Church Mgt and Report Church Mgt and Report GenerationGeneration

MSCM 8630 IT for Church Management

Dr. WagnerSept. 25, 2008

This week in class…This week in class…Two on-line sessions this week

◦Thursday night 7:30 p.m. EST◦Tuesday morning 9:30-10:30 EST

(repeat session)Continue reading

◦Chapter 4 in Welch book◦Articles from CC magazine

Finish talking about spreadsheets and reporting

Review the details of the second assignment◦ Do Excel tutorials in Element K as needed

Questions about class so Questions about class so far?far?

Let’s look at some PPT Let’s look at some PPT presentations…presentations…Caroline BeattyJim BradyFelicia

Hedgepeth

Joe CroteauJohn Burger

IT and Church Mgt in a Bad IT and Church Mgt in a Bad EconomyEconomyCan IT make a difference?

◦Effect of higher gas prices? $3000/year in gas costs to drive to church?

◦ChurchRides.com $15/month?

◦Small Group Mgt Support for home meetings uroomtech.com Member networking sites mychurch.com,

myflock.com◦Sales of smart phones keep rising

Online giving?◦IM vs. email

On-line Storage for On-line Storage for ChurchesChurchesPortable, free, hassle free?Not necessarily for primary

repository◦Security issues?◦Save local drives?◦Platform agnostic?◦At least 1 GB free

Box.net – recipient of files must register Xdrive.com – AOL, 5 GB free; desktop tool eSnips.com – social networking + storage Dropboks.com – secure; file size capped at

50MB Mediamax.com – 25 GB free!! (now closed)

File conversion File conversion issues/utilities?issues/utilities?Mac vs Windows compatibility

tools?◦Export feature◦Save as feature◦Save as a .pdf file?

Version issues?◦Problems with obscure fonts

File compression◦Winzip common utility in Windows

world

Review of Spreadsheet Review of Spreadsheet featuresfeaturesEntering and formatting text and

numbersSizing columns and rowCentering text with Merge &

CenterUse autosumFormat worksheet with autoformatCreated 3-D column chart

More spreadsheet More spreadsheet features…features…Standard functionsInputting formulasFormatting worksheetPrinting worksheetsRenaming tabsCopy, paste, insert, and delete

cellsAbsolute vs. relate cell addresses

More spreadsheet More spreadsheet featuresfeaturesDocking toolbarsHide and unhide cellsIF function for a logical testPayment functionAdding a system dateCollaboration tools

What are some typical documents?Accounting – GL, costs, budgets, payroll,

fund accounting, AP/AR, direct depositChurch Mgt – member tracking, groups,

contributions, contacts, events, phone trees, volunteers

Facility scheduling – church calendar mgt, event planning, building schedule, maintenance, weekly bulletin, holidays

Miscellaneous – list mgt, certificates, class mgt, name tags, email notifications, etc.

Let’s try some spreadsheet practice

Assignment for next weekAssignment for next weekRead chapter 4 of Welch bookPractice using the Excel tutorials on

Element K (if necessary)Work on assignment 2

◦Choose a sample report you might encounter

◦Enter and format sample data, headings◦Use formulas and create a chart◦Show formulas and chart on separate,

named tab

Questions?Questions?