Post on 16-Jan-2017
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Building a Library Disaster Preparedness
Plan
By Jonathan A. Pantaleon
Reference: http://nationaldisasterrecovery.org/images/plan-1-1000x600.jpg
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Pedro E. Candido Memorial National Library destroyed by typhoon Haiyan's winds and storm surge.
Reference: http://tinyurl.com/zrk2rzr
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Central Public Library at Christchurch City, New Zealand
Reference: http://tinyurl.com/jxrvq3y
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Over 100,000 books burnt by ISIS in Anbar, Iraq
Reference: http://tinyurl.com/hq83rbf
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Can your Library handle the vast effects of Natural and Man-made Disasters ?
Reference: http://tinyurl.com/haf3jfs Reference: http://tinyurl.com/hmovc8p
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http://www.practicefusion.com/blog/ama-asks-onc-to-halt-meaningful-use/
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OUTLINE:
I. Hindrances II. Stages III. Workshop
II.
I. HINDRANCES
II. STAGES
III.WORKSHOP
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What went wrong???
Hmm.. Anyare???
???http://tinyurl.com/h5dvl6e
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DAPAT PALA….
AHH ALAM
KO NA!!!
http://tinyurl.com/h5dvl6e
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HINDRANCES
Reference: https://alohadharma.files.wordpress.com/2012/12/road-block.jpg
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Reference: http://www.ibmsystemsmag.com/getattachment/c9f1bd37-e6cc-47ec-898a-5cc934ed8fae/
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Bahala na si
Batman Habit
Reference: http://tinyurl.com/z87mxyj
Batman Mentality
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Not a Requirement
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5.4.5 and 7.5.3 provisions of the 2010 PAARL Standards for Academic Libraries, encourages all academic libraries to prepare for Natural and man-made disasters..
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5.4 Organization and Care of Materials
5.4.5 The library should have a counter-disaster plan to cover minor and major disasters to include both damage prevention and damage recovery.
7.5 Control and Security Measures
7.5.3 Guidelines on safety and disaster preparedness should be established and implemented.
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Republic Act No. 10066 : National Heritage Act of 2009
Article III, Section 7, Item (d) of the Act: In times of armed conflict, natural disasters,
and other exceptional events that endanger the cultural heritage of the country, all National Cultural Treasures or national historical landmarks, sites or monuments shall be given priority protection by the Government.
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Expose staff to trainings related to disaster management.
Set-up realistic expectations
Be a role model. Be A catalyst of change!
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Facilities Department Emergency and Disaster Management Office
School Clinic HR Office Purchasing Office
2. Resistance from other
departments
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3. Budget Constraints
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Stages in building a Library Disaster
Management Plan
Reference: http://tinyurl.com/hpo9wjd
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https://mir-s3-cdn-cf.behance.net/project_modules/disp/b30c5341297215.5606f646e01b9.jpg
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Stage 1: Committee Creation
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Project Committee
Library Disaster Management Committee
Stage 1: Committee
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Project Committee
Planning and building the disaster management plan.
Stage 1: Committee (Project Committee)
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Seniority is not the Basis in choosing team members
and leaders
Stage 1: Committee (Project Committee)
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Team Leader
Reference: http://www.roiinvesting.com/team-leader/
Stage 1: Committee (Project Committee)
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Project secretary
Reference: http://tinyurl.com/jm6d4bw
Stage 1: Committee (Project Committee)
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Photographer/ Videographer
Reference: http://tinyurl.com/kvrza6s
Stage 1: Committee (Project Committee)
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Recoveryspecialists
Archives Librarian
Book Binder catalogers acquisition
librarian systems
administrator
Reference: http://tinyurl.com/j7lolmp
Stage 1: Committee (Project Committee)
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Grammar Natzi (someone who is really good in creative writing)
Reference: http://tinyurl.com/hp8bl4l
Stage 1: Committee (Project Committee)
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Researchers(Representatives from each section )
Reference : http://tinyurl.com/gptsfec
Stage 1: Committee (Project Committee)
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Evacuation and Security experts (Representatives from the security office)
Reference: http://tinyurl.com/hphdnln
Stage 1: Committee (Project Committee)
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First Aid Specialist ( Representatives from the school clinic)
Reference: http://tinyurl.com/hwpw5sw
Stage 1: Committee (Project Committee)
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Representatives from the facilities Office( Structural Engineer, Electricians)
Reference: http://tinyurl.com/zvaejzt
Stage 1: Committee (Project Committee)
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Library Disaster Management Committee
Oversees the implementation of the plan.
Library Communications Team
Library Evacuation Team
Library Medical Team
Library Recovery Team
Stage 1: Committee
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Stage 1: Committee (Library Disaster Committee)
Library Communications Team Coordinates with the Disaster Incident
Command Post and Security Office regarding evacuation logistics, emergency announcements, and missing and injured employees.
