Post on 03-Jan-2016
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Agenda
• Call to Order• D’Var Torah• Review of Minutes• President’s Report• Unfinished Business
– Financial Report & Proposed Budget
• Status• Upcoming Events• Good & Welfare• Adjournment
• President• Rabbi Mina• Secretary• President
– Josh Winston, VP Finance/Treasurer & Andy Bursten, Fin & Bud Comm Chair
• Membership Count, AA Pledges• Secretary• President• President
Board Mtg
Mar 11, 2015 Bd Mtg Minutes (1 of 2)
Board Mtg 4
DRAFTAttendees: On site: Ellyn Hirsch, Debra David, Marty Zelman, Lori Kraden, Paul Levine, Josh Winston, Debbie Katz, Andy Bursten, Martin Paul, Aaron Temin, Helen Levy-Meyers, Phil Noyovitz, Jackie Shapo, Robin Schulman, Michael Cohen, Fran Besalel, Harry Gross, Jane Torman, Rabbi Mina, Linda Eisinger Phone: Jennifer DeAngelis, Dan Moldover Executive Vice President Ellyn Hirsch called the meeting to order at 7:30 pm. D’Var Torah – Rabbi Mina Approval of Minutes of Prior Meeting – Debbie Katz, Secretary (attached)
Paul Levine moved to approve; Fran Besalel seconded. Motion passed. Minutes were accepted as presented.
President’s Report – Ellyn Hirsch, Exec VP
Welcome new board member Robin Schulman, Social Action Co-chair, and in need of Communications Chair(s) Good Deeds Day – March 15 Membership Initiative in progress JCRC Yom Ha’Shoah Program – April 19 – sign-up to help day of event
Status Reports
Membership – Helen Levy-Meyers (attached) Annual Appeal – Marty Zelman (attached)
Committee Reports
Finance & Budget – Josh Winston & Andy Bursten (attached)
Mar 11, 2015 Bd Mtg Minutes (2 of 2)
Board Mtg 5
DRAFT
CONGREGATION BETH EMETH Board Meeting March 11, 2015
Minutes
Sisterhood – Jane Torman, Co-president (attached) Social Action – Robin Schulman, Co-chair (attached)
Upcoming Events (attached) Next committees reporting: Mar 25 – BEECC PA, Food Service; April 8 – BEECC PA, Food Service
Good & Welfare ensued
Adjournment - Meeting adjourned at 9:10 pm.
Respectfully submitted, Debbie Katz, Secretary
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President’s Report
• JCRC Yom HaShoah Program (April 19): Sign-up www.SignUpGenius.com/go/4090D4EAAAB2DA02-virginia/20635790
• YE Comm/Aux Reports & Bios for New and Returning Board Members due by April 20, 2015 to Debbie Katz
• Calendar/Event Planning Meeting– Sunday, May 3, 1:00 – 4:00 PM
• Annual Celebration of Learning– Saturday, May 30, 9:00 AM
• No VA 2015 Israel Fest at The Village at Shirlington– Sunday, May 31 – no congregation booth this year
Board Mtg
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President’s Report (cont’d)
• Annual Meeting Date Change– Original date of June 7 moved to June 14 to avoid conflict with
Chai Brunch
• Membership Initiative Status – Board Outreach– New Members who were contacted appear to be getting integrated– Follow-up contacts with board members in progress
Board Mtg
FINANCIAL REPORT & PROPOSED BUDGET PRESENTATION
Josh Winston & Andy Bursten
(separate presentation)
Membership Changes(since last meeting)
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NEW MEMBERS TYPE DATE
RESIGNED MEMBERS TYPE DATE
Brazinsky, Jen & Mike Family 3/2/2015
Sacher, Barbara & Seth Family 3/11/2015
Board Mtg
Membership Changes
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COUNT COMMENTS
MEMBERSHIP as of June 30, 2014 380
NEW MEMBERS (July 1, 2014 – March 24, 2015) 26
RESIGNED MEMBERS (July 1, 2014 – March 24, 2015) 18
DECEASED MEMBERS (July 1, 2014 – March 24, 2015)
0
1 member who passed away is not included; did not affect membership unit count (may have changed dues category only)
