AggieShip Lightning Talk!

Jim HewlettUC DavisFall 2018

What is AggieShip?

• Upcoming replacement of the FedEx System that UC Davis departments currently utilize for express shipments!

• UC Davis customers will be able to still use FedEx for shipping, but additional options of UPS and DHLwill also be available!

What is AggieShip?

• Hazardous and International Shipment Options will also be available!

• User will enter shipping information, and system will provide multiple shipping options, with the least expensive one(s) listed first!

• Target timeline for go-live is February 2019!

Why a New System?

AggieShip Objectives

Cost Savings Regulatory Compliance

Visibility/Oversight Improved User Experience

AggieShip Cost Savings

Utilization of system-wide agreements

Mode Optimization/Account

consolidation

Reduction in administrative

processingReduction in KFS

documents

AggieShip Regulatory Compliance

Export ControlsDangerous

Goods (hazardous materials)

Initial and Recurrent Training

AggieShip Visibility/Oversight

Reporting Systems/User management

Flexibility

AggieShip Improved User Experience

Provide users a one-stop shop

for their shipping needs

No vendor account/invoice

to manage

Online Help and Training

Resources

AggieShip System Capabilities

Domestic Express

and Ground

Shipments

Fed Ex/UPS/DHL

Domestic Hazardous Materials Shipping

International Shipments

(Documents/Books)

AggieShip Hazardous Materials Shipping

Dry IceInfectious

Substances, Category B

Excepted Quantities

What are Category B and Excepted Quantities?

Category B• Infectious substance that is not in a form

generally capable of causing permanent disability or life-threatening or fatal disease

Excepted Quantities• Weight specification. Dangerous goods in

excepted quantities prepared in accordance with IATA 2.6 or 49 CFR 173.4a are subject to regulations. The shipment of dangerous goods in Excepted Quantities requires a label.

AggieShip Access and Roles/Permissions

• Will be online system accessible with your Campus User ID and Kerberos passphrase

• Users who have not shipped before with FedEx application will be required to complete an online access request (approval from fiscal officer)

AggieShip Access and Roles/Permissions

• Default system permissions will allow users to generate shipping labels for domestic ground and express shipments of non-hazardous materials

• Hazardous materials and internationalshipping privileges will be granted once training requirements in the Learning Management System (LMS) have been completed

AggieShip Training Requirements

• Online training and periodic re-certifications required and managed via the campus UC Learning Center (“LMS”)

• International Shipments

• Must be prepared and screened in accordance with Federal Regulations

• Recipient, Institution, Country and Commodity screening is required

AggieShip Training Requirements

• Online training and periodic re-certifications required and managed via the campus UC Learning Center (“LMS”)

• Hazardous Materials Shipments

• The packaging and shipping of hazardous materials shipments is also restricted under Federal Regulations

• The functionality of this system is restricted to shipping dry ice, infectious substances Category B, and excepted quantities

AggieShip Online Help Guides/Resources

• Online resources and guides will be available for assisting users in using AggieShip; resources will include:

• FAQ• Step-by-Step Instructions on completing the required

screens/fields for each type of shipment• General Overview Pages• Contact Information

Our goal is to empower you with the tools and resources you need to ship items quickly and efficiently, while following the appropriate protocols/policies!

What’s On Tap Next?

• Continued System Refinement with Vendor• Test Cases Development and System Testing• Training Development• Online Help Resources and Website Development• Forums (in person and online)• Go-Live!

Learn More Today!• AggieShip Informational Website:

• https://supplychain.ucdavis.edu/shipping/aggieship

• AggieShip Email Contact:• aggieship@ucdavis.edu

Thanks for your Time!