Post on 16-Jul-2020
FAIRMONT CITY COUNCILAGENDA
1. CALL TO ORDER -
Regular meeting of the Fairmont City Council held on
MONDAY, NOVEMBER 26, 2018
at 5:30 D.m. in the City Hall Council Chambers
2. ROLL CALL -
Mayor FosterCouncilors: Cyphers
HawkinsHasekPetersZarling
3. DETERMINATION OF QUORUM -
4. PLEDGE OF ALLEGIANCE -
5. APPROVAL OF AGENDA -
6. READING OF MINUTES -
6.1 Minutes of Special Meeting, November 14, 2018 (01)
7. OPEN DISCUSSION
7.1 Ernie Nuss - Community Center (02)
8. RECOGNITIONS/PRESENTATIONS -
8.1 Proclaim November 12, 018 as "Andy Lucas" Day and recipient (03)of the Golden Deeds Award by the Fairmont Exchange Club
8.1a Proclamation (04)
9. SCHEDULED HEARINGS -
9.1 Public Hearing - ADA Transition Plan (05)
9.1a Hearing Notice (06)9.1b ADA Transition Plan (07-33)
10. ADMINISTRATIVE APPEALS -
11. FINANCIAL REPORTS
12. REPORTS OF BOARDS, COMMITTEES, ANDDEPARTMENT HEADS -
13. LICENSES AND PERMITS -
13.1 Application for Premises Gambling Permit (34)
13.1a Application (35-36)13.1b Resolution No. 2018-35 (37)
14. OLD BUSINESS -
14.1 Petition for Vacation of a Portion ofGeraldine Street (38)
15. NEW BUSINESS
15.1 Introduction of New Fairmont Police Officer and Promotion (39)announcement
15.2 City Administrator Vacation Sell Back (40)
15.3 Liability Insurance (41)
15.3a Liability Coverage Waiver Form (42)
15.4 Award Contract for Fairmont Airport MN S.P. A4601-54 (43Airfield Pavement Rehabilitation
15.4a Resolution 2018-34 (44-45)
15.4b Letter of Recommendation from KLJ, dated November 9, (46-48)2018
15.5 Approval of Preliminary and Final Plat- Southern Plains Addition (49)
15.5a Preliminary and Final Plat (50-51)
15.5b Planning Commission Minutes - November 13, 2018 (52-53)
15.6 Request by David King, Owner of Royal Car Wash (54)
15.6a Letter from David King dated 08/2018 (55)
15.7 Middle 9 Emergency Services Mutual Aid Agreement (56)
15.7a Middle 9 Emergency Services Mutua! Aid Agreement (57-60)
15.8 FAA Grant Pre-application for T-Hangar Project at the Airport (61)
15.8a 2019 FAA Grant Pre-application (62-74)
15.9 Board and Commission Appointments (75)
15.10 Easement Acquisition (76)
15.11 Call for Public Hearing for Tax Abatement on building addition (77)at 923 State Street N.
15.11 a Project Summary regarding the Great Plains (78)Transportation Services, Inc.
15.12 Call for a Public Hearing on Social Host Ordinance (79)
15.12a Public Hearing Notice (80)15.12b Ordinance 2018-18 (81-82)
16. REGULAR AND LIQUOR DISPENSARY BILLS -
16.1 November 2018 Accounts Payable (83-113)
17. STATUS REPORTS/COUNCIL/STAFF INFORMATION
18. ADJOURNMENT
ADDITIONAL ATTACHMENTS - (114-117)
Park Board Minutes, September 18, 2018Park Board Minutes, October 16, 2018Fairmont Planning Commission Minutes, November 13,2018
The minutes of the Fairmont City Council meeting held on Wednesday, November 14, 2018 at
the City Hall Council Chambers.
Mayor Deborah Foster called the meeting to order at 5:30 p.m.
Mayor Deborah Foster, Council Members Ruth Cyphers, Tom Hawkins, Wayne Hasek, and Jim
Zarling were present. Council Member Bruce Peters was absent. Also, in attendance: CityAdministrator Mike Humpal, City Attorney Elizabeth W. Bloomquist, City Clerk Patricia J.Monsen and Sergeant Chad Sanow.
It was moved by Council Member Zarling to approve the agenda as presented. Council Member
Hasek seconded the motion and the motion carried.
It was moved by Council Member Hasek, seconded by Council Member Zarling and carried to
approve the minutes of the regular City Council meeting of October 22, 2018.
It was moved by Council Member Zarling to approve the election results as presented on the
Abstract of Votes Cast in the precincts of the City ofFairmont Council Member Hasek
seconded the motion and the motion carried.
Humpal urged citizens to be careful with the lakes freezing early this year. The ice is not safe.
Be sure there is enough ice on the lakes before venturing out onto them.
Mayor Foster reminded citizens that this Saturday, November 17 \ will be the last SaturdayMorning with the City, which will be held at the Southern Minnesota Educational Campus inroom 112 from 10:00 a.m. ~-11:00 a.m. The featured topic will be the preliminary budget for
2019 presented by Finance Director Paul Hoye.
A motion was made by Council Member Zarling, seconded by Council Member Hasek and
carried to adjourn the meeting at 5:37 p.m.
Deborah 3. Foster
Mayor
ATTEST:
Patricia J. Monsen, City Clerk
/.
CITY OF FAIRMONT—-AGENDA CONTROL SHEET—-AGENDA ITEM NO.
MEETING DATE: November 26, 2018
SUBJECT: Ernie Nuss - Community Center
REVIEWED BY: Mike Humpal, CEcD, City Administrator -t-</
SUBJECT INITIATION BY:
7.1
x Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON:
TYPE OF ACTION:
Motion (Voice Vote)
Ordinance 1st Reading(Introduction only)Ordinance 2" Reading(Roll call)
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
xDiscussion
Information Only
RECOMMENED ACTION BY:
City Staff Board Commission Committee
Issuance
Denial
Approval
Rejection
Authorization
No action needed
x No recommendation
STATEMENT: Ernie Nuss of 1 800 S. Prairie Avenue would like to present a letter from
Fairmont businesses regarding the proposed Community Center and competition with existing
businesses in Fairmont.
MOTION:
VOTE REQUIRED:
ATTACHMENTS:
1.
Council Action: Date:
7-.
CITY OF FAIRMONT—AGENDA CONTROL SHEET—-AGENDA ITEM NO. 8.1
MEETING DATE: November 26, 2018
SUBJECT: Proclaim November 12, 2018 as "Andy Lucas" Day and recipient of the Golden
Deeds Award by the Fairmont Exchange Club.
REVIEWED BY: Mike Humpal, CEcD, City Administrator ^
SUBJECT INITIATION BY:
x Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Mayor Deborah J. Foster
INTRODUCED BY: Mayor Deborah J. Foster
COUNCIL LIAISON:
TYPE OF ACTION:
Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2nd Reading(Roll call)
Resolution (Roll Call)
Set Public Hearing (Motion)
Hold Public Hearing(Motion to close)
xDiscussion
Information Only
RECOMMENED ACTION BY:
City Staff Board Commission Committee
Issuance
Denial
Approval
Rejection xAuthorization
No action needed
No recommendation
STATEMENT: Mayor Deborah J. Foster will proclaim November 12, 2018 as "Andy Lucas"
Day in the City ofFairmont.
MOTION: N/A
VOTE REQUIRED:
ATTACHMENTS:1. Proclamation
2.
3.
Council Action: Date:
3.
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CITY OF FAIRMONT—AGENDA CONTROL SHEET—AGENDA ITEM NO. 9.1
MEETING DATE: November 26, 2018
SUBJECT: Public Hearing - ADA Transition Plan
REVIEWED BY: Mike Humpal, CEcD, City Administrator
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Troy Nemmers, P.E., City Engineer/Public Works Director
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON:
TYPE OF ACTION:
x
Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2nti Reading
(Roll call)x
Resolution (Roll Call)
Set Public Hearing (Motion)
Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denial
x Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The Council will take public input on the proposed Fairmont Americans withDisabilities Act (ADA) Transition Plan.
MOTION #1: To close Public Hearing
VOTE REQUIRED MOTION #1: Simple majority
MOTION #2: To approve the Americans with Disabilities Act Transition Plan
VOTE REQURIED MOTION #2: Roll Call - Simple majority
ATTACHMENTS:1. Hearing Notice
2. ADA Transition Plan
Council Action: Date:
5.
OFFICIAL PUBLICATION
NOTICE OF HEARING
TO WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN that the City Council of the City ofFairmont will hold apublic hearing to consider the adoption of the Americans with Disabilities Act (ADA) TransitionPlan for the City ofFairmont.
A complete copy of the proposed Americans with Disabilities Act (ADA) Transition Planmay be viewed on the City ofFairmonfs website or at the City Clerk's Office.
You are further notified said hearing will be held in the City Council Chambers ofCity Hall, 100 Downtown Plaza, Fairmont, Minnesota on Monday, November 26, 2018 at 5:30
p.m.
BY ORDER OF THE CITY OF FAIRMONT
/s/ Patricia J. Monsen
Patricia J. Monsen, City Clerk
(o.
FAIRMfM.
ADA TRANSITION PLANFOR PUBLIC RIGHTS OF WAY
Engineering DepartmentCiTY OF FAIRMONT | 100 DOWNTOWN PLAZA/ FAiRMONT, MN
7
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Table of ContentsIntroduction....................................................................................................................................... 2
Transition Plan Need and Purpose ................................................................................................ 2
ADA and its Relationship to Other Laws........................................................................................ 2
Agency Requirements.................................................................................................................... 3
Self-Evaluation................................................................................................................................... 4
Overview........................................................................................................................................ 4
Summary........................................................................................................................................ 4
Poiicies and Practices......................................................................................................................... 5
Previous Practices.......................................................................................................................... 5
Poiicy.............................................................................................................................................. 5
Improvement Schedule...................................................................................................................... 6
Priority Areas ................................................................................................................................. 6
External Agency Coordination ....................................................................................................... 6
Schedule......................................................................................................................................... 6
ADA Coordinator................................................................................................................................ 6
Implementation Schedule.................................................................................................................. 7
Methodology.................................................................................................................................. 7
Public Outreach.................................................................................................................................. 7
Grievance Procedure ......................................................................................................................... 8
Monitor the Progress......................................................................................................................... 8
Appendices......................................................................................................................................... 9
Appendix A-Seif-Evaluation Results.............................................................................................. 10
Appendix B-Schedule/ Budget Information ................................................................................. 11
Appendix C- Public Outreach ...................................................................................................... 12
Appendix D-Grievance Procedure................................................................................................. 13
Appendix E-Contact Information................................................................................................... 22
Appendix F-Agency ADA Design Standards and Procedures......................................................... 23
Appendix G-Glossary of Terms...................................................................................................... 25
1
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Introduction
Transition Plan Need and PurposeThe Americans with Disabilities Act (ADA)/ enacted on Juiy 26, 1990, is a dvj! rights !aw
prohibiting discrimination against individuals on the basis of disabiiity. ADA consists of five titles
outiining protections In the foiiowing areas:
1. Employment
2. State and local government services
3. Public accommodations
4. Telecommunications
5. Miscellaneous Provisions
Title II of ADA pertains to the programs/ activities and services public entities provide. As a
provider of pubiic transportation services and programs/ City of Fairmont must comply with this
section of the Act as it specificaily applies to public service agencies. Titie II of ADA provides that/
"...no qualified individual with a disability shal!, by reason of such disability, be excluded from
participation in or be denied the benefits of the services, programs/ or activities of a public entity,
or be subjected to discrimination by any such entity/' (42 USC.Sec. 12132; 28 CFR. Sec.35.130}
As required by Title II of ADA, 28 CFR. Part 35 Sec. 35.105 and Sec. 35.150, the City of Fairmont
has conducted a seif-evaiuation of its facilities within public rights of way and has developed this
Transition Plan detailing how the organization will ensure that all of those faciiities are accessible
to all individuals.
ADA and its Relationship to Other LawsTitle II of ADA is companion legislation to two previous federal statutes and regulations: the
Architectural Barriers Acts of 1968 and Section 504 of the Rehabilitation Act of 1973.
