Post on 16-Dec-2015
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EXPLORING MICROSOFT OFFICE 2013 VOLUME 2
by Mary Anne Poatsy, Keith Mulbery, Eric Cameron, Jason Davidson, Rebecca Lawson, Linda Lau, Jerri Williams
Chapter 7Advanced Forms and Reports
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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CHAPTER OBJECTIVES
• Restrict edits in a form• Create a drop-down menu• Set the tab order• Use subforms• Use advanced controls• Use sections
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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RESTRICT EDITS IN A FORM
• Restrict casual users from editing data– Protects data– Avoids accidental changes–Maintains integrity
• Read-only form – enables users to view but not change data
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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CREATE A DROP-DOWN MENU
• Combo box control – provides a drop-down menu
• Forces users to choose an item from list– Limit To List property must be enabled–Required property will prevent users
from skipping field
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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CREATE A DROP-DOWN MENU
• Customize a converted combo box to improve data entry:– Changing Row Source– Limit To List option– Default Value property
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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SET THE TAB ORDER
• Tab key – used to advance from one field to the next
• Tab order – determines the sequence
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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USE SUBFORMS
• Subform – used to display records from related tables
• Created by Form tool automatically• Created manually using Form
Wizard
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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USE ADVANCED CONTROLS
• Form and report controls– Text box controls display data in record
source– Label controls describe data associated
with a text box– Layout controls keep fields together
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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USE ADVANCED CONTROLS
• Bound control – connected to a field in a table or query
• Unbound control – not tied to a specific field
• Calculated control – contains an expression that generates a calculated result
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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USE ADVANCED CONTROLS
• Controls can add emphasis to a form or report– Line control inserts a line– Rectangle control adds a rectangle– Line and rectangle controls can be
modified in Design view
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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USE ADVANCED CONTROLS
• Page break – determines where a page will break when printed
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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USE SECTIONS
• Section - part of a form or report that can be manipulated separately
• Basic forms have three sections• Basic reports have five sections• Sections are visible in Design view• Can be collapsed or expanded
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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USE SECTIONS
• Default sections– Form Header and Report Header
display at top– Form Footer and Report Footer display
at bottom– Page Header displays at top of each page – Page Footer displays at bottom of each
page–Detail section displays records in record
source
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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USE SECTIONS
• Show, hide, and resize sections– Right-click blank area of form or report
to switch sections on or off– Switching section off deletes all
controls in section–Header and footers are tied together,
removing one removes the other
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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USE SECTIONS
• Show, hide, and resize sections– Detail section cannot be removed in
reports– Detail section can be hidden from Print
Preview, Layout view, and Design view
• Section bars – mark the top boundary of a section
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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USE SECTIONS
• Group Header and Group Footers sections can be added to reports, but not forms
• Group Header appears above Detail section
• Group Footer does not show by default
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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SUMMARY
• In this chapter you learned to:– Restrict edits in a form– Create a drop-down menu– Set the tab order–Use subforms–Use advanced controls–Use sections
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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QUESTIONS
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
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COPYRIGHT
Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any
means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the
United States of America.