresenceroomisdesignedtoappearasthoughyouareinthesameroomandcommunicatingacrossthetablewithlife-sizecolleagues.
• Camerasandmicrophonesarepre-positionedtoeliminatetheneedforadjustments.
• Presentations(likePowerPoint)canappearonauxiliarymonitors.
• Uptoeighteenconfereescanformallyparticipate,andmoredependingonthesizeoftheroom.
• UserscanscheduleconferencesviaMicrosoftOutlookcalendaring.
• EnduserscaninitiatescheduledconferencesusingaTelePresence-associated(VoIP)telephone,justlikemakingaregularcall.
• Callscanbepoint-to-pointormultipoint.
• End-userscanalsoscheduleconferenceswithotherTelePresencesystemsthroughouttheworldviaAT&TorInternet2.
2. Benefits• Thereisnocharge.
• Youcancollaboratewithcolleaguesworldwide.
• Theuniversitysavestraveltimeandmoney.
• Reducingtraveltimecanboostyourproductivity.
• Betterthanstandardaudioconferencingasyoucanobservebodylanguagejustlikeyou’resittingacrossthetableinameetingroom.
• Simpletoschedule,simpletostart.
3. Locations and Capacity• MU:EllisLibrary,Room106A(18seats)
• UMKC:AdministrativeCenter,Room210(18seats)
• UMSL:UniversityCenter,Room61(18seats)
• MissouriS&T:CurtisLawsWilsonLibrary,Room201A(18seats)
• MOREnet:MOREnetBuilding,Room206B(4seats)
4. Service• TelePresencecallscanbeconvenientlyscheduled
fromOutlook.ReservetheappropriateTelePresenceroomsfromtheOutlookGlobalAddressListasaresourceinyourinvitation.
• Threedayadvancenoticeisrequiredforcallsoutsidetheuniversity.
5. Best Practices• Alwaysclosethedoor.
• Don’tblockthemicrophone.
• Don’ttouchthescreens.
• Indicateoutsidethereisasessioninprogress.
• Don’ttouchequipmentbehindthescreens.
6. Help• First Responder: MOREnet Video Help Desk
(573)884-6986.
• SecondLevelofSupport:Ifit’snotavideoorIntercampusNetwork(ICN)issue,MOREnetescalatestheissuetotheappropriatetechnicalcampusvideocontact,whointurnisresponsibleforinvolvingcampusnetworkstaffasneeded.Pleasebepatient,astroubleshootingmaytakesometime.
• Audio conference is available if video conference system fails. Use these audio conference phone numbers to connect:
UMKC:(816)235-6233
MU:(573)882-9098
MissouriS&T:(573)341-4576
UMSL:(314)516-4982
Cisco TelePresence
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2. Directory a. TouchtheDirectoryicon.
b. UsetheSearchsoftkeyorarrowbuttonsasneededtonavigatetothedesiredlisting.
Tocompleteasearch,usethetelephonekeypadtotypeinlettersandnumbers.PresstheSubmitsoftkeytorunasearchusingtheinformationyouhaveentered.
c. InitiateaTelePresencecallbytouchingtheappropriatelisting,orpresstheDialsoftkey.
d.LeavetheDirectorymenuwithoutinitiatingaconnectionbytouchingExit.
3. Favorites a. TouchtheFavoritesicontodialfromadirectoryofpresetphone
numbers.
b. Usethearrowbuttonsasneededtonavigatetothedesiredlisting.
c. InitiateaTelePresencecallbytouchingtheappropriate listing,orpresstheDialsoftkey.
d.LeavetheDirectorymenuwithoutinitiatingaconnectionbytouchingExit.
1. New Call a. TouchtheNew CallsoftkeytoinitiateaTelePresenceconnection
bydirectdialing.
b. UsethekeypadtoentertheTelePresencenumber.
c. Usethe<<softkeytobackspaceoveranydigits.
d.TouchtheDialsoftkeytoinitiatetheconnection.
e. LeavetheDirectorymenuwithoutinitiatingaconnectionbytouchingExit.
Main Menu Options
4. Meetingsa. PresstheMeetingssoftkeyortouchtheMeetingsicontostart
meetingsscheduledthroughOutlook.CiscoTelePresenceManagerlaunchesthemeetingcomponentsanddeterminesthebestsettingsforthecall.
b. Usethearrowbuttonsasneededtonavigatetothedesiredmeeting.FuturemeetingsmaybeviewedbypressingtheNext Daysoftkey.
c. Touchthemeeting listingortheStartMtgsoftkeytoinitiatetheconference.
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1. Outlook Calendar Itema. AddparticipantstoanOutlookcalendaritemasusual.
b. Gototheschedulingscreenandclickontheadd othersbuttontoopentheaddressbook.
c. Type“TelePresence”tofindthelistofavailablerooms.
d. SelecttwoormoreTelePresenceroomsfromthelist.
Trytoscheduleatleast15minutesbetweenanymeetingalreadyonthecalendar.
e. Saveandclosethemeeting.
