Backup for what’s next

v3.0

Nemanja PejićSystem engineer, SEENemanja.Pejic@veeam.com

Veeam Backup for Office 365

v3.0

Why do I need a backup? Microsoft takes care of it.This is the biggest misunderstanding in the Office 365 market.

Infrastructure Data

Customer perceptionMicrosoft takes care of everything

Infrastructure Data

Customer perceptionMicrosoft takes care of everything

Customer realityMicrosoft takes care of the infrastructure,

but the data remains the customer’s responsibility.

The customer

Uptime of Office 365 Protection and long-term retention of Office 365 data

Why do I need a backup? Microsoft takes care of it.This is the biggest misunderstanding in the Office 365 market.

The Office 365 Shared Responsibility Model

Microsoft’s ResponsibilityLearn more from the Office 365 Trust Center

YOUR Responsibility

The Office 365 Shared Responsibility Model

Microsoft’s ResponsibilityLearn more from the Office 365 Trust Center

Primary Responsibility

MICROSOFT GLOBAL INFRASTRUCTURE

Uptime of the Microsoft Office 365

Cloud Service

YOUR Responsibility

YOUR OFFICE 365 DATA

Access and control of your data residing

in Office 365

The Office 365 Shared Responsibility Model

Microsoft’s ResponsibilityLearn more from the Office 365 Trust Center

Primary Responsibility

MICROSOFT GLOBAL INFRASTRUCTURE

Uptime of the Microsoft Office 365

Cloud Service

YOUR Responsibility

YOUR OFFICE 365 DATA

Access and control of your data residing

in Office 365

Supporting Technology

Office 365 Data ReplicationDC to DC geo-redundancy

The Office 365 Shared Responsibility Model

Microsoft’s ResponsibilityLearn more from the Office 365 Trust Center

Primary Responsibility

MICROSOFT GLOBAL INFRASTRUCTURE

Uptime of the Microsoft Office 365

Cloud Service

YOUR Responsibility

YOUR OFFICE 365 DATA

Access and control of your data residing

in Office 365

Supporting Technology

Office 365 Data ReplicationDC to DC geo-redundancy

Recycle BinLimited, short term data loss recovery

(no point-in time recovery)

The Office 365 Shared Responsibility Model

Microsoft’s ResponsibilityLearn more from the Office 365 Trust Center

Primary Responsibility

MICROSOFT GLOBAL INFRASTRUCTURE

Uptime of the Microsoft Office 365

Cloud Service

YOUR Responsibility

YOUR OFFICE 365 DATA

Access and control of your data residing

in Office 365

Supporting Technology

Office 365 Data ReplicationDC to DC geo-redundancy

Recycle BinLimited, short term data loss recovery

(no point-in time recovery)

Security

The Office 365 Shared Responsibility Model

Microsoft’s ResponsibilityLearn more from the Office 365 Trust Center

Primary Responsibility

MICROSOFT GLOBAL INFRASTRUCTURE

Uptime of the Microsoft Office 365

Cloud Service

YOUR Responsibility

YOUR OFFICE 365 DATA

Access and control of your data residing

in Office 365

Supporting Technology

Office 365 Data ReplicationDC to DC geo-redundancy

Recycle BinLimited, short term data loss recovery

(no point-in time recovery)

Security Regulatory

Are you backing up Microsoft Office 365?

6%

6%

11%

38%

38%

Survey results

No (relying only on Microsoft’s infrastructure-level redundancy,

recycle bin, etc.)

No (but looking to implement a backup solution)

Yes, backing up to on-premises

Yes, backing up to elsewhere

Other

76%Don’t have

a backup!

6 Reasons WHYyou need an Office 365 backup

Retention policies:

Inbox or folder data

Sources: Exchange Online information above is based on Microsoft’s default MRM Policy. SharePoint Online information above is based on Microsoft’s support article. OneDrive for Business information is based on Microsoft’s support article. In some cases, these defaults can be customized by the IT Admin, but often require certain licenses and/or additional fees,

and also carry the risk which allows Microsoft to automatically delete data ahead of retention policy dates if the recycle bin is full.

Deleted items (recycle bin)

Auto-archived data (set at 1 month)

1 wk 1 mo 1 yr 2 yrs 5 yrs

Deleted SharePoint Online sites and items

Office 365 backup and retention policies can only protect you from data loss in a limited way

and are not intended to be a complete backup solution.

Retention policies are always evolving and tend to be very complicated to manage and monitor.

Commonly, Admins believe they are covered, only to find that in fact certain items are gone.

Deleted OneDrive for Business files

3 mo

What exactly does Microsoft back up?

Employee leaves the company

Retention policies:

Inbox or folder data

Deleted items (recycle bin)

Auto-archived data (set at 1 month)

1 wk 1 mo 1 yr 2 yrs 5 yrs

Deleted SharePoint Online sites and items

The average length of time from

data compromise to discovery is over 140 days,yet default settings only protect for 30-90 days.

