Cataloging Basics

Outline

Basic fields and indicators.

The importance of cataloging (and consistency).

Questions and demonstrations.

AACR2 & MARC International standards that allow record sharing

and exchange

AACR2: Anglo-American Cataloguing Rules

Description = record content

MARC: MAchine Readable Cataloging

Machine-readable coding = markup on information for computer manipulation

AACR2: Description and

Access

Description identifies the resource.

(Levels of description)

Access (via main and added entries) allows

searching based on the bibliographic description.

Descriptive Fields in a MARC Record040 EQF ǂc EQF ǂd VPI020 9251056358020 9789251056356043 a-vt---090 SH1 ǂb .F2 no.369/2100 1 Arthur, J. R. ǂq (James Richard), ǂd 1948-245 10 Checklist of the parasites of fishes of Viet Nam / ǂc J.

Richard Arthur and Bui Quang Te.260 Rome : ǂb Food and Agriculture Organization of the

United Nations, ǂc 2006.300 v, 133 p. : ǂb map ; ǂc 30 cm.490 1 FAO fisheries technical paper, ǂx 0429-9345 ; ǂv 369/2504 Includes bibliographical references and index.650 0 Fishes ǂx Parasites ǂz Vietnam ǂv Indexes.700 1 Te, Bui Quang.710 Food and Agriculture Organization of the United Nations.830 0 FAO fisheries technical paper ; ǂv no. 369/2.

Standard number & terms of

availability

020 ISBN: Internat'l Standard Book No.

020 0893011169 ǂz 0893011168

020 9780893011161

022 ISSN: Internat'l Standard Serial No.

022 0070-740X

245 Title and statement of

responsibility area245 XX Title ǂh [GMD] : ǂb other title

information / ǂc statement of responsibility.

245 10 Angelica : ǂb a novel / ǂc Arthur

Phillips.

245 10 Kiri sings Kern ǂh [sound recording].

245 02 A general equilibrium model.

250 Edition area

250 edition statement.

250 1st ed.

250 Rev. ed.

260 Publication, distribution, etc.

area

260 Place of publication : ǂb Publisher,

ǂc date.

260 Pasadena, Calif. : ǂb Salem Press,

ǂc c2006.

260 Toronto : ǂb McClelland and Stewart

: ǂb World Crafts Council, ǂc 2004-

300 Physical description area300 extent : ǂb other physical details ; ǂc

dimensions + ǂe (accompanying material)

300 3 v. : ǂb ill., map ; ǂc 28 cm.

300 331 p. ; ǂc 25 cm.

300 1 CD-ROM ; ǂc 4 ¾ in. + ǂe 1 book (x,

82 p. ; 30 cm.)

4XX Series area4XX XX Series title ; ǂv numbering

440 _0 Magill’s choice

440 _0 Environment science research ; ǂv

v. 6

490 1_ Annual publication ; ǂv 5th

830 _0 Annual publication (Kern County Historical Society) ; ǂv 5th.

5XX Notes area

5XX XX Note.

500 Cover title.

546 English and Spanish on facing pages.

500 Accompanied by ―Decade of North

American geology‖ (iv, 28 p. ; 28 cm.).

5XX Notes area504 Includes bibliographical

references (p. 210-217) and index.

505 0_ v. 1. Amino acids – v. 2. Amines –

v. 3. Other organic ligands.

520 An illustrated collection of nursery

rhymes set to music.

Access Points in a MARC Record040 EQF ǂc EQF ǂd VPI020 9251056358020 9789251056356043 a-vt---090 SH1 ǂb .F2 no.369/2100 1 Arthur, J. R. ǂq (James Richard), ǂd 1948-245 10 Checklist of the parasites of fishes of Viet Nam / ǂc J.

Richard Arthur and Bui Quang Te.260 Rome : ǂb Food and Agriculture Organization of the United

Nations, ǂc 2006.300 v, 133 p. : ǂb map ; ǂc 30 cm.490 1 FAO fisheries technical paper, ǂx 0429-9345 ; ǂv 369/2504 Includes bibliographical references and index.650 0 Fishes ǂx Parasites ǂz Vietnam ǂv Indexes.700 1 Te, Bui Quang.710 Food and Agriculture Organization of the United

Nations.830 0 FAO fisheries technical paper ; ǂv no. 369/2.

1XX Main Entry100 1_ Reed, John Calvin, ǂd 1930-

110 1_ Idaho. ǂb Dept. of Fish and Game.

110 2_ Museum of American Folk Art.

111 2_ ASCE Conference on Civil

Engineering Education ǂd (1979 : ǂc

University of Wisconsin—Madison)

7XX Added Entry700 1_ Reed, John Calvin, ǂd 1930-

710 1_ Idaho. ǂb Dept. of Fish and Game.

710 2_ Museum of American Folk Art.

711 2_ ASCE Conference on Civil

Engineering Education ǂd (1979 : ǂc

University of Wisconsin—Madison)

Coded fields

Not covered by AACR2

Part of MARC coding

Useful for data retrieval in your online catalog

Data used to generate icons in displays

Coded Fields in a MARC RecordRec stat c Entered 20050527 Replaced 20070304

Type a ELvl I Srce d Audn Ctrl Lang engBLvl m Form Conf 0 Biog MRec Ctry it

Cont b GPub i LitF 0 Indx 1 Desc a Ills b Fest 0 DtSt s Dates 2006 ,

040 EQF ǂc EQF ǂd VPI020 9251056358020 9789251056356043 a-vt---090 SH1 ǂb .F2 no.369/2100 1 Arthur, J. R. ǂq (James Richard), ǂd 1948-245 10 Checklist of the parasites of fishes of Viet

Nam / ǂc J. Richard Arthur and Bui Quang Te.260 Rome : ǂb Food and Agriculture Organization of the

United Nations, ǂc 2006.

Best Resource Ever

http://www.oclc.org/bibformats/en/default.shtm

Also:

Handout

Template in SirsiDynix

The Importance of Cataloging

The importance of cataloging is simply to provide

coherent, reliable search experiences for users.

By enabling a person to find a book, showing

what the library has in its collection, and assisting

in the evaluation and selection of materials,

cataloging is a significant method and tool in

improving accessibility of information to users and

making patrons’ experiences with information

seeking more user-friendly.

The Importance of Consistency If a librarian makes a mistake in any part of their

job, it ultimately affects the user in locating and retrieving desired information. For example: a person might be writing a paper on

a topic and need three or four sources. Some libraries might only have three or four books on that subject. If we can't assure that the catalog returns consistent and full results, we deprive patrons of the information they're looking for.

Each Library should act with the realization that what it does to records in the shared database can greatly affect the practices, procedures and workflow of other Libraries in the consortium.

Questions

and

Demonstration

s