MEMBERSHIP as of March 24, 2015 388
Board Mtg
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Annual Appeal PledgesAmount Rosh Hashanah
Pledges to Date as of February 25, 2015 $165,620.43 September 25
Pledges to Date as of February 25, 2014 $164,393.00 September 5
Notes Increase/Decrease
Total Pledges Increased from Last Year 70 $30,700.43
Major Pledges* Increased from Last Year 16
Total Pledges Decreased from Last Year 32 $13,444.00
Major Pledges* Decreased from Last Year 13
Total Pledges Unchanged from Last Year 96
Concerns
None at this time
* Includes contributions of $1K and above
Board Mtg
• April 8 7:30 pm BOARD MEETING• April 10 9:00 am Pesach Morning Service (Seventh Day)• April 11 9:00 am Shabbat/Pesach Morning Service w/Yizkor (Eighth Day)• April 15 Erev Yom Ha’Shoah (light yellow candle @ sundown)• April 19 9:00 am Minyan & Munch
4:30 pm Community-wide Yom Ha’Shoah Program [at JCCNV]• April 26 1:00-5:00 pm JTS Day of Learning [at Congregation Har Shalom]• April 29 7:30 pm ExCom MEETING
COMMITTEES REPORTING: BEECC PA, Food Service• May 3 1:00-4:00 pm Calendar/Event Planning MEETING• May 13 7:30 pm BOARD MEETING
COMMITTEES REPORTING: BEECC PA, Food Service• May 23 9:00 am Shabbat Morning Service w/Confirmation• May 24-25 9:00 am Shavuot Morning Services (May 25 w/Yizkor)• May 27 7:30 pm ExCom MEETING
AUXILIARY REPORTING: Men’s Club
Upcoming CBE Events
13Board Mtg
APPENDIX AFINANCIAL REPORT(as of February 28, 2015)
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Overview
• Summary• Operating Performance• Board Designated/Restricted and Capital Fund
Balances• Cash and Investments
Board Mtg
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Financial Summary
For the eight months ending February 28, 2015:• Total operating revenues of $1M are $5K lower than last year at this
time– Exec Ops and Religious School are lower than last year, BEECC and
Food Service are higher than last year– BEECC net of $83K and Religious School net of $20K as of Feb. 28 are
higher than budgeted• Total operating expenses of $985K are $47K lower than last year at
this time• Net Fundraising of $135K is $3.5K lower than last year at this time• Capital Funds balance as of February 28, 2015 is $639K• Total cash and investments as of February 28, 2015 is $1.55M
Board Mtg
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2014/15 8-Month Operating Performance
FEBRUARY 28, 2015 14-15FY 14-15FY 13-14FY 13-14FY 13-14FY vs 14-15-FY March 17 , 2015 YTD Act thru Feb 2015 BUDGET YTD Act thru Feb 2014 ACTUALS YTD Act thru Feb 2015
REVENUEExecutive Operations 575,787 743,915 586,862 741,726 (11,075)Communications 1,775 9,000 1,770 4,448 5Membership 40 0 5,895 6,821 (5,855)Ritual Committee 25,270 27,500 25,138 27,504 132Religious School 157,008 210,790 174,409 235,679 (17,401)BEECC 226,813 303,645 194,379 298,883 32,434Youth 10,581 19,680 14,993 19,865 (4,412)Programming 4,560 15,500 12,191 11,185 (7,631)Building 0 0 0 0 0Food Service 70,061 94,500 61,635 96,091 8,426Technology 0 0 0 0 0Sisterhood Contribution 0 5,000 0 5,000 0Men's Club Contribution 0 1,500 0 1,500 0TOTAL OPERATING REVENUE: 1,071,894$ 1,431,030$ 1,077,273$ 1,448,701$ (5,379)$ EXPENDITURESExecutive Operations 391,046 602,872 391,785 575,565 (739)Communications 7,658 26,400 8,932 13,807 (1,274)Membership 304 1,550 6,667 10,622 (6,363)Ritual Committee 25,671 28,245 26,608 29,930 (937)Religious School 137,054 232,587 138,058 224,161 (1,004)BEECC 143,875 262,138 160,370 263,892 (16,495)Youth 26,470 56,387 34,023 49,917 (7,553)Programming 17,175 17,000 13,225 17,713 3,950Building 145,847 227,905 161,310 229,628 (15,463)Food Service 69,491 105,423 70,137 110,641 (646)Technology 20,552 25,523 20,627 28,426 (75)TOTAL OPERATING EXPENSES: 985,144$ 1,586,030$ 1,031,742$ 1,554,302$ (46,598)$
