Post on 03-Aug-2018
BIDDING DOCUMENT
PROCUREMENT OF CIVIL WORKS
BIDDING DOCUMENT
FOR COMPLETION OF REMAINING WORKS AT
DEOGHAR CAMPUS
SENIOR FACULTIES/ STAFF QUARTERS
BIRLA INSTITUTE OF TECHNOLOGY
MESRA, RANCHI -835215
BIRLA INSTITUTE OF TECNOLOGY
Page 1 of 62 Signature of contractor with seal
BIDDING DOCUMENT
PROCUREMENT OF CIVIL WORKS
CONSTRUCTION OF
A. For completion of Remaining works of Senior faculties Staff quarters at B.I.T.,
Deoghar Campus
FOR THE YEAR 2015-2016
COMPLETE BIDDING DOCUMENT
BIRLA INSTITUTE OF TECNOLOGY
Page 2 of 62 Signature of contractor with seal
INDEX
Description Clause No.
Invitation For Bid (IFB)
Procurement notice
Competitive bidding
Section 1 Instruction to bidders (ITB)
A. General
Scope of bid 1
Eligible bidders 2
Qualification of the bidder 3
One bid per bidder 4
Cost of bidding 5
Site Visit 6
B. Bidding Documents
Contents of bidding documents 7
Amendments of bidding documents 8
C. Preparation of bids
Language of the bid 9
Documents comprising the bid 10
Bid prices 11
Currencies of bid and payments 12
Bid validity 13
Bid security 14
Format and signing of bids 15
D. Submission of bids
Sealing and marking of bids 16
Deadline of the submission of bids 17
Late bids 18
Modification and withdrawal of bids 19
E. Opening and Evaluation
Bid opening 20
Process to be confidential 21
Clarification of financial bids 22
Examination of bids and determination of responsiveness 23
Correction of Errors 24
Evaluation and comparison of financial bids 25
F. Awards of contract
Awards of criteria 26
Employers right to accept any bid and to reject any or all bids 27
Notification of award and signing of agreement 28
Performance security 29
Advance payment and security 30
Corrupt and fraudulent practices 31
List of key plant & equipment to be deployed on contract work Annexure I
List of key personal to be deployed on contract work Annexure II
Section 2 Qualification Information
For individual bidder 1
Additional requirements 2
Sample format for evidence of access to or availability of credit facilities
BIRLA INSTITUTE OF TECNOLOGY
Page 3 of 62 Signature of contractor with seal
Bank certificate
Undertaking
Section 3 Conditions of contract
Definitions 1
Interpretation 2
Language and Law 3
Engineer In-charge’s decision 4
Delegation 5
Communications 6
Sub-contracting 7
Personnel 8
Employer’s and contractor’s risk 9
Employer’s risk 10
Contractor’s risk 11
Insurance 12
Site investigation reports 13
Queries about the contract data 14
Contractor to construct the work 15
The works to be completed by intended completion date 16
Approval by the Engineer’s In-charge 17
Safety 18
Possession of the site 19
Access to the site 20
Instructions 21
B. Time Control
Programme 22
Extension of the intended completion date 23
Delayed ordered by the Engineer In-charge 24
Management meetings 25
C. Quality Control
Identifying defects 26
Tests 27
Correction of defects 28
Uncorrected defects 29
A. Cost Control
Bill of Quantities 30
Rate of new items in the quantities and escalation in rate 31
Variations 32
Cash flow forecasts 33
Payment certificates 34
Payments 35
Tax 36
Currencies 37
Retention 38
Liquidated damages 39
Advance payment 40
Securities 41
Cost of repairs 42
B. Finishing the contract
Completion 43
Taking over 44
BIRLA INSTITUTE OF TECNOLOGY
Page 4 of 62 Signature of contractor with seal
Final account 45
Termination 46
Payment upon termination 47
Property 48
Release from performance 49
C. Special conditions of contract
Labour 50
Settlement of disputes 51
Section 4 Contract Data
Contract Data
Section 5 Form of bid
Form of bid
Section 6 Securities and other form
Bid security (Bank Guarantee)
Performance of Bank Guarantee
Bank guarantee for advance payment
Latter of acceptance
Issue of notice to proceed with the work
Agreement form
Undertaking
Section 7 Technical specifications and Bill of Quantities Technical specifications
Bill of quantities
BOQ of Institute building Annexure A
Section 8 Drawings
Drawings of Institute building Annexure B
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
1 Providing coarse clean sand in filling in fdn or in PL including
ramming watering in layers not exceeding 150mm thick with all
leads and lift including cost of material,labour,royality and taxes
all complete as per building specificatiion and direction of E/I 68.49 Cum
2 Providing designation 75A brickwork in C.M (1:6) in SS ,clean
coarse sand of F.M 2 to 2.5 including providing 10 mm thck mortar
joint,cost of screening material,raking of joints to 15mm dth
royality and taxes all complete as per building specificatiion and
direction of E/I 576.67 Cum
3 Providing designation125mm thick reinforced designation 75A
brickwork in C.M (1:4) in SS with approved qlty of clean coarse
sand of F.M 2 to 2.5including the cost of screenjng, carriage of
material,scafolding,raking out joints to 15mm dth ,
curing,(excluding cost of rein forcement) royality and taxes all
complete as per building specificatiion and direction of E/I 2144.68 Cum
4 Extra for brickwork for each consecutive floor above first floor
including watering and scaffolding all complete as per direction of
E/I 844.76 cum
5 Brick edging 7 cm wide 11.4 cm deep to plinth protection with
common burnt clay F.P.S. (non modular) brick of class designation
75 including grouting with cement mortar 1:4 2396.20 Metre
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
Page 1 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
6 Providing PCC M100 with nominal mix (1:3:6) in foundation with
approved quality of stone metal grade III (50 mm to 25 mm size)
clean coarse sand of F.M. 2.5 to 3 including screening, shuttering,
mixing cement concrete in mixer and placing in position, vibrating,
striking, curing, taxes and royalty all complete as per building
specification and direction of Engineer-in-charge
34.74 Cum
7 Making plinth protection 50 mm thick of cement concrete 1:3:6
over 75 mm thick bed of dry brick ballast 40 mm nominal size,
well rammed and consolidated and grouted with fine sand,
including finishing the top smooth 400.50 sqm
8 Providing RCC M200 With nominal mix 1:1.5:3 in lintel with
approved quality of stone chips 20mm to6 size graded and clean
course sand of F.M 2.5 to3 including mixing,in mixer ,placing in
position,vibrating,striking,curing ,centring shuttering ,but
excluding the cost of reinforces) ,taxes and royality all complete as
per building specification and direction of E/I 17.33 Cum
9 Providing RCC M200 With nominal mix 1:1.5:3 in roof slab with
approved quality of stone chips 20mm to6 size graded and clean
course sand of F.M 2.5 to3 including mixing,in mixer , bot
excluding the cost of reinforcement,placing in
position,vibrating,striking,curing centring ,shuttering ,taxes and
royality all complete as per building specification and direction of
E/I 308.67 Cum
Page 2 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
10 Providing RCC M200 With nominal mix 1:1.5:3 in beam with
approved quality of stone chips 20mm to6 size graded and clean
course sand of F.M 2.5 to3 including mixing,in mixer , bot
excluding the cost of reinforcement,placing in
position,vibrating,striking,curing centring ,shuttering ,taxes and
royality all complete as per building specification and direction of
E/I 180.32 Cum
11 Providing RCC M200 With nominal mix 1:1.5:3 incolunn with
approved quality of stone chips 20mm to6 size graded and clean
course sand of F.M 2.5 to3 including mixing,in mixer , (but
excluding the cost of reinforcement),placing in
position,vibrating,striking,curing centring ,shuttering ,taxes and
royality all complete as per building specification and direction of
E/I 141.29 Cum
12 Providing av 63 mm thick RCC M200 With nominal mix 1:1.5:3 in
chajja with approved quality of stone chips 20mm to6 size graded
and clean course sand of F.M 2.5 to3 including making drip course
in concrete mixing,in mixer , (but excluding the cost of
reinforcement),placing in position,vibrating,striking,curing
centring ,shuttering , 6mm cement plaster (1:4) in ceiling and side
of chajja with sand of FM 1.5,taxes and royality all complete as per
building specification and direction of E/I
303.48 sqm
Page 3 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
13 Providing RCC M200 With nominal mix 1:1.5:3 in stair with
approved quality of stone chips 20mm to6 size graded and clean
course sand of F.M 2.5 to3 including mixing,in mixer ,placing in
position,vibrating,striking,curing centring ,shuttering ,taxes and
royality all complete as per building specification and direction of
E/I 34.55 Cum
14 Extra for RCC or PCC work for each consecutive floor above first
floor complete as per direction of E/I in Second floor
402.62 cum
15 Supplying, fitting and fixing good quality, well dressed and well
seasoned sal wood work in chaukhat in doors, window sky
lights,fan light and C/W celefial windows openings, including
wedge over all clamps complete including application of two coat
of approved preservative of approved quality on the surface butting
walls at lintel all copmlete as per building specification and
direction of E/I 11.14 Cum
16 Supplying, fitting and fixing 35 mm thick solid core type non-
decorative single leaf flush door shutters in doors and windows
with black board core blended with high quality phenol
formaldehyde synthetic resin both side commercial veneered of
standard make with oxidised iron fittings such as hinges, sliding
door, bolts, tower bolts, handles or rings, hooks and eyes, cleats,
sand blocks as per schedule.taxes and royalty all complete as per
building specification and direction of E/I
375.36 sqm
Page 4 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
17 Providing 50x150mm teak wood hand rail with good quality of
teak wood of av 2.5m length with smooth finishing and rounded
edges properly fitted nto the railing including cost of polishing of
approved shade and make all complete as per drawing specification
and direction of E/I 100.44 m
18 Providing tor steel reinforcement of 8mm dia rods as per approved
design & drawing excluding carriage of bars to work
site,cutting,bending and binding with annealed wire with cost of
wire, removal of rust, placing the rods in position all complete as
per drawing specification and direction of E/I TMT Fe( only valid
for SAIL & TATA Steel) 131.00 MT
19 Supplying, fitting and fixing fully glazed steel door
,window,ventilation with standard rolled Z and mullion steel
section and size as per IS-1038 joints met and welded with
100x16x3 MS lugs fixed incement concrete (1:2:4) blocks
15x10x10 cm,size including cost of oxidised iron fitting with
hinges, handle per steps,catch spring 3mm th plain glass panes with
Aluminium beds and inner frame fixed with lugs with20mm long
6.3 G.I counter sunk machine screw nuts and applying a coat of red
lead paint carriage to work site hoisting and placing in position in
all storys and taxes all complete as per drawing specification and
direction of E/I321.89 sqm
Page 5 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
20 Supplying, fitting and fixing MS grill gate with MS grills made of
20x6mm MS flats or 16 mm sqr bars fitted on 25x25x6mm.Ms
angle frame,fixed in M150applying a coat of red lead paint over
steel workall complete as per drawing specification and direction
of E/I(steel is not supplied by Deptt)1543.63 kg
21 Providing designation 75A one bricks flat soling jionts filled with
local sand including cost of warering , royality and taxes all
complete as per drawing specification and direction of E/I 347.44 sqm
22 Providing and laying hydraulically machine pressed terrazo tiles 20
mm thick of approved texture with dowm marble chips of approved
shade,size and quality, laid on 19mm, thick bed of lime mortar
(1:1:1) with neat cement slurry mixed with pigment to match the
shade of tiles between joints, including rubbing,polishing to
granolithic finish with approved qlty of carborendum stone
including cost of curing royality and taxes all complete as per
drawing specification and direction of E/I (Any light colour with
100% white cement) 3150.36 sqm
23 Providing and laying 25 mm th kota stone tiles in risers of steps
skirtig and pillars of approved size, texture and colour laid over 12
mm thick c.m (1:3) and joined with grey cement slurry mixed with
pigment to match the shade of the slab including rubbing, polishing
to granolithic finish with approved qlty of carborendum stone
including cost of curing royality and taxes all complete as per
drawing specification and direction of E/I .298.60 sqm
Page 6 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
24 Providing and laying 25 mm thick Makrana marble tiles in risers of
steps skirtig and pillars of approved size, texture and colour laid
over 12 mm thick c.m (1:3) and joined with white cement slurry
mixed, including cost of curing royality and taxes all complete as
per drawing specification and direction of E/I 86.52 sqm
25 Providing and laying precast ceramic glazed tiles in walls and
floors over 12 mm cement mortar (1:3) and jointed with grey
cement slurry, flush pointed with white cement and matching
pigments including rubbing, polishing and cost of curing taxes and
royalty all complete as per building specification and direction of
E/I 1071.41 sqm
26 Providing 6 mm thick cement plaster (1:4) with clean course sand
of FM 1.5 including screening, curing with all leads and lift of
water, scafolding taxes all complete as per drawing specification
and direction of E/I 9736.46 sqm
27 Providing 1.5 mm cement punning including curing carriage of
water with all lead and lift as per building specification and
direction of E/I 2792.24 sqm
28 Providing 25mm thick cement plaster (1:6) with clean course sand
of FM 1.5 including screening, curing with all leads and lift of
water, scafolding taxes all complete as per drawing specification
and direction of E/I 5947.97 sqm
Page 7 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
29 Providing 19mm thick water proof cement plaster 1:3 with clean
course sand of FM 1.5 with 5% cico of any other approved water
nprofing compound including screening, curing with all leads and
lift of water, scafolding taxes all complete as per drawing
specification and direction of E/I 103.32 sqm
30 Extra for plaster work over exterior surface for each consecutive
floor above first floor including cost of scaffolding etc. all
complete as per direction of E/I 11353.80 sqm
31 Providing and applying plaster of paris putty of 2 mm thickness
over plastered surface to prepare the surface even and smooth
complete 14083.44 sqm
32 Providing two coats of oil bound washable distemper of approved
shade and make over a coat of cement primer over new surface
including preparing the plastered surface by rubbing smooth with
pumice stone or fine sand paper applying putty whereever required
scaffolding washing of floors and taxes all complete as per
building specification and direction of E/I
14083.44 sqm
33 Providing two coats of plastic emulsion paint of approved shade
and make over a coat of cement primer over new Exterior surface
including preparing the plastered surface by rubbing smooth with
pumice stone or fine sand paper applying putty whereever required
scaffolding washing of floors and taxes all complete as per
building specification and direction of E/I
5947.97 sqm
Page 8 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
34 Extra for each coat of cement wash, distemper, paint or sowcem
over exterior surface for each consecutive floor above first floor
including scaffolding etc. all complete as per specification and
direction of E/I 13246.10 sqm
35 Proiding primer one coat of approved shade and make over new
wooden surface preparing the surface after cleaning, removing
dirt, scales, smokes, grease, sand preparing, including cost of
scafolding taxes all complete as per drawing specification and
direction of E/I 966.47 sqm
36 Providing 2 coats of synthetic enamel paint of approved shade and
make over new wooden surface,including cleaning the surface after
removing dirt,including cost of scafolding taxes all complete as
per drawing specification and direction of E/I966.47 sqm
37 Proiding primer one coat of red lead paint of approved shade and
make over new steel surface , preparing the surface after cleaning,
removing dirt, scales, smokes, grease, clean thoroughly, including
cost of scafolding taxes all complete as per drawing specification
and direction of E/I 1141.92 sqm
38 Providing 2 coats of synthetic enamel paint of approved shade and
make over steel surface,including cleaning the surface after
removing dirt,including cost of scafolding taxes all complete as
per drawing specification and direction of E/I 1141.92 sqm
Page 9 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
39 Providing and laying 60 mm thick factory made cement concrete
interlocking paver block of M-30 grade made by block making
machine with strong vibratory compaction, of approved size,
design & shape, laid in required colour and pattern over and
including 50 mm thick compacted bed of coarse sand, filling the
joints with fine sand etc. all complete as per the direction of
Engineer in-charge. 400.50 sqm
Page 10 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
40 Providing and laying integral cement based water proofing
treatment including preparation of surface as required for traetment
of roofs, balconies, terraces etc. consisting of following operations:
(a) Applying a slurry coat of neat cement using 2.75 kg/sqm of
cement admixed with water proofing compund conforming to
IS2645 and approved by Engineer in-charge over the RCC slab
including adjoining walls upto 300 mm height including cleaning
the surface before treatment. (b) laying brick bats with mortar
using broken brick/ brick bats 25 mm to 125 mm size with 50% of
cement mortar 1:5, admixed with water proofing compound
conforming toIS:2645 and aprooved by Engineer In-charge over
200 mm thick layer of cement mortar of mix 1:5 admixed with
water proofing compound conforming toIS:2645 and aprooved by
Engineer In-charge to required slope and treating similarly the
adjoining walls upto 300 mm height including rounding of
junctions of walls and slabs. c) After Two days of proper curing
applying a second coat of cement slurry using 2.75 Kg./Sqm of
cement admixed with water proofing compound conforming to IS:
2645 and approved by Engineer In-charge. d) Finishing the surface
with 20 mm thick jointless cement mortar of mix 1:4, admixed with
water proofing compound conforming toIS:2645 and aprooved by
Engineer In-charge including laying of glass fibre cloth of
approved quality in top layer of plaster and finally finishing the
surface with trowel with neat cement slurry and making pattern of
300x300 mm square 3 mm deep. e) The whole terrace so finished
shall be flooded with water for a minimum period of two weeks for
curing and for final test. All above operations to be done in order
and as directed and specified by the Engineer In-charge: 22.7.1
With average thickness of 120 mm and minimum thickness at 1058.44 sqm
Page 11 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
41 Providing and fixing sheet covering over expansion joints with iron
screws as per design with Non asbestos fibre cement board 6 mm
thick as per IS:14862 200 mm wide 50.00 M
42 Providing and fixing sheet covering over expansion joints with iron
screws as per design with Non aluminium fluted strips 3.15 mm
thick as per IS:14862 200 mm wide 60.00 M
B SANITARY, WATER SUPPLY AND SEWARAGE
43 Providing and fixing water closet squatting pan (Indian type W.C
pan) with 100mm sand cast iron P or S trap , 10 ltr. Low level with
PVC flusing cistern with manully controlled device conforming to
IS 7231 with all fittings and fixtures copmleted including cutting
and marking good the walls and floors wherever required
17.1.1 white vitreous china orissa pattern W.C pan of size
580x440mm with integral type foot restes 26.00 Each
44 Providing and fixing white vitreous china pedestal type water
closet (European type) with seat and lid, 10 litre low level white
PVC flushing cistern, including flush pipe, with manually
controlled device (handle lever), conforming to IS:7231, with all
fittings and fixtures complete, including cutting and making good
the walls and floors whereever required:
17.2.1 W.C, Pan with ISI marked white solid plastic seat and lid
26.00 Each
TOTAL (A) (Rs.)
