An Institutional Repository for the University of ………..

12 January 2009

Presented by ina.smith@up.ac.za

Currents in Open Access MovementCurrents in Open Access Movement

“Open access (OA) is free, immediate, permanent, full-text, online access, for any user, web-wide, to digital scientific research and scholarly material.”

Two currents in OA movement:OA self-archiving in institutional repositories (“green” road to OA)

OA publishing (“gold” road to OA – see e.g. DOAJ)

Source: http://en.wikipedia.org/wiki/Open_access

What is an Institutional Repository?What is an Institutional Repository?

“An institutional repository is a set of services that an institution offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization

and access or distribution.”

Clifford A. Lynch, "Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age" ARL, no. 226 (February 2003): 1-7.

Preservation function of an IRPreservation function of an IR

“Digital preservation is defined as the managed activities necessary: 1) For the long term maintenance of a byte stream (including metadata) sufficient to reproduce a suitable facsimile of the original document and 2) For the continued accessibility of the document contents through time and changing technology.”

Source: http://www.dlib.org/dlib/june05/jantz/06jantz.html

Research @ our universityResearch @ our university

• “promote scholarship through the creation, advancement, application, transmission and preservation of knowledge”

• “ensuring that the university’s library and information services can give academics access to the information they need”

• “E-research & the Library”– Digitisation of rare sources– Archiving research data– Development of Virtual Research Environments– Institution-wide academic digital repository

• “ICT is an essential and important strategic resource for the university’s scientific work, its management of knowledge …”

Role of LibraryRole of Library

• Address research needs• Aim: Seamless e-service to research information• Objectives:

– Support education innovation & research excellence at UP– Deliver optimal e-information portal services to our clients– Take part & contribute to international & national e-information

phenomena, e.g. open access, digital preservation, e-science, content management

Impact an IR can have on researchImpact an IR can have on research

Research on IR

Increased visibility,usage, impact

Increase in citation rate

Impact on NRF Rating, H-index etc.

Shanghai University List

Ways to use Institutional RepositoriesWays to use Institutional Repositories

• Scholarly communication• Storing learning materials and courseware• Electronic publishing• Managing collections of research documents• Preserving digital materials for the long term• Adding to the university’s prestige by showcasing its academic

research• Institutional leadership role for the library• Knowledge management• Research assessment• Encouraging open access to scholarly research• Housing digitized collections

Types of material Types of material (printed material in pdf)(printed material in pdf)

• Research (scholarly) articles (published peer-reviewed & pre-prints)• Open lectures• Conference papers & proceedings• Image collections• Audio and audio-visual material• Digitized special collections which contain very unique material• Technical reports• Inaugural addresses• Theses• Dissertations• Datasets• Newspaper clippings

Digitally born & digitized materialDigitally born & digitized material [Also use subject specific examples according to dept.][Also use subject specific examples according to dept.]

Digitally born & digitized materialDigitally born & digitized material

Identify Champions to work withIdentify Champions to work with

About DSpace About DSpace http://www.dspace.org/

• Research out quickly, worldwide • Increases visibility, usage, impact of research

“open access papers are read more widely, and, therefore, cited more frequently. The consequence of this is that they have greater impact” (Jones, Andrew and MacColl 2006)

• Open access to all – also those who cannot afford subscribing• Central archive of research• Persistent URL• Preservation function• Full text searchable• E-workflow for quality control• Distributed/ decentralised input• Limit access on various levels• Information Model (Communities & Collections)

Benefits of an IR (DSpace)Benefits of an IR (DSpace)

DSpace Information Model DSpace Information Model (3 levels or more)

Top-Level CommunityFaculty e.g. Economic and Management Sciences

Sub-CommunityDepartment e.g. Accounting

CollectionsE.g. Theses (Accounting)

Dissertations (Accounting) Research Articles (Accounting) Open Lectures (Accounting) etc.

Submit items on Collection Level

Top-level Community

Sub-Community

Sub-Community

Collections

Collections

An Item in DSpaceAn Item in DSpace

Metadata

Bitstream/s (full text files)

Using an Item in DSpaceUsing an Item in DSpace

Print

E-mail

Save

Read

Searching in DSpaceSearching in DSpace

Search Options

Full text

Keyword (Basic Search)

Advanced Search

Browse

Communities & Collections

Titles

Authors

Date

Subscribe to a CollectionSubscribe to a Collection

Intellectual Property RightsIntellectual Property Rights

• Exclusive rights to the creative work, commercial symbol, or invention which is covered by it – remains with owner/creator

• Permission obtained from rights holder• DC Element “Rights” – individual items• Add “Rights”- document/ file together with item• Copyright/ Rights note for Collection/ Community

CopyrightCopyright

• Credit copyright holder for work• DC Element “Rights” – individual items• Copyright/ Rights note for Collection/ Community• Two approaches:

– Publisher policy on SHERPA RoMEO – else;– Contact publisher directly and obtain permission – archive

letter of consent on your IR

Publisher’s policy on self-archivingPublisher’s policy on self-archiving

LicensingLicensing

License stored with each item – Submitter grants license

http://www.dspace.up.ac.za/defaultlicense.pdf

“By submitting this license, you (the owner of the rights) grants to the University of Pretoria the non-exclusive right to reproduce, translate (as defined below), and/or distribute your submission (including the abstract) worldwide in print and electronic format and in any medium, including but not limited to audio or video.”