The Architectural Barriers Act of 1968 is a Federal law that requires facilities designed, built/
altered or leased with Federal funds to be accessible. The Architectural Barriers Act marks one of
the first efforts to ensure access to the built environment.
Section 504 of the Rehabilitation Act of 1973 isa Federal law that protects quaiified individuals
from discrimination based on their disabiiity. The nondiscrimination requirements of the law
apply to employers and organizations that receive financial assistance from any Federal
department or agency. Title li of ADA extended this coverage to all state and focal government
entities, regardless of whether they receive federal funding or not.
9.
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Agency Requirements
Under Title II, CityofFairmont must meet these general requirements:
• Must operate their programs so that/ when viewed in their entirety, the programs are
accessible to and useabie by individuals with disabilities (28 C.F.R. Sec. 35.150).
• May not refuse to allow a person with a disability to participate in a service, program or
activity simply because the person has 3 disability (28 C.F.R. Sec. 35.130 (a).
• Must make reasonable modifications in policies, practices and procedures that deny equal
access to individuals with disabiiities unless a fundamental alteration in the program
would resuit (28 C.F.R. Sec. 35.130(b) (7).
• May not provide services or benefits to individuals with disabilities through programs that
are separate or different unless the separate or different measures are necessary to
ensure that benefits and services are equally effective (28 C.F.R. Sec. 35.130{b)(iv) & fd).
• Must take appropriate steps to ensure that communications with applicants/ participants
and members of the public with disabilities are as effective as communications with
others (29 C.F.R. Sec. 35.160(a).
• Must designate at ieast one responsible employee to coordinate ADA compliance [28 CFR
Sec. 35.107(a)]. This person is often referred to as the "ADA Coordinator." The public
entity must provide the ADA coordinator's name/ office address/ and telephone number
to ail interested individuals [28 CFR Sec. 35.107(a)1.
• Must provide notice of ADA requirements. All public entities, regardless of size/ must
provide information about the rights and protections of Title II to applicants, participants/
beneficiaries, employees, and other interested persons [28 CFR Sec. 35,106]. The notice
must include the identification of the employee serving as the ADA coordinator and must
provide this information on an ongoing basis [28 CFR Sec. 104.8{a)].
• Must establish a grievance procedure. Public entities must adopt and publish grievance
procedures providing for prompt and equitabie resolution of complaints [28 CFR Sec.
35.107fb)1. This requirement provides for a timeJy resolution of a!! problems or conflicts
related to ADA compliance before they escalate to litigation and/or the federal complaint
process.
This document has been created to specifically cover accessibility within the public rights of
way and does not include information on City of Fairmont programs/ practices/ or building
facilities not related to public rights of way.
1C.
SeIf-Evaluation
The City of Fairmont is required, under Title II of the Americans with Disabilities Act (ADA)and
28CFR35.105/ to perform a seif-evaiuation of its current transportation infrastructure policies,
practices, and programs. This self-evaiuation will identify what policies and practices impact
accessibility and examine how the City of Fairmont implements these policies. The goal of the
self-evaiuation Is to verify that, In implementing the City's policies and practices/ the department
is providing accessibility and not adversely affecting the fuli participation of individuals with
disabilities.
The self-evaluation also examines the condition of the City's Pedestrian Circuiation
Route/Pedestrian Access Route) (PCR/PAR) and identifies potential need for PCR/PAR
infrastructure improvements. This will include the sidewalks, curb ramps/ bicyde/pedestrian
trails/ traffic control signals and transit facilities that are located within the City rights of way. Any
barriers to accessibility identified in the self-evaluation and the remedy to the identified barrier
are set out in this transition plan.
In the summer of 2017 the City conducted an inventory of pedestrian facilities within its public
right of way consisting of the evaluation of the foilowing facilities:
• 52 miles of sidewalks
• 1189 curb ramps
• 5 miles of traits
• 12 Traffic control signals
A detailed evaluation on how these facilities relate to ADA standards is found in Appendix A and
will be updated periodically.
//.
Policies and Practices
Since the adoption of the ADA/ the City of Fairmont has striven to provide accessible pedestrian
features as part of the City's capital improvement projects. As additional information was made
available as to the methods of providing accessible pedestrian features/ the City updated their
procedures to accommodate these methods. The City of Fairmont continues to improve
accessibiiity through its street improvement program. During each project the city has installed
new pedestrian facilities that meet ADA guidelines. Example of such projects in the following:
Margaret Street Reconstruction 2017: This project included the construction of a new ADA
accessibie pedestrian trail and pedestrian ramps connecting to existing sidewalks and trails.
10th and 11th Street Reconstruction 2017: This project included all new ADA accessible sidewalk
and pedestrian ramps.
Whitetail Ridge Construction 2016: The City constructed a new residential development and
induded new ADA accessibie sidewalks/ trails/ and pedestrian ramps
Albion Avenue Reconstruction 2014: This project included new ADA accessible pedestrian ramps/
and APS push bottom stations at the intersection of Albion Avenue and Lair Road.
Fairmont's goal is to continue to provide accessible pedestrian design features as part of the City
capita! improvement projects. The City has established ADA design standards and procedures as
listed in Appendix F. These standards and procedures will be kept up to date with nationwide
and local best management practices.
The City will consider and respond to all accessibility improvement requests. Ail accessibiiity
improvements that have been deemed reasonable wil! be scheduled consistent with
transportation priorities. The City will coordinate with external agencies to ensure that a!l new or
altered pedestrian facilities within the City jurisdiction are ADA compliant to the maximum extent
feasible.
Maintenance of pedestrian faciiities within the public right of way will continue to follow the
policies set forth by the City. The City will evaluate and upgrade pedestrian facilities as necessary
on any project that requires more repair than just patching.
Requests for accessibility improvements can be submitted to the Public Right-of-Way ADA
Implementation Coordinator. Contact information for the Public Right-of-Way ADA
implementation Coordinator is located in Appendix E.
1^.
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I
Improvement Schedule
The City of Fairmont has identified specific locations as priority areas for planned accessibility
improvement projects. These areas have been selected due to their proximity to specific land
uses such as schools, government offices and medical facilities, as we!! as from the receipt of
public comments. The priority areas as identified in the 2017 seif-evaiuation are as follows:
• Near Schools
• Near Public Buildings
• Downtown Area
• Areas where public input is received
Additional priority will be given to any location where an improvement project or alteration was
constructed after January 26,1991, and accessibility features were omitted.
External Agency Coordination
Many other agencies are responsible for pedestrian faciiities within the jurisdiction of City of
Fairmont. The City wiii coordinate with those agencies to track and assist in the facilitation of the
elimination of accessibility barriers along their routes.
ScheduleThe City of Fairmont has set the following schedule goais for improving the accessibility of its
pedestrian facilities within the City jurisdiction:
(Adjust for specific agency goals here/ below is one example)
• After 5 years/100% of accessibility features that were constructed after January 26,1991,
wouid be ADA compliant.
• After 10 years, 80% of accessibiiity features within the priority areas identified by
City/County staff would be ADA compliant.
• After 20 years/ 80% of accessibility features within the jurisdiction of City/County would
be ADA compliant
ADA CoordinatorIn accordance with 28 CFR 35.107(a)/the City of Fairmont has identified an ADA Title II
Coordinator to oversee the City policies and procedures. Contact information for this individual
is located in Appendix E.
13.
Implementation Schedule
MethodologyCity of FaErmont will utilize two methods for upgrading pedestrian facilities to the current ADA
standards. The first and most comprehensive of the two methods are the scheduled street and
utility improvement projects. All pedestrian facilities impacted by these projects will be upgraded
to current ADA accessibility standards. The second method is the stand alone sidewalk and ADA
accessibility improvement project. These projects wiii be incorporated into the Capital
improvement Program (CIP) on a case by case basis as determined by City of Fairmont staff.
Public OutreachCity of Fairmont recognizes that public participation is an important component in the
development of this document. Input from the community has been gathered and used to help
define priority areas for improvements within the jurisdiction of the City of Fairmont.
Public outreach for the creation of this document consisted of the foilowing activities:
The City wi!l provide an opportunity for interested persons/ inciuding individuais with disabilities
or organizations representing such individuals/ to comment on the seif-evaluation and Transition
Plan process.Adraftcopy of the Transition Plan will be availabietothe public online at the City's
webpage/ www.fairmont.org "ADA Transition Plan." A draft copy of the transition plan was sent
to known organizations that serve people with disabilities in the City of Fairmont
Fairmont Organizations
REM HeartlandSTEP/ Inc.
SMILESCommunity Options and Resources (COR)
A draftcopyofthe plan was presented to the Fainnont Human Rights Commission and shared
with others like the State Council on Disability and Martin County. The Transition Pian, a iist of
interested persons consulted, and a description of any modifications made to any policies,practices and programs must be maintained on file and available to the public for at least three
years following the completion of the seif-evaluation.
This document was also available for public comment. A summary of comments received and
detailed information regarding the public outreach activities are located in Appendix C.
/^.
Grievance ProcedureUnder the Americans with Disabilities Act, each agency is required to publish its responsibilities in
regards to the ADA. A draft of this public notice is provided in Appendix D. !f users of the City of
Fairmont fadHties and services believe the City has not provided reasonable accommodation,
they have the right to file a grievance.
!n accordance with 28 CFR 35.107(b)/ the City has developed a grievance procedure for the
purpose of the prompt and equitable resolution of citizens' complaints, concerns/ comments, and
other grievances. This grievance procedure is outlined in Appendix D.
Monitor the ProgressThis document will continue to be updated as conditions within the City evolve. The appendices
in this document wi!i be updated periodically/ while the main body of the document will be
updated in (short term period 3-5 years) with a future update schedule to be developed at that
time. With each main body update/ a public comment period will be established to continue the
public outreach.
IS.
Appendices
A,
B.
c.
D.
E.
F.
G.
SeIf-Evaluation Results
Schedule/Budget Information
Public Outreach
Grievance Procedure
Contact Information
Agency ADA Design Standards and Procedures
Glossary of Terms
/(^,
St
[•itttiwa*]
This Initial self-evaluation of pedestrian facilities yieided the following resuits:
SIDEWALKS
TRAILS
CURB RAMPS
INTERSECTION W/SIGNALS
Slope 2% or Less
Siope Greater 2%
Siope Unknown
Slope 2% or Less
Slope Greater 2%
Siope Unknown
Trail Ramp
Sidewalk Curb Ramp
Curb Ramp Nonexistent
Curb Ramp W/ Truncated Domes
Curb Ramp W/0 Truncated Domes
Curb Ramps in Compliance
Traffic Signals (City legs)
Intersection W/ Curb Ramps
Intersection W/0 Curb Ramps
intersections In Compliance
Signalized Intersection W/APS
52 Miles
60%25%15%
5 Miles
80%10%10%
108940
1049254471324185
123311
177
24%45%31%18%
92%8%
58%58%
10
,-7.
Appendix B - Schedule/Budget Information
Unit Prices
Construction costs for upgrading facilities can vary depending on each individual improvement
and conditions of each site. Costs can also vary on the type and size of project the improvements
are associated with. Listed beiow are representative 2018 costs for some typical accessibility
improvements based on if the improvements are included as part of a retrofit type project/ or as
part of a larger comprehensive capital improvement project.
intersection corner ADA improvement retrofit: +/- $5000 per comer
Intersection corner ADA improvement as part of adjacent capital project: +/- $1,800 per corner
Traffic control signai APS upgrade retrofit: +/-$ 18/000
Traffic control signal APS upgrade as part of full traffic controi signa! instailation: +,-$12/000
Sidewalk / Trail ADA improvement retrofit: +/- $6.00 per SF
Sidewalk/Trail ADA improvement as part of adjacent capital project: +,-$4.25 per SF
Priority Areas
Based on the results of the self-evaluation/ the estimate costs associated with eliminating
accessibility barriers within the targeted priority areas is as foiiows:
• NearSchoois
• Near Public Buiidings
• Downtown Area
< Public Input
$390,000
$655,000
$435,000
Unknown
Entire Jurisdiction
Based on the results of the seif-evaiuation/ the estimate costs associated with providing ADA
accessibility within the entire jurisdiction is $6.6 miilion. This amount signifies a significant
investment that the City of Fairmont is committed to making in the upcoming years. A systematic
approach to providing accessibility wili be taken in order to absorb the cost into the City of
Fairmont budget for improvements to the public right of way.
