Cheque Management Software does not only print cheque but also maintains the complete life cycle of a cheque. It also gives various reports whose print out can be taken for further references
Transcript of Cheque management software
1. Version-2.0
2. About Sankalp Sankalp Computer & Systems Pvt. Ltd.
provides customize software product development and consulting of
IT (Information Technology) services to its customers. We offer a
comprehensive portfolio of software solution & IT services with
a focus on E-Business solution backed by its strong expertise in
Internet technologies. All Rights Reserved. Powered by--
3. Sankalp has started in mid 2001 with a unique vision of
achieving the heights in IT by caring and serving the people.
Customer satisfaction is the key building block in the success of
Sankalp. Sankalp range of IT services and solutions addresses the
technology needs of your company in a variety of vertical business
segments. You define the problem, we collaborate with you to
outline the solution, and implement it in a way that firmly places
you in a position to lead the power of technology without losing
focus on your core business. All Rights Reserved. Powered by--
4. Introduction to Cheque Management Software The Cheque
printing Software helps you to print on any bank cheque, and manage
your payee & bank information. You can write the Cheque in just
the way the banks want it. It is convenient to use. You just need
to key the amount of the cheque in figures (translation from
figures to word is automatic). Cheque Management Software does not
only print cheque but also maintains the complete life cycle of a
cheque. It also gives various reports whose print out can be taken
for further references. All Rights Reserved. Powered by--
5. Features of Cheque Management Software Can add any number of
banks and bank accounts. Print Single Cheque and Many Cheques in
Batch. Import reports from Excel or CSV file. Supports any type of
Printer. Easy and powerful search tools enables you to search and
find a cheque with full details. Payee list management. Before
Printing Approval for every Cheque is required. All Rights
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6. Continued... Ready Made Cheque Templates for most of the
Indian banks. Set-up wizard for setting cheques of particular bank,
size of entry, fonts, languages etc. Stamp for A/C Payee Only.
Automatically converts amount in words with prefix and suffix.
Automatically selects next Cheque Numbers and Validates against
Cheque Book. Detailed Reports. All Rights Reserved. Powered
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7. Continued Updates the Cheque Book status. Unlimited Cheque
books for each account with configurations. Print on your normal
Cheque Book Leaves. Can add multiple narrations. User-friendly,
flexible, powerful and reliable. Writing , Printing and Cancelling
the Cheque. No need of special paper from banks. All Rights
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8. Objectives: To provide fully functional Cheque Management
System. To maintain accuracy while printing the Cheques. To save
time and reduce cost. All Rights Reserved. Powered by--
9. Installation Procedure Run Setup.exe to install Cheque
Management Software. Click on next button. Finally install the
software in any of your disk drives. All Rights Reserved. Powered
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10. Start your application by clicking on desktop icon of
Cheque Management Software: Splash screen will be displayed. Enter
Username and password: All Rights Reserved. Powered by--
11. As soon as you enter the software, the following reminder
will appear. It Shows Current Cheque status (i.e. How Many Leafs
are there in a Particular Cheque Book) E.g. Here its showing that
the cheque. Balance in Bank of India is 19 Press OK All Rights
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12. After pressing Ok a new window will pop up namely PDC
Alert, Which Shows those cheques which are need to be printed( i.e.
a reminder that some cheques are written by you and if you wish to
print now) If you dont wish to print the Cheque at very moment,
Press Close. Here, You can also have the Preview of cheque (if at
least one of the cheque is already written). You can also delete a
particular cheque by clicking the check box provided near every
cheque All Rights Reserved. Powered by--
13. All Rights Reserved. Powered by--
14. Main Window: All Rights Reserved. Powered by--
15. The Left section is called as Master Data. It Consists of:
MASTER DATA 1.Company Master 2.Bank Master 3.Payee Category Master
4.Payee Master 5.Cheque Book Master 6.Cheque Layout Master All
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16. To begin with: 1. Company Master : All Rights Reserved.
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17. In company master, you can add or update your companys
information. The companys name will be display in the reports. It
contains following fields: - Name - Address - Contact - E-mail -
Website Note: Your company details will appear in reports All
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18. 2. Bank Master: All Rights Reserved. Powered by--
19. Bank Master Includes - Bank Name: To enter the name of your
existing bank. - Bank Address: To enter the address of the
particular bank. - Branch Name: To enter the Branch Name - Account
Number: To enter Your Account Number - Contact Number: To enter
contact of that bank (optional) - Account Type: To select account
type NOTE: You have to do the same process for other banks as well.
