Post on 07-Mar-2018
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
Bilingual Multicultural Education
and English Learners:
Updates for Data Reporting and Accuracy
Icela Pelayo Cervantes, Ph.D., Director Bilingual Multicultural Education Bureau
icela.pelayo@state.nm.us 505-827-6667
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
Presentation Agenda
Importance of Data Accuracy
ELL Review for Data Validation at Every Reporting Period
New Bilingual Education Program (BEP) Instructor Indicator
BEP-related Course Coding Concerns
• 1061, 1062, and 1063
• 8 in the 5th digit
New Instructional Plan Template/Submission Process
Questions & Answers
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
Importance of Data Accuracy Requires Understanding Context
Essential Definitions and Background Information for Understanding
the BMEB
Coding Issues for BMEP/BEP
• For ELLs and non-ELLs in BMEP/BEP
Data Accuracy and Validation
• Instructional Plans
• STARS data submission
Summary/Recap
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
ELs ≠ All Students in BMEPs
ELs
54,000
BMEPs
56,000
ELLs
in BMEPs
28,000
50%
Figure not to scale
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
English Learners (ELs)
English Language Learners (ELLs):
“a student whose first or heritage language is not English and
who is unable to read, write, speak or understand English at a level
comparable to grade-level English proficient peers and Native
English speakers.”
ELL is a classification for students who are not yet proficient in
English (according to W-APT, home language survey, etc.).
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
Procedures for Identification of English Learners (ELs) Home Language Survey,
Teacher Language
Observation Form, Student
Survey (HS Students).
Primary Home Language Other
than English (PHLOTE) Home Language is English.
Do not assess for English Proficiency.
No further action is required.
Administer the W-APT (Language Screener Test)
within the first 20 days of enrollment.
Placement Test shows English Proficiency.
Student is not identified as ELL.
No further action is required.
Student identified as
ELL.
Student Placement, Annual Assessment with ACCESS
for ELLs
until English Proficiency is reached (Composite Score:
5.0+)
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
Who are ELLs/ELs?
PHLOTE ≠ ELL • PHLOTE= Primary Language Other Than English
• You can be identified as a PHLOTE student and not be EL
Never ELLs = 0
ELLs should be coded as “1” • No longer a Y/N field
• Only one EL status per school year
• Exited Status: Composite Score ≥ 5.0 on ELP assessment
• ELP Results (ACCESS for ELLs) out in May/June; change status for 40th day of next school year
Title III Federal Statute requires district monitoring of Exited ELLs for 2 years
Exited ELL Status (Year 1) = 2
Exited ELL Status (year 2) = 3
Exited ELL Status (Years 3+) = 4
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
Reporting ELs/ELLs in Data
0 = Never ELL
1 = Current ELL
2= Exited ELL Status (Year 1)
3 = Exited ELL Status (year 2)
4 = Exited ELL Status (Years 3+)
No longer a Y/N field for ELL
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
BEP Codes
Valid Values for BEP:
1= Dual Language Immersion • ELL/FEP/Exited ELLs
2= Developmental/Maintenance Bilingual • ELL students only
3= Enrichment • No ELLs
4= Transitional • ELL students only
5= Heritage/Indigenous Language • ELL/FEP/Exited ELLs
6= Parent Refusal of Services (No)
Participation Info Code (Program Facts – Field #18), STARS Manual, Vol 2, Pg. 109
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
ESL/Title III Codes
Valid Values for ESL/Title III:
6= Parent Refusal of Services
7= Structured English Immersion
8= Content-Based English as Second Language
9= Pull-out English as Second Language
10=Specially-Designed Academic Instruction in English
11= Sheltered Instruction Observation Protocol (SIOP)
12= Other
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
ELs in BMEP/BEP
When ELs are in BMEPs:
BEP code 1-5 (except 4) AND an ESL/Title III code (7-12)
ELs in BMEP/BEP MUST receive ELD/ESL
• 2nd hour of Program
• No ELs in 1-hr programs
• Results in ERROR/discrepancies
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
ELLs NOT in BMEP/BEP
When ELs are not in BME/BEP (not required):
ESL/Title III Code 6-12
Parents of ELs may refuse services, BUT districts/schools still
required to ensure ELs receive English language support, as per
Office for Civil Rights (OCR) guidelines
• An OCR violation puts ALL federal funding in jeopardy
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
BMEP Instructional Plans
Instructional Plans are Part 2 of BMEP Application
Required at 20th day
Revised Instructional Plans are ONLY required at subsequent
reporting periods IF:
• ± 10% Change in Program
• Changes in Teachers
− Only count teachers that have approved licensure and endorsements
− NO pending applicants may be reported!
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
Reconciling Data &Instructional Plans
District responsibility to ensure data is accurate by reconciling the
information BEFORE submitting either instructional plans to BMEB
or data to PED via STARS
Run STARS reports and compare them to instructional plans
BEFORE submitting
• Do the numbers match?
• If so, are these an accurate reflection of program?
• If not, why not?
− Are students properly coded in your database? Is the database up-to-
date?
− Do instructional plans reflect recent changes at school-level? Teacher or
student changes?
