CIF-IFCNationalBoardofDirector’sMeetingJune9,2016

12pmeastern/9ampacific/10ammountain

Agenda:1. WelcomeandRollCall2. Approvalofpreviousmeetingminutes(attached)3. ProgramsUpdate

a. SilviculturalTreeMarkingb. RenewalofCanadianWoodFibreCentrecontract(CIF-SEEK)c. NationalForestWeekd. CommercialatGrandPrixe. WomeninForestry

4. InvitationtoCCFMMinisterialMeetinginDawsonCity5. AGMandConferenceUpdateandPreparations

a. Registrationisnowopenb. Importantdatesandmeetingsc. SectionDirectors(oralternatives)thatareattendingd. Sectionreports

6. ForestryChronicleupdate7. 2ndVicePresidentSearch8. Staffing9. Other

________________________________________________________________________1. WelcomeandRollCall

DanaCollinsGinnyHudsonMeganSmith–VicePresidentAlexDrummond–SecondVicePresidentCraigTupper-NovaScotiaLoniPierce–CentralOntarioJanetMitchell-VancouverVickiGauthier-SaskatchewanMichaelMcLaughlin-SaskatchewanBradEpp-ManitobaRobertPartridge–LakeoftheWoodsJimDuncan–NorthernOntarioLaceyRose–Algonquin

PierreFontaine-OrleansMikeRosen–OttawaValleyAndrewAvsec–SouthernOntarioLizCogan-NovaScotiaBenoit-FrederictonEdCzerwinski-MaritimesColinCarroll-NewfoundlandJeffRenton-RockyMountainAshleyLawson-RockyMountainGeraintRichards–InternationalSectionRichardDominy-VancouverIsland

2. Approvalofpreviousmeetingminutes(attached)• CallformotiontoapprovetheminutesofthepreviousBoardMeeting• MotionmovedbyRichardDominy• SecondedbyAndrewAvsec• Noobjections,motioncarriedunanimously.

3. ProgramsUpdate

a. SilviculturalTreeMarkingo Dana:SilviculturalTreeMarkingprogramusedtoteachthewiseuseof

silviculturalsystemstosustainandenhanceforestecosystems.o CIFandForestsOntariosubmittedcollaborativeproposaltoMNRFand

weresuccessfulinthebidfora5-yearcontract.o ProgramwillberununderCIF-SEEK–CIFwillhandletheadministration

andfinances.ForestOntariowilldelivertheprogramonthegroundo Alsograntedseparatecontracttodevelope-learningmoduleo PotentialtoexpandmodelbeyondOntario–long-termplan.

b. RenewalofCanadianWoodFibreCentrecontract(CIF-SEEK)•Dana:NationalcontributionagreementwiththeCanadianWoodFibreCentre

o FundingsupportstheExtensionForesterposition(MattMeade)o Agreementwillincludeathirdinstallationofthe‘SuccessStories’

magazine,anationalelectroniclectureseries,andanumberofworkshops

Action:Iftherearesmall-scalestoriesofsuccessintheforestsectorwithinyourSection,highlightingpeer-to-peercollaborationandinnovation,letDanaknow.

c.NationalForestWeek

• Dana:NationalForestWeekwilltakeplacefromSeptember18-24(CFAused

torunthis-CIFhastakenover)o Thisyear’sthemeis‘TrueNorth,Strong,andGreen’o Posterisindevelopmentstage,butshouldbereadybytheendof

nextweek.Action:Atthattime,we’lllooktotakeordersforeithertheposterorpostcardinFrenchorEnglish.PleasesubmityourorderstotheCIF.d. CommercialatGrandPrix

• Dana:OfferedfreeadvertisingspaceattheGrandPrixinMontreal–aneventthatbringsinover900,000people.(runsJune9-12)o WewillhaveaPSA/commercialrunthroughoutthedurationoftheevent

–thiswillberunover4000times.o OpportunityforCIFexposureandpositivemessagingtoanon-forestry

audience.o PositivemessagingwasputintothePSA,goodwordofforestsectorput

outthere-promotingforestryawareness,sustainableforestmanagement,etc.

o WewillhavefullrightstothePSAaftertheevento DevelopedbyICONMedia,20-30secondmessage;itisshortandsweet

