Knowledge. Performance. Impact.MBI – GP Strategies Company Confidential

Best Practices for Migrating your LMS

Building a Business Case for MigrationPresented by: Katie Wirth, Assistant Director, Business Development, GP

Strategies

Charles DeNault, Senior Director, Product Marketing, Saba

Conversation Information

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Katie WirthAssistant Director, Business Development, GP

Strategies

kwirth@gpstrategies.com

Charles DeNaultSenior Director, Product Marketing, Saba

cdenault@saba.com

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Agenda

• Upgrade/Replacement Business Drivers

• Building the Business Case

• LMS Selection

• LMS Migration Best Practices

• Key Takeaways

• Q & A

Best Practices for Migrating Learning Technologies:

Reduce fear and create a strategy for Success!

Reasons for Upgrading or Migrating your LMS

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Usability Disparate SystemsReporting features

Vendor support

New TechnologiesAppears outdated

Lack of mobile

features

Need for a single solution

Changing needs

Integration challenges

Delays in new

features

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Poll

• Reporting

• Usability

• Consolidating multiple LMSs

• Integration with other systems

• Mobile learning

• Social learning

• Current LMS is just too old

• Other (tell us in chat)

What is your main reason for

moving to a new LMS?

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Why should you CHANGE?

• What do you need from an LMS that the current

solution is not providing?

• What are your pain points with the current solution?

• What key business issues can be addressed by a

new LMS?

• What is your vision for the future of learning that your

organization needs to provide?

• What is the cost/benefit analysis for migrating to a

new solution?

Building the Business Case

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LMS Selection

1. Create a short list of systems to evaluate

2. Write and distribute an RFP

3. Evaluate the proposals

4. Develop a set of use cases

5. Create a vendor scorecard

6. Observe and evaluate vendor demos

7. Select LMS

Steps to select a new LMS

Next steps

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Now what?

You’ve selected your new LMS…

You’re ready to migrate…

LMS Migration BEST PRACTICES

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Best Practice #1

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Data Migration Considerations

• Garbage in, garbage out

• Archiving

Best Practice #2

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Engage the Right Resources

• Ensure stakeholder buy-in

• Determine project team

• Establish governance committee

Best Practice #3

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Carefully Plan Your Cutover

• Allow for enough time

• Sunsetting your old system

Best Practice #4

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Strategize your Launch

• Conduct a Pilot

• Enable appropriate functionality

Best Practice #5

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Communication &

Change Management

• Determine training requirements

• Sell the destination…

Poll

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What do you think will be your

biggest challenge with moving to a

new LMS?

• Data migration

• Engaging the right resources

• Technical cutover

• A successful launch

• Change management

• Other (let us know in chat)

Key TAKEWAYS

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• Identify the need to migrate

• Select a new LMS

• Ensure a solid migration strategy,

implementing best practices

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Katie WirthAssistant Director, Business Development

kwirth@gpstrategies.com

Phone 443.562.0461

Linked In: www.linkedin.com/pub/katie-wirth/3/504/1a5/