Page 12 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
45 Providing and fixing wash basin with C.I brackets 15mm C.P.
brass pillar taps 32mm C.P.brass waste of standard pattern
including painting of fitting and bracktes, cuttings and marking
good the walls wherever required
17.7.2 White vitreous china wash basin size 630 x 450mm with a
single 15 mm C.P.brass pillar tops 78.00 Each
46 Providing and fixing kitchen sink with C.I. brackets, C.P. brass
chain with rubber plug, 40 mm C.P. brass waste complete,
including painting the fittings and brackets, cutting and making
good the walls whereever required:
17.9.1 White glazed fire clay kitchen sink of size 600x450x250
mm 26.00 Each
47 Providing and fixing a pair of white vitreous china foot rests of
standard pattern for squatting pan water closet:
17.17.2 250x125x25 mm 26.00 Pair
48 Providing and fixing G.I. inlet connection for flush pipe connecting
with W.C. pan. 52.00 Each
49 Providing and fixing P.V.C. waste pipe for sink or wash basin
including P.V.C. waste pipe fitting complete
17.28.2.2 Flexible pipe 40 mm dia 104.00 Each
50 Providing and fixing 100 mm sand cast iron grating for gully trap
156.00 Each
51 Providing and fixing 600x450mm beveled edge mirror of superior
glass complete with 6mm thick hard borad ground fixed to wooden
cleats with C.P brass screws and washers complete
78.00 Each
52 provding and fixing soil waste and vent pipes
Page 13 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
17.35.1.1 100 mm Sand cast iron S&S pipe as per IS 1729 480.00 Metre
17.35.1.2 100 mm centrifugally cast (Spun) iron socket & spigot (S
& S) pipe as per IS: 3989 190.00 Metre
53 Providing and fixing M.S holder - bat clamps of approved design to
sand cast iron / cast iron pipe embedded in and including cement
concrete blocks 10x10x10cm of 1:2:4 mix including cost of cutting
holes and making good the walls etc.
17.37.1 For 100 mm dia pipe 160.00 Each
17.37.2 For 75 mm dia pipe 50.00 Each
54 providing and fixing bend of required degree with access door,
insertion rubber washer 3mm thick bolts and nuts complete
17.38.1.1 100 mm Sand cast iron S&S as per IS 1729 96.00 Each
17.38.2.1 75 mm Sand cast iron S&S as per IS 1729 48.00 Each
55 Providing and fixing plain bend of required degree.
17.39.1.1 100 mm dia Sand cast iron S & S as per IS-1729 96.00 Each
17.39.2.1 75 mm Sand cast iron S&S as per IS 1729 48.00 Each
56 Providing and fixing single equal junction of required degree with
access door insertion rubber washer 3mm thick bolts and nuts
complete
17.43.1.1 100x100x100 mm Sand cast iron S&S as per IS 1729
52.00 Each
57 Providing and fixing single equal plain of required degree :
17.44.1.1 100x100x1100 mm Sand cast iron S&S as per IS 1729
52.00 Each
17.44.2.1 75x75x75 mm Sand cast iron S&S as per IS 1729 26.00 Each
58 Providing and fixing single equal plain of required degree :
Page 14 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
17.48.1.1 100x100x75 mm Sand cast iron S&S as per IS 1729
78.00 Each
59 Providing and fixing sand cast iron S& S off sets as per IS: 1729
17.53.2.2 114 mm offsets with 100 mm dia pipe 52.00 Each
60 Providing and fixing terminal guard
17.56.1.1 100 mm Sand cast iron S&S as per IS 1729 52.00 Each
61 Providing and fixing collar:
17.57.1.1 100 mm sand cast iron S & S as per IS- 1729 56.00 Each
17.57.2.1 75 mm sand cast iron S & S as per IS- 1730 40.00 Each
62 Providing lead caulked joints to sand cast iron/ centrifugally cast
(spun) iron pipes and fittings of diameter:
17.58.1 100 mm 720.00 Each
17.58.2 100 mm 360.00 Each
63 Providing and fixing M.S. stays and clamps for sand cast iron/
centrifugally cast (spun) iron pipes of diameter:
17.59.1 100 mm 272.00 Each
17.59.2 75 mm 56.00 Each
64 Painting sand cast iron/centrifugally cast (spun) iron soil, waste
vent pipes and fittings with two coats of synthetic enamel paint of
any colour such as chocolate grey or buff etc. over a coat of primer
(of approved quality) for new work :
17.65.1 100 mm diameter pipe 480.00 Meter
17.65.2 75 mm diameter pipe 120.00 Meter
Page 15 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
65 Providing and fixing PTMT liquid soap container 109 mm wide,
125 mm high and 112 mm distance from wall of standard shape
with bracket of the same materials with snap fittings of approved
quality and colour, weighing not less than 105 Gms.
78.00 Each
66 Providing and fixing PTMT towel rail trapezoidal shape 215 mm
long, 200 mm wide with minimum distances of 37 mm from wall
face with concealed fittings arrangement of approved quality and
colour, weighing not less than 88 Gms. 78.00 Each
67 Providing and fixing G.I. pipes complete with G.I. fittings and
clamps, i/c making good the wall etc. concealed pipe, including
painting with anti corrosive bitumastic paint, cutting chases and
making good the wall: Internal work exposed on wall
18.11.1 15 mm dia nominal bore 1050.00 Meter
68 Providing and fixing G.I. pipes complete with G.I. fittings
including trenching and refilling etc. External work
18.12.1 15 mm dia nominal bore 120.00 Metre
18.12.2 20 mm dia nominal bore 120.00 Metre
18.12.3 25 mm dia nominal bore 120.00 Metre
18.12.5 40 mm dia nominal bore 290.00 Metre
69 Providing and fixing brass bib cock of approved quality
18.15.1 15 mm nominal bore 156.00 Each
70 Providing and fixing brass stop cock of approved quality:
18.16.1 15 mm nominal bore 312.00 Each
71 Providing and fixing gun metal gate valve with C.I wheel of
approved quality ( screwed end)
Page 16 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
18.17.1 25 mm nominal bore 24.00 Each
18.17.3 40 mm nominal bore 16.00 Each
72 Providing and fixing Unplasticized PVC connection pipe with
brass unions :
18.21.2.1 45 cm length 15 mm nominal bore 312.00 Each
73 Providing and fixing C.P. brass shower rose with 15 or 20 mm inlet
:
18.22.1 100 mm diameter 52.00 Each
74 Constructing Masonary chamber 30x30x50 cm inside, in brick
work in cement mortar 1:4 for stop cock, with C.I. surface box
100x100x75 mm (inside) with hinged cover fixed in cement
concrete slab 1:2:4 mix i/c necessary excavation, foundation
concrete 1:5:10 and inside plastering with cement mortar 1:3 12
mm thick, finished with a floating coat of neat cement complete as
per standard design :
18.32.1 with common burnt clay F.P.S. (non modular) bricks of
class designation 7.5 20.00 Each
75 Constructing Masonary chamber 60x60x75 cm inside, in brick
work in cement mortar 1:4 for sluice valve, with C.I. surface box
100 mm top diameter, 160 mm bottom diameter and 180 mm deep
(inside) with chain lid and RCC top slab 1:2:4 mix i/c necessary
excavation, foundation concrete 1:5:10 and inside plastering with
cement mortar 1:3 12 mm thick, finished with a floating coat of
neat cement complete as per standard design :
18.33.1 with common burnt clay F.P.S. (non modular) bricks of
class designation 7.5 15.00 Each
Page 17 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
76 Constructing Masonary chamber 90x90x100 cm inside, in brick
work in cement mortar 1:4 for sluice valve, with C.I. surface box
100 mm top diameter, 160 mm bottom diameter and 180 mm deep
(inside) with chain lid and RCC top slab 1:2:4 mix i/c necessary
excavation, foundation concrete 1:5:10 and inside plastering with
cement mortar 1:3 12 mm thick, finished with a floating coat of
neat cement complete as per standard design :
18.34.1 with common burnt clay F.P.S. (non modular) bricks of
class designation 7.5 2.00 Each
77 Painting G.I. pipes and fittings with synthetic enamel white paint
with two coats over a ready mixed priming coat, both of approved
quality of new work:
18.38.1 15 mm diameter pipe 120.00 Metre
18.38.2 20 mm diameter pipe 120.00 Metre
18.38.3 25 mm diameter pipe 120.00 Metre
18.38.5 40 mm diameter pipe 290.00 Metre
78 Providing and fixing G.I. union in G.I. pipes including cutting and
threading the pipe and making long screws etc. complete (New
Work)
18.46.1 15 mm nominal bore 130.00 Each
18.46.2 20 mm nominal bore 24.00 Each
18.46.3 25 mm nominal bore 24.00 Each
18.46.5 40 mm nominal bore 20.00 Each
79 Providing and fixing C.P. brass angle valve for basin mixer and
gyser points of approved quality conforming to IS: 8931 a) 15 mm
nominal bore
Page 18 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
18.53.1 15 mm nominal bore 260.00 Each
80 Providing and fixing square mouth S.W. gully trap class Sp-1
complete with C.I. grating brick masonry chamber with water tight
C.I. cover with frame of 300x300 mm size (inside) the weight of
cover to be not less than 4.5 kg. and frame to be not less than 2.70
kg. as per standard design:
19.4.1.1 100x100 mm size P type with common burnt clay F.P.S.
(non modular) bricks of class designation 7.5 20.00 Each
81 Providing and laying non-pressure pipe NP2 class (light duty)
R.C.C. pipes with collars jointed with stiff mixture of cement
mortar in the proportion of 1:2 including testing of joints etc.
complete :
19.6.2 150 mm dia RCC pipe 150.00 Metre
82 Supplying and fixing C.I. cover 300x300 mm without frame for
gully trap (standard Pattern) the weight of cover to be not less than
4.5 Kg. 20.00 Each
83 Making soak pit 2.5 m diameter 3.0 metre deep with 45x45 cm dry
brick honey comb shaft with bricks and S.W. drain pipe 100 mm
diameter, 1.8 m long complete as per standard design.
19.32.1 with common burnt clay F.P.S. (non modular) bricks of
class designation 7.5 2.00 Each
C INTENAL ELECTRIFICATION WORKS
TOTAL ( B) (Rs.)