11
/?.
Appendix C ~ Public OutreachA draft of the proposed transition plan was sent to the foiiowing organizations serving people
with disabilities:
• REM Heartland
• STEP/ Inc.
• SMILES• COR: Community Options and Resources
A draft copy of the plan was presented to the Faimnont Human Rights Commission and shared
with others like the State Councii on Disability and Martin County.
A draft copy of the p!an has been made available on the City website for interested parties to
review.
A draft copy of the plan was shared with the City Council on May 15th, 2018
The p!an will be available at Fairmont City Hall for public use.
12
,9.
Appendix D - Grievance ProcedureAs part of the ADA requirements the City/County has posted the following notice outlining its
ADA requirements:
In accordance with the requirements oftJtie II of the Americans with Disabilities Act of 1990, the
City of Fairmont wil! not discriminate against qualified individuals with disabiiities on the basis of
disability in City services, programs/ or activities.
Employment: The City does not discriminate on the basis of disability in its hiring or employment
practices and complies with a!! regulations promulgated by the U.S. Equal Empioyment
Opportunity Commission under title I of the Americans with Disabilities Act (ADA).
Effective Communication: The City will generally, upon request, provide appropriate aids and
services leading to effective communication for qualified persons with disabilities so they can
participate equally in the City programs/ services/ and activities, including qualified sign language
interpreters, documents in Braille/ and other ways of making information and communications
accessible to people who have speech/ hearing, or vision impairments.
Modifications to Policies and Procedures: The City will make ali reasonable modifications to
policies and programs to ensure that people with disabilities have an equa! opportunity to enjoy
all City programs, services/ and activities. For example, individuais with service animais are
welcomed in City offices/ even where pets are generally prohibited.
Anyone who requires an auxiliary aid or service for effective communication/ or a modification of
policies or procedures to participate in a City program/ service, or activity, should contact the
office of ADA Coordinator as soon as possible but no later than 48 hours before the scheduled
event.
The ADA does not require the City to take any action that would fundamentally alter the nature
of its programs or services, or impose an undue financia! or administrative burden.
The City will not place a surcharge on a particular individual with a disability or any group of
individuals with disabilities to cover the cost of providing auxiliary aids/services or reasonable
modifications of policy/ such as retrieving items from locations that are open to the public but are
not accessibie to persons who use wheelchairs.
13
^0.
£l8?JIGRRiIIMi!8a^1 fSSjtSSISffSQ
City of Fairmont
Grievance Procedure under
the Americans with Disabilities Act
This Grievance Procedure is established to meet the requirements of the Americans with
Disabilities Act of 1990 ("ADA"). It may be used by anyone who wishes to file a complaint alleging
discrimination on the basis of disability En the provision of services/ activities/ programs, or
benefits by the City of Fairmont The City's Personnel Policy governs employment-related
complaints of disability discrimination.
The complaint should be in writing and contain information about the aiieged discrimination such
as name, address, phone number of complainant and location/ date, and description of the
problem. Alternative means of filing complaints, such as personal interviews or a tape recording
of the complaint/will be made available for persons with disabilities upon request.
The complaint should be submitted by the grievant and/or his/her designee as soon as possible
but no later than 60 calendar days after the alleged violation to:
Troy Nemmers
Public Works Dlrector/CEty Engineer and ADA Coordinator
100 Downtown Plaza
Fairmont, MN 56031507-238-3942
tnemmers@fairmont.org
Within 15 calendar days after receipt of the complaint/ Troy Nemmers or his designee wil! meet
with the complainant to discuss the complaint and the possible resolutions. Within 15 calendar
days of the meeting, Troy Nemmers orhisdesigneewiil respond in writing/ and where
appropriate/ in a format accessible to the complainant/ such as large print/ Braille/ or audio tape.
The response will explain the position of the City of Fairmont and offer options for substantive
resoiution of the complaint.
if the response by Troy Nemmers or his designee does not satisfactorily resolve the issue, the
compiainant and/or his/her designee may appeal the decision within 15 calendar days after
receipt of the response to the City Administrator or his designee.
Within 15 calendar days after receipt of the appeal/ the City Administrator or his designeewill
meet with the complainant to discuss the complaint and possible resolutions. Within 15 calendar
days after the meeting, the City Administrator or his designee will respond in writing/ and, where
appropriate/ in a format accessible to the complainant/ with a final resolution of the complaint.
14
At-
All written complaints received by Troy Nemmers or his designee, appeals to the City
Administrator or his designee/ and responses from these two offices will be retained by the City
of Fairmont for at least three years.
15
City of Fairmont Grievance Procedure
Those wishing to file a forma! written grievance with C may do so by one of the following
methods:
Internet
Visit the City of Fairmont website www.fairmont.org and click the "ADA" iink under Public Works
to download an ADA Grievance Form. This form can be submitted to the ADA Coordinator via
email as listed in the contact information. A copy of The ADA Grievance Form is included in this
Appendix.
Teje phone
Contact the pertinent City staff person listed in the contact information section of Appendix E to
submit an ora! grievance. The staff person will utilize the Internet method above to submit the
grievance on behalf of the person filing the grievance.
Pap e r_S ubmlttai
Contact the pertinent City staff person listed in the contact information section of Appendix E to
request a paper copy of the city's grievance form, complete the form/ and submit it to the ADA
Coordinator. A staff person will utilize the Internet method above to submit the grievance on
behalf of the person filing the grievance.
The ADA Grievance Form will ask for the following information:
The name/ address, telephone number/ and email address for the person filing the grievance
The name, address, telephone number, and email address for the person alleging an ADA
vioiation (if different than the person filing the grievance)
A description and location of the alleged violation and the nature of a remedy sought/ if known
by the compiainant.
If the complainant has filed the same complaint or grievance with the United States Department
of Justice (DOJ)/ another federal or state dvii rights agency, a court, or others/ the name of the
agency or court where the complainant filed it and the filing date.
The City wiil acknowledge receipt of the grievance to the complainant within 10 working days of
its submittal. City will also provide to the complainant within 10 working days of its submittal; 1)
a response or resolution to the grievance or; 2) information on when the complainant can expect
a response or resolution to the grievance.
16
If the grievance filed does not concern a City of Fairmont facility/ the City will work with the
complainant to contact the agency that has Jurisdiction.
3. Within 60 caiendar days of receipt/ a City of Fairmont staff person wii! conduct an investigation
necessary to determine the validity of the alleged vioiation. As a part of the investigation/ the
staff person would conduct an engineering study to help determine the City's response. The staff
person wili take advantage of department resources and use engineering judgment/ data
coliected/ and any information submitted by the resident to develop a conclusion. A staff person
wi!l be avaiiabie to meet with the complainant to discuss the matter as a part of the investigation
and resolution of the matter. The City wili document each resolution of a filed grievance and
retain such documentation in the department's ADA Grievance File for a period of seven years.
The City will consider all specific grievances within its particular context or setting. Furthermore/
the City wiH consider many varying circumstances including: 1) the nature of the access to
services, programs, or facilities at issue; 2} the specific nature of the disability; 3) the essential
eligibility requirements for participation; 4} the health and safety of others: and 5) the degree to
which an accommodation wouict constitute a fundamental alteration to the program/ service/ or
facility, or cause an undue hardship to the City of Fairmont.
Accordingly/ the resolution by the City of Fainnont of any one grievance does not constitute a
precedent upon which the county is bound or upon which other complaining parties may reiy.
File Maintenance
The City of Fairmont shali maintain ADA grievance files for a period of seven years.
Complaints of Titie 11 violations may also be filed with the DOJ within 180 days of the date of
discrimination, in certain situations/ cases may be referred to a mediation program sponsored by
the Department of Justice (DOJ). The DOJ may bring a lawsuit where it has investigated a matter
and has been unable to resolve violations.
For more information, contact:
U.S. Department of Justice
Civil Rights Division
950 Pennsylvania Avenue, N.W.
Disability Rights Section " IMYAV
Washington/ D.C. 20530
www.ada.gov
(800) 514-0301 (voice "toll free)
(800) 514-0383 QTY)
17
M.
Title II may also be enforced through private lawsuits En Federal court, it is not necessary to fiie a
complaint with the DOJ or any other Federal agency/ or to receive a "right-to-sue" letter/ before
going to court.
18
^.
KI»7.iBN;yj^HIIM^Bflyj — IWHWKUV1
Title II of the Americans with Disabilities
Act Section 504 of the Rehabilitation Act of
1973 Discrimination Complaint Form
Instructions: Please fill out this form completeiy, in black ink or type.
Sign and return to the ADA Coordinator:
Mail: Troy Nemmers Public Works DErector/City Engineer100 Downtown Plaza
Fairmont, MN 56031
Email:tnemmers@fairmontorfi
Complainant:,
Address:
City, State and Zip Code:,
Telephone:,
Home:
Business:
Person Discriminated Against (if other than the complainant):
Address:
City, State, and Zip Code:,
Telephone: Home:, Business:
Government, or organization, or institution which you believe has discriminated:
Name:
Address:
County:_
City, State and Zip Code:
Telephone Number:
19
^.
When did the discrimination occur? Date:
Describe the acts of discrimination providing the name(s) where possible of the individuals
who discriminated (use space on page 3 if necessary):
Have efforts been made to resolve this complaint through the internal grievance procedure of
the government, organization, or institution?
Yes No
If yes: what is the status of the grievance?
Has the complaint been filed with another bureau of the Department of Justice or any
other Federal, State, or local civil rights agency or court?
Yes No
If yes:
Agency or Court:,
Contact Person:
Address:
City/ State, and Zip Code:
Telephone Number:
20
^7.
fSS)1
11 mil
Date Filed:
Do you intend to file with another agency or court? Yes_No_
Agency or Court
Address:
City, State and Zip Code:
Telephone Number:
Additional space for answers:
Signature:
Date:
21
A3.
Appendix E - Contact Information
Name:
Address:
Troy Nemmers, P.E. Public Works Director/Clty Engineer
100 Downtown Plaza
Fairmont, MM 56031
Phone: 507-238-3942
Fax: 507-238-9469
E-mail: tnemmers@fairmont.org
Name:
Address:
^ht of Ways ADA Implementation CoordinatorTroy Nemmers, P.E. Public Works Director/City Engineer
100 Downtown Piaza
Fairmont, MN 56031
Phone: 507-238-3942
Fax: 507-238-9469
E-mail: tnemmers@fairmont.org
22
^9.
Appendix F - Agency ADA Design Standards and Procedures
intersection Corners
Curb ramps or biended transitions wiil attempt to be constructed or upgraded to achieve
compiiance within ati capital improvement projects. There may be limitations which make it
technically infeasible for an intersection corner to achieve fuli accessibiiity within the scope of
any project. Those limitations will be noted and those intersection comers wiil remain on the
transition plan. As future projects or opportunities arise/ those intersection comers shall
continue to be incorporated into future work. Regardless on iffuli compliance can be achieved or
not/ each intersection comer shaii be made as compliant as possible in accordance with the
judgment of City staff.
Sidewalks / Trails
Sidewalks and trails wil! attempt to be constructed or upgraded to achieve compliance within all
capital improvement projects. There may be limitations which make it technically infeasible for
segments of sidewaiks or trails to achieve full accessibility within the scope of any project. Those
limitations wiil be noted and those segments will remain on the transition plan. As future
projects or opportunities arise/ those segments shail continue to be incorporated into future
work. Regardless on if full compliance can be achieved or not/ every sidewalk or trail shali be
made as compliant as possible En accordance with the Judgment of City staff.
Traffic Control Signals
Traffic control signals will attempt to be constructed or upgraded to achieve compliance within all
capital improvement projects. There may be limitations which make it technically infeasible for
individuai traffic control signal locations to achieve full accessibility within the scope of any
project. Those limitations will be noted and those locations will remain on the transition pian. As
future projects or opportunities arise/ those locations shali continue to be incorporated into
future work. Regardless on If full compiiance can be achieved or not, each traffic signal control
location shall be made as compliant as possible in accordance with the judgment of City staff.