Monitors the status of facilities during calamities
Reference: http://www.foresolutions.co.uk/wp-content/uploads/2013/04/forecomms-sidebar-logo.jpg
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Library Evacuation Team
Assists Security Personnel in carrying-out evacuation procedures.
reference: http://i.stack.imgur.com/fr662.jpg
Stage 1: Committee (Library Disaster Committee)
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Library Medical Team
Provides first-aid to injured personnel
Figure reference: http://orilliafirstaid.com/uploads/logo.jpg
Stage 1: Committee (Library Disaster Committee)
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Library Recovery Team
Guides library personnel on the resources and facilities that needs to be prioritized during salvage and retrieval operations.
Distribute the gears/ supplies needed for salvage and retrieval operations.
reference: http://cliparts.co/cliparts/riL/xGp/riLxGpjrT.gif
Stage 1: Committee (Library Disaster Committee)
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Stage 2: Project
Proposal
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To be presented to the VPAA/ President
Long term benefits: Further enhance the preparedness efforts
of the institution. Preservation of cultural heritage
Stage 2: Project Proposal
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Initial Proposed Action PlanACTIVITIES OBJECTIV
ESTIME FRAM
E
RESPONSIBILTY
Risk Analysis Survey
Library PersonnelFacilities Office
Capability Assessment Survey
Library Personnel
Revised Action Plan
Library PersonnelPurchasing officeFacilities Office
Stage 2: Project Proposal
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Highlight the importance of community participation
Stage 2: Project Proposal
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Secure the ff. documents: Disaster management protocols of the
institution
City disaster management protocols
Local and international disaster preparedness studies and reports
International Standards
Stage 2: Project Proposal
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Stage 2: Project Proposal
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Eastern Visayas State University – Tanauan Campus Library
Stage 2: Project Proposal
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Stage 2: Project Proposal
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Stage 2: Project Proposal
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Stage 3: Initial Project
Defense
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Project Defense Team
Recognize the disaster preparedness program of the institution
Stage 3: Initial Project Defense
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Stage 4: Risk Analysis
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Physical surveys of the institution’s potential vulnerability to various
risks.
Categories: External
Internal
Stage 4: Risk Analysis
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Conduct Risk analysis studies under the supervision of
a licensed Civil Engineer
Photo and video documentation is a must!
Stage 4: Risk Analysis
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Stage 4: Risk Analysis (External)
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Stage 4: Risk Analysis (External)
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Stage 4: Risk Analysis (External)
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Stage 4: Risk Analysis (External)
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Stage 4: Risk Analysis (External)
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http://cnnphilippines.com/incoming/ov1jyi-Recto-fire_2_CNNPH.png/alternates/FREE_640/Recto-fire_2_CNNPH.png
Stage 4: Risk Analysis (External)
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Stage 4: Risk Analysis (External)
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Stage 4: Risk Analysis (External)
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Stage 4: Risk Analysis (External)
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Casualties (7.2 Magnitude Earthquake)
Dead : 33,500Injured : 113,00
Stage 4: Risk Analysis (External)
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Stage 4: Risk Analysis (External)
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Stage 4: Risk Analysis (External)
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http://2.bp.blogspot.com/-GKYRPGr31KI/UE3mMX_KZiI/AAAAAAAAJUM/tVwZasxOWig/s1600/new+york+tsunami+photoshop.jpg
Stage 4: Risk Analysis (External)
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Stage 4: Risk Analysis (External)
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Stage 4: Risk Analysis (External)
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Internal Risks:
Furniture and fixture Shelves Windows and Glass Walls
Asbestos ceilings tiles Locked fire exits
Electrical Wirings Cracks and leaks on the walls
Stage 4: Risk Analysis (Internal)
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Stage 4: Risk Analysis (Internal)
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Stage 4: Risk Analysis (Internal)
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Stage 4: Risk Analysis (Internal)
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Stage 5: Capability Analysis
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PersonnelFacilities and suppliesProtocols
Stage 5: Capability Analysis
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Personnel: First-aid:
Respiratory and cardiac arrest (with AED training)
Victim transport Trauma care Bandaging Techniques
Use of firefighting equipments Two-way/ Ham radio operation Preservation and conservation skills Institutional and regional disaster
preparedness protocols
Stage 5: Capability Analysis
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Facilities: Sprinkler system, fire hydrants, fire
extinguishers Automatic & manually operated fire alarm
activation system Smoke detectors Emergency exits Emergency lights Evacuation Route Maps Spacious hallways Evacuation Building Maps Reinforced beams and pillars Anchored bookshelves
Stage 5: Capability Analysis
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Supplies: Rescue and retrieval tools Salvage and preservation Disaster Kit
Stage 5: Capability Analysis
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Reference:s http://tinyurl.com/h9fjk2p
Rescue and retrieval tools: Craw bar / hammer Repelling rope 3M Respirators (N95) Leather work gloves AED Spine board Neck brace Life Jacket Emergency reflector vests Etc.
