Post on 26-Aug-2020
Annual General Meeting 2015
Agenda Welcome and Prayer Elders, Deacon and Staff reports Missions report Approve minutes of 2014 AGM Approve Elders Team Approve Audited Financial Statement Approve Budget Approve Auditors Lead Pastor Discussion and Motion Prayer
Reports
ReportsElders: Karen Bentham
ReportsDeacons: Peggy Tyers
ReportsStaff: Jamie Bay
ReportsMissions: Melissa Samchek
Missions Update Global Missions that have ended this year
! Paul & Jennifer Sadler - returned from Japan ! Jenilee Forgie - ending with Impact Romania ! Lisa Hines - ended teaching in Cambodia
National Missions that have ended this year ! Daniel Gagnes - completed church planting
assignment in Quebec ! Brad Eager - ended with Young Life
Missions Update Vision for Missions
! Relationship as Central ! Commitment to Investment beyond finances ! Local, National and Global Involvement ! Prioritize one mission in each of Local,
National and Global
Missions Update Local Missions
! The Compass ! Mississauga Life Centre ! The Dam
National Missions ! Downtown Windsor Community Collaborative ! Young Life ! First Nations support
Global Missions ! Lighthouse Dominican Republic ! David Mensah - Ghana Rural Integrated
development ! Emergency Relief Fund
Lighthouse Dominican Republic
Motions
Minutes of 2013 AGM
Motion: "The members of Chartwell Baptist Church (Clarkson Village) approve the minutes of the June 3, 2014 AGM as presented"
Elders Team Elders stepping down
! Nick Peros ! Dave Kraulis ! Elliot Tabet ! Jim Carrie (completed 2nd term)
Elders Team New Elders - 3 year term:
! Craig O’Neill (2nd term) ! Melissa Samchek (2nd term)
Continuing Elders (with years remaining): ! Brad Eager (1 years) ! Oliver Eggert (1 years - 2nd term) ! Karen Bentham (2 years - 2nd term) ! Mark Broadus (2 years - 2nd term) ! Lauren Lewarne (2 years) ! Linda Robinson (2 years - 2nd term)
Elders Team
Motion: “The members of Chartwell Baptist Church (Clarkson Village) approve the appointment of Craig O’Neill and Melissa Samchek to the Elders Team (Board) of Chartwell Baptist Church (Clarkson Village).”
Finances as an act of Worship?
…….
Chartwell Baptist Church - Clarkson Village
2015 Forecast & 2016 Budget Annual General Meeting – June 17, 2015
1.Receiving Audited 2014 Financial Statements
2.Current year forecast & recommended budget
3.Motion to recommend budget to members
4.Motion to recommend appointment of auditors
Finances ARE an act of worship
and support our worship!
2
Audited Financial Statements
Motion: "The members of Chartwell Baptist Church (Clarkson Village) approve the audited financial statements for the year ended June 30, 2014 as presented."
Chartwell Baptist Church - Clarkson Village
High level forecast & budget summary
2015 -Revenues are forecasted to be approximately $52k below budget -Expenditures are forecasted to be $28.4k below budget (54.1k below budget if backed out excess debt reduction) -Forecasting net deficit of $24.2k (1.5k surplus if backed out excess debt reduction)
2016 - Budgeting revenues of $467k – Compares to $532k in 2015 and $560k in 2014 - Budgeting disbursements of $467.7k – major reductions in facilities budget / debt reduction & personnel - Budgeting for minor deficit of $1k
2015 Approved
budget
Forecast Actual for the year
Anticipated variance to budget
2016 Recommended
budget
Change from 2015 to 2016 BUDGET
Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000Expenditures 531,100 502,697 28,403 467,773 -63,327Offerings less expenditures 900 -23,306 -24,206 -773 -1,673
Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526
Chartwell Baptist Church - Clarkson Village
High level forecast & budget summary
Tithes & Offerings
2015 forecast is about 9.9% below budget
2016 Budget is marginally lower than 2015 forecast offerings
2015 Approved
budget
Forecast Actual for the year
Anticipated variance to budget
2016 Recommended
budget
Change from 2015 to 2016 BUDGET
Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000
Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000
Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673
Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526
Fiscal 2015 (July 2014 - June 2015) 2016
Chartwell Baptist Church - Clarkson Village
High level forecast & budget summary
Property & Maintenance
2015 forecast is $22.1k above budget: -1.8k maintenance -1.4k furniture -1.5k major repairs + 25.7k debt reduction
2016 Budget reductions of $12.0k - $10.0k property debt repayments -1.5k furniture -2.0k Major repairs
2015 Approved
budget
Forecast Actual for the year
Anticipated variance to budget
2016 Recommended
budget
Change from 2015 to 2016 BUDGET
Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000
Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000
Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673
Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526
Fiscal 2015 (July 2014 - June 2015) 2016
Chartwell Baptist Church - Clarkson Village
High level forecast & budget summary
Worship, Pulpit & Special Services
2015 forecast is $1.4k above budget due to increased need for guest speakers over the last 6 months
2016 Budget is $2.3k higher to support roughly 16 weeks of guest speakers.
2015 Approved
budget
Forecast Actual for the year
Anticipated variance to budget
2016 Recommended
budget
Change from 2015 to 2016 BUDGET
Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000
Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000
Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673
Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526
Fiscal 2015 (July 2014 - June 2015) 2016
Chartwell Baptist Church - Clarkson Village
High level forecast & budget summaryMinistry Personnel (Salaries & benefits)
2015 forecast is $46.3k below budget due to staff turn over
2016 Budget includes: (i)Lead Pastor (ii)Childrens Pastor (Birth - Gr 5) (iii)Youth Pastor (Gr 6-12) (iv)Part time Worship Director – 10 hours per week, •Office Manager •Part time Financial Administrator for 14 hours per week for the majority of the year. +Cost of living adjustment for staff
While our long term vision continues to include an Associate Pastor, our 2015/16 budget cannot support adding the Associate Pastor at this time.