NOTE: If you are updating a already existing info., Press EDIT. If
you are adding any new info., after doing so, press SAVE. All
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20. 3. Payee Category Master : All Rights Reserved. Powered
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21. In Payee category master, you can add the categories of
payee like employee salary category, electricity bill category
etc.. It contains following fields: 1. Category Code 2. Category
Name Note: You have to enter a category under which you usually
provides cheques. For E.g. Let us create a new category, as
vendors: All Rights Reserved. Powered by--
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23. Press Save, after entering the name of a new category. If
you are updating a already existing category, press EDIT after
making changes. If you are adding a new category, press SAVE.(Here
Vendors is created). All Rights Reserved. Powered by--
24. 4. Payee Master: Here we have to add payee names to the
categories: All Rights Reserved. Powered by--
25. Let us select the category Vendors and add payee names to
it: All Rights Reserved. Powered by--
26. After Filling up the details press SAVE. All Rights
Reserved. Powered by--
27. Also, instead of adding the names of payees manually you
can export or import data to and from Excel-sheet. All Rights
Reserved. Powered by--
28. - First, mention the Payee Category Code which is a
(mandatory). - Second, mention the name of the payee(mandatory). -
Third, enter amount (mandatory). - Rest all fields i.e. Address,
Contact No. and E-mail (optional). - After entering all data, Save
the file in .csv i.e. comma delimited format. -After preparing the
Excel file, go back to the software on the Payee master option,
click on import. It will ask for the Excel file which needs to be
uploaded. Upload the file and it will display the message of Total
Updated Records. All Rights Reserved. Powered by--
29. 5.Cheque Book Master: In Cheque Book Master, you can add
details of the entire Banks Cheque Book. It contains following
fields: Cheque Book ID: If you are having more than one cheque
books of the same bank.name them as 1 & 2 or A & B Bank:
Enter the name of the respective banks Account No: Fill the account
number All Rights Reserved. Powered by--
30. Starting Cheque No: Enter starting cheque number eg.1 Total
no. of Cheques: enter no. of leafs in the cheque book. Eg.50 End
Cheque No: The Software will automatically calculate the end cheque
number Status : Suppose if you wish to print cheques from cheque
book.1,then make its status as ACTIVE and the status of other
cheque books of the same banks..i.e. 2,3.as INACTIVE. All Rights
Reserved. Powered by--
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32. 6. Cheque Layout Master: In Cheque Layout Master, you can
adjust the layout of the particular Bank Cheque. It contains
following fields: Select a Bank Positions for Printing Measure the
cheque using a scale, all distance are in MM(millimeter) Note:
Before going to any of the Cheque Transaction, all the master
fields should be filled correctly. All Rights Reserved. Powered
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33. All Rights Reserved. Powered by--
34. New User: Here you can create a new user and assign certain
rights to him (optional) All Rights Reserved. Powered by--
36. 1.Write Cheque In this transaction, you write the cheque.
You can write post dated Cheques here. It contains following
fields: Select Category Select Payee Select Bank Amount Cheque Date
Remark Account Payee option All Rights Reserved. Powered by--
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38. For Writing a cheque do the following: 1. Select a
category. 2. Select a payee from the list . 3. Select a bank . 4.
Remark ( optional field) 5. Amount 6. Finally click on Fill list.
7. You can also provide cheques to the peoples who are not in any
category(other payee).just tick the check box besides other payee
option. 8. After pressing Fill list, cheque will be displayed in
the centre screen. You can either Write & print at the same
time or can just write to print on some other date. All Rights
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40. 2. Cheque Approval Transaction After writing the Cheque, it
will go to the authorized person for approval. Note: If the admin
is using this software then the approval process can be skipped but
if admin is not using this software then approval is needed before
printing the Cheques. It contains following fields: Select Category
Select Payee Select Bank Amount Cheque No. Cheque Date All Rights
Reserved. Powered by--
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42. 3. Cheque Print Transaction After getting approval, it will
go for printing. You can also print a single Cheque. It contains
following fields: Select Category Select Payee Select Bank Amount
Cheque No. Cheque Date All Rights Reserved. Powered by--
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44. Follow these steps to print cheque: Note: Cheques that are
already written will be automatically displayed in the centre. 1.
Select a category. 2. Select a payee. 3. Select a bank. 4.
Remark(optional field) 5. Select a date( on which cheques to be
printed are written). 6. Enter Amount. 7. Enter cheque number
(optional field) 8. Press Fill list. 9. You can either print or can
see the preview before printing. All Rights Reserved. Powered
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45. 4. Cheque Issue Transaction After printing, you have to
issue the Cheque. In this transaction, only remark field is
editable and remaining fields are only for selection purpose. It
contains following fields: Select Category Select Payee Select Bank
Amount Cheque No. Cheque Date Remark All Rights Reserved. Powered
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47. 5. Cheque Clearance Transaction After issuing process, the
clearance process will take. In this transaction, only remark field
is editable and remaining fields are only for selection purpose. It
contains following fields: Select Category Select Payee Select Bank
Amount Cheque No. Cheque Date Remark All Rights Reserved. Powered
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48. Note: This option is just to maintain reports. All Rights
Reserved. Powered by--
49. 6. Cheque Search You can search the Cheques on the
following basis: Category wise Payee Bank wise Amount wise Cheque
No. wise Cheque Date wise Status wise Note: You can also cancel a
cheque and can use the same cheque number for other cheque. Select
a cheque from the list then click on cancel cheque and then click
on reuse check number All Rights Reserved. Powered by--
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51. 7. Cheque Report You can view Reports of Cheques on the
following basis: Category wise Payee wise Bank wise Amount wise
Cheque No. wise Cheque Date wise Status wise All Rights Reserved.
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53. You will get the reports in the following format: All
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54. Database Backup You can take the backup of your database.
While restoring database use this back up file & replace in
your application folder. All Rights Reserved. Powered by--
55. Add New User You can use this software for multiple user.
Here you can generate the users. Note : Dont give rights of this
transaction other than admin user. All Rights Reserved. Powered
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56. Cheque Balance You can see the status of remaining Cheques
with respective Cheque books. All Rights Reserved. Powered
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57. About Us: All Rights Reserved. Powered by--
58. Contact Us Address: Srv. No.-440/441, First Floor, Opposite
to Ladkat Petrol Pump, Narpatgiri Chowk, Mangalwar Peth,
Pune-411011, Maharashtra (INDIA) Phone Number : +91 8605030333/+91
20 41062300 Website: http://www.sankalptech.com All Rights
Reserved. Powered by--