Page 19 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
84 Wiring for light point/ fan point/ exhust fan point / call bell point
with 1.5 Sq.mm. FRLS PVC insulated Copperconductor single
core cable in surface/ recessed steel conduit, with piano type
switch, phenolic laminated sheet, suitable size MS box and
earthing the point with 1.5 sq.mm. FRLS PVC insulated copper
conductor single core cable etc. as required 1.1.2 Group B
1508.00 Point
85 Supplying and co-axial TV cable RG-6 grade, 0.7 mm solid copper
conductor PE insulated, shielded with fine tinned copper braid and
protected with PVC sheath in the existing surface/recessed steel/
PVC conduit as required 1620.00 Metre
86 S/F PVC conduit Supplying and fixing of following sizes of PVC
conduit along with accessories in surface / recess including cutting
recessed conduit as required
1.21.2 25 mm 1200.00 Metre
87 S/F metal boxes Supplying and fixing metal box of following sizes
(nominal size) on surface or in recess with suitable size of
phenolic laminated sheet cover in front including painting etc as
required
1.22.1 75 mm x 75 mm x 60 mm deep 584.00 Each
1.22.5 180 mm x 100 mm x 60 mm deep 376.00 Each
1.22.7 200 mm x 150 mm x 60 mm deep 278.00 Each
Page 20 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
88 Supplying and fixing metal box of 150 mmx 75 mmx 60 mm
deep(nominal size) on surface or in recess with suitable size of
phenolic laminated sheet cover in front including providing and
fixing 3 pin 5/6 amps socket outlet and 5/6 amps piano type switch,
connection, painting etc. as required. (For light plugs to be used in
non resindential buildings) 260.00 Each
89 Supplying and fixing metal box of 180 mmx 100 mmx 60 mm
deep(nominal size) on surface or in recess with suitable size of
phenolic laminated sheet cover in front including providing and
fixing 6 pin 5/6 amps socket outlet and 15/16 amps piano type
switch, connection, painting etc. as required. 130.00 Each
90 Supplying and fixing 3 pin, 5 amp ceiling rose on the existing
junction box/ wooden block including connection etc. as required
156.00 Each
91 Supplying and fixing brass baten/ angle holder including
connection etc. as required 442.00 Each
92 Installation, testing and commissioning of ceiling fan, including
wiring the down rods of standard length (upto 30 cm) with 1.5
Sq.mm. FRLS PVC insulated, copper conducter, single core cable,
including providing and fixing phenolic laminated sheet cover on
the fan box as required 182.00 Each
93 Providing and fixing following capacity TP & N disconnector fuse
switch unit inside the existing panel board with ISI marked HRC
fuses including drilling holes in cubicle panel, making connections,
etc. as required
2.1.2 63 Amp TP & N 3.00 Each
2.1.3 100 Amp TP & N 1.00 Each
Page 21 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
94 Supplying and fixing following way, single pole and neutral, sheet
steel, MCB distribution board, 240 volts, on surface/ recess,
complete with tinned copper bus bar, neutral bus bar, earh bar, din
bar, interconnections, powder painted including earthing etc. as
required (But withoutMCB/RCCB/isolator)
2.3.7 2 + 8 way/10 way, Double door 26.00 Each
95 Supplying and fixing 5 amps to 32 amps rating, 240/415 volts, "C"
curve, miniature circuit breaker suitable for inductive load of
following poles in the existing MCB DB complete with
connections, testing and commissioning etc. as required.
2.10.1 Single pole 96.00 Each
2.10.2 Single pole and neutral 52.00 Each
96 Supplying, installing on wall, testing and commissioning of
following capacity rising mains made of 1.6 mm thick sheet steel
enclousre duly painted with powder coating, wall staps, fully PVC
insulated 4 Nos. aluminium bus bars in convenient sections and
suitable for 415 volts, 3 phase, 4 wire, 50 Hz, A.C. supply with
extension joints, fire proof barriers, expansion joints, thrust pads
including jointing and earthing with 2 runs of Galvanised iron
strips etc. as required. (Rising mains confoirming to IS 8623, TEC
439)
3.1.1 200 amps (S.C. rating for 1 sec-15 KA) 4.00 Metre
97 Fixing fan of 1200 mm sweep including cost of necessary screws,
cover plates, wire etc. complete but excluding the cost of fan (fan
will be supplied by the department) 130.00 Each
Page 22 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
ANNEXURE A
Figure Words
Amount (Rs.)Sl. No. Description of work Quantity Unit Rate to be entered by the bidder
(Rs.)
BILL OF QUANTITIES
NAME OF WORK - REMAINING WORKS OF SENIOR FACULTIES STAFF QUARTERS
BIT DEOGHAR CAMPUS
98 Fixing tube fittings including the cost of necessary screws, ceiling
rose, cover plate etc. complete but excluding the cost of fitting (
fitting will be supplied by the department) 130.00 Each
TOTAL (C) (Rs.)
GROSS TOTAL (A+B+C) (Rs.)
Page 23 of 23 Signature of contractor with seal
BIRLA INSTITUTE OF TECNOLOGY
Page 5 of 62 Signature of contractor with seal
INVITATION FOR BID
(IFB)
BIRLA INSTITUTE OF TECNOLOGY
Page 6 of 62 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
MESRA, RANCHI-835215, JHARKHAND (India)
Procurement Notice
Tender Reference No.- BIT/Deoghar/T/02 Date – 01/09/2015
1. Name of the work : Completion of Balance work of Senior faculty
quarter at Birla Institute of Technology,
Deoghar Campus, Po. – Jasidih -814142,
Deoghar, Jharkhand
2. Estimated cost (Rs.) : Rs. 367.00 Lacs
3. Time of completion : 12 months
4. Last date/ Time for receipt of bids : 26/09/2015, 1.00 P.M.
5. Date of publication of tender on website : 01/09/2015
6. Email of procurement officer : registrar@bitmesra.ac.in
Further details can be seen on website http://www.bitmesra.ac.in
Registrar
B.I.T., Mesra, Ranchi
BIRLA INSTITUTE OF TECNOLOGY
Page 7 of 62 Signature of contractor with seal
BIRLA INSTITUTE OF TECHNOLOGY
MESRA, RANCHI- 835215
INVITATION FOR BIDS (IFB)
COMPETITIVE BIDDING
Tender Reference no. : BIT/Deoghar/T/02 Dated : 01/09/2015
On behalf of the Birla Institute of technology, Sealed item rate tenders are hereby invited for the following
work from contractors registered in the approved list of appropriate class of CPWD, State PWD, Railways,
MES, Post & Telegraph Department, Semi‐Govt. organizations or those who have worked for BIT Mesra
and its off-campuses in appropriate class and have successfully completed minimum one/two/three similar
works during last Five years ending last day of July 2015 for carrying out the following work at BIT
Mesra, Deoghar campus. The bid shall be submitted in the office of Registrar, B.I.T., Mesra, Ranchi :
Sl.
No.
Name of the work Approximate
value of work
(Rs.)
Bid
security
(Rs.)
Cost of
Document
(Rs.)
Period of
completion
1 2 3 4 5 6
1. Completion of Remaining works
of Senior faculties staff quarters
at BIT Deoghar campus
367.00Lacs
3.75 Lacs
5000.00
12 Months
Period of availability of tenders at the web site / last date of clarification/date of opening of tender papers
are as given below :-
1. Cost of bidding document to be downloaded from bitmesra.ac.in and the same to be deposited
along with a non-refundable fee as indicated in the form of demand draft of any Bank payable
at Ranchi in favour of Birla institute of technology, Mesra.
2. Bids must be accompanied by Security amount specified for the work in the table above, payable
at Ranchi and drawn in favour of Birla Institute of Technology, Mesra. Bid security will have to
be in anyone of the forms as specified in the bidding document and shall have to be valid for 45
days beyond the validity of the bid.
3. Cost of bidding document and Bid Security shall be deposited in the office of the Registrar on all
working days between 10.00 AM to 4.00 PM up to 1.00 P.M. of 26/09/2015 either by registered
post /Speed post or by hand. Only those applications will be entertained whose cost of bidding
document and bid security is received before 1.00 P.M. on 26/09/2015. The Birla institute of
technology will not be held responsible for the postal delay, if any, in the delivery of the document
or non-receipt of the same.
4. Tenderer(s) shall enclose self-attested Xerox copy of his/her valid registration, Sales tax, Income
Tax Clearance, TIN, PAN, Audited turnover, Character Certificate, Labour License, Work
experience, partnership deed etc.
BIRLA INSTITUTE OF TECNOLOGY
Page 8 of 62 Signature of contractor with seal
5. Other details can be seen in the bidding documents.
SECTION 1 INSTRUCTIONS TO BIDDERS (ITB)
BIRLA INSTITUTE OF TECNOLOGY
Page 9 of 62 Signature of contractor with seal
A. GENERAL
1. Scope of Bid
1.1 The BIRLA INSTITUTE OF TECHNOLOGY, MESRA RANCHI invites bids for the
construction of works (as defined in these documents and referred to as “ the works”) detailed
in the table given in IFB. The bidders may submit bids for all of the works detailed in the table
given in IFB.
1.2 The successful bidder will be expected to complete the works by the intended completion date
specified in the Contract data.
1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives (bidder/
tenderer, bid/tender, bidding/tendering, etc.) are synonymous.
2 Eligible Bidders
2.1 This invitation for Bids is open to all bidders.
3 Qualification of the Bidder
3.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a
preliminary description of the proposed work method and schedule, including drawings and
charts, as necessary. The proposed methodology should include programme of construction
backed with equipment planning and deployment duly supported with broad calculations and
quality assurance procedures proposed to be adopted justifying their capability of execution and
completion of work as per technical specifications, within stipulated period of completion.
3.2 All bidders shall also furnish the following information in Section 2.
(i) Evidence of access to or availability of credit facilities (minimum 10% or estimated
cost)certified by the bankers.
(ii) Undertaking that bidder would be able to invest a minimum of cost upto 25% of the
contract value of work, during implementation of contract.
(iii) Power of attorney.
3.3 All bidders shall include the following information and documents with their bids in Section
2:
(i) copies of original documents defining the constitution or legal status, place of
registration, and principal place of business; written power of attorney of the signatory
of the Bid to commit the Bidder;
(ii) Total monetary value of construction work performed for each of the last five years.
(iii) Experience in works of a similar nature and size for each of the last five years, and
details of works underway or contractually committed; and clients who may be
contacted for further information on these contracts;
(iv) Major items of construction equipment proposed to carry out the Contract;
(v) Qualifications and experience of key site management and technical personal
proposed for Contract;
(vi) Reports on the financial standing of the Bidder, such as profit and loss statements and
auditor’s reports for the past five years;
(vii) Evidence of access to line (s) of credit and availability of other financial resources
facilities (10% of contract value), certified by the Bankers(not more than 3 months
old)
(viii) Undertaking that the bidder will be able to invest a minimum cash upto 25% of
contract value of work, during implementation of work.
(ix) Authority to seek references from the Bidders’s bankers;
(x) Information regarding any litigation, current or during the last five years, in which the
Bidder is involved, the parties concerned, and disputed amount; and
BIRLA INSTITUTE OF TECNOLOGY
Page 10 of 62 Signature of contractor with seal
(xi) The proposed methodology and programme of construction, backed with equipment
planning and deployment, duly supported with broad calculations and quality
control procedures proposed to be adopted, justifying their capability of execution and
completion of the work as per technical specifications within the stipulated period of
completion as per milestones.
3.4 Bids from Joint ventures are not acceptable.
3.5 (I) To qualify for award of the contract, each bidder in its name should have in the
last five years as referred to in Appendix.
3.5.1 Achieved a minimum annual financial turnover (in all classes of civil engineering
construction works only) amount indicated in Appendix in any one year (usually not less
than one and a half times the estimated cost of the project);
3.5.2 Satisfactorily completed (not less than 90% of contract value),as a prime contractor (or as a
nominated subcontractor, where the subcontract involved execution of all main items of
work described in the bid document, provided further that all other qualification criteria are
satisfied) at least one similar work of value not less than amount indicated in Appendix
(usually not less than 50% of estimated value of contract of last five years);
3.5.3 The contractor or his identified sub-contractor should possess required valid electrical
license for executing the building electrification works.
3.5.4 The contractor should possess required valid license for executing the water supply/sanitary
engineering works.
(II) Each bidder should further demonstrate
3.5.5 Availability (either owned or leased or by procurement against mobilization advances) of
the following key and critical equipment for this work:
3.5.6 Based on the studies, carried out by the Engineer the minimum suggested Major equipment
to attain the completion of works in accordance with the prescribed construction schedule
are shown in the Annexure-I The bidders should, however, undertake their own studies and
furnish with their bid, a detailed construction planning and methodology supported with
layout and necessary drawings and calculations (detailed) as stated in clause 3.3(iii) above to
allow the employer to review their proposals. The numbers, types and capacities of each
plant/equipment shall be shown in the proposals along with the cycle time for each operation
for the given production capacity to match the requirements.
3.5.7 Availability for this work of personnel with adequate experience as required; as per
Annexure-II, Failing his so doing, the same may be provided by the Engineer In-charge at
the expense of the contractor and the expenses may be deducted from any money due to the
contractor under the contract and I or from his Security Deposit..
3.5.8 Liquid assets and/or availability of credit facilities of no less than amount indicated in
Appendix (credit lines/letter of credit/certificates from Banks for meeting the funds
requirements etc.- usually the equivalent of the estimated cash flow for 3 months in peak
construction period.)
(III) To qualify for a package of contracts made up of this and other contracts for
which bids are invited in the IFB,
3.5.9 The bidder must demonstrate having experience and resources sufficient to meet the
aggregate of the qualifying criteria for the individual contracts.
Bidder’s compliance with the qualifying criteria except to the extent stated in 3.5(I) above.
3.5.10 Bidders who meet the minimum qualification criteria will be qualified
BIRLA INSTITUTE OF TECNOLOGY
Page 11 of 62 Signature of contractor with seal
3.5.11 Even though the bidders meet the above qualifying criteria, they are subject to be
disqualified if they have :made misleading or false representations in the forms, statements
and attachments in proof of the qualification requirements; and/or record of poor
performance such as abandoning the works, not properly completing the contract,
inordinate delays in completion, litigation history, or financial failures etc.; and/or
participated in the previous bidding for the same work and had quoted unreasonably high
bid prices and could not furnish rational justification to the employer.
4 One Bid per Bidder
4.1 Each bidder shall submit only one bid. A bidder who submits or participates in more than one
Bid will cause all the proposals with the Bidder’s participation to be disqualified.
5 Cost of Bidding
5.1 The bidder shall bear all costs associated with the preparation and submission of his Bid, and
the BIRLA INSTITUTE OF TECHNOLOGY will in no case be responsible and liable for those
costs.
6 Site Visit
6.1 The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine the
Site of Works and its surroundings and obtain all information that may be necessary for
preparing the Bid and entering into a contract for construction of the Works. The costs of
visiting the Site shall be at the Bidder’s own expense. The bidders may contact Director,
BITEC, Deoghar for visiting the site.
6.2
B. BIDDING DOCUMENTS
7 Content of Bidding Documents
7.1 The set of bidding documents comprises the documents listed below and addenda issued in
accordance with Clause 8:
Section Particulars Volume No.
1 Invitation for Bid
I
2 Instruction to Bidders 3 Qualification Information, and other
forms
4 Conditions of contract
5 Contract Data
6 Form of bid II
7 Securities and other forms
8 Technical Specifications and Bill of Quantities III
9 Drawings IV
7.2 Each of the Volumes I, II, III, IV will be available in bid document online on website
http://www.bitmesra.ac.in for bidder(s). Documents to be submitted by the bidder(s) in
compliance to section 2 will be prepared by him and submitted in the office of The Registrar,
B.I.T. Mesra, Ranchi as per instruction given.