Other Transit Facilities
Additional transit facilities are present within the limits of the City of Fairmont. Those facilities
fall under the jurisdiction of Prairie Lakes Transit. The City of Fairmont will work with Prairie Lakes
Transit to ensure that those facilities meet afl appropriate accessibility standards.
Other policies, practices and programs
Policies, practices and programs not identified in this document will follow the applicable ADA
standards.
23
so.
TheCJtyofFairmonthasPROWAG, as adopted by the Minnesota Department of Transportation
(MnDOT)/ as its design standard. A copy of this document is included in the following pages of
this appendix.
24
J/.
Appendix G - Glossary of Terms
ABA: See Architectural Barriers Act.
ADA: See Americans with Disabilities Act.
ADA Transition Plan: Mn/DOTs transportation system plan that identifies accessibility needs/ the
process to fully integrate accessibiiity improvements into the Statewide Transportation
Improvement Program (STIP)/ and ensures aii transportation facilities/ services/ programs, and
activities are accessible to all individuals.
ADAAG: See Americans with Disabilities Act Accessibiiity Guidelines.
Accessible: A facility that provides access to people with disabilities using the design
requirements of the ADA.
Accessible Pedestrian Signal (APS): A device that communicates information about the WALK
phase in audible and vibrotactiie formats.
Alteration: A change to a facility in the public right-of-way that affects or could affect access/
circuiation/ or use. An alteration must not decrease or have the effect of decreasing the
accessibility of a facility or an accessible connection to an adjacent building or site.
Americans with Disabilities Act (ADA): The Americans with Disabilities Act; Civii rights legislation
passed in 1990 and effective July 1992. The ADA sets design guidelines for accessibility to public
facilities, induding sidewalks and trails/ by individuals with disabilities.
Americans with Disabilities Act Accessibility Guidelines (ADAAG): contains scoping and technical
requirements for accessibility to buildings and public facilities by individuals with disabilities
under the Americans with Disabilities Act (ADA) of 1990.
APS: See Accessible Pedestrian Signal.
Architectural Barriers Act (ABA): Federal law that requires facilities designed, built/ altered or
leased with Federal funds to be accessible. The Architectural Barriers Act marks one of the first
efforts to ensure access to the built environment.
Capital Improvement Program (CIP): The CIP for the Transportation Department includes an
annual capital budget and a five-year plan for funding the new construction and reconstruction
projects on the county's transportation system.
25
J^.
&11 IIESffi mSBB B
f-^ '.ssssSii, ^
[i
^^'^
Detectable Warning: A surface feature oftruncated domes/ built in or applied tothewaiking
surface to indicate an upcoming change from pedestrian to vehicular way.
DOJ: See United States Department of Justice
Federal Highway Administration (FHWA): A branch of the US Department of Transportation that
administers the federal-aid Highway Program/ providing financiai assistance to states to construct
and improve highways/ urban and rural roads, and bridges.
FHWA: See Federal Highway Administration
Pedestrian Access Route (PAR): A continuous and unobstructed waikway within a pedestrian
circulation path that provides accessibility.
Pedestrian Circulation Route (PCR): A prepared exterior or interior way of passage provided for
pedestrian travel.
PROWAG: An acronym for the Guidelines for Accessible Public Rights-of-Way issued in 2005 by
the U. S. Access Board. This guidance addresses roadway design practices/ slope, and terrain
related to pedestrian access to walkways and streets/ including crosswalks, curb ramps, street
furnishings, pedestrian signais/ parking, and other components of public rights-of-way.
Right of Way: A general term denoting land, property/ or interest therein/ usually in a strip/
acquired for the network of streets/ sidewaiks, and trails creating public pedestrian access within
a public entity's jurisdictionai limits.
Section 504: The section of the Rehabilitation Act that prohibits discrimination by any program or
activity conducted by the federal government.
Uniform Accessibility Standards (UFAS): Accessibility standards that aii federal agencies are
required to meet; includes scoping and technical specifications.
United States Access Board: An independent federal agency that develops and maintains design
criteria for buildings and other improvements/ transit vehicles/ telecommunications equipment,
and electronic and information technology. It also enforces accessibility standards that cover
federally funded facilities.
United States Department of Justice (DOJ): The United States Department of Justice (often
referred to as the Justice Department or DOJ), is the United States federal executive department
responsible for the enforcement of the iaw and administration of justice.
26
.33.
CITY OF FAIRMONT—-AGENDA CONTROL SHEET—-AGENDA ITEM NO.
MEETING DATE: November 26, 2018
SUBJECT: Application for Premises Gambling Permit
REVIEWED BY: Mike Humpal, CEcD, City Administrator,
SUBJECT INITIATION BY:
13.1
x Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON:
TYPE OF ACTION:
Motion (Voice Vote)
Ordinance 1 Reading(Introduction only)Ordinance 2nd Reading(Roll call)
x Resolution (Roll Call)Set Public Hearing (Motion)
Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The Fairmont Youth Hockey Association will be applying to the State ofMinnesota Gambling Enforcement Division for a Premises Permit to conduct charitable
gambling at Shenanigans Cheer & Chow located at 115 East Third Street in the City ofFairmontThe State requires City Council approval by resolution.
MOTION: To approve Resolution No. 2018-35
VOTE REQUIRED: Simple majority - Roll call
ATTACHMENTS:1. Application2. Resolution No. 2018-35
Council Action:
s4.
Date:
MINNESOTA LAWFUL GAMBLING
LG214 Premises Permit Application6/15 Page 1 of 2
Annual Fee $150 (NON-REFUNDABLE)
REQUIRED ATTACHMENTS TO LG214
1. If the premises is leased/ attach a copy of your lease. Use LG21S Mail the application and required attachments to:
Lease for Lawful Gambling Activity. Minnesota Gambling Control Board
2. $150 annual premises permit fee/ for each permit (non-refundable). ml westcountX Road B' suifce 30° southMake check payable feo'"Sitate of "Minnesota." l ' ' Rosevilte, MM 55113
Questions? Call 651-539-1900 and ask for Licensing.
ORGANIZATION INFORMATION
Organization Name: VAAY^QP^ ^^V-K V?UGk^ ftsSOC, License Number: O^W
Chief Execufcive Officer (CEO) ^l \W^( ^U-rr-^f Inc^ ' Daytime Phone:
, Manager: J-^J^Jd_ Daytime Phone: J^^W^7^^Gambiing Manager: Daytime Phone:
GAMBLING PREMISES INFORMATION
Current name of site where gambling will be conducted
List any previous names for this iocation:
: Sh^Aaniy-AS C^\u^- 4 ^^ •
Street address where premises is located: | \^ F, '"^{UY^ ^T-^^~(Do not use a P.O. box number or mailing address.)
City: OR Township:
^UrNu)id-
County:
iW-4-^Zip Code:
S^DMDoes your organization own the building where the gambling will be conducted?
Yes ^j No If no^ attach LG215 Lease for Lawful Gambling Activity.
A lease is not required if only a raffle will be conducted.
Is any other organization conducting gambling at this site? Yes 2 No Don't know
Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi-zation or another permitted organization. Electronic games can only be conducted at a site where paper pull-tabs are played.
Has your organization previously conducted gambling afc this site? Yes K No Don't know
GAMBLING BANK ACCOUNT XNFORMATION; MUST BE IN MINNESOTA
Bank Name: "K^mV^ ^A-w Bank Account Number:.
Bank Street Address: 6QL ^>. bW^^-h^6/^ Cifcv: VC<-\y"VYi^' State: MM Zip Code:
ALL TEMPORARY AND PERMANENT OFF-SITE STORAGE SPACES
Address (Do not use a P.O. box number):
c\ \0 & 4^ SV^_City:
Pi^W^A-State: Zip Code:
MN 5'0?t^l
MM
MN
LG214 Premises Permit Application 6/15 Page 2 of 2
ACKNOWLEDGMENT BY LOCAL UNXT OF GOVERNMENTS APPROVAL BY RESOLUTION
CITY APPROVALfor a gambling premiseslocated within city limits
City Name:
Date Approved by City Council:
Resolution Number:(If none, attach meeting minutes.)
Signature of City Personnel;
Title: Date Signed:
Local unit of governmentmust sign.
COUNTY APPROVALfor a gambling premises
located in a township
County Name:
Date Approved by County Board:
Resolution Number:(If none, attach meeting minutes.)
Signature of County Personnel:
Title: Date Signed:
TOWNSHIP NAME;
Complete below only if required by the county.On behalf of the township, I acknowledge fchat the organization isapplying to conduct gambling activity within the township limits.(A township has no statutory authority to approve or deny an.application, per Minnesota Statutes 349.213, Subd.2.)
Print Township Name:
Signature of Township Officer:
Title: Date Signed:
ACKNOWLEDGMENT AND OATH
X. I hereby consent that local law enforcement officers/the Board or its agents, and fche commissioners ofrevenue or public safety and their agents may enterand inspect the premises.
2. The Board and its agenfcs/ and the commissioners ofrevenue and public safet/ and their agents, areauthorized to inspect the bank records of the gamblingaccount whenever necessary to fulfil! requirements ofcurrent gambling rules and !aw.
3. I have read this application and al! informationsubmitted to the Board is true, accurate, and compiefce.
4. Aii required information has been fully disclosed.
5. I am the chief executive officer of the organization.
^=—
6. I assume full responsibility for the fair and lawful operation ofall activities to be conducted.
7. I wil! famifiarize myself with the laws of Minnesota governinglawful gambling and rules of the Board and agree/ if licensed/to abide by those laws and rules, including amendments tothem.
8. Any changes in application information will be submitted to theBoard no later than ten days after the change has takeneffect.
9. I understand that failure to provide required information orproviding false or misleading information may result in thedenial or revocation of the license.
10. I understand the fee is non-refundable regardless of licenseapprovai/denia}.
//-^-/yrgnature of Chief Executive Officer (designee may not sign) Date
Data privacy notice: The information requested on thisform (and any attachments) will be used by theGambling Control Board (Board) to determine yourorganization's qualifications to be involved in tawfu!gambling acUvifcies in Minnesota. Your organization hasthe right to refuse to supply the information; however,if your organization refuses to supply this information,the Board may not: be able to determine yourorganization's qualificaHons and, as a consequence,may refuse to issue a permit. If your organizationsupplies the information requested/ the Board wili beable fco process your organization's application. Yourorganization's name and address will be public
information when received by the Board.All other information provided will beprivate data about your organjzation untilthe Board issues the permit. When theBoard issues the permit, all informationprovided wil! become public. If the Boarddoes not issue a permit, sii informaUonprovided remains private, with theexception of your organization's name andaddress which wi!! remain public. Privatedata about your organization are availableto: Board members. Board staff whosework requires access to the information;
Minnesota's Department of Public Safety,Attorney General, Commissioners ofAdministration, Minnesota Management &Budget, and Revenue; Legislative Auditor/national and international gamblingreguiatory agencies; anyone pursuant tocourt order; other individuals and agenciesspecifically authorized by state or federal (awto have access to the information; individualsand agencies for which law or legal orderauthorizes a new use or sharing ofInformaEion after this notice was given; andanyone with your written consent.
This form will be made available in altemaUve format/ i.e. large print, braille/ upon request.
An equal opportunity employer
J^.
RESOLUTION NO. 2018-35
STATE OF MINNESOTA)COUNTY OF MARTIN ) SSCITY OF FAIRMONT )
WHEREAS, the Fan'mont Youth Hockey Association has presented the City with a
Premises Permit Application for a charitable gambling permit at Shenanigans Cheer & Chow inthe City ofFairmont, Martin County, Minnesota, and;
WHEREAS, the Premises Permit Application appears to be acceptable in all respects.
NOW THEREFORE, BE IT RESOLVED, that the City ofFairmont approves thePremises Permit Application for a charitable gambling permit for the Fairmont Youth HockeyAssociation to conduct lawful gambling at Shenanigans Cheer & Chow in the City ofFairmont,
Martin County, Minnesota.
Motion by:Seconded by:All in favor:Opposed:Abstained:Absent:
PASSED, APPROVED AND ADOPTED this 26th day of November 2018.
Deborah J. Foster
Mayor
ATTEST:
Patricia J. Monsen
City Clerk
^.