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
District Collaboration
Districts/Schools must create internal data checks, protocols and/or
procedures to ensure data accuracy BEFORE submitting to PED
• Make sure Program and Data Teams are connecting and working
together on issues
• Do NOT wait for PED to run YOUR data
• Slows PED response time during brief windows—leaves YOU less time
to make required changes
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
Resubmitting Instructional Plans
Instructional Plans must match BOTH the classroom reality and
Database
If numbers on instructional plans are NOT within 10% of STARS
data, either:
• New instructional plans must be submitted to BMEB;
• New data must be submitted to STARS; OR
• Both must be resubmitted
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
Summarizing the Contextual Information
• EL ≠ “Bilingual”
− Statewide, only 50% of all ELLs are in Bilingual Multicultural Education Programs
− EL = ELL
− Terms cannot be used interchangeably
• ELL is a classification for students, NOT programs
− ELL Identification Process: Home Language Survey W-APT ELL status
− ELL = English Language Learner = EL (English Learner)
• Federal definition = Limited English Proficient (LEP)
• Bilingual (BMEP or BEP) refers to program, NOT students
− 50% students in BMEPs are ELLs; thus, the other half are NOT
− All participating students must be counted, coded, and reported, not just ELLs in program
− No ELLs in 1-hr programs
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
Summarizing the Contextual Information (continued)…
Ensure accurate coding of ELs for BMEP/BEP
Ensure accurate Total District EL counts at every reporting period
• Total ELL Counts not necessarily = EL in BEP
District responsibility to ensure data is accurate by reconciling the
information BEFORE submitting either instructional plans to BMEB or
data to PED via STARS
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
New! EL Review for Data Validation
Institute EL Count Verification for Every Reporting Period
• To improve data accuracy for state and federal reporting requirements
• Ensure ELs are accurately reflected in STARS to generate appropriate
funding levels
• STARS Bilingual Report: “Student Snapshot ELL Query”
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
New Bilingual Education Program Identifier for Teachers
New field (#60) in COURSE INSTRUCTOR template
Field Name: Course Special Program Code
Value: BEP = Bilingual Education Program
Purpose: To identify ALL teachers (and classes) reported to PED as
part of the state’s Bilingual Education Program (BEP) (funded
program).
Issues:
• Difficult to tie a BEP teacher back to courses and students
• Difficult to verify licensure (requirement to receive funding)
• Data reported in STARS not reflective of BEP app
Note: Not to be confused with 8 in 5th digit of Course Code (taught in bilingual manner)
which always looks for bilingual endorsement
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
New BEP Identifier for Teachers (continued)…
Examples of problems:
App states teaching 2nd graders in Spanish & requires Bilingual
endorsement yet system never looks for Bilingual Endorsement
because:
• Never reported as bilingual teacher AND
• Never reported 8 in 5th digit of course code for 2nd grade course code
(0002)
App states teaching English as Second Language (or English
component) to 2nd graders yet system never looks for TESOL or
Bilingual endorsement because
• Reported course code 0002 as opposed to 1062 (ESL part of BEP).
New code will capture course 0002 as BEP course.
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
TESOL/ESL Course License Requirement Confusion
Only 3 courses require TESOL (Teaching English to Speakers of Other
Languages) Endorsement
• 1061/1062 ESL (English as a Second Lang) not in BEP program/ in BEP
program, K-12 grade range
− Elementary Teaching requires TESOL or Bilingual Endorsement
− Secondary Teaching requires TESOL – Licensure Discrepancy (statute)
• Cannot substitute Bilingual for TESOL if teaching the ESL/ELD class
− TESOL & Bilingual endorsements are not equivalent
• 1063 English Lang Development (ELD), K-12 grade range
− Elementary: Requires TESOL
− Secondary: TESOL + Lang Arts Endorsement
Don’t confuse grade levels of license with grade levels of students
• Elem K-8 overlaps Sec 7-12, but Sec lic req TESOL even if teaching 7-8th graders
No staff assignments require TESOL endorsement
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
BEP-related Course Coding Concerns
How should I code courses for BEP?
1061/1062 (ESL) or 1063 ELA/ELD) – 2nd Hour
• 1061: ESL Not in BEP
• 1062: ESL in BEP
• 1063: English Language Arts/English Language Development
• General Course Code + 1061,1062 or 1063
8 in the 5th digit – 1st or 3rd Hour
• Indicates a course is taught in a “bilingual manner”
• If 8 in 5th digit, STARS logic looks for Bilingual Endorsement
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
Course 1061, 1062 & 1063 Scenarios
1061 ESL
Class NOT part of Bilingual Education Program
Use this course code if new BEP Course Instructor code NOT indicated because
teacher is not funded through BEP
1062 ESL
Class IS part of Bilingual Education Program
Use this course code if new BEP Course Instructor code is indicated
1063 English Language Development (ELD)
May change grade range from K-12 to 9-12 next year to make it secondary only
For elementary classes, best to report 2 course codes (such as 0002 2nd grade
homeroom for regular teacher wNo BEP Instructor code & 1062 ESL with BEP
Instructor code). Teacher may or may not be same.
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
BEP Instructor Reports
Report that lists BEP Instructors and their classes
Identify if properly licensed
• Types of licensure
− Bilingual, TESOL, Modern & Classical Language, Native Language &
Culture, and Content Area
Exception Report:
If BEP instructor of a class then at least one student in class must be
identified as BEP
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
New Instructional Plan Template/Submission Process
Potentially a new platform to streamline the submission and
validation of Instructional Plans (Part II of BME Application)
BMEB and IT teams will be working on this in the next couple of
months to design a new tool (using SharePoint)
Goal: New template/submission process completed in time for 20th
Day data submission SY 2014-2015
Guidance will be provided in the late summer and at the next Title
III/BME Directors’ Meeting
• Newbie STARS Conference in the Fall (?)
NMPED Data Conference May 2014
“Kids First, New Mexico Wins!”
Questions ?
Icela Pelayo, Ph.D., BMEB Director
icela.pelayo@state.nm.us
(505) 827-6667
Sherri T. Green, BMEB Management Analyst
sherrit.green@state.nm.us
(505) 827-6594
Richard Trujillo, Data Collection & Application Support Manager
richard.trujillo12@state.nm.us
505-827-7937
Alecia Moll, Applications Developer, Information Systems
alecia.moll@state.nm.us
(505) 827-6502