7.3 The bidder is expected to examine carefully all instructions, conditions of contract, contract
data, forms, terms, technical specifications, bill of quantities, forms, Annexes and drawings in
the Bid Document. Failure to comply with the requirements of Bid Documents shall be at the
bidder’s own risk. Bids which are not substantially responsive to the requirements of the Bid
Documents shall be rejected.
BIRLA INSTITUTE OF TECNOLOGY
Page 12 of 62 Signature of contractor with seal
8 Amendment of Bidding Documents
8.1 Before the deadline for submission of bids, the Employer may modify the bidding documents
by issuing addenda.
8.2 Any addendum thus issued shall be part of the bidding documents and shall be
communicated in writing by post or by e-mail to all the purchasers of the bidding
documents. Prospective bidders shall acknowledged receipt of each addendum in writing or ble
to the Employer. The Employer will assume no responsibility for postal delays.
8.3 To give prospective bidders reasonable time in which to take an addendum into account in
preparing their bids by e-mail, the Employer may, at his discretion, extend as necessary the
deadline for submission of bids.
C. PREPARATION OF BIDS
9 Language of the Bid
9.1 All documents relating to the bid shall be in the English language.
10 Documents Comprising the Bid
The bid to be submitted by:
10.1 The bid shall be submitted by the bidder in the office of the Registrar, BIT, Mesra as per
instruction.
11 Bid Prices
11.1 The contract shall be for the whole works as described in Sub-Clause 1.1. based on the priced
Bill of Quantities submitted by the Bidder.
11.2 The bidder shall fill in rates in figures as well as in in the BOQ. Items for which no rate or price
is entered by the bidder will not be paid for by the Employer when executed and shall be
deemed covered by the other rates and prices in the Bill of Quantities.
11.3 All duties, taxes, and other levels payable by the contractor under the contract, or for any other
cause shall be included in the rates, prices and total Bid Price submitted by the Bidder.
11.4 The rates and prices quoted by the bidder shall be fixed for the duration of the Contract and
claim of any escalation in any circumstances shall not be entertained.
12 Currencies of Bid and Payment
12.1 The unit rates and the prices shall be quoted by the bidder entirely in Indian Rupees. All
payment shall be made in Indian Rupees.
13 Bid Validity
13.1 Bids shall remain valid for a period not less than 120 days after the deadline date for bid
submission specified in Clause 17. A bid valid for a shorter period shall be rejected by the
Employer as non-responsive.
13.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may
request that the bidders may extend the period of validity for a specified additional period. The
request and the bidders’ responses shall be made in writing or by E-mail. A bidder may refuse
the request without forfeiting his bid security. A bidder agreeing to the request will not be
required or permitted to modify his bid, but will be required to extend the validity of his bid
security for a period of the extension.
13.3 Bid evaluation will be based on the bid prices without taking into consideration the above
correction.
14 Bid Security
14.1 The Bidder shall furnish, as part of his Bid, a Bid security of Rs. 3.75 Lacs (Rs. Three Lacs
Seventy Five Thousand) only for this particular work. This bid security shall be in favour of
Birla Institute of Technology, Mesra Payable at Ranchi and may be in one of the following
forms:
BIRLA INSTITUTE OF TECNOLOGY
Page 13 of 62 Signature of contractor with seal
i) Receipt of Demand Draft deposited in the accounts of B.I.T., Mesra.
ii) Deposit-at-call receipt from any scheduled Indian bank from any of the branches of
SBI/ Nationalised / Scheduled Bank situated within the state of Jharkhand
approved by the Reserve bank of India.
iii) Fixed deposit receipt, a certified cheque or an irrevocable letter of credit, issued by any
scheduled Indian Bank approved by the Reserve Bank of India
14.2 Bank guarantees (and other instruments having fixed validity) issued as surety for the bid shall
be valid for 45 days beyond the validity of the bid.
14.3 Any bid not accompanied by an acceptable Bid Security and not secured shall be rejected by
the Employer as non-responsive.
14.4 The Bid security of unsuccessful bidders will be returned within 28 days of the end validity
period specified in sub-Clause 13.1.
14.5 The Bid security of the successful bidder will be discharged when the bidder has signed the
Agreement and furnished the required Performance Security.
14.6 The Bid security may be forfeited
(a) If the Bidder withdraws the Bid after Bid opening during the period of Bid validity;
(b) If the Bidder does not accept the correction of the Bid Price, pursuant to Clause 24; or
(c) In the case of a successful Bidder, if the Bidder fails within the specified time limit to
i. sign the Agreement; or
ii. furnish the required Performance Security.
15 Format and Signing of Bid
15.1 The bidder shall submit the bids as per instruction to bidder.
D. SUBMISSION OF BIDS
16 Sealing and Marking of Bids
16.1 Bidders shall follow the Method of submission of bid as mentioned in Instruction to Bidders
17 Deadline for Submission of the Bids
17.1 As mentioned in Instruction to Bidders
17.2 The Employer may extend the deadline for submission of bids by issuing an amendment, in
which case all rights and obligations of the employer and the bidders previously subject to the
original deadline will then be subject to the new deadline.
18 Late Bids
18.1 Any Bid received by the Employer after the deadline prescribed in Clause 17will be returned to
the bidder.
19 Modification and Withdrawal of Bids
19.1 Bidders may modify or withdraw their bids by giving notice in writing before the deadline
prescribed in Clause 17.
19.2 Bidders shall follow the Method of submission modification & withdrawal of bid as
mentioned in Instruction to Bidders.
19.3 No bid may be modified after the deadline for submission of Bids
19.4 Withdrawal or modification of a Bid between the deadline for submission of bids and the
expiration of the original period of bid validity specified in Clause 13.1 above or as extended
pursuant to clause 13.2 may result in the forfeiture of the Bid security pursuant to Clause 14.
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E. BID OPENING AND EVALUATION
20 Bid Opening
20.1 The acceptance of tender will rest with Birla Institute of Technology, Mesra, Ranchi which
does not bind itself to accept the lowest or any tender & reserves to itself the right to reject any
or all the tenders received without assigning any reason/s thereof.
20.2 The Institute also reserves to itself the right of accepting the whole or any part of the tender
&the tenderers shall be bound to perform the same at the rates quoted.
21 Process to be Confidential
21.1 Information relating to the examination, clarification, evaluation, and comparison of Bids and
recommendations for the award of a contract shall not be disclosed to Bidders or any other
persons not officially concerned with such process until the award to the successful Bidder has
been announced. Any effort by a Bidder to influence the Employer’s processing of Bids
rejection of his Bid.
22 Clarification of Financial Bids
22.1 To assist in the examination, evaluation, and comparison of Bids, the Employer may, at his
discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit rates. The
request for clarification and the response shall be in writing or by cable, but no change in the
price of substance of the Bid shall be sought, offered, or permitted except as required to
confirm the correction of arithmetic errors discovered by the Employer in the evaluation of the
Bids.
22.2 No Bidder shall contact the Employer on any matter relating to his bid from the time of the bid
opening to the time the contract is awarded. If the bidder wishes to bring additional information
to the notice of the Employer, it should do so in writing.
22.3 Any effort by the Bidder to influence the Employer in the Employer’s bid evaluation, bid
comparison or contract award decisions may result in the rejection of the Bidders’ bid.
23 Examination of Bids and Determination of Responsiveness
23.1 During the detailed evaluation of “Technical Bids”, the Employer will determine whether each
Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly signed; (c)
is accompanied by the required securities and; (d) is substantially responsive to the
requirements of the Bidding documents. During the detailed evaluation of the “Financial Bid”,
the responsiveness of the bids will be further determined with respect to the remaining bid
conditions, i.e., priced bill of quantities, technical specifications, and drawings.
23.2 A substantially responsive “Financial Bid” is one which conforms to all the terms, conditions,
and specifications of the Bidding documents, without material deviation or reservation. A
material deviation or reservation is one (a) which affects in any substantial way the scope,
quality, or performance of the Works; (b) which limits in any substantial way, inconsistent with
the Bidding documents, the Employer’s rights or the Bidder’s obligations under the Contractor
or (c) whose rectification would affect unfairly the competitive position of other Bidders
presenting substantially responsive Bids.
23.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer, and
may not subsequently be made responsive by correction or withdrawal of the non-conforming
deviation or reservation.
24 Correction of Errors
24.1 “Financial Bids” determined to be substantially responsive will be checked by the Employer for
any arithmetical errors. Errors will be corrected by the Employer as follows:
a) where there is a discrepancy between the rates in figures and in word, the rate in words
will govern; and
b) where there is a discrepancy between the unit rate and the line item total resulting form
BIRLA INSTITUTE OF TECNOLOGY
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multiplying the unit rate by the quantity, the unit rate as quoted will govern.
24.2 The amount stated in the “Financial Bid” will be corrected by the Employer in accordance with
the above procedure and the bid amount adjusted with the concurrence of the Bidder in the
following manner:
a) If the Bid price increases as a result of these corrections, the amount as stated in the bid
will be the ‘bid price’ and the increase will be treated as rebate;
b) If the bid price decrease as a result of the corrections, the decreased amount will be
treated as the ‘bid price’. Such adjusted bid price shall be considered as binding upon
the Bidder. If the Bidder does not accept the corrected amount the Bid will be rejected,
and the Bid security may be forfeited
25 Evaluation and Comparison of Financial Bids
25.1 In evaluating the Bids, the Employer will determine for each Bid the evaluated Bid Price by
adjusting the Bid Price as follows:
i) Making any corrections for errors pursuant to clause 24; or
ii) Making an appropriate adjustments for any other acceptable variations, deviations; and
iii) Making appropriate adjustments to reflect discounts or other price modifications
offered.
25.2 The Employer reserves the right to accept or reject any variation or deviation. Variations and
deviations and other factors, which are in excess of the requirements of the bidding documents
or otherwise result in unsolicited benefits for the Employer shall not be taken into account in
Bid evaluation.
25.3 The estimated effect of the price adjustment conditions of the Conditions of Contract, during
the period of implementation of the Contract, will not be taken into account in Bid evaluation.
25.4 A bid which contains several items in the Bill of Quantities which are unrealistically priced low
and which cannot be substantiated satisfactorily by the bidder, may be rejected as non-
responsive.
F. AWARD OF CONTRACT
26 Award of Criteria
26.1 Subject to Clause 27, the Employer will award the Contract to the Bidder whose Bid has been
determined
(i) to be substantially responsive to the bidding documents and who has offered the lowest
evaluated Bid Price; and
(ii) to be within the available bid capacity adjusted to account for his bid price which is
evaluated the lowest in any of the packages opened earlier than the one under
consideration. In no case, the contract shall be awarded to any bidder whose available bid
capacity is less than the evaluated bid price, even if the said bid is the lowest evaluated
bid. The contract will in such cases be awarded to the next lowest bidder at his evaluated
bid price
(iii) However, Employer reserve the right to award the contract to any bidder, after proper
negotiation, if he feels so, as per his suitability for the work
27 Employer’s Right to Accept any Bid and to reject any or all Bids
27.1 Notwithstanding Clause 26, the Employer reserves the right to accept or reject any Bid to
cancel the bidding process and reject all bids, at any time prior to the award of Contract,
without thereby incurring any liability to the affected Bidder or Bidders or any obligation to
inform the affected Bidder or Bidders of the grounds for the Employer’s action.
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28 Notification of Award and Signing of Agreement
28.1 The Bidder whose Bid has been accepted will be notified of the award by the employer prior to
expiration of the Bid validity period by post or Email or facsimile confirmed by registered
letter. This letter (hereinafter and in the Conditions of Contract called the “Letter of
Acceptance”) will state the sum that the Employer will pay the contractor in consideration of
the execution, completion, and maintenance of the Works by the contractor as prescribed by the
contract (hereinafter and in the contract called the “Contract Price”).
28.2 The notification of award will constitute the formation of the Contract, subject only to the
furnishing of a performance security in accordance with the provisions of Clause 29.
28.3 The Agreement will incorporate all agreements between the Employer and the successful
Bidder. It will be signed by the Employer and sent to the successful Bidder, within 15 days
following the notification of award along with the Letter of Acceptance. Within 7 days of
receipt, the successful Bidder will sign the Agreement and deliver it to the Employer.
28.4 Upon the furnishing by the successful Bidder of the Performance Security, the Employer will
promptly notify the other Bidders that their Bids have been unsuccessful.
29 Performance Security
29.1 Within 7 days of receipt of the Letter of Acceptance, the successful Bidder shall deliver to the
Employer a Performance security in any of the forms given below for an amount equivalent to
2% of the Contract price. A bank guarantee from any of the branches of SBI/ Nationalised /
Scheduled Bank situated within the state of Jharkhand in the form given; or Certified
Cheque/Bank Draft as indicated in Appendix.
29.2 If the performance security is provided by the successful Bidder in the form of a Bank
Guarantee, it shall be issued from any of the branches of SBI/ Nationalised / Scheduled Bank
situated within the state of Jharkhand.
29.3 Failure of the successful Bidder to comply with the requirements of Sub-Clause 29.1 shall
constitute grounds for cancellation of the award and forfeiture of the Bid Security.
30 Advance Payment and Security
30.1 The Employer will provide an Advance Payment on the Contract Price as stipulated in the
Conditions of Contract, subject to maximum amount, as stated in the Contract Data.
31 Corrupt or Fraudulent Practices
31.1 The Employer will reject a proposal for award if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in competing for the contract in question
and will declare the firm ineligible, either indefinitely at any time determines that the firm has
engaged in corrupt or fraudulent practices in competing for the contractor, or in execution.
BIRLA INSTITUTE OF TECNOLOGY
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ANNEXURE-I
List of Key Plant & Equipment to be deployed on Contract work [Reference C1. 3.5.5]
Sl. Type of Equipment Maximum age
as on 01.01.2012
(Years)
Equipment
required
min
1. Water Tanker 5 01
2. Generator 5 01
3.
. Bar Cutting Machine 5 01
4. Bar Bending Machine 5 01
5. Welding Machine 5 01
6. Vibrator (Needle) 5 04
7. Vibrator ( Surface) 5 02
8. Concrete Mixer Machine 5 02
9. Steel Plate with fitting 5 1000 Sqm
10. Staging Pipe (Acrow) with fitting 5 Sufficient
BIRLA INSTITUTE OF TECNOLOGY
Page 18 of 62 Signature of contractor with seal
ANNEXURE-II
List of Key Personal to be deployed on Contract Work [Reference C1.3.5.7]
Sl. No. Personel Qualication No.
1. Site Engineer B.E.Civil + 10 Years Experience ( 5 years as Manager) 01
2. Quantity Surveyor Diploma Civil + 10 years Experience 01
3. Electrical Engineer Diploma Electrical + 10 years Experience or ITI + 15 years
Experience
01
4. Work Supervisor Intermediate + 10 years Experience 02
TOTAL 05
BIRLA INSTITUTE OF TECNOLOGY
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SECTION 2
QUALIFICATION INFORMATION
BIRLA INSTITUTE OF TECNOLOGY
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QUALIFICATION INFORMATION
The information to be filled in by the bidder in the following pages will be used for purposes of
qualification as provided for in Clause 3of the Instructions to Bidders. This information will not be
incorporated in the Contract.