Deleted OneDrive for Business files

3 mo

What exactly does Microsoft back up?

Employee leaves the company

Source: Microsoft Office 365, 6 steps to holistic security, chapter 1

Retention policies:

Inbox or folder data

Deleted items (recycle bin)

Auto-archived data (set at 1 month)

1 wk 1 mo 1 yr 2 yrs 5 yrs

Deleted SharePoint Online sites and items

Deleted OneDrive for Business files

3 mo

What exactly does Microsoft back up?

Employee leaves the company

Veeam Backup for Microsoft Office 365 is more than simply filling gaps.

It’s about providing access and control to ALL

Exchange Online, SharePoint Online and OneDrive for Business data and

storing it in one location, making recovery fast, easy and reliable.

How it works

Veeam Backup for Microsoft Office 365

Backup RepositoryVeeam Backup

for Microsoft Office 365

Veeam backup

On-premises Exchange

Veeam backup

Backup

Exchange Online

SharePoint Online

OneDrivefor Business

Office 365

On-premisesSharePoint

Veeam Backup for Microsoft Office 365

Backup RepositoryVeeam Backup

for Microsoft Office 365

Veeam backup

Flexible restore options

On-premises Exchange

Email asan attachment

.pst

Export to .pstor .zip

Veeam backup

Backup

Restore

Save as a file

Exchange Online

SharePoint Online

OneDrivefor Business

Office 365

On-premisesSharePoint

Service Provider restore for a tenant

Restore prior version

Exchange Online

SharePoint Online

OneDrivefor Business

Office 365

Veeam Explorerfor Microsoft

Exchange

Veeam Explorerfor Microsoft SharePoint

Veeam Explorerfor Microsoft

OneDrive

How about scaling?

Backup Repositories

VBO Server

Veeam backup

Flexible restore options

On-premises Exchange

Email asan attachment

.pst

Export to .pstor .zip

Veeam backup

Backup

Restore

Save as a file

Exchange Online

SharePoint Online

OneDrivefor Business

Office 365

On-premisesSharePoint

Service Provider restore for a tenant

Restore prior version

Exchange Online

SharePoint Online

OneDrivefor Business

Office 365

Veeam Explorerfor Microsoft

Exchange

Veeam Explorerfor Microsoft SharePoint

Veeam Explorerfor Microsoft

OneDrive

Exchange Online

SharePoint Online

OneDrivefor Business

Office 365

VBO proxy

VBO proxy

Restore using Veeam Explorers

Veeam Explorer for Exchange Online

Veeam Explorer for SharePoint

Veeam Explorer for OneDrive for Business

Is it easy to configure?

Add OrganizationHybrid and On-premise are options available.Special connections to China, Germany and US Government regions of Office365

Choose what to backup

Available in theAzure Marketplace

FREE for 30-days orfree forever for 10 usersFREE for 30 days (for unlimited users) or free forever up to a maximum of 10 users and 1TB of SharePoint data.

1. Azure Marketplace – locate Veeam Backup for Microsoft Office 365

2. Customer clicks on “Get it Now”

3. VM is provisioned in Azure

4. Customer receives a fully functional unlimited 30-day trial version which reverts to the FREE forever version (10 users) at the end of the trial

https://azuremarketplace.microsoft.com/en-us/marketplace/apps/veeam.office365backup?tab=Overview

What’s NEW in v3

November 2016

Veeam Backup for Microsoft Office 365 v1

October 2017

Initial version released

Data Protection for Exchange Online and on-premises Exchange

Backup, recovery and eDiscovery of email data

Continued innovation — Office 365 Backup

Increased scalability: multi-repository, multi-tenant architecture

PowerShell and RESTful API support introduced

Self-service restore for service provider’s customers

Support for public folders

Support for O365 US Gov’t, O365 Germany and O365 China

July 2018

Data Protection for OneDrivefor Business

Data Protection for SharePoint

Redesigned job wizard

Adding competitive search campaign

Support for Office 365 group mailboxes

Backup Microsoft OneNote Notebooks

Restore data located in MS teams

Full PowerShell and RESTful API support

Veeam Backup for Microsoft Office 365 v1.5

Veeam Backup for Microsoft Office 365 v2

30x faster backup

Increase SharePoint Online and OneDrive for Business incremental backups, dramatically

shortening Office 365 backup windows from hours to minutes and minutes to seconds.

“30x faster? That’s got to be a hyperbolic claim, right? Well, not in the slightest. In my initial testing

I actually saw backups as much as 75x faster!”Customer blog: https://toastit.dev/2019/02/19/veeam-backup-for-

microsoft-office-365-v3/

Increasedsecurity

Perform secure backups and restores with multi-factor authentication.

Multi-factor authentication is an extra layer of security with multiple verification methods for an Office 365 user account.

Enhanced visibility and analytics

Office 365 data protection reports.

Identify unprotected Office 365 mailboxes and manage license and storage usage.

25 Ways to restore

Shareable link: https://www.veeam.com/wp-restore-office365-backup-guide.html

DEMO

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