CITY OF FAIRMONT—-AGENDA CONTROL SHEET-—AGENDA ITEM NO 14.1
MEETING DATE: November 26, 2018
SUBJECT: Petition for Vacation of a Portion of Geraldine Street
REVIEWED BY: Mike Humpal, CEcD, City Administrator /^
SUBJECT INITIATION BY:
x Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Troy Nemmers, City Engineer/Public Works Director
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON:
TYPE OF ACTION:
Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2lld Reading
(Roll call)
xResolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: At the City Council meeting held October 22, 2018, a public hearing wasscheduled for November 26, 2018 to consider the petitioned vacation of City owned property
located between 1001 and 923 Martin Street. The legal description for this piece of property wasnot received until November 13 . Two-weeks published notice is required prior to a public
hearing for a vacation of property. Because there was not adequate time for publication, the
public hearing on this matter needs to be rescheduled to December 10, 2018.
MOTION: To reset a public hearing for the vacation of City owned property located between
1001 and 923 Martin Street for December 10, 2018 at 5:30 p.m. and direct the City Clerk to mailand publish notice of the hearing.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1.
Council Action: Date:
^2.
CITY OF FAIRMONT—AGENDA CONTROL SHEET—-AGENDA ITEM NO. 15.1
MEETING DATE: November 26, 2018
SUBJECT: Introduction of New Faimiont Police Officer and Promotion Announcement
IREVIEWED BY: Mike Humpal, CEcD, City Administrator
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON:
TYPE OF ACTION:
Motion (Voice Vote)
Ordinance 1 Reading(Introduction only)Ordinance 2nd Reading(Roll call)
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
xDiscussion
Information Only
RECOMMENED ACTION BY:
City Staff Board Commission Committee
Issuance
Denial
Approval
Rejection xAuthorization
No action needed
No recommendation
STATEMENT: Chief Hunter will introduce new Patrol Officer Chelsea Yeager. OfficerYeager will be given her Oath of Office. Chief Hunter will also announce the promotion of
Captain Eric Tender.
MOTION: N/A
VOTE REQUIRED: N/A
ATTACHMENTS:1.
2.
3.
Council Action: Date:
^°1.
CITY OF FAIRMONT—AGENDA CONTROL SHEET-—AGENDA ITEM NO. 15.2
MEETING DATE: November 26, 2018
SUBJECT: City Administrator Vacation Sell Back
REVIEWED BY: Mike Humpal, CEcD, City Administrato;- ^
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON:
TYPE OF ACTION:
x Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2nd Reading
(Roll call)
Resolution (Roll Call)Set Public Hearing (Motion)
Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denial
x Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: City Personnel Policy #39 allows the City Administrator to authorize the sellback of unused vacation for all employees except himself. The Council must approve for the
City Administrator. The City Administrator is asking the Council to approve the sell back of 40hours of unused vacation.
MOTION: To (approve or deny) the sell back of 40 hours of vacation by the CityAdministrator.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1.
2.
3.
Council Action: Date:
^0.
CITY OF FAIRMONT—-AGENDA CONTROL SHEET-—AGENDA ITEM NO. 15.3
MEETING DATE: November 26, 2018
SUBJECT: Liability Insurance)
REVIEWED BY: Mike Humpal, CEcD, City Administrator,' [> •'
I/
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Paul Hoye, Finance Director
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON: None
TYPE OF ACTION:
x Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2nd Reading
(Roll call)
Resolution (Roll Call)
Set Public Hearing (Motion)
Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The Council is annually required to determine whether or not they wish towaive the monetary limits on municipal tort liability established by Minnesota Statutes 466.04.
The City has historically opted to NOT waive these limits.
MOTION: To confirm that the City ofFaimiont does not waive the monetary limits on
municipal tort liability established by Minnesota Statutes 466.04.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Liability Coverage Waiver Form
2.
Council Action: Date:
^
^LEAGUE OF"MINNESOTA
CITIES
CONNECTING & INNOVATINGSINCE 1913
LIABILITY COVERAGE - WAIVER FORM
Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT)must complete and return this form to L1MCIT before the member's effective date of coverage. Returncompleted form to your underwriter or email to Dstech(%lmc.or2.
The decision to waive or not waive the statutory tort limits must be made annually by themember's governing body, in consultation with its attorney if necessary.
Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limitsto the extent of the coverage purchased. The decision has the following effects:
• If the member does not waive the statutory tort limits, an individual claimant could recover no more than$500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a singleoccurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limitswould apply regardless of whether the member purchases the optional LMCIT excess liability coverage.
• If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimantcould recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits areonly waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is$2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits applywould also be limited to $2,000,000, regardless of the number of claimants.
• If the member waives the statutory tort limits andpurchases excess liability coverage, a single claimant couldpotentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover fora single occurrence to which the statutory tort limits apply would also be limited to the amount of coveragepurchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
LMCIT Member Name:. City of Fairmont
Check one:\7\ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by MJnn. Stat. §
466.04.
Q The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, tothe extent of the limits of the liability coverage obtained from LMCIT.
^ ^..^^ 1^/1., ^^^. November 26, 2018Date of member's governing body meeting: •"'-"•••"'-• ">
Signature:_^_Position:,145 UNIVER.SITY AVE. WESTST. PAUL, MM 55103-2044
PHONE: (651) 281-1200 FAX; (651) 281-1299TOLL FREE; (800) 925-1122 WEB: WWW.LMC.ORG
^.
CITY OF FAIRMONT—-AGENDA CONTROL SHEET—-AGENDA ITEM NO. 15.4
MEETING DATE: November 26, 2018
SUBJECT: Award Contract for Fairmont Municipal Airport MN S.P. A4601-54Airfield Pavement Rehabilitation
REVIEWED BY: Mike Humpal, CEcD, City Administrator ^
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Troy Nemmers, PE, Director of Public Works/ City Engineer
INTRODUCED BY: Troy Nemmers, PE, Director of Public Works/ City Engineer
COUNCIL LIAISON: Councilor Cyphers
TYPE OF ACTION:
Motion (Voice Vote)
Ordinance 1st Reading(Introduction only)Ordinance 2nt! Reading
(Roll call)
x Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff x Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: Bids for the Fairmont Municipal Airport MN S.P. A4601-54, AirfieldPavement Rehabilitation Project were opened at 11:00 a.m. on Thursday, October 11, 2018.Fahmer Asphalt Sealers, LLC ofEau Claire, Wisconsin, was the low bidder. KLJ recommends
that the City approve the base bid from Fahrner Asphalt Sealers in the amount of $224,535.00,
contingent upon receiving a state grant for the project. The Airport Board is recommending
approval.
MOTION: To adopt Resolution 2018-34.
VOTE REQUIRED: Simple majority - Roll call
ATTACHMENTS:1. Resolution 2018-342. Letter of Recommendation from KLJ, dated November 9, 2018
3.
Council Action: Date:
4^
RESOLUTION NO. 2018-34
STATE OF MINNESOTA)COUNTY OF MARTIN ) SSCITY OF FAIRMONT )
RESOLUTION ACCEPTING BID
FAIRMONT MUNICIPAL AIRPORTMN S.P. A4601-54
AIRFIELD PAVEMENT REHABILITATION
WHEREAS, pursuant to an advertisement for bids for the improvement of the Fairmont
Airport Airfield Pavement Rehabilitation. Bids were received, opened and tabulated according to
law, and the following bids were received complying with the advertisement:
BIDDER
Fahrner Asphalt Sealers, LLC
Eau Claire, WI 54703
Roadway Services, Inc.
Fargo,ND58107
BASE BID
$224,535.00
$270,495.00
BASE BID + ALTERNATE
$231,747.93
$306,559.65
and,
WHEREAS, it appears that Fahmer Asphalt Sealers, LLC, is the lowest responsible bidder;
WHEREAS, based on the pricing received, it is favorable to award the base bid.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OFFAIRMONT, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into the attachedcontract with Fahmer Asphalt Sealers, LLC in the name of the City ofFairmont for
the above referenced improvements according to the plans and specifications
therefore approved by the City Council and on file in the office of the City Clerk ata cost of $224,535.00, contingent upon receiving a state grant for the project.
2. The City Clerk is hereby authorized and directed to return forthwith to all biddersthe deposits made with their bids, except that the deposits of the successful bidderand the next lowest bidder shall be retained until a contract has been signed.
^
Motion by:Seconded by:All in favor:Opposed:Abstained:Absent:
ADOPTED by the City Council this 26th day of November 2018.
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
(SEAL)
V5.
4800 East 57th Street, Suite B
Sioux Falls, SD S7018-8627
605 271 4414
KUEMG.COM
November 9, 2018
Mr. Troy Nemmers, PE
City Engineer
CityofFairmont100 Downtown Piaza
Fairmont, MN 56031
Re: Letter of Recommendation - Airfield Pavement Rehabilitation
Mr. Nemmers:
Bids were opened at 11:00 a.m. on Thursday, October 11, 2018. Two bids were received; Fahrner
Asphalt Sealers, LLC and Roadway Services, inc. and no bids were rejected. Beiow is a summary of bids
received:
• Fahrner Asphalt Sealers ~ Fahrner was the apparent low bidder for the Base Bid and Alternate 1
at the time of bid opening with as read bid totais of $224/535.00 & $7,212.93 respectively. KLJ
performed a Preliminary Bid Review and found Fahrner's bid proposal appeared acceptable.
• Roadway Services - Roadway was the apparent second low bidder for the Base Bid and
Alternate 1 at the time of bid opening with as read bid totals of $270/495.00 & $36,064.65
respectively. KLJ performed a Preliminary Bid Review and found that Roadway's bid proposal
contained two irregularities as foilows: Qualifications of Bidder not submitted and Responsible
Contractor Verification and Certification of Compliance not submitted.
o Due to the Fahrner being the apparent low bidder for both the Base Bid and Alternate 1,
no further documentation was requested from Roadway.
• The signed bid tab is attached to this letter for full results.
MnDOT has stated that the Pavement Marking of Runway 2-20 will be accomplished through the
MnDOT Aeronautics Pavement Marking Program. Therefore, Alternate 1 should not be awarded.
Taking all information above into consideration, KLJ recommends award of the low bid for the Base Bid
to Fahrner Asphalt Seaiers. if the City of Fairmont agrees with this recommendation/ please execute one
of the following actions at an upcoming city council meeting:
• Approve award of Base Bid to Fahrner Asphalt Seaiers in the amount of $224,535.00, contingent
upon receiving a state grant for the project.
• Wait until a state grant offer is made for the project, then approve award of Base Bid to Fahrner
Asphalt Sealers in the amount of $224,535.00.
Once the City Council has approved the award and the state grant agreement has been offered/ we will
prepare the Notice of Award (NOA) for execution. The actual contracts will not be presented to the City
ENGINEERING, REiMAGINED
^.
Council until the NOA has been signed by the Contractor. The Contractor will then prepare their
payment and performance bonds, insurance certificates, and other appropriate documents for KLJ
review. If acceptable, KLJ will forward the contract package to the City of Fairmont for signatures.
Sincerely/
KLJ
Jake Braunagel/ PE
Project Manager
Enclosure(s): Bid Tabulation
Project #: 1805-01475ec: Lee Steinkamp, FRM
ENGINEERING, REfMAGINED
^7.
Item Description
Rehabilitate Airfield Pavement - Base B!d
1
2
3
4
5
6
7
8
Mobijjzation
Airside Traffic Control
Crack Sealing - Rout and Seal
Crack Sealing-Reseai
Large Crack Repsir (Hot Pour)
Asphalt Surface Treatment
Runway Friction Testing
Obliterate Pavement Marking
rehabilitate Airfield Pavement - Alternate 1
1 Runway and Taxlway Marking
TOTAL BID
BID TABULATION
Fairmont Municipal Airport
Rehabilitate Airfield Pavement
MNS.P.A4601-54 KU tii805-01475
Qty. | Unit
Engineer's Opinion ofConstruction Cast
Unit Cost Total Cost
1
1
51,000
37,000
4,000
24.700
1
2,000
LS.
L.S,
L.F.
L.F.
L,F.
S.Y.
LS.
