AO2 Email evidence

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Task 2d

All you need to do is prove that you can send an email WITH an attachment to multiple people. • Open your email• Compose an email to more than one person• Make sure you follow the four simple steps on

the next slide. • Take a screen shot before you send it. • Make sure you do send it.

Sending an email to more than one recipient

1. Make sure you put two peoples email addresses into the ‘To’ box

2. Make sure you add a sensible subject – it should ideally be one word to give an indication of what the email is about

3. Add the attachment

4. Write a sensible message that looks and sounds professional. Don’t forget CAPTITAL letters, commas, etc

TASKAll you need to do is prove you can send an email to multiple people

Task 2e

Prove that you can receive an email WITH an attachment. • Ask a friend to send you an email with an

attachment.• Open your email.• Click on the email that they sent to you.• Take a screen shot of the email.• Move on to Task 2f

Receiving an email1. You need to show that you have received an email with an attachment

2. On the next slide you need to prove that you can open the attachment

Task 2f – part a

Prove that you can receive an email WITH an attachment, open it AND save the attachment to your user area.• Open the email with the attachment.• Right-mouse click and choose ‘open’ (take a

screen shot to show doing this).• Take another screen shot to show the opened

attachment. Look at the following slide as an example.

Opening an attachment

1. Show that you can click on the attachment and open it.

a) Take a screen shot to show where you clicked to open it

b) Take a screen shot of the opened file

I clicked on the attachment and a box appeared. I clicked on open. Here is the open file

Task 2f – part bProve that you can receive an email WITH an attachment AND save the attachment to your user area.• Open the email with the attachment.• Right-mouse click and choose ‘save as’ (take a screen

shot to show doing this).• Save the file into your Unit 1 AO2 folder (take a

screen shot to show you doing this)• Take another screen shot to show where you saved

the file.Look at the following slide as an example.

Saving an attachment1. You need to show that you can save an attachment into your user area

2. Take a screen shot to show how you saved it into your user area

3. Take a screen shot to prove that you actually saved the file into your area.

I right mouse clicked and pressed ‘save as…’

I saved it into my user area.

Here is the saved file

Task 2g – part a

Prove that you can forward an email.• Open an email.• Click on FORWARD• Add an appropriate message. • Take a screen shot to show the emailTIP – make sure you have a business like message.

Look at the following slide as an example.

Appropriate use of ‘Forward’1. You need to

prove that you can forward an email. Open an email that you have received and then forward it onto some one else BUT…

a) Don’t for get to write a sensible message to the person.

b) You don’t need to change the subject.

c) Copy someone else into the email if you want to prove you can cc someone in.

Task 2g – part b

Prove that you can reply to an email.• Open an email.• Click on REPLY• Add an appropriate message. • Take a screen shot to show the emailTIP – make sure you have a business like message.

Look at the following slide as an example.

Appropriate use of ‘Reply’1. You need to

prove that you can reply to an email. Open an email that you have received and then press reply…

a) Don’t for get to write a sensible message to the person.

b) You don’t need to change the subject.

Task h

Go back and check that all the screen shots for the email evidence contain an appropriate message and subject.

Task I

You need to explain the risks of opening emails with attachments and then explain what actions can be taken to protect yourself.

Click on these links to help you: -http://www.teach-ict.com/glossary/A/attachment.htmhttp://www.teach-ict.com/glossary/V/virus.htmhttp://www.bbc.co.uk/schools/gcsebitesize/ict/datacomm/1emailrev3.shtml

Look at the next two slides…

Risks of receiving and opening email attachments

On this slide you need to write down the dangers of receiving and opening attachments.

Ask for a help sheet, read it and then put it into your OWN words.

Actions that could be taken toreduce the risks

Give advice on how to protect yourself when opening and receiving attachments