Limiting access in DSpaceLimiting access in DSpace

Limiting access in DSpaceLimiting access in DSpace

READ

WRITE

ADD

WorkflowWorkflow

Copyright

Digitization

Submission

Reviewing

Metadata Editing

Available on IR

IR M

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Co

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tio

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dm

inis

trat

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Pre-DSpace

DSpace

E-m

ail notification to S

ubmitter &

S

ubscribers

Reject

Other role players: Specialists, IR IS&T Manager

15 National Repositories15 National Repositories

Australian National UniversityAustralian National University1 157 International Repositories (1 157 International Repositories (openopenDOAR)DOAR)[Also use subject specific repositories as examples][Also use subject specific repositories as examples]

Simon Fraser UniversitySimon Fraser University

University of TokyoUniversity of Tokyo

University of GroningenUniversity of Groningen

University of CambridgeUniversity of Cambridge

University of MichiganUniversity of Michigan

Exposure on the WWWExposure on the WWW

• Library Catalogue• Web pages• Search Engines (Google & Google Scholar)• Metadata Harvesters• IR Registries

International Harvesters & RegistriesInternational Harvesters & Registries

• DSpace http://www.dspace.org/ • openDOAR http://www.opendoar.org/ • ROAR http://roar.eprints.org/ • Open Archives Institute http://www.openarchives.org • OAISTER http://www.oaister.org/ • DRIVER http://www.driver-repository.eu/ • eIFL (SURFshare/ Driver)

http://eifl.sharelab.cq2.org/en/page/page.view/eifl.page • Scopus & Scirus s.acker@elsevier.com • IRSpace http://www.google.com/coop/cse?

cx=013518019117943970829%3Atlw8-sayn_q

Library CatalogueLibrary Catalogue

Departmental Web PagesDepartmental Web Pages

Automated Search LinkingAutomated Search Linking

https://www.up.ac.za/dspace/handle/2263/1125//browse-title

Research Report (InfoEd)Research Report (InfoEd)

Hyperlink to full text version of article on IR

Research Directorate Web PageResearch Directorate Web Page

Google ScholarGoogle Scholar

GoogleGoogle

“Africa as a knowledge society”

IR Record

Publisher’s Record

University of Pretoria institutional digital repository (UPSpace) on Wikipedia

Edit this page

Electronic Visitor’s BookElectronic Visitor’s Book

Training & SupportTraining & Support

• Group/ Individual training

• All role players: Submitters, Metadata Editors, Collection Administrators

• IT Help 8/5

• Animated Online Tutorial

• upspace@up.ac.za

• UPSpace Mailing List

• UPSpace Web & Intranet

• Collection Policies

• Frequent communication

• Manuals & Pamphlets

To make a success …To make a success …

• New roles & responsibilities • Communities of practice (social networks)• Knowledge transfer • Organizational learning• Change of mind-sets• Empowerment• Teamwork & collaboration• Management support

In the words of Prof Jonathan Jansen …In the words of Prof Jonathan Jansen …

“This project has transformed my life as a Dean in three ways.

• First, it made me aware of the power of technology in managing the multiplicity of written tasks—media articles, media interviews, newspaper columns, intellectual pieces—that simply drift into spaces where I can never find these original writings.

• Second, it made me aware of the efficiency of dissemination of ideas in this information age if one simply took the time to create such a web space.

• Third, it made me aware of the power of collaboration between academic authors and the academic information services (library)—something that I had not explored until now. I am deeply grateful to the persistence of my academic library colleagues in opening up this new world in the life of a busy Dean” –

Prof. Jonathan Jansen, former Dean of the Faculty of Education, University of Pretoria, Personal E-mail Communication, May 08, 2006.

To conclude …To conclude …

“Inventing the future requires giving up control. No one with a compelling purpose and a great vision knows how it will be achieved. One has to be willing to follow an unknown path, allowing the road to take you where it will.

Surprise, serendipity, uncertainty and the unexpected are guaranteed on the way to the future.”

George Land, Breakpoint & Beyond

Questions?Questions?

ina.smith@up.ac.za ina.smith@up.ac.za