1. For Individual Bidders
1.1 Constitution or legal status of Bidder
[Attach copy]
Place of registration: _________________________________
Principal place of business: _________________________________
Power of attorney of signatory of Bid
[Attach]
1.2 Total Value of Civil Engineering Construction work performed in last five years:***
Sl. No. Financial Year Value of work (Rs. in Lacs)
1. 2014-2015
2. 2013-2014
3. 2012-2013
4. 2011-2012
5. 2010-2011
1.3 Work performed as prime contractor, work performed in the past as a nominated sub-contractor
will also be considered provided the sub-contract involved execution of all main items of work
described in the bid document, provided further that all other qualification criteria are satisfied
(in the same name) on works of a similar nature over the last five years.**
Project
Name
Name of
the
Employer*
Description
of work
Contract
No.
Value of
Contract
(Rs Lacs)
Date
of issue
of
work
order
Stipulated
Period of
completion
Actual date
of
completion*
Remarks
Explaining
Reasons
for delay&
work
Completed
* Attach certificate(s) from the Engineer(s)-in-Charge
** Immediately preceding the financial year in which bids are received.
*** Attach certificate from Chartered Accountant
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1.4 Information on Bid capacity (works for which bids have been submitted and works which are yet
to be completed) as on the date of this bid.
(A) Existing commitments and on-going works:
Description
of works
Place
& State
Contract
No.
Name &
Address of
Employer
Value of
Contract
(Rs Lacs)
Stipulated
Period of
Completion
Value of
Works*
remaining
To be
completed
(Rs Lacs)
Anticipated
date of
completi
on
* Attach certificate(s) from the Engineer(s)-in-Charge
(B) Works for which bids already submitted:
Description Of
work
Place &
State
Name &
Address of
Employer
Estimated
value of
works (Rs
Lacs)
Stipulated
period of
completion
Date when
decision is
expected
Remarks
If any
1.5 Availability of key items of Contractor’s Equipment essential for carrying out the Works [ref.
Clause 3.5.5. The Bidder should list all the information requested below. Refer also to Sub
Clause 3.3(iv) of the Instructions to Bidders.
Sl. Type of Equipment Maximum age
as on 01.01.2012
(Years)
Equipment
required
min
1.. Water Tanker
2. Concrete Mixes with Integral Weigh Batching facility
3. Builder Hoist
4. Generator
5.. Bar Cutting Machine
6. Bar Bending Machine
7.. Welding Machine
8. Plate Compactor
9. Vibrator (Needle)
10. Vibrator ( Surface)
11. Concrete Mixer Machine
12. Steel Plate with fitting
13. Staging Pipe (Acrow) with fitting
14. Any other
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1.6 Qualifications and experience of key personnel required for administration and execution of the
Contract [Ref. Clause 4.5(B)(b)]. Attach biographical data. Refer also to sub Clause 4.3 (e) of
instructions to Bidders and Sub Clause 9.1 of the Conditions of Contract
Sl.
No.
Personel Qualication(s) No.
1. Site Engineer
2. Quantity Surveyor
3. Electrical Engineer
4. Work Supervisor
TOTAL
Attach copies of certificates on possession of valid license for executing water supply/sanitary
work/building electrification works [Reference Clause 3.3 (v) & 3.5.6]
1.7 Financial reports for the last five years: balance sheets, profit and loss statements, auditors’
reports (in case of companies/corporation), etc. List them below and attach copies.
1.8 Evidence of access to financial resources to meet the qualification requirements: Cash in hand,
lines of credit, etc. List them below and attach copies of support documents.
1.9 Name, address, and telephone, telex, and fax numbers of the Bidders’ bankers who may provide
references if contacted by the Employer.
1.10 Information on litigation history in which the Bidder is involved
Other
Party(ies)
Employer Cause of dispute Amount involved Remarks showing
Present status
1.11 Proposed work methods and schedule. The Bidder should attach descriptions, drawings and
charts as necessary to comply with the requirements of the Bidding documents. [Refer ITB
Clause 3.1 &3.3 (1)]
1.12 Programme
1.13 Quality Assurance Programme
2 Additional Requirements.
2.1 Bidders should provide any additional information required to fulfill the requirements of Clause
3of the Instructions to the Bidders, if applicable.
(i) Affidavit
(ii)Undertaking
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SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR AVAILABILITY OF CREDIT FACILITIES
(Clause 3.2 (i) OF ITB)
BIRLA INSTITUTE OF TECNOLOGY
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BANK CERTIFICATE
This is to certify that M/s. ______________________________________ is a reputed
Company with a good financial standing.
If the contract for the work, namely ______________________________________ is awarded to the
above firm, we shall be able to provide overdraft/credit facilities to the extent of Rs.
____________________ to meet their working capital requirements for executing the above contract
during the contact period.
__________________________
(Signature)
Name of Bank
Senior Bank Manager
Address of the Bank
BIRLA INSTITUTE OF TECNOLOGY
Page 25 of 62 Signature of contractor with seal
AFFIDAVIT
1. I, the undersigned, do hereby certify that all the statements made in the required
attachments are true and correct.
2. The undersigned also hereby certifies that neither our firm M/S _____________________
_____________________________________have abandoned any work of any contract
awarded to us for such work have been rescinded, during last five years prior to the date of
this bid.
3. The undersigned hereby authorize(s) and request(s) any bank, person, firm or corporation
to furnish pertinent information deemed necessary and requested by the Department to
verify this statement or regarding my (our) competence and general reputation.
4. The undersigned understand and agrees that further qualifying information may be
requested, and agrees to furnish any such information at the request of the
Department/Project implementing agency.
____________________________________
(Signed by an authorized Officer of the Firm)
______________________
Title of officer
______________________
Name of Firm
______________________
DATE
BIRLA INSTITUTE OF TECNOLOGY
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UNDERTAKING
I. the undersigned do hereby undertake that our firm M/s ____________________________
_______________________ would invest a minimum cash up to 25% of the value of the work
during implementation of the Contract.
____________________________________
(Signed by an Authorized Officer of the Firm)
_____________________________
Title of Officer
_____________________________ Name
of Firm
______________________________
DATE
BIRLA INSTITUTE OF TECNOLOGY
Page 27 of 62 Signature of contractor with seal
SECTION 3
CONDITIONS OF CONTRACT
BIRLA INSTITUTE OF TECNOLOGY
Page 28 of 62 Signature of contractor with seal
CONDITIONS OF CONTRACT
A. GENERAL
1. Definitions
1.1 Terms which are defined in the Contract data are not also defined in the Conditions of
Contract but keep their defined meanings. Capital initials are used to identify defined terms.
Bill of Quantities means the priced and completed Bill of Quantities forming part of the
Bid.
The Completion Date is the date of completion of the Works as certified by the
Engineer in accordance with Sub clause 49.1.
The Contract is the contract between the Employer and the Contractor to execute,
complete and maintain the Works. It consists of the documents listed in Clause 2.3 below.
The Contract Data defines the documents and other information which comprise
the Contract.
The Contractor is a person or corporate body whose Bid to carry out the Works has
been accepted by the Employer .
The Contractor’s Bid is the completed Bidding document submitted by the
Contractor to the Employer and includes Technical and Financial bids.
The Contract Price is the price state in the Letter of Acceptance and thereafter as
adjusted in accordance with the provisions of the Contract.
Days are calendar days; months are calendar months.
A Defect is any part of the Works not completed in accordance with the Contract.
The Defects Liability Period is the period named in the contract Data and
calculated from the Completion Date.
The Employer is Registrar, Birla Institute of Technology, Mesra Ranchi, who will
employ the contractor to carry out the Works.
The Employer’s representative will be the Director, Birla Institute of Technology,
Deoghar campus ,The Employer’s representative will act on behalf of Employer.
The Engineer In-charge is the Project in-charge, Birla Institute of Technology,
Deoghar campus Data (or any other competent person appointed and notified to the
contractor to act in replacement of the Engineer in-charge) who is responsible for
supervising the Contractor, administering the Contract, certifying payments due to the
Contractor issuing and valuing Variations to the Contract, awarding extensions of time.
Equipment is the Contractor’s machinery and vehicles brought temporarily to the Site to construct the Works.
The Initial Contract Price is the Contract Price listed in the Employer’s Letter of
Acceptance.
The Intended Completion Date is the date on which it is intended that the Contractor shall
complete the Works. The Intended Completion Date is specified in the Contract Data. The
Intended Completion date may be revised only by the Engineer by issuing an extension of
time.
Materials are all supplies, including consumables, used by the contractor for
incorporation in the Works.
Plant is any integral part of the Works which is to have a mechanical, electrical,
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electronic or chemical or biological function.
The Site is the area defined as such in the Contract Data.
Site Investigation Reports are those which were included in the Bidding documents and are
factual interpretative reports about the surface and the sub-surface conditions at the site.
Specification means the Specification of the Works included in the Contract and any
modification or addition made or approved by the Employer.
The Start Date is given in the Contract Data. It is the date when the Contractor shall
commence execution of the works. It does not necessarily coincide with any of the Site
Possession Dates.
A Subcontractor is a person or corporate body who has a contract with the Contractor to
carry out a part of the work in the Contract which includes work on the Site.
Temporary Works are works designed, consulted, installed, and removed by the
contractor which are needed for construction or installation of the Works.
A Variation is an instruction given by the Employer, which varies the works.
The Works are what the Contract requires the Contractor to construct, install, and turn over
to the Employer, as defined in the Contract Data.
2. Interpretation
2.1 In interpreting these Conditions of Contract, singular also means plural, male also means
female or neuter, and the other way around. Headings have no significance. Words have their
normal meaning under the language of the Contract unless specifically defined. The Engineer
will provide instructions clarifying queries about the Conditions of Contract.
2.2 If sectional completion is specified in the Contract Data, references in the Conditions of
Contract to the Works, the Completion Date, and the Intended Completion Date apply to any
Section of the Works (other than references to the Completion date and Intended Completion
date for the whole of the works
2.3 The documents forming the Contract shall be interpreted in the following order of priority:
(i) Agreement
(ii) Letter of Acceptance, notice to proceed with the works
(iii) Contractor’s Bid
(iv) Contract Data
(v) Conditions of Contract including Special Conditions of Contract
(vi) Specifications
(vii) Drawings
(viii) Bill of Quantities and
(ix) Any other document listed in the Contract Data as forming part of the Contract.
3. Language and Law
3.1. The language of the Contract and the law governing the contract are English
4. Engineer In-charge’s Decisions
4.1. Except where otherwise specifically stated, the Engineer In-charge will decide contractual
matters between the Employer and the Contractor in the role representing the Employer.
5. Delegation
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5.1. The Engineer In-charge may delegate any of his duties and responsibilities to other people
after notifying the Contractor and may cancel any delegation after notifying the Contractor
6. Communications
6.1. Communications between parties which are referred to in the conditions are effective only
when in writing. A notice shall be effective only when it is delivered (in terms of Indian
Contract act).
7. Sub-Contracting
7.1. The Contractor may not sub-contract any portion of work in any circumstances.
8. Personnel
8.1. The Contractor shall employ the key personnel named in the Schedule of Key Personnel as
referred to in the Contract Data to carry out the functions stated in the Schedule or other
personnel approved by the Engineer In-charge
8.2. If the Engineer In-charge asks the Contractor to remove a person who is a member of the
Contactor’s staff of his work force , the Contractor shall ensure that the person leaves the
Site within seven days and has no further connection with the work in the Contract.
9. Employer’s and Contractor’s Risks 9.1. The Employer carries the risks which this Contract states are Employer’s risks, and the
contractor carries the risks which this Contract states are Contractor’s risks.
10. Employer’s Risks
10.1. The Employer is responsible for the excepted risks which are (a) in so far as they directly
affect the execution of the Works in India, the risks of war, hostilities. invasion, act of foreign
enemies, rebellion, revolution, insurrection or military or usurped power, civil war, riot
commotion or disorder (unless restricted to the Contractor’s employees), and contamination
from any nuclear fuel or nuclear waste or radioactive toxic explosive; or (b) a cause due
solely to the design of the Works, other than the Contractor’s design.
11. Contractor’s Risks
11.1. All risks of loss or damage to physical property and of personal injury and death which arise
during and in consequence of the performance of the Contract other than the excepted risks
are the responsibility of the Contractor.
12. Insurance
12.1 The Contractor shall provide, in the joint names of the Employer and the Contractor,
insurance cover from the Start Date to the end of the Defects Liability Period, in the amounts and deductibles stated in the Contract data for the following events which are due to the
Contractor’s risks:
a) loss of or damage to the Works, Plants and Materials
b) loss of or damage to Equipment;
c) loss of or damage of property (except the Works, Plant, Materials and Equipment) in
connection with the Contract; and
d) personal injury or death.
12.2 Policies and certificates for insurance shall be delivered by the Contractor to the Employer for
the approval before the Start Date. All such insurance shall provide for compensation to be
payable in the types and proportions of currencies required to rectify the loss or damage
incurred.
12.3. If the Contractor does not provide any of the policies and certificates required, the Employer
may effect the insurance which the Contractor should have provided and recover the premiums the Employer has paid from payments otherwise due to the Contractor or, if no
payment is due, the payment of the premiums shall be a debt due.
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12.4. Alterations to the terms of an insurance shall not be made without the approval of the Employer. Both parties shall comply with any conditions of the insurance policies.
13. Site Investigation Reports
13.1. The Contractor, in preparing the Bid, shall rely on any site investigation reports referred to in
the Contract data, supplemented by any information available to the Bidder.
14. Queries about the Contract Data
14.1. The Engineer In- charge will clarify queries on the Contract Data
15. Contractor to Construct the Works
15.1. The Contractor shall construct and install the Works in accordance with the Technical
Specification and Drawings.
16. The Works to be Completed by the Intended Completion date
17.1. The Contractor may commence execution of the Works on the Start Date and shall carry out
the Works in accordance with the programme submitted by the Contractor, as updated with
the approval of the Engineer In-charge, and complete them by the Intended Completion Date.
17. Approval by the Engineer In-charge
17.1. The Contractor shall be responsible for design of Temporary Works.
17.2 The Engineer In-charge approval shall not alter the Contractor’s responsibility for design of
the Temporary Works.
17.3 The Contractor shall obtain approval of third parties to the design of the Temporary Works
where required.
17.4 All drawings prepared by the Contractor for the execution of the temporary or permanent
Works, are subject to prior approval by the Engineer before their use.
18. Safety
18.1. The Contractor shall be responsible for the safety of all activities on the Site.
19. Possession of the Site
19.1. The Employer shall give possession of all parts of the site to the Contractor.
20. Access to the Site
20.1. The Contractor shall allow the engineer In-charge and any person authorized by the Engineer
In-charge access to the Site, to any place where work in connection with the contract is being
carried out or is intended to be carried out and to any place where materials or plant are being
manufactured/ fabricated / assembled for the works.
21. Instructions
21.1. The Contractor shall carry out all instructions of the Engineer In-charge pertaining to works
which comply with the applicable law where the site is located.