0NET OPERATING INCOME (LOSS): 86,750$ (155,000)$ 45,531$ (105,601)$ 41,219$
NET FUNDRAISING 135,445$ 155,000$ 138,968$ 170,236$ (3,523)$
Transfer from/(to) Operations Reserve 0
EXCESS REVENUES OVER EXPEND: 222,195$ -$ 184,498$ 64,635$ 37,697$
Board Mtg
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2014/15 8-Month Board Designated Funds Performance
PRELIMINARY
FUND ACCOUNT BEGINNING FUND BALANCE RECEIPTS DISBURSEMENTS ENDING FUND BALANCE
BOARD DESIGNATED FUNDS:Dedicatory Fund 9,783.43 0.00 443.10 9,340.33Kitchen Fund 7,487.54 162.00 0.00 7,649.54Library Fund 7,862.61 148.00 0.00 8,010.61Prayerbook Fund 20,122.74 126.00 243.00 20,005.74Religious Articles Fund 2,640.38 54.00 433.00 2,261.38Faye Gottlieb Cascio Education Fund 26,899.56 1,364.95 1,512.68 26,751.83Scholarship Fund 4,694.96 72.00 0.00 4,766.96Rabbi's Discretionary Fund 4,292.04 4,301.00 4,064.84 4,528.20President's Discretionary Fund 1,670.62 136.00 239.45 1,567.17Megan Miriam Berman Youth Fund 17,954.33 1,962.00 2,015.63 17,900.70Recreation Fund 0.00 0.00 0.00 0.00Adult Program Fund 4,181.27 366.00 35.00 4,512.27Rubel Fund 2,965.00 50.00 0.00 3,015.00Weisel Memorial Fund 0.00 0.00 0.00 0.00Marilyn Rosenberg Memorial Fund 19,816.92 43.00 0.00 19,859.92Torah for Tots Fund 1,567.83 36.00 70.83 1,533.00Torah Endowment Fund 23,500.19 1,379.00 12,000.00 12,879.19Zelman Cantorial Fund 9,329.45 344.00 0.00 9,673.45Milton Weiner Scholar-In-Residence Fund 5,238.01 390.00 0.00 5,628.01Oneg and Kiddush Fund 2,178.37 0.00 0.00 2,178.37Paula Comer Slavsky BEECC Fund 14,006.37 539.31 651.48 13,894.20BEECC Families-In-Crisis Fund 5,161.00 233.00 0.00 5,394.00Glazer Elder Care Fund 35,715.00 4,790.25 0.00 40,505.25Keruv (Outreach) Fund 2,165.37 251.00 0.00 2,416.37
Ebstein-Magun Israel Quest Fund 391.72 36.00 0.00 427.72Acts of Loving Kindness Fund 9,854.35 1,495.27 1,635.20 9,714.42
TOTAL BOARD DESIGNATED FUNDS: 239,479.06 18,278.78 23,344.21 234,413.63
SUMMARY OF FUND ACTIVITY- 2014-2015FYFEBRUARY 28, 2015
Board Mtg
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2014/15 8-Month Restricted and Capital Funds Performance
PRELIMINARY
FUND ACCOUNT BEGINNING FUND BALANCE RECEIPTS DISBURSEMENTS ENDING FUND BALANCE
SUMMARY OF FUND ACTIVITY- 2014-2015FYFEBRUARY 28, 2015
RESTRICTED FUNDS:Education Endowment Fund 102,501.60 0.00 0.00 102,501.60Education Endowment Fund Earnings 21,982.33 5.10 0.00 21,987.43General Endowment Fund 50,777.42 1,000.00 0.00 51,777.42General Endowment Fund Earnings 665.78 2.50 0.00 668.28
TOTAL RESTRICTED FUNDS: 175,927.13 1,007.60 0.00 176,934.73
CAPITAL FUNDS:Building Fund 470,141.14 50,977.15 112,851.79 408,266.50Capital Contingency Fund 222,115.48 54,790.84 46,102.32 230,804.00Building Expansion Fund-PhaseIII 0.00 0.00 0.00 0.00
TOTAL CAPITAL FUND BALANCES: 692,256.62 105,767.99 158,954.11 639,070.50
OPERATIONS RESERVE FUND: 269,426.50 0.00 0.00 269,426.50
TOTAL FUND BALANCES: 1,377,089.31 125,054.37 182,298.32 1,319,845.36
Board Mtg
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Cash and Investments
Cash and Securities Summaryas of February 28, 2015
Cash (including interest earned on investments, as well as operating and uninvested cash)
853,983
36-mo CD (4); 48-mo CD (1) 450,000
Includes 4 CD's @100,000; 1 CD @50,000
Israeli Bonds (4) 250,000
Total Cash and Investments as of February 28, 2015 1,553,983
Board Mtg