Action:DanatodistributethePSAtoCIFBoardMemberse. WomeninForestry

• Dana:Potentialnewproject.FundingavailablefromtheStatusofWomenCanadatoinitiateanationalcampaignfortherecruitmentofwomeninforestry.

o Asimilarcampaignwasdevelopedintheminingsectorwithmuchsuccess.Opportunitytoreplicateinforestry.

o Currentlylookingtodeterminegapsandopportunitieswithintheforestsectortounderstandneeds/wants/feasibility.

o Lookingtodevelopsomethingrelatedtothis-isanideaatthispointo “WomeninForestry”projectideas/proposaltobediscussedin

VancouveratB.O.DMeeting

4. InvitationtoCCFMMinisterialMeetinginDawsonCity• Oneofournational-actionplansasapartofour2015-2016ActionPlan

wastoworktowardsachievingnationalandinternationalprofilethroughgettinginfrontofCCFM

• MeetinginDawsonCity,Yukon–planistoachieveprofile,andassertCIF

asthevoiceofforestpractitioners–werepresentthediverseandinterdisciplinarynatureoftheforestsector,provideunbiasedperspectivesbasedonsoundscience,andbelievewecanthereforeplayaroleinpolicy

• WehaveworkedwithCCFMonanumberofitemsinthepast,includingelecturesandIEATask43.

5. AGMandConferenceUpdate/Preparations

a. Registrationisnowopen• Registrationisnowopen,andcanbeaccessedonline:

http://www.cif-ifc.org/registration/• EarlybirdregistrationclosesonAugust15!

b. Importantdatesandmeetings

• ThetechnicalconferenceprogramwillrunfromSeptember20-21,withtheCIFAGMbeingheldinthemorningonthe21.

• BoardofDirector’smeeting–September18• LocationofBoardofDirectorsmeetingTBD(likelyFPInnovations

orUBC)• Conferenceprogramcanbefoundhere:http://www.cif-

ifc.org/program/• TheNationalAwardsBanquetwillbeheldonSept20from7-9pm-

makesuretoregister/purchaseyourticketontheconferencewebsite!

• ThisconferencealsofallswithinNationalForestWeek(Sept18-24)

c. SectionDirectors(oralternatives)thatareattending• Action:NotifyDanabeforeAugust1whowillbeattendingthe

BoardofDirector’smeetingonbehalfoftheSection–pleasealsoincludeanydietaryrestrictions.

• Danatofollowupwithreminderemails

d. Sectionreports• Action:AllsectionreportsshouldbesubmittedbyJuly31• SectionreportswillultimatelydetermineSectionoftheYear

Award–butalsohelpsNationalunderstandhowwecanbettersupporttheSections.

e. JanetMitchell-UpdateOn2016CIFAGM(DEMOConference)

• Registrationisnowopen,registersoon!Thebasicconferenceregistrationdoesnotincludetours,banquets,orevents.

• Pleasemakesuretosignup/purchaseticketsfortheCIFAwardsBanquet,Tours,and/ortheMusqueamSalmonBBQ&CulturalPerformance.Thesearegoingtobegreatevents!Registerfortoursandeventshere:https://www.cif-ifc.org/events/demo-international-conference-registration/

• Pre-conferencetourwilloccurfromSept17-19onVancouverIsland:https://www.cif-ifc.org/pre-conference-tour/

• Post-conferencetoursallrunonSeptember22;withthe2-dayCoast-InteriorCircleTourrunningfromSeptember22-23:https://www.cif-ifc.org/post-conference-tours-2/

• TheMusqueamSalmonBBQwilloccurintheeveningonSept21-Theticket/registrationincludesbustransportationtoandfromtheevent,aculturaldanceperformancebythe“CoastalWolfPack”,andcomplimentaryaccesstotheMusqueamFNmuseum:https://www.cif-ifc.org/award-banquets-social-events/

• Therearelimitedspacesonallthetourssopleasemakesuretoregistersoon.