21.2. The Constructor shall permit the Employer to inspect the Contractor’s accounts and records
relating to the performance of the Contractor and to have them audited by auditors appointed
by the Employer, if so required by the Employer
B. TIME CONTROL
22. Programme
22.1. Within the time stated in the Contract Data the Contractor shall submit to the Engineer In-
charge for approval a Programme showing the general methods, arrangements, order, and
timing for all the activities in the Works along with monthly cash flow forecast.
22.2. An update of the Programme shall be a programme showing the actual progress achieved on
each activity and the effect of the progress achieved on the timing of the remaining work
including any changes to the sequence of the activities .
22.3. The Contractor shall submit to the Engineer In-charge, for approval, an updated Programme
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at intervals no longer than the period stated in the Contract data. If the Contractor does not
submit an updated Programme within this period, the Engineer In-charge may withhold the
amount stated in the Contract Data from the next payment certificate and continue to
withhold this amount until the next payment after the date on which the overdue Programme
has been submitted.
22.4. The Engineer’s approval of the Programme shall not alter the Contractor’s obligations. The
Contractor may revise the Programme and submit it to the Engineer In-charge again at any
time. A revised Programme is to show the effect of Variations and Compensation Events.
23. Extension of the Intended Completion Date
23.1. The Employer shall extend the Intended Completion Date if a Variation is issued which
makes it impossible for Completion to be achieved by the Intended Completion Date without
the Contractor taking steps to accelerate the remaining work and which would cause the
Contractor to incur additional cost.
23.2. The Employer on recommendation of Engineer In-charge shall decide whether and by how
much to extend the Intended Completion date within 35 days of the Contractor asking the
Engineer In-charge for a decision upon the effect of a Variation and submitting full
supporting information. If the Contractor has failed to give early warning of a delay or has
failed to cooperate in dealing with a delay, the delay by this failure shall not be considered in
assessing the new intended Completion Date.
23.3. The Engineer In-charge shall within 14 days of receiving full justification from the contractor
for extension of Intended Completion Date refer to the Employer his decision. The Employer
shall in not more than 21 days communicate to the Engineer in-charge the acceptance or
otherwise of the Engineer’s decision.
24. Delays Ordered by the Engineer In-charge
24.1. The Engineer In-charge may instruct the Contractor to delay the start or progress of any
activity within the Works.
25. Management Meetings 25.1. Either the engineer In-charge or the Contractor may require the other to attend a
management meeting. The business of a management meeting shall to review the plans for remaining work and to deal with matters raised in accordance with the early warning procedure.
25.2. The Engineer In-charge shall record the business of management meetings and is to provide copies of his record to those attending the meeting and to the Employer. The responsibility of the parties for actions to be taken is to be decided by the Engineer In-charge either at the management meeting or after the management meeting and stated in writing to all who attended the meeting.
C. QUALITY CONTROL
26. Identifying Defects
26.1. The Engineer In-charge shall check the Contractor’s work and notify the Contractor of any defects that are found. Such checking shall not affect the Contractor’s responsibilities. The
Engineer In-charge may instruct the Contractor to search for a Defect and to uncover and test
any work that the Engineer considers may have a Defect.
27. Tests
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27.1. If the Engineer In-charge instructs the Constructor to carry out a test not specified in the Specification to check whether any work has a Defect and the test shows that it does, the Contractor shall pay for the test and any samples.
28. Correction of Defects
28.1. The Engineer In-charge shall give notice to the contractor of any Defects before the end of the
Defects Liability Period, which begins at completion and is defined in the Contract Data. The
defects Liability Period shall be extended for as long as defects remain to be corrected.
28.2. Every time notice of a defect is given, the Contractor shall correct the notified Defect within the length of time specified by the Engineer’s notice.
29. Uncorrected Defects
29.1. If the contractor has not corrected a Defect within the time specified in the Engineer’s notice, the Engineer In-charge will assess the cost of having the Defect corrected, and the Contractor will pay this amount.
D. COST CONTROL
30. Bill of Quantities
30.1. The Bill of Quantities shall contain items for the construction, installation, testing, and
commissioning work to be done by the Contractor.
30.2. The Bill of Quantities is used to calculate the Contract Price. The Contractor is paid for the quantity of the work done at the rate in the Bill of Quantities for each item.
31. Rate of new items in the Quantities and escalation in rate
31.1 For such type of items, if any, which are not included in the bill of quantity and for which rate
is not mentioned by the contractor, for such type of items, rate will be taken from Jharkhand
Schedule of rates 2014 Published for building works(without any escalation). If the rate is not
available in JSR 2014, the rate will be taken from Delhi Schedule of rates 2014 (without any
escalation).and bill will be paid as per actual measurement of the work.
31.2 No escalation in rate, due to any reason, after award of work, shall be permitted in this
contract throughout its validity period.
32. Variations
32.1 All Variations shall be included in updated Programmes produced by the Contractor
33. Cash Flow Forecasts
33.1 When the Programme is updated, the contractor is to provide the engineer In-charge with an
updated cash flow forecast
34. Payment Certificates
34.1 The Contractor shall submit to the Engineer In-charge monthly statements of the estimated
value of the work completed less the cumulative amount certified previously.
34.2 The Engineer In-charge shall check the Contractor’s monthly statement within 14 days and
certify the amount to be paid to the Contractor.
34.3 The value of work executed shall be determined by the Engineer In-charge.
34.4 The value of work executed shall comprise the value of the quantities of the items in the Bill
of Quantities completed
34.5 The value of work executed shall include the valuation of Variations.
34.6 The Engineer may exclude any item certified in a previous certificate or reduce the proportion
of any item previously certified in any certificate in the light of later information.
35. Payments
35.1 Payments shall be adjusted for deductions for advance payments, retention, other recoveries
in terms of contract and taxes at source, as applicable under the law. The Employer shall pay
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the Contractor the amounts certified by the Engineer In-charge through Running bill.
35.2 Items of the Works for which no rate or price has been entered in will not be paid for by the
Employer and shall be deemed covered by other rates and prices in the Contract.
36. Tax
36.1 The rates quoted by the Contractor shall be deemed to be inclusive of the sales and other taxes
that the Contractor will have to pay for the performance of this Contract. The Employee will
perform such duties in regard to the deduction of such taxes at source as per applicable law.
37. Currencies
37.1 All payments shall be made in Indian Rupees.
38. Retention
38.1. The Employer shall retain from each payment due to the Contractor the proportion stated in
the Contract Data until Completion of the whole of the Works.
38.2 On Completion of the whole of the Works half the total amount retained is repaid to the
Contractor and half when the Defects Liability Period has passed and the Engineer In-charge
has certified that all Defects notified by the Engineer to the Contractor before the end of this
period have been corrected.
38.3 On completion of the whole works, the contractor may substitute retention money with an “on
demand” Bank guarantee.
39. Liquidated Damages
39.1 The Contractor shall pay liquidated damages to the Employer at the rate stated in the Contract
data for each day that the Completion Date is later than the Intended Completion Date (for the
whole of the works or the milestones as stated in the contract data). The total amount of
liquidated damages shall not exceed the amount defined in the Contract Data. The Employer
may deduct liquidated damages from payments due to the Contractor. Payment of liquidated
damages does not affect the Contractor’s liabilities.
39.2 If the Intended Completion date is extended after liquidated damages have been paid, the
Engineer In-charge shall correct any over payment of liquidated damages by the Contractor
by adjusting the next payment certificate. The Contractor shall be paid interest on the over
payment calculated from the date of payment to the date of repayment at the rates specified in
Sub Clause 35.1.
39.3 If the Contractor fails to comply with the time for completion as stipulated in the tender, then
the contractor shall pay to the employer the relevant sum stated in the Contract Data as
Liquidated damages for such default and not as penalty for everyday or part of day which
shall elapse between relevant time for completion and the date stated in the taking over
certificate of the whole of the works on the relevant section, subject to the limit stated in the
contract data. The employer may, without prejudice to any other method of recovery deduct
the amount of such damages from any monies due or to become due to the contractor. The
payment or deduction of such damages shall not relieve the contractor from his obligation to
complete the works on form any other of his obligations and liabilities under the contract
40. Advance Payment
40.1 The Employer shall make advance payment to the Contractor of the amounts stated in the
Contract Data by the date stated in the Contract Data, against provision by the Contractor of
an Unconditional Bank Guarantee in a form and by a bank acceptable to the employer in
amounts and currencies equal to the advance payment. The guarantee shall remain effective
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until the advance payment has been repaid, but the amount of guarantee shall be
progressively reduced by the amounts repaid by the Contractor. Interest will not be charged
on the advance payment.
40.2 The Contractor is to use the advance payment only to pay for Equipment, Plant and
Mobilization expenses required specifically for execution of the works. The Contractor shall
demonstrates that advance payment has been used in this way by supplying copies of
invoices or other documents.
40.3 The advance payment shall be repaid by deducting proportionate amounts from payments
otherwise due to the Contractor, following the schedule of completed percentages of the
Works on a payment basis. No account shall be taken of the advance payment or its
repayment in assessing valuations of work done, Variations, price adjustments, or
Liquidated Damages.
41. Securities
41.1 The Performance Security (including additional security for unbalanced bids) shall be
provided to the Employer no later than the date specified in the Letter of Acceptance and shall
be issued in an amount and form and by a bank or surety acceptable to the Employer, and
denominated in Indian Rupees. The Performance Security shall be valid until a date 28 days
from the date of expiry of Defects Liability Period and the additional security for unbalanced
bids shall be valid until a date 28 days from the date of issue of the certificate of completion
42. Cost of Repairs
42.1. Loss or damage to the Works or Materials to be incorporated in the Works between the Start
Date and the end of the defects Correction periods shall be remedied by the
Contractor at the Contractor’s cost if the loss or damage arises from the Contractor’s acts or
omissions.
E. FINISHING THE CONTRACT
43. Completion
43.1 The Contractor shall request the Engineer In-charge to issue a Certificate of Completion of
the Works and the Engineer will do so upon deciding that the Work is completed.
44. Taking Over
44.1 The Engineer In-charge shall take over the Site and the Works within seven days of the
issuing a certificate of Completion.
45. Final Account
45.1 The Contractor shall supply to the Engineer In-charge a detailed account of the total amount
that the Contractor considers payable under the contract before the end of the Defects
Liability Period. The Engineer In-charge shall issue a Defect Liability Certificate and certify
any final payment that is due to the Contractor within 56 days of receiving the Contractor’s
account if it is correct and complete. If it is not, the Engineer In-charge shall issue within 56
days a schedule that states the scope of the corrections or additions that are necessary. If the
Final Account is still unsatisfactory after it has been resubmitted, the Engineer In-charge shall
decide on the amount payable to the Contractor and issue a payment certificate, within 56
days of receiving the Contractor’s revised account
46. Termination
46.1 The Employer or the Contractor may terminate the Contract if the other party causes a
fundamental breach of the Contract.
46.2 Fundamental breaches of Contract include, but shall not be limited to the following:
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(a) the Contractor stops work for 28 days when no stoppage of work is shown on the
current Programme and the stoppage has not been authorized by the Engineer In-
charge;
(b) the Engineer In-charge instructs the Contractor to delay the progress of the Works
and the instruction is not withdrawn within 28 days;
(c) the Employer or the Contractor is made bankrupt or goes into liquidation other than
for a reconstruction or amalgamation;
(d) a payment certified by the Engineer In-charge is not paid to the Contractor within 56
days of the date of the Engineer’s certificate;
(e) the Engineer gives Notice that failure to correct a particular Defect is a fundamental
breach of Contract and the Contractor fails to correct it within a reasonable period of
time determined by the Engineer.
(f) the Contractor does not maintain a security which is required;
(g) the Contractor has delayed the completion of works by the number of days for which
the maximum amount of liquidated damages can be paid as defined in the Contract
data; and
(h) If the Contractor, in the judgment of the Employer has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract.
For the purpose of this paragraph: “corrupt practice” means the offering, giving,
receiving or soliciting of anything of value to influence the action of a public official in
the procurement process or in contract execution. “Fraudulent practice” means a
misrepresentation of facts in order to influence a procurement process or the execution
of a contract to the detriment of the Borrower, and includes collusive practice among
Bidders (prior to or after bid submission) designed to establish bid prices at
artificial non- competitive levels and to deprive the Borrower of the benefits of
free and open competition.”
46.3 When either party to the Contract gives notice of a breach of contract to the Engineer In-charge for a cause other than those listed under Sub Clause 47.2. above, the Engineer In-charge shall decide whether the breach is fundamental or not.
46.4 Not withstanding the above, the Employer may terminate the Contract for convenience.
46.5 If the Contract is terminated the Contractor shall stop work immediately, make the Site safe and secure and leave the Site as soon as reasonably possible.
47. Payment upon Termination
47.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor,
the Engineer In-charge shall issue a certificate for the value of the work done less advance
payments received up to the date of the issue of the certificate, less other recoveries due in
terms of the contract, less taxes due to be deducted at source as per applicable law and less
the percentage to apply to the work not completed as indicated in the Contract Data.
Additional Liquidated Damages shall not apply. If the total amount due to the Employer
exceeds any payment due to the Contractor shall be a debt payable to the Employer.
47.2 If the Contract is terminated at the Employer’s convenience or because of a fundamental
Breach of Contract by the Employer, the Engineer In-charge shall issue a certificate for the
value of the work done, the cost of balance by the contractor and available at site, the
reasonable cost of removal of Equipment, a repatriation of the Contractor’s personnel
employed solely on the Works, and the Contractor’s costs of protecting and securing the
Works and less advance payments received due in terms of the contract and less taxes due to
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be deducted at source as per applicable law.
48. Property 48.1 All materials on the Site, Plant, Equipment, Temporary Works and Works are deemed to be
the property of the Employer, if the Contract is terminated because of a Contractor’s default.
49. Release from Performance
49.1 If the Contract is frustrated by the outbreak of war or by any other event entirely outside the
control of either the Employer or the Contractor the Engineer shall certify that the Contract
has been frustrated. The Contractor shall make the Site safe and stop work as quickly as
possible after receiving this certificate and shall be paid for all work carried out before
receiving it and for any work carried out afterwards to which commitment was made.
F. SPECIAL CONDITIONS OF CONTRACT
50. LABOUR
50.1 The Contractor shall, unless otherwise provided in the Contract, make his own
arrangements for the engagement of all staff and labour, local or other, and for their payment,
housing, feeding and transport. The Contractor shall, if required by the Engineer, deliver to
the Engineer a return in detail, in such form and at such intervals as the Engineer may
prescribe, showing the staff and the numbers of the several classes of labour from time to time
employed by the Contractor on the Site and such other information as the Engineer may
require.