S.F,
TOTAL BID-BASE B!D
$ 14,000.00
5,000.00
1.25
1.00
5,00
1,50
10,000.00
1,50
$ 14,000.00
5.000.00
63,750.00
37,000.00
20,000.00
37,050.00
10,000.00
3,000.00
$ 189,800.00
14.143 S.F.
TOTAL BID.ALTERNATE
$ 1.50 $ 21,214. SO
$ 21,214.50
SUIVIMARYOFBIDSTOTAL BID-BASE BID
TOTAL BID-ALTERNATE 1
-BASE BED + ALTERNATE I
$ 189,800.00
$ 21,214.50
$ 211,014.50
/""" y .^ .^"'"
^' ^ ///^'c.^. ..^^/ ^---'c--2.~^-—-~7°'
fro^ct Manager's Signature
True tabulations of bids received on;
Number of bids received:
Bids rejected:
Fahrner Asphalt Sealers, LLC
$
s
$$
$
$$
Unit Cost
25,000.00
10,000.00
1.18
1.55
4.67
1.55
12.000.00
1.52
0.51
October 11,2018
2
0
Total Cost
$ 25,000.00
10,000.00
60,180.00
57,350.00
18.680.00
38,285.00
12,000.00
3,040,00
224,533.00
$ 7,212.93
7,212.93
224,535.00
7,212>93
231,747.93
Corrections made due to mathematical errors in calculating costs.
$
$
$$
$$$
Roadway Seruices, inc.
Unit Cost
48,000,00
14,000.00
1.50
1.50
7,28
1.25
12,000.00
2.25
$
2.55 $
)/'7//n/:wklate
Total Cost
48,000,00
14,000,00
76,500.00
SS,500.00
29,120.00
30,875.00
12,000,00
4,500,00
270,495,()0
36,064.65
36,064.65
270,495.00
36,064.65
306,559.65
4^-
CITY OF FAIRMONT—-AGENDA CONTROL SHEET—-AGENDA ITEM NO.
MEETING DATE: November 26, 2018
SUBJECT: Approval of Preliminary and Final Plat—Southern Plains Addition
REVIEWED BY: Mike Humpal, CEcD, City Administrator , „'-' 'u\
SUBJECT INITIATION BY:
15.5
Petition Board Staff Council x Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON:
TYPE OF ACTION:
x Motion (Voice Vote)Ordinance 1st Reading
(Introduction only)Ordinance 2nd Reading(Roll call)
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
City Staff Board x Commission Committee
Issuance
Denial
x Approval
Rejection
Authorization
No action needed
Norecommendation
STATEMENT: The Planmng Commission held a public hearing on November 13, 2018 to consider thePreliminary and Final Plat of Southern Plains Addition, Block 1 , Lot 1.
The Planning Commission finds the preliminary and final plat to be in conformance with the requirementsof Chapter 24 Subdivisions and recommends approval.
MOTION: To approve preliminary and final plat of Southern Plains Addition.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Preliminary and Final Plat2. Planning Commission Minutes" November 13,2018
Council Action: Date:
^.
SOUTHERN PLAINSADDITION
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Th? n&rth Muan f<wH of LaaSovon (7)Dnd Lot Tan t10)^ BiDck Thrw (3i), Lflk& GflQrfld AdddlVillPO? f,n<W CUrt of Falrmont, as pot-ma^ crf plot 1Harw( on fll& BCHl OF cflcacd tn Iho 0^00 of
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SOUTHERN PLAINSEDUCATION
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MINUTES OF THE FAIRMONT PLANNING COMMISSION
Regular MeetingNovember 13, 20185:30 p.m. City Hail Council Conference Room
Members present: lan Bents/ Ed Wiliett, Tom Lytie, Scott Unke and Margaret Dillard.Members absent: Jordan Lampman and Council Liaslon Tom Howkins.Others present: Ci+y Administrator Mike Humpai and Planner/Code Enforcement TechnicianMegan Boeck.
Chairman Bents called the meeting to order at 5:30 pm.
Agenda Approval: Motion by Dillard and second by Unke to approve the November 13,2018 meeting agenda as presented. Motion carried.
Minutes: Motion by Lytle and second by Ben+s to approve the October 2, 2018 meetingminutes with corrections. Motion carried.
NEW BUSINESSPublic Hearing—Preliminary and Final Plat Southern Plains Addition: Boeck stated thatSouthern Plains, 1200 N Park has submitted an dppiication for Major Subdivision to combinethree separate parcels into one lot—Block L Lot 1. Boeck also stated that the subdivision
meets all the requirements of Section 24-66 through 24-93 and that a public hearing wasposted in regard to the application.
Chairman Bents opened the hearing to the public.
An+hony Engesser, 1225 N Park/ questioned if Southern Plains had plans for expansion. Boeckstated that the proposed improvements were renovation oniy.
Motion by Unke and second by Lytie to close the hearing to the public. Motion by DEilardand second by Bents to approve the Preliminary and Final Plat of Southern Plains Addition aspresented. Motion carried.
OLD BUSINESSComprehensive Plan UpdateBoeck stated that data from the Goals/ VEsioning and Objectives worksheets were stiil beingcomplied and wiil be presented at the next Steering Committee meeting on Wednesday/November 28th. Boeck reminded the Board that the meeting is being held at SMEC/ Room112 at 6pm. Boeck also stated that staff Es looking to get more input on Soda! Pinpoint andthat they wili do a few Facebook posts and remind other community stakeholder groups toadd their input to that page.
Adjournment: Motion by Lytle and second by Willetf to cfdjourn the meeting at 5:50 pm.Motion carried.
^.
Respectfully submitted,
Megan BoeckPianner/Code Enforcement Technician
-r^.
CITY OF FAIRMONT—-AGENDA CONTROL SHEET-—AGENDA ITEM NO. 15.6
MEETING DATE: November 26, 2018
SUBJECT: Request by David King, Owner of Royal Car Wash
REVIEWED BY: Mike Humpal, CEcD, City Administrator 7
SUBJECT INITIATION BY:
Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Troy Nemmers, P.E., City Engineer/Public Works Director
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON:
TYPE OF ACTION:
Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2nd Reading(Roll call)
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
xDiscussion
Information Only
RECOMMENED ACTION BY:
City Staff Board Commission Committee
Issuance
Denial
Approval
Rejection xAuthorization
No action needed
No recommendation
STATEMENT: David King, owner of Royal Car Wash sent the City a letter requesting that thegravel portion of the frontage road between Adams Avenue and Spruce Street be closed to
traffic. This frontage road falls within MnDOT right-of-way and they have oversight of thissegment of road. MnDOT District 7 access committee evaluated the request and does notsupport the closure of this portion of the frontage road. City staff will monitor the dust levels
next summer and this street will be added to the list of streets that we review for dust control.
MOTION:
VOTE REQUIRED:
ATTACHMENTS:1. Letter from David King dated 08/20182.
3.
Council Action: Date:
^
08/XX/2018
To:
City Administrator Mike HumpalCity Engineer Troy Nemmers
Honorable Mayor and City Council of the City ofFainnont
My name is David King and I own the Royal Car Wash located at the comer of Spruce St. and
Highway 15 S. I am writing regarding the gravel portion of the frontage road between AdamsAvenue and Spruce Street. My purpose for writing is to formally request long-term temporaryclosure of the gravel part of the frontage road that parallels the farmland until such time that the
land there is developed.
We get complaints frequently from our customers about the dust from that road settling on their
wet vehicles as that are using our car wash. The road is a frontage road that isn't highly traveledbut used as a short cut often enough to disrupt our business. This would not be a burden on the
public as Highway 15 is parallel. This would also relieve the city of year-round maintenance for
that small strip of road.
The owner of the farmland has been contacted and is agreeable as long as it can be reopened
upon suitable development. During fanning season, they access the land from a different
location. We are requesting a letter of support from the landowner.
We were informed that City Engineer Troy Nemmers needs to involve Minnesota DOT in this
effort and will need action of approval from the city council in order to engage MNDOT. I amasking that you approve this request as the first step in getting approval from MNDOT.
Thank yoj^,
"T-y.David KingOwner
Royal Car Wash
^€.
CITY OF FAIRMONT—-AGENDA CONTROL SHEET-—AGENDA ITEM NO. 15.7
MEETING DATE: November 26, 2018
SUBJECT: Middle 9 Emergency Services Mutual Aid Agreement
REVIEWED BY: Mike Humpal, CEcD, City Administratoi/ J:
SUBJECT INITIATION BY:
/
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON:
TYPE OF ACTION:
x Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2 Reading(Roll call)
Resolution (Roll Call)Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: After the Northrop fire, it was discovered that not all of the governmental units,
which are a part of the Middle 9 Emergency Services Mutual Aid Agreement had signed an
updated agreement. The attached agreement has been updated and all members are having the
agreement signed. The only change is under "Charges to the Requesting Party . The agreement
was changed from 24 hours to 48 hours.
MOTION: To authorize the Mayor and City Clerk to sign the updated Middle 9 EmergencyServices Mutual Aid Agreement
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Middle 9 Emergency Services Mutual Aid Agreement
Council Action: Date:
^.
MIDDLE 9 EMERGENCY SERVICESMUTUAL AID AGREEMENT
This Agreement, made and entered into by and between the following Governmental Units and
Fire Companies/Associations: Fairmont, Tmman, Welcome, Sherbum, Ceylon Fire, Ceylon,
Dunnell, Trimont, Granada, Northrup, Jackson, Alpha, Winnebago, Blue Earth, Lewisville and
Lewisville Area Volunteer Firefighters Company.
Purpose. This agreement is made pursuant to Minnesota Statutes 471.59 which authorizes the
joint and cooperative exercise of powers common to contracting parties. The intent of this
agreement is to make equipment, personnel and other resources available to political
subdivisions from other political subdivisions.
Definitions.
1. "Party" means a political subdivision and/or Township Fire Company.
2. "Requesting Official" means the person designated by a Party who is responsible
for requesting Assistance from other Parties.
3. "Requesting Party" means a party that requests assistance from other parties.
4. "Responding Official" means the person designated by a party who is responsible
to determine whether and to what extent that party should provide assistance to a
Requesting Party.
5. "Responding Party" means a party that provides assistance to a Requesting Party.
6. "Assistance" means (Check the type of assistance that will be provided):
a. Fire and/or emergency medical services
personnel and equipment
b. Law enforcement personnel and equipment
Procedure.
1. Request for assistance. Whenever, in the opinion of a Requesting Official, there is a
need for assistance from other parties, the Requesting Official may call upon the
Responding Official of any other party to furnish assistance.
<T7
2. Response to request. Upon the request for assistance from a Requesting Party, the
Responding Official may authorize and direct his/her party's personnel to provide
assistance to the Requesting Party. This decision will be made after considering the
needs of the responding party and the availability of resources.
3. Recall of Assistance. The Responding Official may at any time recall such assistance
when in his or her best judgment or by an order from the governing body of the
Responding Party, it is considered to be in the best interests of the Responding Party to
do so.
4. Command of Scene. The Requesting Party shall be in command of the mutual aid
scene. The personnel and equipment of the Responding Party shall be under the direction
and control of the Requesting Party until the Responding Official withdraws assistance.
Workers' compensation.
Each party shall be responsible for injuries or death of its own personnel. Each party will
maintain workers' compensation insurance or self-insurance coverage, covering its own
personnel while they are providing assistance pursuant to this agreement. Each party waives the
right to sue any other party for any workers' compensation benefits paid to its own employee or
volunteer or their dependants, even if the injuries were caused wholly or partially by the
negligence of any other party or its officers, employees, or volunteers.
Damage to equipment.Each party shall be responsible for damages to or loss of its own equipment. Each party waives
the right to sue any other party for any damages to or loss of its equipment, even if the damages
or losses were caused wholly or partially by the negligence of any other party or its officers,
employees, or volunteers.
Liability
1. For the purposes of the Minnesota Municipal Tort Liability Act (Minn Stat. 466), theemployees and officers of the Responding Party are deemed to be employees (as defined
in Minn. Stat 466.01, subdivision 6) of the Requesting Party.
2. The Requesting Party agrees to defend and indemnify the Responding Party against any
claims brought or actions filed against the Responding Party or any officer, employee, or
volunteer of the Responding Party for injury to, death of, or damage to the property of
any third person or persons, arising from the performance and provision of assistance in
responding to a request for assistance by the Requesting Party pursuant to this agreement.