• AGM/ConferenceSilentAuction-insupportofFWBandLogaLoad-wearenowacceptingdonations

ActionItem-donatesomethingfromyoursection,askwithinyourcommunity,and/oraskyouremployer.YoucanbringtheauctionitemtotheeventinVancouverorsendaheadoftimetoGinnyand/orJanetatFPInnovations:

2665EastMall,Vancouver,BC,Canada,V6T1Z4

6.ForestryChronicleupdate

• TheForestryChroniclecontinuestobethemostvariantpieceintheNationalBudget,withquiteafewyearsinrecentpastrunningadeficitatendyear.

• Somechallenges:fewermanuscriptsubmissions,lowimpactfactor,closedaccess(membersonly),decreasedlibraryandinstitutionalsubscriptionsetc.

• Chronicle,developedin1925,remainsa‘maandpa’operation.• Lookingtomodernize,becomemorerelevant,findefficiencies–hopeis

tobetterthecurrentbusinessmodel• Danawillpresentaproposalofamodernized/modifiedapproachin

SeptemberattheBoardMeetinginVancouver

7. 2ndVicePresidentSearch• Nextweek:announcementwillgoouttothemembershipforthose

interestedinputtingtheirnameforwardfortheSecondVicePresident.• ConsiderspeakingtoSectionmemberswhowanttomakeafulfilling4-

yearcommitment!• TheelectionwillbeheldinVancouver,BCatthe2016CIFAGM

Action:SendsuggestionsofpeoplewhomightfittheroletoDana

8. Staffing

• Ginny–Vancouver–Coordinating2016Conference• Melissa–Petawawa–e-lecturesandnewsletters• Margaret–Mattawa–Summerintern–website,communicationsandfield

work,fulfillingpartofMFC(UofT)degreerequirements• Wehavesecuredfundingforanew2yearinternpositioninMattawa.The

jobpostingwillgooutnextweek.• MattMeadehasresigned• Willbelookingtofillthevacancythroughajobsearchinthenextmonth.• ResponsibleforcarryingouttheCanadianWoodFibreCentreContribution

agreement,thePrinceofWalesForestLeadershipAward,e-lectures,andallotherextensionpiecesataNationalLevel.

• Question:HowmanypositionswiththeCIFintotal?• AlexDrummond-3fulltimepermanent(ExecutiveDirector,ExtensionForester

andAdministrativeco-coordinator),and3interns(althoughthisvariesdependingonfundung)

9. Other

• AlexDrummond-Isthereaneedforanotherboardconferencecall?OtherwisethemeetinginVancouverwillbethenextone.

o PleasesendanyadditionalitemstodiscusstoDana• MikeRosen-August25,2016-Isthereaboardofdirector’scallonthatdate

asitislistedintheemailsentout?• AlexDrummond-willconfirmreAugBoardcall• AshleyLawson-Wearestillworkingonaproposalforthe2018AGMand

arelookingforaconfirmationforthatbid.Howdoweputinarequestsothatwecangetthatbid?

• AlexDrummond-Ibroughtthetopicofthe2018AGMupwithDanaalready.Shesaidthe2018AGMlocationdecisionwillofficiallybebroughtupattheBoardofDirectorsmeetinginVancouver

• PierreFontaine-WeareplanningafieldtripforforestersinQuebecand

OntarioatthebeginningofOctober.Thiswillbeafieldtripshowcasingforestryinhardwoodforestsfromthe3-7ofOctober.ThisisajointactivitywiththeAlgonquinSection.WewillvisitaforestareanorthofMontreal,andthenvisitanareaintheNipissingforest.WewillalsovisitthePetawawaResearchForestandwillhaveanaturalresourcesrepresentativeleadthattour.WewillsendoutanemailbeforeCanadaDaytoalloftheSectionsresponsible,moreinformationwillbeavailablethen.ThiseventisbeingspecificallyorganizedforOntarioandQuebecforesters,howeveritisopentoeveryone-sopleasejoinus!

• MikeRosen-The12thCanadianUrbanForestConference(CUFC2016)iscomingup!Itwilloccurtheweekafterthe2016CIFAGMinVancouverfromSept25-29inLaval,QC.Topnotchspeakerswillbetalkingabouturbanforestry.Gotothewebsiteformoredetails:https://www.laval.ca/conference-canadienne-sur-la-foret-urbaine/Pages/En/home.aspx

Action:GetCUFC2016info+QC/ONOctoberfieldtripinfoonCIFWebsite