2015 Approved
budget
Forecast Actual for the year
Anticipated variance to budget
2016 Recommended
budget
Change from 2015 to 2016 BUDGET
Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000
Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000
Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673
Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526
Fiscal 2015 (July 2014 - June 2015) 2016
Chartwell Baptist Church - Clarkson Village
High level forecast & budget summary
Missions & Outreach
2016 Budget is $4.3k lower than 2015 due to:
•Lighthouse Dominican Republic +6k •David Mensah - Ghana Rural Integrated Development +2k •First Nations Support +2k •Foreign Emergency Relief Fund +1.3k •Paul & Jennifer Sadler – 6.7k •FEBC Quebec – Gagnes -5.4k •Jenilee Forgie -1.25k •Lisa Hines -1.25k •Young Life Canada -1k
2015 Approved
budget
Forecast Actual for the year
Anticipated variance to budget
2016 Recommended
budget
Change from 2015 to 2016 BUDGET
Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000
Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000
Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673
Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526
Fiscal 2015 (July 2014 - June 2015) 2016
Chartwell Baptist Church - Clarkson Village
High level forecast & budget summary
Community Outreach
2016 Budget is $2.0k lower than 2015 due to:
•Saga from budget -2k
2015 Approved
budget
Forecast Actual for the year
Anticipated variance to budget
2016 Recommended
budget
Change from 2015 to 2016 BUDGET
Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000
Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000
Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673
Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526
Fiscal 2015 (July 2014 - June 2015) 2016
Chartwell Baptist Church - Clarkson Village
High level forecast & budget summary
Total Expenses
2015 forecast is to be $28.4k below budget [502.7k vs 531.1k]
• Property & debt pmts +22.2k •Ministry Personnel -46.3k •Community Outreach -$5.0k
2016 Budget is $34.9k below 2015 forecast [467.8k vs 502.7k] -34.2k: Property & Maintenance - 1.5k: Ministry Personnel - 4.3k: Mission & Outreach + 2.0k: Community Outreach
2015 Approved
budget
Forecast Actual for the year
Anticipated variance to budget
2016 Recommended
budget
Change from 2015 to 2016 BUDGET
Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000
Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000
Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673
Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526
Fiscal 2015 (July 2014 - June 2015) 2016
Chartwell Baptist Church - Clarkson Village
High level forecast & budget summary
Net Deficit
-2015 forecast for net deficit of $23.3k (2.4k surplus if backed out excess debt reduction)
2016 Budget is for a $773 deficit
2015 Approved
budget
Forecast Actual for the year
Anticipated variance to budget
2016 Recommended
budget
Change from 2015 to 2016 BUDGET
Tithes, offerings & facility rent 532,000 479,391 -52,609 467,000 -65,000
Expenditures Finance & Administration 35,600 36,197 597 36,300 700Property & Maintenance 110,300 132,453 -22,153 98,296 -12,004Christian Education 3,500 2,658 842 3,500 - Youth Ministry Expenses 2,500 3,337 -837 2,500 - Communication & Fellowship 6,200 5,002 1,198 6,050 -150Worship, Pulpit & Special Services 4,200 5,616 -1,416 6,500 2,300Ministry Personnel 318,800 272,465 46,335 270,893 -47,907Missions & Outreach 27,400 27,403 -3 23,134 -4,266Community Outreach 22,600 17,566 5,034 20,600 -2,000
Total Expenditures 531,100 502,697 28,403 467,773 -63,327Net Surplus (deficit) 900 -23,306 -24,206 -773 -1,673
Over budget expenditures related to excess mortgage debt reduction -25,732 Net surplus (deficit) after backing out extra debt payment 1,526
Fiscal 2015 (July 2014 - June 2015) 2016
12
Chartwell Baptist Church - Clarkson Village
Budget + designated donations in support of specific ministries
2016 Recommended
budget
Designated donations, Saga fees &
federal grants
Current year forecast & Designated Donations
Tithes, offerings & facility rent 467,000 164,000 631,000
Expenditures -
Finance & Administration 36,300 36,300Property & Maintenance 98,296 98,296Christian Education 3,500 3,500Youth Ministry Expenses 2,500 2,500Communication & Fellowship 6,050 6,050Worship, Pulpit & Special Services 6,500 6,500Ministry Personnel 270,893 270,893 42.9%
Missions & Outreach 23,134 19,000 42,134Community Outreach 20,600 145,000 165,600
Total Expenditures 467,773 164,000 631,773
Net Surplus (deficit) -773 - -773
32.9%
Investments in ministry outside of our budget
•Youth Mission trips $19k
•Benevolence $15k •Saga Camp $130k
13
Budget 2015 - 2016
Motion: “The members of Chartwell Baptist Church (Clarkson Village) approve the July 2015 - June 2016 budget as presented.”
14
Auditor for the fiscal year ended June 30, 2015
Motion: “The members of Chartwell Baptist Church (Clarkson Village) approve the Elders’ team recommendation of the appointment of Norton McMullen* & Co. LLP Chartered Accountants for the audit of the fiscal year ended June 30, 2015.”
* Please note there is no relation between Ali McMullen (the Church’s financial administrator) and anyone at the firm of Norton McMullen & Co. LLP Chartered Accountants.
Lead Pastor Discussion
12
Lead Pastor
Motion: “The members of Chartwell Baptist Church (Clarkson Village) approve the elders team recommendation to offer the position of Lead Pastor to Jamie Bay”
Prayer
Annual General Meeting 2015