Waitforane-mailmessagefromTelePresenceconfirmingthemeeting.
2. Mark a Call Privatea. WhenTelePresenceconfirmsthemeetingbye-mail,clickonthe
link provided andlogintotothemeetingmanager.
MakingtheOutlookcalendaritemprivatewillnotmarkitprivateinTelePresenceonthephonedisplay.
b. EnteryouractivedirectoryuseridfortheMeetingManagerUsernameandPassword.
c. UnderDetails,selectMeeting Options.
d.SelecttheHideradiobutton.
Themeetingwillshowupasprivateonthephonedisplay.Therewillbenomeetingorganizernamenorsubjectline.
Scheduling a Call Using Outlook
Calling Other TelePresence Sites
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1. Initiate a Scheduled Call(a)PresstheMeetingsbuttononthephonedisplay.
(b)Findtheappropriatemeetinginthelistofmeetings.
Tofindameetinginthefuture,presstheNext Daysoftkeybutton.Togobacktothepast,pressthePrevious Daybutton.
(c)Touchthemeetinginthephonedisplay.
AllTelePresencesitesmustselectthesameScheduled Meetingbuttontojoinamultipointconference.
2. Initiate an Ad-Hoc Call• Point-to-point
(a)PresstheNew CallorDirectorybuttononthephonedisplay.
(b)DialtheTelePresencenumberasyouwouldalong-distancecallfromhome.
Note:TelePresenceisnotconnectedtothePublicSwitchedTelephoneNetwork(PSTN).DialthenumberofanotherTelePresencesiteorroomwithinourTelePresencenetwork.
• Multipoint
(a)PresstheNew CallorDirectorybuttononthephonedisplay.
(b)Dialtheappropriatemultipointnumber.
EachTelePresencelocationwantingtojointhecallmustdialthesamemultipointnumber.
(i)Dial5001foraSpeakerswitchedcall.
(ii)Dial5002foraRoomswitchedcall.
SeeDuringaTelePresenceConnection,ViewingOptionsfordetails.
Calling Other TelePresence Sites
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2. Adjust the Volumea. PresstheVolumesoftkey
b. PresstheSoftersoftkeytoreducethevolume
c. PresstheLoudersoftkeytoincreasevolume
d.PresstheSavesoftkeytosavethevolumesettings
e. PresstheExitsoftkeytofinish
During a TelePresence Connection
1. Viewing Options
a. SelecttheMoresoftkeytwice.
b. SelecttheViewCtrlsoftkey.
c. SelectSpeakerorRoom.
• Speaker:Whenaparticipantisspeaking,thatparticipantwillbedisplayed,meaningthatonlythescreenonwhichthatspeakerisdisplayedwillchange.
Bydefault,allscheduledmulti-pointcallsarespeakerswitched.
Toparticipateinaspeakerswitchedcallwithminimumdisplaychanges,agreewiththeotherconfereestositontheoppositesidesoftheroom.
• Room:Whenaparticipantspeaks,allparticipantsfromtheactivespeaker’ssitewillbedisplayed.
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3. Place the Conference on Holda. PresstheHoldsoftkeytoturnofftheaudio.
You’llseeapauseicononthemiddleoftheblackenedscreen.
b. PresstheResumesoftkeytoremovethehold.
Usingholdcanforceasystemtorefresh.
5. Present from Laptop or Document Camera Thefirst-rowconfereesseepresentationsonascreenbelowthe
TelePresencescreens.SecondrowconfereesseepresentationsonanscreenaboveorbesidetheTelePresencescreens.
TelePresenceiscapableofpresentingvideo,butatonlyfiveframespersecond.
TheVGAandaudioconnectorislocatedinaslotonthefronttable;thefrontrowprojectorisjustbeneathit.
a. Clickontheappropriate laptop functionkeystoreleasethepresentationtoanothersite,orremovetheVGAplug.
4. Mute the Conferencea. PresstheMute buttononthetable-mountedmicrophoneto
muteacall.Waittwoseconds.
Keepinmindthatpartiesstillobservingyoubycameramaybeabletoreadlips.
BypressingtheMutebutton,theaudioonALLmicrophonesatyourlocationisturnedoff.
b. PresstheMutebuttonagainonthetable-mountedmicrophonetoremovemuting.
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6. Observe Time and Network Constraintsa. TheClockiconalertsattenminutesfromthescheduledconclusion
ofthecall.
Aslongasanothercallisnotscheduledattheconclusionofyourmeeting,youmaycontinuebeyondthescheduledtime.
b. Awarningwilldisplayifseverenetworkcongestionisexpereiencedduringthecall.
7. End the Conferencea. PresstheEnd Callsoftkey.
Ajinglewillplayasthescreendarkens.
8. Add Audio Conferees
a. PresstheConfrnsoftkeytobringinaudioconferees.
Thebuttonshouldnotbeusedtobringinothervideoconferees.
Audioconferencingintegrationwillbeafuturefeature.