50.2 COMPLIANCE WITH LABOUR REGULATIONS
During continuance of the contract, the Contractor and his sub-contractors shall abide at all
times by all existing labour enactments and rules made there under, regulations, notifications
and bye laws of the State or Central Government or local authority and any other labour law
(including rules), regulations, bye laws that may be passed or notification that may be issued
under any labour law in future either by the State or the Central Government or the local
authority. Salient features of some of the major laws that are applicable to construction
industry are given below. The Contractor shall keep the Employer indemnified in case any
action is taken against the Employer by the competent authority on account of contravention
of any of the provisions of any Act or rules made there under, regulations or notifications
including amendments. If the Employer is caused to pay or reimburse, such amounts as may
be necessary to cause or observe, or for non-observance of the provisions stipulated in the
notifications/byelaws/Acts/Rules/regulations including amendments, if any, on the part of the
Contractor, the Engineer/Employer shall have the right to deduct any money due to the
Contractor including his amount of performance security. The Employer/Engineer shall also
have right to recover from the Contractor any sum required or estimated to be required for
making good the loss or damage suffered by the Employer. The employees of the Contractor and the Sub-Contractor in no case shall be treated as the employees of the Employer at any point of time.
51. SETTLEMENT OF DISPUTES
51.1 Engineer In-charge’s decision
If a dispute of any kind whatsoever arise between the Engineer In-charge and the contractor in
connection with, or arising out of, the contract or execution of the works, whether during the
execution of the works or after their completion and whether before or after repudiation or
other termination of the contract, including any dispute as to any opinion, instruction,
determination, certificate or valuation of the Engineer In-charge, the matter in dispute shall, in
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first place, be referred in writing to the Works Committee, Birla Institute of Technology,
Mesra, Ranchi ( henceforth called Committee) through its Member Secretary, with a copy to
the Engineer In-charge. Such reference shall state that it is made pursuant to this clause. Not
later than sixty after the day on which the reference received, the works committee shall give
notice of his decision to Engineer In-charge and the contractor. Such decision shall state that
it is made pursuant to this clause.
Unless the contract has already been repudiated or terminated, the contractor shall, in every
case, continue to proceed with the work with all due diligence and the contractor and the
Engineer In-charge shall give effect forthwith to every such decision of the committee unless
and until the same shall be revised, as hereinafter provided in an amicable settlement or an
arbitral award.
If either the Engineer In-charge or the contractor be dissatisfied with any decision of the
committee or if the committee fails to give notice of its decision on or before the sixtieth day
after the day on which reference was received by the committee, then, either the Engineer In-
charge or the contractor may, on or before forty fifth day after the day on which the said
period of Sixty days expired, as the case may be give notice to the other party, with a copy of
information to the Committee of his intention to commence arbitration as hereinafter
provided, as to the matter of dispute. Such notice shall establish the entitlement of the party
giving the same to commence arbitration, as hereinafter provided, as to such dispute and,
subject to Sub-clause 52.4, no arbitration in respect thereof may be commenced unless such
notice is given
If the committee has given notice of his decision as to a matter in dispute to the client and the
contractor and no notice of intention to commence arbitration as to such dispute has been
given by either the Engineer In-charge or the contractor on or before the forty fifth day after
the day on which the parties received notice as to such decision from the committee, the said
decision shall become final and binding upon the Engineer In-charge and the contractor.
51.2 Conciliation
Where notice of intention to commence arbitration as to dispute has been given in accordance
with sub clause 52.1, arbitration of such dispute shall not be commenced unless, the parties
have explored the possibility of conciliation as per the provisions of Part III of the Arbitration
and Conciliation Act, 1996. When such conciliation has failed, the parties shall adopt the
following procedure of arbitration
51.3 Arbitration
51.3.1 Any dispute and differences relating to the meaning of the specifications, designs,
drawings and instructions herein before mentioned and as to the quality of
workmanship or material used in the work or as to any other question, claim, right
matter or thing whatsoever in any way arising out of or relating to the contract,
designs, drawings, specifications, estimates, instructions, or these conditions or
otherwise concerning the works or the execution or failure to execute the same
whether arising during the progress of the work or after the completion or
abandonment thereof in respect of which:
(a) The decision, if any, of th engineer has not become final and binding pursuant
to sub clause 52.1 and
(b) Conciliation has not been reached as per the provisions of clause 52.2
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Shall be referred to the Sole Arbitration of a person appointed by The Birla Institute
of Technology from the panel of Arbitrators. Such Arbitrators shall be appointed
within 30 days of the receipt of letter of invocation of Arbitration duly satisfying
the requirements of this clause.
51.3.2 If the Arbitrator so appointed resign his appointment, is unable or unwilling to act
due to any reason whatsoever, or dies, the employer, may appoint a new Arbitrator
in accordance with these terms and conditions of the contract, to act in his place and
the new Arbitrator so appointed may proceed from the stage at which it was left by
his predecessor.
52.3.3 It is a term of the contract that the party invoking the Arbitration shall specify the
dispute/ differences or questions to be referred to the arbitrator under this clause
together with the amounts claimed in respect of each dispute.
51.3.4 The Arbitrator may proceed with the arbitration ex-parte, if either party, in spite of a
notice from the Arbitrator, fails to take part in the proceedings
51.3.5 The work under the contract shall continue, if required, during the Arbitration
proceedings.
51.3.6 The Arbitrator shall make speaking Award and give reasons for his decision in
respect of each dispute/ claim along with the sums awarded separately on each
individual item of dispute or differences or claims. The Arbitrator shall make
separate award on each reference made to him.
51.3.7 The award of the Arbitrator shall be final, conclusive and binding on both the
parties.
51.3.8 Subject to aforesaid, the provisions of the Arbitration & Conciliation Act, 1996 or
any statutory modifications or re-enactment thereof and the Rules made there under
and for the time being in force shall apply to the arbitration proceedings and
Arbitrator shall publish his award accordingly.
51.4 Failure to comply with Works Committee Decision
Where neither the Employer nor the Contractor has given notice to commence arbitration of a
dispute within the period stated in Sub-Clause 52.1 and the related decision has become final
and binding either party may, if the other party fails to comply with such decision, and
without prejudice to any other rights it may have, refer the failure to arbitration in accordance
with sub-clause 52.3 as if the conditions specified in clauses 52.3 (a) and (b) had been
satisfied with respect to such dispute. The provisions of sub-clause 52.1 shall not apply to any
such reference.
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SECTION 4
CONTRACT DATA
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CONTRACT DATA
Clause Reference With respect to section 3
1. The Employer is
Name : Birla Institute of Technology, Mesra,
Address: Birla Institute of Technology, Mesra,
Ranchi – 835215, Jharkhand, India
Name of Employer’s Representative: Registrar, B I T , Mesra, Ranchi.
2. The Engineer In-charge is: Project In-charge, B I T ,Mesra, Deoghar Campus.
3. The Defects Liability Period is 365 days from the date of completion.
4. The Start Date shall be same as the day for the date of issue of the Notice to proceed with the work.
5. The Intended Completion Date for the whole of the Works is 12 months from the date of the notice
to proceed with the work, with the following milestones:
Milestone dates:
Physical works to be completed. Period from the start date
Milestone 1
a) Completion of Structure work of Sr. faculties staff Quarter : 06 months
Milestone 2 a) Completion of Sanitary & Electrification works in Sr. Faculties staff Quarters next 03
months
Milestone 3
a) Handing over of Sr. Faculties Quarter: : Next 03 months (Total 12 Months)
6. The Site is located at Birla Institute of Technology, Deoghar Campus, Po. – Jasidih, Deoghar-
814142 .
7. The name and identification number of the Contract is: Senior Faculties Staff Quarters,
BIT/Deoghar/T/02
8. The work consists of Remaining works of Sr. Faculties staff quarters. The work shall inter alia,
include the following ,as specified or as directed
(A) BUILDING WORKS
Site clearance; setting-out and layout of Building including all aspects of quality assurance of various components of the works; rectification of the defects in the completed works during the Defects Liability Period; submission of "As-built" drawings and any other related documents; and other item of work as may be required to be carried out for completing the works in accordance with the drawings and provisions of the contract to ensure safety.
(B) Other Items
Any other items as required to fulfill all contractual obligations as per the Bid documents
9. The following documents also form part of the Contract:
10. The law which applies to the Contract is the law of Union of India
11. The language of the Contract documents is English
12. The period for submission of the programme for approval of Engineer In-charge shall be 21 days
from the issue of Letter of Acceptance.
13. The period between programme updates shall be 60 days.
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14. The amount to be withheld for late submission of an updated programme shall be Rs. Two Lacs.
15. The currency of the Contract is Indian Rupees.
16. The Schedule of Key Personnel
17. The Site Possession Dates shall be immediately after issuing of contract document.
18. The proportion of payments retained (retention money) shall be 10% from each bill subject to a
maximum of 8% of final contract price. It includes performance security equal to 2% of contract
price. Further bid security will be adjusted against performance security.
19. Amount of liquidated damages for delay in completion of work 1% of initial contract price per
week of delay.
20. Maximum limit of liquidated damages for delay in completion of work. 10% of initial contract
price rounded off to nearest thousand.
21. The amount of advance payment is mobilization advance: 10% of initial contract amount (on
submission of unconditional Bank Guarantee (to be drawn before the end of 20% of Contract
period). The contractor may furnish four bank guarantees of 2.5% each, valid for full period.
22. Repayment of advance payment for mobilization and equipment: The advance loan shall be repaid
@ 20% deductions from the Running bills certified by the Engineer In-charge under the Contract.
Loan shall be completely repaid prior to the expiry of the original time for completion
23. The percentage to apply to the value of the work not completed representing the Employer's
additional cost for completing the Works shall be 20 per cent.
24. Materials supplied by the Employer, if any, will be deducted from the bill at the rate of actual cost
incurred over that material.
25. Cement for all works in the contract, will be supplied by the Employer and same will be deducted
from running bill as per actual cost incurred.
26. Steel for reinforcement for all works in the contract will be supplied by the Employer and same will
be deducted from running bill as per actual cost incurred.
27. After completion of the work or on determination/ termination of the contract, the theoretical
quantity of cement to be used in work shall be calculated on the basis of statement showing
quantity of cement to be used in different items of work provided in current Schedule for the
purpose printed by CPWD. In case any item is executed for which the standard contents for the
consumption of cement are not available in the above mentioned statement or cannot be derived
from this statement, the same shall be calculated on the basis of standard formula to be laid down
by the Engineer. Over this theoretical quantity of cement shall be allowed a variation upto ±2%.
The difference in the quantity actually issued to the contractor and the theoretical quantity
including authorised variation if not returned by the contractor, shall be recovered at twice the issue
rate, without prejudice to the provision of other conditions regarding return of material governing
the contract. In the event of its beings discovered that the quantity of cement which is less than the
quantity ascertained as herein before provided (allowing variation on minus side as stipulated
above) the cost of quantity of cement not so used, shall be recovered from the contractor on the
basis of stipulated issue rates and cartage to site.
28. The contractor shall provide himself with requisite quantity and quality of water for carrying out
the works at his own, However, if the contractor is permitted to make his own arrangement to draw
water from a well, hand‐pump, or natural river or pond of the Employer, no charges will be made
for the water drawn from the same, but the contractor will make good any damage done to the
installations and ensure that the quality of water used in the work is conforming to BIS codes and
provide for any treatment at his own cost.
29. The contractor shall be allowed to construct temporary wells in Employer's land for taking water
for construction purpose only after he has permission of the Employer in writing. No charges shall
be recovered from the contractor on this account but the contractor shall be required to provide
necessary safety arrangement to avoid any accident or damage to adjacent buildings, roads and
service lines. He shall be responsible for any accident or damage caused due to construction and
BIRLA INSTITUTE OF TECNOLOGY
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subsequent maintenance of the wells and shall restore the ground to its original condition after the
wells are dismantled on completion of the work.
30. The Employer on no account shall be responsible for the expenses incurred by the contractor for
hired ground or water obtained from elsewhere.
31. Subject to availability the Employer may supply power at only one point from where the Contractor
shall make his own arrangement for distribution including provision of electric meters, switches,
fuses etc. at his own cost. These shall be in the custody of the Employer. If there is any hindrance
caused to other works the contractor shall reroute or remove such temporary lines without any extra
cost. Such temporary lines shall be removed after the completion of work. The cost of power
consumed by the contractor shall be payable to the employer at rates fixed by the Employer, which
would be deducted from the running account bills. However the Employer does not guarantee the
supply of power and no compensation for any failure or short supply of power shall be entertained.
BIRLA INSTITUTE OF TECNOLOGY
Page 44 of 62 Signature of contractor with seal
SECTION 5
FORM OF BID
BIRLA INSTITUTE OF TECNOLOGY
Page 45 of 62 Signature of contractor with seal
FORM OF BID
Description of the Works:
a) For completion of Remaining works of Senior faculties quarter at BITEC, Deoghar
BID
To : Birla Institute of Technology, Mesra
Address : Birla Institute of Technology, Mesra
Po. – B.I.T, Mesra
Ranchi – 835215
Jharkhand India)
1 We offer to execute the Works described above and remedy any defects therein in conformity with
the conditions of Contract, specification, drawings, Bill of Quantities and Addenda for the sum(s) of
_______________________________________________________________________
_______________________________________________________________________
____________________________________________________________________ )
2 We undertake, if our Bid is accepted, to commence the Works as soon as is reasonably possible
after the receipt of the notice to commence, and to complete the whole of the Works comprised in
the Contract within the time stated in the document.
3 We agree to abide by this Bid for the period of * ______ days from the date fixed for receiving the
same, and it shall remain binding upon us and may be accepted at any time before the expiration of
that period.
4 Unless and until a formal Agreement is prepared and executed this Bid, together with your written
acceptance thereof, shall constitute a binding contract between us.
5 We understand that you are not bound to accept the lowest or any tender you may receive
Dated this _____________ day of _______________________ 2015
Signature _____________________________ in the capacity of __________
duly authorized to sign bids for and on behalf of ________________________
(in block capitals or typed)
Address
BIRLA INSTITUTE OF TECNOLOGY
Page 46 of 62 Signature of contractor with seal
Witness
__________________________________________________________________
__________________________________________________________________
Address
______________________________________________________________________
_____________________________________________________________________
Occupation
_________________________________________________________________
__________________________________________________________________
BIRLA INSTITUTE OF TECNOLOGY
Page 47 of 62 Signature of contractor with seal
SECTION 6
SECURITIES AND OTHER FORMS
BIRLA INSTITUTE OF TECNOLOGY
Page 48 of 62 Signature of contractor with seal
BID SECURITY (BANK GUARANTEE )
WHEREAS, _______________________ [name of Bidder] (hereinafter called "the
Bidder") has submitted his Bid dated _ [date] for the construction of
_____________ [name of Contract hereinafter called "the Bid"].
KNOW ALL PEOPLE by these presents that We ____________________________________
[name of Bank] of __________________________ [name of country] having our
registered office at __________________________ (hereinafter called "the
Bank") are bound unto __________________________ [name of Employer’s
Representative] (hereinafter
called "the Employer’s Representative") in the sum of _____________ * for which payment
well and truly to be made to the said Employer’s Representative the Bank itself, his
successors and assigns by these presents.