http://tinyurl.com/zgvwjj4
Stage 5: Capability Analysis
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Supplies for salvage and retrieval: Trash bags Balikbayan boxes and archival boxes Plastic twines Clothes line Water buckets Supplies for preservation and treatment
of wet and partially burned paper based resources
Stage 5: Capability Analysis
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Disaster Kit:
Rule of 3
Stage 5: Capability Analysis
3 minutes without air3 days without water3 weeks without Food
RIP=
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N95 respirators Whistle (pealess) Emergency Radio Flashlight (head lamp) Extra batteries Emergency Blanket Hard hat Life jacket Utility Cutter 2 way Radio Food (crackers, chocolate bars) Aquatabs Medical Kit
Disaster Kit:
http://tinyurl.com/jqwegjd
Stage 5: Capability Analysis
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Medical Kit: ( survey the special needs of personnel)
Bandages Elastic Bandages Micropore tape Sponge Guaze Tourniquet CPR mask Medical Gloves Medications Others (Nebulizer, etc.)
http://tinyurl.com/j857zc6
Stage 5: Capability Analysis
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Do you have Written Protocols on the following:
Minor Emergencies Major Disasters Preservation and conservation
Stage 5: Capability Analysis
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Stage 6: Revised
Action Plan
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ACTIVITIES TIME FRAME
RESPONSIBILTY
Library Disaster Preparedness Manual DevelopmentTraining Program
Proposed budget
Stage 5: Revised Action Plan
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Stage 7: Library Disaster Preparedness
Manual Development
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I. IntroductionII. Committee ResponsibilitiesIII. Emergency Contact Numbers
Library personnelKey departmentsGovernment/ NGO Offices
Stage 7: Library Disaster Preparedness Manual
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IV. Protocols:A. Minor EmergenciesB. Major Disasters:
1. Earthquake/ Tsunami2. Fire3. Storms
Stage 7: Library Disaster Preparedness Manual
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4. Terrorism
Bomb Treats (thru Phone, Email, Written
Letter)
Armed intrusion/ Invasion
Stage 7: Library Disaster Preparedness Manual
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C. Salvage and Recovery
Salvage Priorities
Water damaged collection
Burned collection
Stage 7: Library Disaster Preparedness Manual
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D. Inventory and refurbish of supplies
Stage 7: Library Disaster Preparedness Manual
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V. Supplies and Equipment A. Conservation tools, equipment and
suppliesB. Emergency Survival Kit
VI. MapsA. Library Evacuation Route PlanB. Location of Fire Extinguishers and Fire Alarm Device
C. Institutional Evacuation Map
Stage 7: Library Disaster Preparedness Manual
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Appendices: PHIVOLCS Earthquake Intensity Scale
(PEIS) PAGASA Weather Warning Signals PAGASA Color Coded Rainfall Advisories Inventory of facilities/ equipment Supplies and Equipment Inventory Forms
Stage 7: Library Disaster Preparedness Manual
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Stage 8: Training Program
Development
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Competencies: First-aid Use of firefighting equipments Two-way/ Amateur Radio operation Preservation and conservation skills
Implementation Plan: Training of library staff on the protocols
of the disaster preparedness plan.
Stage 8: Training Program Development
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Stage 9: Proposed Budget
Development
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Coordinate with the Purchasing Office
NGO’s (Red Cross, WISAR, etc.)
Use the budget format of your institution
Stage 9: Proposed Budget Development
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Stage 10: Final Project
Defense
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Documents to be presented:
Risk and Capability Analysis Study
Proposed Library Disaster Manual
Proposed Training Program
Stage 10: Final Project Defense
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Stage 11: Implementation
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A. Acquisition of supplies and equipment
B. Training Program
C. Plan Simulation every sembreak Grading system Special award/ incentives to the best performing team
Evaluation of the Plan
Stage 11: Implementation
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Stages in building a Modern Day Ark :Stage 1: CommitteeStage 2: Project Proposal DevelopmentStage 3: Initial project defenseStage 4: Risk Analysis SurveyStage 5: Capability Assessment SurveyStage 6: Revised Action PlanStage 7: Library Disaster Preparedness
Plan DevelopmentStage 8: Training Program DevelopmentStage 9: Budget Proposal DevelopmentStage 10: Final Project DefenseStage 11: Implementation
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Reference: http://jewishcurrents.org/wp-content/uploads/2016/06/noahs-ark.jpg
Now Ready For Disasters!!!!
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https://www.facebook.com/groups/
LibDisasterPreparednessPhil/
Library Disaster Preparedness
-- Philippines FB Group
http://www.vmh.co.uk/sites/all/themes/sea_breeze/images/pages-img/vmh-join-us.jpg
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