Becky Heilman, Golder Associates Inc.Rick Nath, CSX Transportation

Becky Heilman, Golder Associates Inc.Rick Nath, CSX Transportation

CSX TransportationPublic Safety & Environment

Environmental Compliance Assurance Review (ECAR)

Southern Section A&WMA ConferenceAugust 8, 2007

Environmental Management Systems - EMS

Requirements

Actions

Verifications

Verification Program Multiple review levels – defined by CSX business

rules— Tier I (internal checklist review), — Tier II (internal review), — Tier III (external review),— Miscellaneous

More than 100 sites are reviewed each year Large magnitude of manual corrective actions

ECAR (Manual Process Overview) CSX developed an internal EMS CSX historical compliance review program

— Using spreadsheets— Manual tracking— Team review conference calls

Time consuming and burdensome Difficult to verify closures

ECAR (Technology Improvement Process) Build a TEAM

— Internal and External members Secure FUNDING

— Required upper management support and approval

Create SCHEDULE— Be realistic

IMPLEMENT the PLAN TRAIN proper personnel

All web pages are filtered CSX user IDs

Implementation of ECAR Web Project

ECAR findings segregated by COMPANY

ADMIN can assign COMPANY permissions for other users.

ECAR Finding Search

ECAR Process

Site REVIEW

Data Entryof

finding to ECAR

Finding approved/activated from Landing Zone

Email notifications to all Responsible Parties

Start 90 day clockfor completion

ECAR Email Notification

Hyperlink to ECAR findingSite information

Attach files and add field notes to show closure of finding

Attach documents

ECAR Closure Process

RequestFor

Closure

Landing Zone for QA/QC Review by

ADMIN

Finding“Noted forProgress”

Finding “Closed”

On Timeor

Past Due

METRICREPORT

Returned to responsible

party for further action

ECAR Metric Report

Facility Summary

ECAR Email Reminders

Results of ECAR Implementation Quality closure of findings Improved EMS verification Burden of proof on field service personnel Streamlined system Traceable metric reports

Switching to Pro-Active tracking— ECAR will be a smaller part of larger EMS— PS&E Electronic Management System

PS&E Electronic Management System

Facility Summary Page

Links to Permits and Plans

• List of all compliance tasks for the Facility by due date.

• Color coding similar to ECAR

• Email reminders

• Tasks assigned by ADMIN, completed by EFS personnel

• Tasks link to permit and plan files

Environmental Compliance Tasks

Task Set Up

Instructions and templateslinked to each task

Documents saved under each ECAR finding folder

Facility Document Library

All Facility Document available in one place

Maps, Photos and Diagrams

Program Benefits Central data management for entire team Cost effective Paper and labor reduction Data sharing Electronic access Automatic data backup CSX Intranet Available to all customers Secure

Program Benefits Improved Quality of closures Improved responsiveness Immediate feedback and measurements Improved process reliability

Overall Process Improvement

Delivering for the Environment

Becky Heilman (BHeilman@Golder.com Rick Nath (Rick_Nath@csx.com)

Delivering for the Environment

Becky Heilman (BHeilman@Golder.com Rick Nath (Rick_Nath@csx.com)