SEALED with the Common Seal of the said Bank this _________ day of _________ ,
20__ THE CONDITIONS of this obligation are:
(1) If after Bid opening the Bidder withdraws his bid during the period of Bid validity specified in the Form of Bid;
OR (2) If the Bidder having been notified to the acceptance of his bid by the Employer during the
period of Bid Validity:
(a) fails or refuses to execute the Form of Agreement in accordance with the Instructions to
Bidders, if required; or
(b) fails or refuses to furnish the Performance Security, in accordance with the Instructions to
Bidders; or
(c) does not accept the correction of the Bid Price pursuant to Clause 27.
We undertake to pay to the Employer up to the above amount upon receipt of his first written
demand, without the Employer having to substantiate his demand, provided that in his demand
the Employer will note that the amount claimed by him is due to him owing to the occurrence of
one or any of the three conditions, specifying the occurred condition or conditions.
This Guarantee will remain in force up to and including the date ______________ ** days
after the deadline for submission of Bids as such deadline is stated in the Instructions to Bidders
or as it may be extended by the Employer, notice of which extension(s) to the Bank is hereby
waived. Any demand in respect of this guarantee should reach the Bank not later than the above
date.
DATE SIGNATURE ______________
BIRLA INSTITUTE OF TECNOLOGY
Page 49 of 62 Signature of contractor with seal
WITNESS _________________________ SEAL _____________________________
________________________________________________________________________
[Signature, name and address]
* The Bidder should insert the amount of the guarantee in words and figures denominated in Indian
Rupees. This figure should be the same as shown in Clause 16.1 of the Instructions to Bidders.
** 45 days after the end of the validity period of the Bid. Date should be inserted by the Employer before
the Bidding documents are issued
BIRLA INSTITUTE OF TECNOLOGY
Page 50 of 62 Signature of contractor with seal
PERFORMANCE BANK GUARANTEE
To
Registrar,
Birla institute of Technology, Mesra,
Ranchi-835215, Jharkhand (India)
WHEREAS ______ , ______________________ [name and address of Contractor] (hereafter called
"the Contractor") has undertaken, in pursuance of Contract No. __________ dated ___________ to
execute __________________________ [name of Contract and brief description of Works]
(hereinafter called "the Contract").
AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall furnish
you with a Bank Guarantee by a recognized bank for the sum specified therein as security for
compliance with his obligation in accordance with the Contract;
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee: NOW THEREFORE
we hereby affirm that we are the Guarantor and responsible to you on behalf of the Contractor, up to a
total of__________________________ [amount of guarantee]* _______________________ (in
words), such sum being payable in the types and proportions of currencies in which the Contract Price
is payable, and we undertake to pay you, upon your first written demand and without cavil or
argument, any sum or sums within the limits of ____________________________ [amount of
guarantee] as aforesaid without your needing to prove or to show grounds or reasons for your demand
for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the contractor before presenting
us with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract or of
the Works to be performed there under or of any of the Contract documents which may be made
between your and the Contractor shall in any way release us from any liability under this guarantee,
and we hereby waive notice of any such change, addition or modification. This guarantee shall be valid
until 28 days from the date of expiry of the Defect Liability Period.
Signature and Seal of the guarantor _____________________
Name of Bank _____________________________________
Address _________________________________________
Date _________________________________________
___________________________________________________________________________
*An amount shall be inserted by the Guarantor, representing the percentage the Contract Price specified in the Contract including additional security for unbalanced Bids, if any and denominated in Indian Rupees.
BIRLA INSTITUTE OF TECNOLOGY
Page 51 of 62 Signature of contractor with seal
BANK GUARANTEE FOR ADVANCE PAYMENT
To
Registrar,
Birla institute of Technology, Mesra,
Ranchi-835215, Jharkhand (India)
______________________________________________[name of Contractor]
Gentlemen:
In accordance with the provisions of the Conditions of Contract, sub-clause ("Advance
Payment") of the above-mentioned Contract, [name and address of Contractor] (herein after
called "the Contractor") shall deposit with [name of Employer’s Representative] a bank
guarantee to guarantee his proper and faithful performance under the said Clause of the Contract
in an amount of_________________________ [amount of Guarantee]*
___________________________________ [in words].
We, the ___________________________ [bank of financial institution], as instructed by the Contractor, agree unconditionally and irrevocably to guarantee as primary obligator and not as Surety merely, the payment to _________ [name of Employer’s Representative] on his first demand without whatsoever right of obligation on our part and without his first claim to the Contractor, in the amount not exceeding ___ ______________________ [amount of guarantee]*_________________________________ [in words].
We further agree that no change or addition to or other modification of the terms of the
Contractor or Works to be performed there under or of any of the Contract documents which
may be made between_________________________[name of Employer’s Representative] and
the Contractor, shall in any way release us from any liability under this guarantee, and we
hereby waive notice of any such change, addition or modification.
This guarantee shall remain valid and in full effect from the date of the advance payment under the
Contract until _________________________[name of Employer’s Representative] receives full
repayment of the same amount from the Contractor.
Yours truly,
Signature and Seal : ______________________________________
Name of Bank / Financial Institution : ________________________
Address; _______________________________
Date:
_________________________________________________________________
*An amount shall be inserted by the Bank or Financial Institution representing the
amount of the Advance Payment, and denominated in Indian Rupees.
BIRLA INSTITUTE OF TECNOLOGY
Page 52 of 62 Signature of contractor with seal
Letter of Acceptance (BIT Letter Pad)
______________________________ (Date)
To
___________________________________ (Name and address of the Contractor)
___________________________________
___________________________________
Dear Sirs,
This is to notify you that your Bid dated _______________ for execution of the
______________________________________ (name of the contract and identification
number, as given in the Instructions to Bidders) for the Contract Price of Rupees
_____________________________ ( _____________________ ) (amount in words and
figures), as corrected and modified in accordance with the Instructions to Bidders1 is hereby
accepted by our agency.
You are hereby requested to furnish Performance Security, in the form detailed in Para 32.1 of
ITB for an amount equivalent to Rs. ___________________ within 21 days of the receipt of this
letter of acceptance and sign the contract, failing which action as stated in Para 32.3 of ITB will
be taken.
Yours faithfully,
Authorized Signature Registrar, BIT, Mesra
BIRLA INSTITUTE OF TECNOLOGY
Page 53 of 62 Signature of contractor with seal
Issue of Notice to proceed with the work ( BIT Letter Pad )
__________________________ (Date)
To
_____________________________________ (Name and address of the Contractor)
_____________________________________
_____________________________________
Dear Sirs,
Pursuant to your furnishing the requisite security as stipulated in ITB Clause 32.1 and signing
of the Contract for the construction of
___________________________________________________________________________
___________________________________________________________________________
at a Bid Price of Rs.__________________________________________________________.
You are hereby instructed to proceed with the execution of the said works in accordance with
the contract documents.
Yours faithfully,
(Signature, name and title of BIT Representative)
BIRLA INSTITUTE OF TECNOLOGY
Page 54 of 62 Signature of contractor with seal
Agreement Form
Agreement
This agreement, made the ____________ day of ________________ between
Birla Institute of Technology, Mesra, Ranchi- 835215, Jharkhand (India) [hereinafter called "the
Employer] and ___________________________________________________________
(name and address of contractor) hereinafter called "the Contractor" of the other part.
Whereas the Employer is desirous that the Contractor execute
(name and identification number of Contract) (herein after called "the Works") and the
Employer has accepted the Bid by the Contractor for the execution and completion of such
Works and the remedying of any defects therein, at a cost of Rs. ________________
NOW THIS AGREEMENT WITNESSETH as follows:
1. In this Agreement, words and expression shall have the same meanings as are respectively
assigned to them in the conditions of contract hereinafter referred to and they shall be
deemed to form and be read and construed as part of this Agreement.
2. In consideration of the payments to be made by the Employer to the Contractor as
hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and
complete the Works and remedy any defects therein in conformity in all aspects with the
provisions of the contract.
3. The Employer hereby covenants to pay the Contractor in consideration of the execution
and completion of the Works and the remedying the defects wherein Contract Price or
such other sum as may become payable under the provisions of the Contract at the times
and in the manner prescribed by the Contract.
4. The following documents shall be deemed to form and be ready and construed as part of
this Agreement viz.
i. Letter of Acceptance
ii. Notice to proceed with the works;
iii. Contractor's Bid
iv. Condition of Contract: General and Special
v. Contract Data
vi. Additional condition
vii. Drawings
viii. Bill of Quantities and
ix. Any other documents listed in the Contract Data as forming part of the Contract.
In witnessed whereof the parties there to have caused this Agreement to be executed the day
and year first before written.
The Common Seal of _____________________________________was hereunto affixed in the presence of :
BIRLA INSTITUTE OF TECNOLOGY
Page 55 of 62 Signature of contractor with seal
Signed, Sealed and Delivered by the said __________________________________
___________________________________________________________________ in the
presence of:
Binding Signature of BIT Representative __________________________
Binding Signature of Contractor ______________________________________
BIRLA INSTITUTE OF TECNOLOGY
Page 56 of 62 Signature of contractor with seal
UNDERTAKING
I the undersigned do hereby undertake that our firm M/s__________________
___________________________________ agree to abide by this bid for a period ____________ days for
the date fixed for receiving the same and it shall be binding on us and may be accepted at any time before
the expiration of that period.
_________________________________________
(Signed by Contractor/an Authorized Officer)
__________________
Title of Officer
_______________-
Name of Firm
_________________ DATE
BIRLA INSTITUTE OF TECNOLOGY
Page 57 of 62 Signature of contractor with seal
SECTION 7
TECHNICAL SPECIFICATIONS &
BILL OF QUANTITIES
BIRLA INSTITUTE OF TECNOLOGY
Page 58 of 62 Signature of contractor with seal
TECHNICAL SPECIFICATIONS
1. For all work in the contract will be governed by CPWD specifications 2009 Vol. I and
Vol. II published by Director general of works, CPWD, Government of India, in conjunction with Bill of quantity.
2. All work will be done as per design/ drawings provided by Engineer In-charge. 3. The make of some items are given as below, any other items will be used for the work after
duly approval by the Engineer In-charge:
Sl.No. ITEMS APPROVED MAKES
1 Cement ACC/ Lafarge/ Ultratech (Supplied by the Employer)
2 Steel (TMT/ TOR) TATA Tiscon/ Sail (Supplied by the Employer)
3 Paneled doors Made to order with seasoned wood as per design
4 Flush doors Century make.
5 Ply of all thickness Century make
6 P.V.C 30 mm flush doors Syntex, or, Rajshree Make
7 Aluminium doors & windows jindal,or saint-gobian make
8 External paint Apex ultima of Asian make
9 Glazing Modi float/ saint -gobian,
10 European pattern water closet Hindware/ Parryware, make
11 Flat black urinal in white china clay Hindware/ Parryware, make
12 White vitreous china wash basin Hindware/ Parryware, make
13 P.V.C.Cistern Hindware/ Parryware, make
14 G.I.Pipe Tata “B" class (Medium)
15 G.I. Pipe Fittings Sun or 555Brand (ISI)
16 Rain water pipe Supreme,make
17 Anti-corrosive Paint Asian paint
18 Water proofing compound Sika/ Cico or equivalent
19 Glazed Ceramic tiles Orient make
20 Non skid Ceramic tiles Orient make
21 Aluminium fitting Allans Bharator equivalent
22 Iron bolt hinges Moujee or equivalent
23 Aluminium bolt hinges Allans, Bharat or equivalent
24 Aluminium 'D' type handle Allans, Bharat or equivalent
25 Aluminium floor door stopper Allans, Bharat or equivalent
26 Black Japan paint Asian or ICI make
27 Distemper Tractor acrylic distemper of Asian make
28 Synthetic enamel paint Asian make
29 Door closure Everite, Garnish or equivalent
30 Locks Godrej Locks
31 Electric wire Havells, Polycab, finolex, L & T or equivalent
32 DB/ MCB Havells, Anchor/ MKS, L&T or equivalent
33. Switches Anchor or equivalent
34 Water supply fittongs Essco/ Cera make
35 Any other items As approved by Engineer In-charge
BIRLA INSTITUTE OF TECNOLOGY
Page 59 of 62 Signature of contractor with seal
BILL OF QUANTITIES
Preamble
1. The Bill of Quantities shall be read in conjunction with the Instructions to Bidders, Conditions of
Contract, Technical Specifications and Drawings.
2. The quantities given in the Bill of Quantities are estimated and provisional, and are given to provide
a common basis for bidding. The basis of payment will be the actual quantities of work ordered and
carried out, as measured by the Contractor and verified by the Engineer In-charge and valued at the
rates and prices tendered in the priced Bill of Quantities, where applicable, and otherwise at such
rates and prices as the Engineer In-charge may fix within the terms of the Contract.
3. The rates and prices tendered in the priced Bill of Quantities shall, except in so far as it is otherwise
provided under the Contract, include all constructional plant, labour, supervision, materials,
erection, maintenance, insurance, profit, taxes and duties, together with all general risks, liabilities
and obligations set out or implied in the Contract.
4. The rates and prices shall be quoted entirely in Indian Currency.
5. General directions and descriptions of work and materials are not necessarily repeated or
summarized in the Bill of Quantities. References to the relevant sections of the contract
documentation shall be made before entering rates or prices against each item in the Bill of
Quantities.
6. The method of measurement of completed work for payment shall be in accordance with the
specification for Building Works published by CPWD, Government of India.
7. Rates quoted by the contractor shall include sales tax, duties, octroi, toll tax, realties and all other
taxes in respect of this contract and the Employer shall not entertain any claim whatsoever in this
respect. Tendered rates are inclusive of all taxes levies payable under the respective statutes.
However pursuant to the Constitution (Forty Sixth Amendment) Act; 1982 if any further tax or levy
is imposed by Statutes, after the date of receipt of tenders and the contractor there upon necessarily
and properly pays such taxes/ levie the contractor shall be reimbursed the amount as per the rules on
producing proof of payment so made provided such payments, if any, is not in the opinion of the
Employer (whose decision shall be final and binding) attributable to delay in execution of work
within the control of the contractor.
BIRLA INSTITUTE OF TECNOLOGY
Page 60 of 62 Signature of contractor with seal
BILL OF QUANTITIES
Tender Inviting Authority: Birla Institute of Technology, Mesra, Ranchi
Name of Work: Senior faculties staff quarter at B. I.T., Deoghar Campus Contract No: BIT/Deoghar/T/02 dated 01/09/2015 Bidder Name :
SCHEDULE OF WORKS
Sl.
No.
Description of
work
Quantity Unit Rate to be entered by the
bidder (Rs.)
Amount
(Rs.)
Figure Words
1
2
3
TOTAL (Rs.) ( in Figure)
TOTAL (Rs.) ( Words)
Enclosed as ANNEXURE I of bidding document and may be downloaded from website
www.bitmesra.ac.in
BOQ Enclosed as:
1. Senior faculties staff quarter - Annexure A
BIRLA INSTITUTE OF TECNOLOGY
Page 61 of 62 Signature of contractor with seal
SECTION 8
DRAWINGS
(Enclosed as Annexure B)