CIP Advisory Group MeetingALA Midwinter ConferenceSaturday, January 16th, 2010Boston, MA

Karl Debus-LópezChief, U.S. General DivisionActing Chief,U.S. and Publisher Liaison DivisionLibrary of Congress

Agenda

CIP Program Mission and Staff - Karl Debus-López

2009 CIP Highlights - Karl Debus-LópezCIP/PCN Scope Changes – Karl Debus-

LópezChildren’s Literature Update – Angela

Murphy-WaltersLOC’s ONIX/MARC Converter – David

Williamson and Caroline SaccucciQuestions/Answers

Mission and Staffing

The CIP Program Mission

The CIP program was established 39 years ago to serve the nation’s libraries by cataloging, in advance of publication, books widely acquired by the nation’s libraries.

Instead of individual libraries cataloging the same work repeatedly, the work is cataloged once, and thousands of libraries benefit.

Key CIP StaffKarl Debus-López, Chief U.S. General

Division, Acting Chief, U.S. Publisher and Liaison Division, kdeb@loc.gov

Schamell Padgett, Head, CIP Publisher Liaison Section, spad@loc.gov

Camilla Williams, CIP Program Specialist, cewi@loc.gov

David Williamson, Automation Specialist, dawi@loc.gov

Benita Kiah, Head, CIP Support Section

Additional Project Staff

ONIX/MARC Conversion TeamDavid WilliamsonCamilla WilliamsCaroline SaccucciVejuene SvotelisZhonglan BryantRegina Romano ReynoldsDiane BarberVera ClyburnLinda GeislerKarl Debus-LópezBeacher Wiggins, oversight

Departures

Oxana Horodecka, former Coordinator of Electronic Programs retired effective January 2nd, 2010.

Emily Hicks of the University of Dayton has resigned from CAG -- represented academic libraries.

ECIP and PCN links

Electronic CIP– http://cip.loc.gov/cip

Electronic PCN– http://pcn.loc.gov/pcn

CIP vs. Copyright

CIP books are not a substitute for copyright deposits.

Publishers should not include their CIP and copyright deposits in the same shipment.

Reminder about addresses for publishers

Send CIP books to:

Library of Congress USPL CIP

101 Independence Ave., SE Washington DC 20540-4282

Send Copyright deposit copies to:

Library of CongressCopyright OfficeAttn: 407 Deposits101 Independence Ave., SEWashington DC 20559-6000

2009 CIP Highlights

FY09 Statistics: Receipts and Data Provided

CIP Program Receipts: 83,551– FY08: 87,479; -4.5% – Estimated Value of Books Received:

$6,743,401

CIP Data Provided: 47,345– FY08: 54,705; -13%

FY09 Statistics: Throughput

Average: 5.6 days– FY08: 5.4 days; +4%

92% in 14 days– FY08: 93% in 14 days; -1%

Longer delays for STM and Children’s Literature titles

Publisher Provided Summaries and Tables of Contents

2009 Summaries included: 2,403– FY08: 2,743; -14%

2009 Tables of Contents included: 17,855– FY08: 18,549; -3%

FY09 Statistics: Publisher Participation

ECIP Participating Publishers: 4,868– FY08: 4,532; +7%

EPCN Participating Publishers: 43,498– FY08: 38,850; +12%

Close to 100% of all CIP applications are now processed through the ECIP Program.

CIP Claiming

Will implement new proactive claiming program in February 2010 for greater fulfillment.

ECIP Partnership Program

2009 titles cataloged: 3,521– FY08: 3,559; -1%

Ohio State University and University of Hawaii-Manoa added.

12 libraries participate; always looking for more!

CIP Program Review

Organizational review of ABA USGEN/USPL Divisions completed with a focus on CIP and other program areas.

More support and staffing for CIP Program anticipated in 2010.

CIP mail opening now done by contractor.

Further review of 2006 recommendations in 2010.

Projects and Innovations

ONIX/MARC Converter

Validation of Children’s Subject Headings

Continued development of NLM to LC classification mapping tool

American Mathematical Society Subject headings project

2009 CIP/PCN Scope Changes

CIP Scope Changes

Out of scope with 2009:– Microforms– Phonics books– Repackaged editions– “Tie-ins”

In scope with 2009:– Government documents

Graphic Novels

In-scope

Please make sure to specify on ECIP application

PCN Scope Changes

Out of scope with 2009:– Custom editions unless specifically

selected by an LC Selection Officer for the permanent collection.

In scope with 2009:– Exhibition catalogs more clearly

defined as “in scope”– Government documents

PCN ≠ Selection

Please note that while a title may receive a PCN number, the Library of Congress is under no obligation to provide preliminary or final cataloging information within its catalog for titles that are not ultimately selected for the Library’s permanent collection.

Limits on Applications

Publishers can only submit 20 ECIP applications at a time.

Publishers with a need to submit more than 20 ECIP applications, should consider the EPCN program.

Primary CIP Contacts

Programmatic questions should go to Karl Debus-López, Acting Chief of USPL, kdeb@loc.gov; (202) 707-6641

Publishers should refer application questions to Schamell Padgett, Head, CIP Publisher Liaison Section, spad@loc.gov; (202) 707-2223

Technical questions should go to Camilla Williams, CIP Program Specialist, cewi@loc.gov; (202) 707-3820

THANK YOU!!

for being a member of CAG