J?.
Under no circumstances, however, shall a party be required to pay on behalf of itself and
other parties, any amounts in excess of the limits on liability established in Minnesota
Statutes Chapter 466 applicable to any one party. The limits of liability for some or all of
the parties may not be added together to determine the maximum amount of liability for
any party.
The intent of this subdivision is to impose on each Requesting Party a limited duty to
defend and indemnify a Responding Party for claims arising within the RequestingParty's Jurisdiction subject to the limits of liability under Minnesota Statutes Chapter
466. The purpose of creating this duty to defend and indemnify is to simplify the
defense of claims by eliminating conflicts among defendants, and to permit
liability claims against multiple defendants from a single occurrence to be defended by a
single attorney.
3. No party to this agreement nor any officer of any Party shall be liable to any other Party
or to any other person for failure of any party to furnish assistance to any other party, or
for recalling assistance, both as described in this agreement.
Charges to the Requesting Party.
Subd. 1. No charges will be levied by a Responding Party to this agreement for assistance
rendered to a Requesting Party under the terms of this agreement unless that assistance continues
for a period of more than 48 hours. If assistance provided under this agreement continues for
more than 48 hours, the Responding Party will submit to the Requesting Party an itemized bill
for the actual cost of any assistance provided after the initial 48 hour period, including salaries,
overtime, materials and supplies and other necessary expenses; and the Requesting Party will
reimburse the party providing the assistance for that amount.
Subd. 2. Such charges are not contingent upon the availability of federal or state government
funds.
Duration.
This agreement will be in force for a period of \ ^ years from the date of execution. Any
party may withdraw from this agreement upon thirty (30) days written notice to the other party or
parties to the agreement.
Execution.
Each party hereto has read, agreed to and executed this Mutual Aid Agreement on the date
indicated.
Date: _ CITY OF FAIRMONT
By.
Its Mayor
w.
CITY OF FAIRMONT-—AGENDA CONTROL SHEET—-AGENDA ITEM NO.
MEETING DATE: November 26, 2018
SUBJECT: FAA grant pre-application for T-I-Iangar project at the airport
REVIEWED BY: Mike Humpal, CEcD, City Administratpi^/\'
SUBJECT INITIATION BY:
15.8
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Troy Nemmers, P.E, Public Works Director/City Engineer
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON: CouncUor Cyphers
TYPE OF ACTION:
x Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2 Reading(Roll call)
Resolution (Roll Call)
Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: In preparation for the T-I-Iangar construction project at the airport, the FAA
requires the City to complete the Airport Grant Pre-application Checklist as part of the grant
request process. Staff is requesting approval for the Mayor to sign the pre-application.
MOTION: To authorize the Mayor to sign the Airport Grant Pre-appUcation Checklist for thenew T-Hangar at the airport.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. 2019FAAGrantPre-application
2.
3.
^^^^*^^?it^^*4:*^^^^^*********^:**^********^*:{;**4:**;t;;i;;i;;f:;i;;i<;t<;i<;it*;tt;f<**;i<****:i:***:i:**;f;****
Council Action: Date:
u
FAADakota-lVlinnesota Airports District Office
Airport Grant PreApplication Checklist
(COMPLETE ONE CHECKLIST PER GRANT)
AErportName: Fairmont Municipal Airport Date Prepared: 11/15/2018
SAM CAGE code #; 48TR5 SAM Expiration Date: 12/21/2018
Project Description:Construct T-Hangar
We do not plan on having a project this fiscal year.The FAA is authorized to:
Carry our entitlements into the next fiscal year. pfcheched, sign beiow. and reiumto ADO.)
Transfer the entitlements. Transfer of Entitlements Form Attached.
Items Required with PreApplication
1.
2.
3.
4.
5.
6.
7.
i&MErmTEg
Project Schedule (NOTE FAA DUE DATES)
Standard Form 424, Form 5100-100 (parts I t-IV for airport development
grants), Form 5100-101 (parts I l-IV for planning grants) (Includes project costbreakdown and sketch)
Project Narrative and Justification (for Planning or Environmental Projectsinclude Scope of Work)
Environmental Documentation (Is the complete environmental documentation
matching the potential application project description included?) (AttachQd orpreviously submitted to ADO)
Construction Safety Phasing Pian/Airspace
Exhibit A (SOP available) (attached or previously submitted to ADO)
Title Certificate or Long Term Lease Agreement (at the request of ADO)
z
z
z
z/
//
z
zz
Note: If you cannot complete any of the above documents with this submittal, explain in the space provided onpage 2 and provide the expected submittal date, but no iater than the date specified in the Federal Register.
Deborah J. Foster, Mayor
Sponsor's Designated Officia! Representative (Official with authority to sign Grant Agreement) (Type or Print)
Date:
Sponsor's Designated Official Representative (Signature)
The purpose of this checklist is to identify some of the requirements and considerations associated withrequesting Airport improvement Program (A1P) funds. Airport Sponsors should read and consider each of theitems carefully.
Some of the items can be answered by simply checking the "Yes" and "No" boxes while others requireproviding additional information as part of the airport's request for AIP funds.
Signatures are required, including in required attached forms.Electronic submittal using Portable Document Format (PDF) is preferred.
Updated October 2018Page 1 of 2
<^.
Common Key Requirements or Considerations
Clear Approaches Per 49 USC § 47107(a)(9).The sponsor must take appropriate action to ensure that terminal airspace required to protect instrument andvisual operations to the airport (including operations at established minimum flight altitudes) will be cleared andprotected by mitigating existing, and preventing future, airport hazards, (see 5010-Airport Master Record)
Bid Protest Procedures.
The sponsor requirements for bid protests and appeals is contained in 49 CFR § 18.36(b)(12)
Reimbursable Agreement.The cost for reimbursable agreements between the sponsor and a federal agency is allowable if the cost isnecessary for the project and the other federal agencies statutes allow this action. For instance, 49 USC §106(l)(16) allows the FAA to enter into reimbursabie agreements in order to carry out the functions of the FAA.An example of this is a reimbursable agreement between a sponsor and the FAA Air Traffic Organization(ATO) for the purpose of having the ATO relocate an FAA-owned navigational aid that is required by an AIPfunded project.
Non-Fed Coordination.
If any type of NAVAiD (PAPI, PLASI, VAS1, MALS, MALSR, ILS, etc.) is to be installed or relocated as part ofthe project, the FAA Non-Fed Coordinator must be notified and appropriate airspace studies completed. Theairspace studies must be completed before the work can be included in a Federal aid project. These studies
can take up to a year to complete.
Required Forms (as applicable).Agreement for Transfer of Entitlements (FAA Form 5100-110); NAVAID Forms (PAPis, AWOS, REILs);Modification of Airport Design Standards, Buy American Approval, Certificate of Economic Necessity, SRECalculation, and necessary attachments. Please contact your Program Manager if you cannot find the aboveforms on the Airports web site.
ADDITIONAL INFORMATION:
Standard Form 424: To be completed by MnDOT Office of Aeronautics.
Environmental Documentation: The CATEX was previously submitted to the ADO and approved on4/13/2018.
Construction Safety Phasing Plan/Airspace: The Construction Safety Phasing Plan will be submitted tothe OE/AAA website by 2/15/2019. The Airspace wili-be submitted to the OE/AAAwebsite by12/15/2018.
Signatures are required, including in required attached forms. Updated October 2018Electronic submlttat using Portable Document Format (PDF) is preferred. Page 2 of 2
63
FAIRMONT MUNICIPAL AIRPORTPROJECT SCHEDULE
LOCATION: | FaErmont, Minnesota
1.
2.
3.
4.
5.
6.
7.
8.
9.
12.
15.
16.
17.
18
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
ITEM*lf appropriate
Submission of Environmental Document
Provide Airspace (For new structures only)
Verify Project is on ALP ^Update to ALP)
Submission of a BenefEt-Cost Analysis
Selection of Sponsor's Engineer (Within 5'yeartermor project included in associated RFQ)Provide DBE plan and/or revisions to AGL-9 (SeeDBE and ACDBE Reporting Requirements for AirportGrants)
Provide PreApplEcation Package to ADO
Provide Final Notice of Intent to Use Funds (viaPreApplication Package)
Professiona! Services Agreement
Submit Preiiminary Engineers Design Report(Verify rehabilitation method or pavement seciion)Request deviations to FAA design standards formwith supporting documentsSubmit project safety phasing plan for FAAapproval90% Compiete Plans and Specs (Part 139)(45 days prior to advertising bids)90% Complete Pians and Specs (Other)(30 days prior to advertising bids)
Submit all transfer agreements to FAA office
Obtain wage rates
Advertise for bids
Bid Opening
Bid Tab Submitted
Application Submitted (Submit by date required byFAA/MnDOT)
Acceptance of Grant Offer
Award of Contract
Const. Management P!an
Preconstruction MeetEng/Notice to Proceed
Construction Start
Construction Completion
NAVAIDS Commissioned
Exhibit A revised
5010 updated
ALP revised/Construction As-Built
AGIS Updated
Project Cioseout Report
I PROJECT NO:DATE
FAA(Due)
10/1/2018
12/15/2018
12/15/2018
12/15/2018
12/15/2018See Date in
FederalRegister
1/15/2019
2/15/2019
5/15/2019
See Date inFederalRegister
SPONSOR(Sent/WiH
Send)4/13/2018
12/15/2018
11/15/2018
N/A
9/22/2015
9/28/2018
12/1/2018
5/1/2019
1/15/2019
2/15/2019
N/A
5/15/2019
3/15/2019
3/15/2019
4/15/2019
5/1/2019 :
6/1/2019
7/1/2019
7/1/2019
N/A
7/15/2019
8/1/2019
11/1/2019
N/A
N/AN/A
12/1/2019
N/A
AIP #3-27-0029-017-2019
COMMENTS
Date Environmental Clearance approved by FAA
Shown on approved Terminal Area Plan Sheet
Project within 5-year term
Program approval date
Submitted to MnDOT
Construction As-BuElts
1/1/2020 :
^
U.S. Department of Transportation 0MB CONTROL NUMBER: 2120-0569W Federal Aviation Administration EXPIRATION DATE: 8/31/2019
Application for Federal Assistance (Development and Equipment Projects)
PART II - PROJECT APPROVAL INFORMATION
Part 11-SECTION A
The term "Sponsor" refers to the applicant name provided in box 8 of the associated SF-424 form.
Item 1.Does Sponsor maintain an active registration in the System for Award Management(www.SAM.gov)?
Item 2.Can Sponsor commence the work identified En the application in the fiscal year thegrant is made or within six months after the grant is made, whichever is later?
Item 3.Are there any foreseeable events that would delay completion of the project? If yes, j—j ygg [x] No D N/Aprovide attachment to this form that lists the events.
Item 4.Will the project(s) covered by this request have impacts or effects on theenvironment that require mitigating measures? If yes, attach a summary listing of Q Yes EX] No D N/Amitigating measures to this appiication and identify the name and date of theenvironmental document(s).
Item 5.Is the project covered by this request included En an approved Passenger FacilityCharge (PFC) application or other Federal assistance program? If yes, piease LJ Yes [X| No LJ N/Aidentify other funding sources by checking all applicable boxes.
The project is included in an approved PFC application,
If included in an approved PFC application,
does the appiication only address AIP matching share? D Yes D No
D The project is included in another Federal Assistance program. Its CFDA number is below.
Item 6.Will the requested Federal assistance include Sponsor indirect costs as described En2 CFR Appendix Vlt to Part 200, States and Local Government and Indian TribeIndirect Cost ProposaSs?
If the request for Federal assistance includes a claim for allowable indirect costs, select the applicable indirect cost rate
the Sponsor proposes to apply;
De Minimis rate of 10% as permitted by 2 CFR § 200.414.
Q Negotiated Rate equal to % as approved by (the Cognizant Agency)on (Date) (2 CFR part 200, appendix VII).
Note: Refer to the instructions for limitations of application associated with claiming Sponsor indirect costs.
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 1 of 7
65.
