Authorised Signatory(AS) 1

System Description: Provide an online platform for users to

Submit the airport permit application Enquiry for application status

System Requirement: Workstation with internet access Microsoft Internet Explorer Ver. 6 to 11 Min. screen resolution: 1024 x 768

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Access URL:https://extranetapps.hongkongairport.com/opas_rsa/

HKIA Extranet Shortcut:HKIA Extranet* Applications Online Permit Applications System Authorized Signatory

* HKIA Extranet URL: https://extranet.hongkongairport.com/

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Role: Authorised Signatory Review and approve application(s) submitted by company

administrator

Main Functions: Application Review Search Downloads

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Login OPAS by using valid user id, password and passcode in RSA SecurID Token

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Passcode = PIN + 6 digits shown in RSA SecurID Token

Passcode = PIN + 6 digits shown in RSA SecurID Token

RSA SecurID Token

Function: Application Review To review the application submitted by Company

Administrator and submit those application to Permit Office

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Remark: By default, task list will only show applications which

is submitted to Authorised Signatory himself/herself.

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If Authorised Signatory is belonging to one AS Group, applications which submitted for same AS group could also be searched out in this page for approval

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Change or remove “Name of Authorised Signatory” to search application which submitted for same AS group

Change or remove “Name of Authorised Signatory” to search application which submitted for same AS group

New Column: Endorsement Provide a shortcut for Authorised Signatory to view

endorsement applied in each application

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New Column

For New Application “View PICS and Declaration Statement” function is provided for viewing

statement applicant agreed in public form

Remark:Only application submitted byPublic User, will show the button

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New Feature

For Renewal Application Allow Authority Signatory remove detail item (applicant) from

detail information section during approval

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New Feature

Individual Approval:1. Click on the link at task list to open the detail page

of application for review and approval

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2. During New Application review, AS should declare the applicant’s employment status

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3. Five actions could be taken in the application review form

Choice Action

Approve Approve the application and submit it to Permit Office

Reject Reject the application and the form will NOT submit to Permit Office

Save Save modified record and the application is still under review

Export PDF Export whole application form in PDF format

Back Discard the updates and return to Application Review menu page

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4. Result page will be displayed after approve, reject or save action

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Batch Approval:1. Select the application needed to be approved

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2. Click ‘Approve Selected Record(s)’ button

3. Click OK to confirm approval

4. Record will be approved, and result page will be displayed

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Function: Search

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Search Constraint For Authorised Signatory, only applications submitted among

his/her group could be searched out.

Authorised Signatory only can retrieve the record, which its submission date is within granted retrieval period (Controlled by Permit Office).

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New Feature

1. Input searching criteria and click button

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Status Description

AS Approved Application is approved by Authorised Signatory and under review by Permit Office

Permit Collected Permit is collected by Applicant

PO approved but subject to security vetting

Application is approved by Permit Office and waiting for security vetting results

Rejected by AS Application is rejected by Authorised Signatory

Rejected by CA Application is rejected by Company Administrator

Rejected by PO Application is rejected by Permit Office

Security Objection Application is objected by security vetting results

Waiting for AS Approval

Application is under review by Authorised Signatory

Waiting for CA Approval

Application is submitted by Public User and under review by Company Administrator

Withdrawal Application is withdrawn by Company Administrator 21

2. Click on the application number to review the whole form

3. Export the application form in PDF format by clicking on button

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Remark: While Authorised Signatory (AS User – 2) help another AS (his

group member “AS User – 1”) to approve the record, system will update the Authorised Signatory Info. to AS User – 2

Open approved recordfrom Search Page:

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New Feature

After approved, value has been updated from “AS User – 1” to “AS User – 2”

After approved, value has been updated from “AS User – 1” to “AS User – 2”

Also, The approver will show AS User – 2 instead of AS User – 1 in search result as well

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New Feature

Though application is submitted to AS User – 1, the approver will be set as AS User – 2 Though application is submitted to AS User – 1, the approver will be set as AS User – 2

Function: Download AS shall download documents / files which were

provided by Permit Office via OPAS

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1. Click “Download” from the menu and a list of documents / files would be shown

2. Click button beside file name to download the shared file

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Logout system every time when you leave the application

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Function: Email Notification – Retrieve Email will be retrieved during following events1. Application, which you are a selected Authorised Signatory of

it, has been rejected by Permit Office

2. Application, which you are a selected Authorised Signatory of it, has been marked as security objection by Permit Office

3. There is an outstanding application in task list at 12:30 pm or 6:00 pm

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New Feature

Function: Email Notification – Send Out Email will be sent during below events:1. Application has been rejected by Authorised Signatory

Receiver: Selected CA in application2. Application has been approved by Authorised Signatory

Receiver: Selected CA in application

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Login Problem Contact AA IT-Helpdesk by 2181 8128

Application Enquiry Contact Permit Office by 2183 6719

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