Transcript of Arizona Department of Education Superintendent John Huppenthal Mark Masterson, CIO Pamela Smith,...
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- Arizona Department of Education Superintendent John Huppenthal
Mark Masterson, CIO Pamela Smith, AELAS Program Director Mark
Svorinic, AZ-SLDS Program Director October 7, 2011 ADE1
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- October 7, 2011ADE Information Technology Division2
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- Since January 2011 SAIS availability near 100% enabling
Districts, Charters, and Schools to have dependable access to
transfer data. SAIS has only been offline for scheduled maintenance
during off hours. In 2010 and previous years, SAIS was a bottleneck
as was only available 50% of year creating a need to have schools
check periodically for system availability. Since January 2011 over
500 needed changes to SAIS have been implemented fixing software
bugs that were causing customer data issues resulting in delay of
funding to them. In 2010 fewer than 100 changes to SAIS were made.
October 7, 2011ADE Information Technology Division3
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- July 11 SAIS opened for FY12 marking the earliest time since
the 2003 school year enabling kindergartners and new student
enrollees to be issued a SAIS ID essential for important programs
like AZELLA and AIMS student testing. This change alone has saved a
significant amount of money in the cost of retesting students who
were already tested. August 1 - Upgrade to new SAIS hardware has
resulted in faster integrity processing time by 50%. Future
scheduled upgrades to SAIS hardware will further reduce integrity
processing times providing faster service to our customers. October
5 40 Day Aggregation on target. In the history of ADE, ADE Day
Aggregation processing has never occurred. For the first time, in
2011, 40 Day Aggregation will take place on time which will
positively impact budget planning and execution and fast and
accurate funding for our customers. October 7, 2011ADE Information
Technology Division4
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- Improve student achievement and lower State infrastructure
costs through a new ADE data system currently called Arizona
Education Learning and Accountability System (AELAS) or Education
Management Information System (EMIS) that will provide a 360 view
for parents, teachers, schools, charters, and districts October 7,
2011ADE Information Technology Division5
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- 4/28/11ADE Information Technology Division6 SAIS Special
Education Food Service Library Finance Transportation Assessment
Human Resources SIS (Student Information System) The tool creates
reports that everyone at the appropriate level can access These
reports help inform instruction and reallocate resources
effectively An interoperable system connects all information and
technologies This program results in student improvement and
enables the continuous collection of information for future success
6 Proposed Education Management Information System
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- AZ-SLDS (Arizona Statewide Longitudinal Data System) is a
system that provides student-level data to school districts and
charter schools that will empower educators with the ability to
make data- driven decisions to improve student achievement. End
Result: Districts and Schools will bring higher success rates to
their students. Vision: Creation and adoption of a
Teacher/Parent/Student Dashboard that provides the ability to
effect educational decisions in real time. October 7, 2011ADE
Information Technology Division7
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- October 7, 2011ADE Information Technology Division8 Phase 1:
K12 Education Visualization Identify available data elements,
determine visualization methodology and develop use case scenarios
Build visualization mockup, define level of interactivity and build
to requirements Test against use cases, field test with user
groups, communicate release and make available via
www.azed.gov
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- Phase 2: Post-Secondary Education Visualization October 7,
2011ADE Information Technology Division9 Identify available data
elements, determine visualization methodology and develop use case
scenarios March to April 2012 Build visualization mockup, define
level of interactivity and build to requirements May to July 2012
Test against use cases, field test with user groups, communicate
release and make available via www.azed.gov August to September
2012
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- Phase 3: Course Mapping Tool October 7, 2011ADE Information
Technology Division10 Define state wide course mapping requirements
and procure a state wide solution Pilot Course Mapping to 6 MCESA
REIL LEAs Expand Pilot to Early Adopters
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- Great Plains is a Microsoft Financial Systems Management
product. ADE IT is in the beginning stages of implementing Great
Plains in order to consolidate the agencys use of 4 different
financial systems into 1 system. End Result: Grants Management
funding could potentially offer faster processing NOTE: However, no
impact to State Aid Funding SAIS Business Rules Audit/Clean-Up ADE
IT in process of matching current SAIS business rules to current
legislation in order to identify and consolidate or remove changed
or repealed language in order to ensure optimize SAIS data
processing. A Clean-Up bill will then be proposed to legislators to
address needed changes to remove or cancel abandoned or cancelled
legislation. End Result: Faster data processing October 7, 2011ADE
Information Technology Division11
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- Identity Access Management (IAM) encapsulates people, processes
and products to identify and manage the data used in an information
system to authenticate users and grant or deny access rights to
data and system resources End Result: Districts, Charters, Schools,
Teachers, Parents will be able to access data at appropriate access
levels. Data Governance Commission Pursuant to Arizona Revised
Statutes A.R.S. 15- 249.01, the purpose of the commission is to (1)
identify, examine and evaluate the needs of public institutions who
provide instruction to pupils in preschool, kindergarten, grades
one through twelve and postsecondary programs in Arizona; (2)
provide recommendations on technology spending; and (3) provide
analyses and recommendations First meeting held, August 19, 2011
Next meeting scheduled for October 21, 2011 End Result: Oversight
and audit of Data Standards, Security, Standards and Processes,
ensured by neutral committee comprised of technical education
community stakeholder team October 7, 2011ADE Information
Technology Division12
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- Discussion and Next Steps October 7, 2011ADE Information
Technology Division13