0MB CONTROL NUMBER: 2120-0569OM8 EXPIRATION DATE: 8/31/2019
PART II - SECTION B
Certification Regarding Lobbying
The declarations made on this page are under the signature of the authorized representative as identified in box 21 of
form SF-424, to which this form is attached. The term "Sponsor" refers to the applicant name provided in box 8 of the
associated SF-424 form.
The Authorized Representative certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sponsor, to any personfor influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any
Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person forinfluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the Authorized Representative shall complete and submit Standard
Form-LLL, "Disdosure Form to Report Lobbying," En accordance with its instructions.
(3) The Authorized Representative shall require that the language of this certification be included in the awarddocuments for a!l sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans,
and cooperative agreements) and that a!! subrecipients shail certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, titie 31, U.S. Code. Any person who fails to fiie the required certification
shal! be subject to a civii penalty of not less than $10,000 and not more than $100,000 for each such failure.
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 2 of 7
^.
0MB CONTROL NUMBER: 2120-05690MB EXP!RATION DATE: 8/31/2019
PART II" SECTION C
The Sponsor hereby represents and certifies as follows:
1. Compatible Land Use - The Sponsor has taken the following actions to assure compatible usage of land adjacentto or in the vicinity of the airport:
The City of Fairmont has adopted the Fairmont Municipal Airport Zoning Ordinance (1975). This multi-jurisdictionalairport airspace and land use zoning ordinance helps maintain compatible land use around the airport. The Sponsoraffirms it promotes development of the property adjacent to the airport for uses that are compatible with the airport.
2. Defaults - The Sponsor is not in default on any obligation to the United States or any agency of the United StatesGovernment reiative to the development, operation, or maintenance of any airport, except as stated herewith:
The Sponsor is not En default on any applicable obligations.
3. Possible Disabilities ~ There are no facts or circumstances (including the existence of effective or proposed leases,use agreements or other legai instruments affecting use of the Airport or the existence of pending litigation or otherlegal proceedings) which in reasonable probability might make it Empossibte for the Sponsor to carry out and completethe Project or carry out the provisions of the Grant Assurances, either by limiting its legai or financial ability orotherwise, except as follows:
The Sponsor affirms there are not any circumstances that may preclude the successful completion of the project orcomplying with all applicable grant assurances.
4. Consistency with Local Plans - The project is reasonably consistent with plans existing at the time of submissionof this application) of public agencies that are authorized by the State in which the project is located to plan for thedevelopment of the area surrounding the airport.
The Sponsor affirms the project is consistent with the approved ALP.
5. Consideration of Local Interest ~ It has given fair consideration to the interest of communities in or near where theproject may be located.
The Sponsor affirms it has given fair consideration to applicable community interest associated with the project.
6. Consultation with Users - in making a decision to undertake an airport development project under Title 49. UnitedStates Code, it has consulted with airport users that will potentially be affected by the project (§ 47105(a)(2)).
The Sponsor affirms it has undertaken reasonable consultation with affected airport users.
7. Public Hearings - In projects involving the location of an airport, an airport runway or a major runway extension, ithas afforded the opportunity for public hearings for the purpose of considering the economic, sociai, and environmentaleffects of the airport or runway location and its consistency with goals and objectives of such planning as has beencarried out by the community and It shail, when requested by the Secretary, submit a copy of the transcript of suchhearings to the Secretary. Further, for such projects, it has on its management board either voting representation fromthe communities where the project is located or has advised the communities that they have the right to petition theSecretary concerning a proposed project.
The proposed project does not require a public hearing.
8. Air and Water Quality Standards - !n projects involving airport location, a major runway extension, or runwaylocation it will provide for the Governor of the state in which the project is located to certify in writing to the Secretarythat the project wil! be located, designed, constructed, and operated so as to comply with applicable and air and waterquality standards, in any case where such standards have not been approved and where applicable air and waterquality standards have been promulgated by the Administrator of the Environmental Protection Agency, certificationshall be obtained from such Administrator. Notice of certification or refusal to certify shall be provided within sixty daysafter the project application has been received by the Secretary.
Not Applicable.
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDiTION Page 3 of 7
^.
0MB CONTROL NUMBER: 2120-05690MB EXPIRATION DATE: 8/31/2019
PART II - SECTION C (Continued)
9. Exclusive Rights - There is no grant of an exclusive right for the conduct of any aeronautical activity at any airportowned or controlled by the Sponsor except as foSlows:
The Sponsor affirms there is no grant of an exclusive right for the conduct of any aeronautica! activity on the airport.
10. Land - (a) The sponsor holds the following property interest in the following areas of land, which are to be developedor used as part of or in connection with the Airport subject to the following exceptions, encumbrances, and adverseinterests, a!l of which areas are identified on the aforementioned property map designated as Exhibit "A". [1]
The Sponsor maintains property interest as depicted with the property tabie on Exhibit A property map dated July 27,2010.
The Sponsor further certifies that the above is based on a title examination by a qualified attorney or title company andthat such attorney or title company has determined that the Sponsor holds the above property interests.
(b) The Sponsor wilt acquire within a reasonable time, but in any event prior to the start of any construction workunder the Project, the following property interest in the following areas of land on which such construction work is to beperformed, all of which areas are identified on the aforementioned property map designated as Exhibit "A". [1]
Not Applicable.
(c) The Sponsor wi!l acquire within a reasonable time, and if feasible prior to the completion of all constructionwork under the Project, the following property interest in the following areas of land which are to be developed or usedas part of or in connection with the Airport as it will be upon completion of the Project, all of which areas ars identified onthe aforementioned property map designated as Exhibit "A". [1]
Not Applicable.
State the character of property interest in each area and list and identify for each ail exceptions, encumbrances, and adverse
interests of every kind and nature, including liens, easements, leases, etc. The separate areas of land need only be identified here by
the area numbers shown on the property map.
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 4 of 7
^.
0MB CONTROL NUMBER: 2120-05690MB EXPiRATlON DATE: 8/31/2019
PART III - BUDGET INFORMATION - CONSTRUCTION
SECTION A-GENERAL
1. Federal Domestic Assistance Catalog Number: 20.106
2. Functionai or Other Breakout: Airport Improvement Program
SECTION B - CALCULATION OF FEDERAL GRANT
Cost Classification
1. Administration expense
2. Preliminary expense
3. Land, structures, right-of-way
4. Architectural engineering basic fees
5. Other Architectural engineering fees
6. Project inspection fees
7. Land development
8. Relocation Expenses
9. Relocation payments to Individuals and Businesses
10, Demolition and removal
•11. Construction and project improvement
12. Equipment
13. Miscellaneous
14. Subtotal (Lines 1 through 13)
15. Estimated income (if applicable)
16. Net Project Amount (Line 14 minus 15)
17. Less; Ineligible Exclusions (Section C, line 23 g.)
18. Subtotal (Lines 16 through 17}
19. Federal Share requested of Line 18
20. Grantee share
21. Other shares
22. TOTAL PROJECT (Lines 19, 20 & 21)
Latest ApprovedAmount
(Use oniy forrevisions)
Adjustment+ or (-) Amount(Use only for
revisions)
TotalAmountRequired
$ 12.000
63,000
925,000
$1,000,000
1,000,000
$1,000,000
900,000
50,000
50.000
$1,000.000
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 5 of 7
w.
0MB CONTROL NUMBER: 2120-05690MB EXPIRATION DATE: 8/31/2019
a.
b.
c.
d.
e.
f.
g.
SECTION C - EXCLUSIONS
23. Classification (Description of non-participating work)
Total
Amount Ineligible forParticipation
SECTION D - PROPOSED METHOD OF FINANCING NON-FEDERAL SHARE
24. Grantee Share - Fund Categories
a. Securities
b. Mortgages
c. Appropriations (by Applicant)
d. Bonds
e. Tax Levies
f. Non-Cash
g. Other (Explain): Airport Enterprise Fund
h. TOTAL - Grantee share
25. Other Shares
a. State
b. Other
c. TOTAL - Other Shares
26. TOTAL NON-FEDERAL FINANCING
Amount
50,000
$ 50.000
Amount
50,000
$ 50,000
$ 100,000
SECTION E - REMARKS(Attach sheets if additional space is required)
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 6 of 7
70,
0MB CONTROL NUMBER: 2120-05690MB EXPIRATION DATE: 8/31/2019
PART IV - PROGRAM NARRATIVE(Suggested Format)
PROJECT: Construct T-Hangar
AIRPORT: Fairmont Municipal Airport
1. Objective:
The project will consist of construction of a 7-Unit T-Hangar.
2. Benefits Anticipated:
The project will provide additional aircraft storage space to meet local aeronauticai needs. The airport has a waitinglist of individual aircraft owners iooking for hangar space to rent. These is no additional hangar space avaiiable at theairport currently.
3. Approach: (See approved Scope of Work in Final Application)
Construction - The construction of the T-Hangar will be completed through a traditional construction contract. KU ofSioux Falls, 3D will serve as the Sponsor's consultant to lead this effort.
4. Geographic Location:
Fairmont Municipa! Airport is located approximately 1 mile east of Fairmont, Minnesota.
5. If Applicable, Provide Additional Information:
6. Sponsor's Representative: (include address & telephone number)
Troy Nemmers. City Engineer, 100 Downtown Plaza, Fairmont, MN 56031; 507-238-3942
FAA Form 5100-100 (3/16) SUPERSEDES PREVIOUS EDITION Page 7 of 7
7,
Item No.
1234567
Work Type
Administration
Administration
Administration
Engineering
Engineering
Engineering
Construction
Opinion of Probable Costs
Fairmont Municipal Airport
Fairmont, Minnesota
AIP #3-27-0029-017-2019
Construct T-Hangar
Description
INT
Tota! Price
Administrative
Relocate AWOS Electrical Line
Provide Eiectricai Service to Hangar
Bidding Services
Construction Observation/ Administration and Testing Services
FAA Project Ooseout Report
Construct T-Hangar
$ 2,000.00
$ 5,000.00
$ 5,000.00
$ 8,000.00
$ 50/000.00
$ 5,000.00
$ 925,000.00
Total Estimated Project Cost == $ 1,000,000.00
Total Federal Funding (90%) = $ 900,000.00Total State Funding - AIP Match (5%) = $ 50,000.00
City of Fairmont" AIP Match (5%) = $ 50,000.00
%?
PROJECT WORK DESCRIPTION
CONSTRUCT T-HANGAR
RELOCATE AWOS ELECTRICAL LINE
PROVIDE ELECTRICAL SERVICE TO HANGAR
^€M''^^u!%fc^%> ]s^
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DRAFTED BY: JJBREVIEWED BV: JJBPROJECTNO; UlilTHZREVISED DATE: 11/15(2018
FAIRMONT MUNICIPAL AIRPORTPROJECT WORK DESCRIPTIONGRANT APPLICATION SKETCH
Nw15,201B.1^:19pm-P:\Wrpo^(M^nFai^monl\Projects\14121711^-OesignHanga^Ta](i]ane\C?D\Misc\141^l7112.PWD^rantftppSI(d<^-017.(i^
7J.
©KLJ 2018
Project Narrative (Justification)
2019 FAA Grant Preapplication
Fairmont IVIunicipal Airport (FRM)
Project Item
Construct T-Hangar
What is the Project?
The project is to construct a 7-Unit T-Hangar (200' x 58'). Aiso included is relocation ofAWOS Electrical
Line and Provide Electrical Service to T-Hangar.
Why is the Project Needed Now?
The project is needed now to store additiona! aircraft to meet local aeronautical needs for covered
aircraft storage. There is no additional aircraft storage space at the airport. The airport has a waiting list
of aircraft owners looking for aircraft storage space at the airport.
Is the Project Phased?
Yes. The first phase of the project was to complete the environmental work and project pSans &
specifications. The second phase is to construct the T-Hangar (this project). The third phase is to
construct the Taxilane System (currentiy scheduled for 2020). The project is phased because FAA rules
require only nonprimary entitlements can be used for the T-Hangar.
TotalAIP Funds Expended?
2018: $114,659
Additional AIP FundsJ\!eeded to Complete Project?
2019: $900,000
2020: $250,000
^.
CITY OF FAIRMONT—AGENDA CONTROL SHEET—AGENDA ITEM NO. 15.9
MEETING DATE: November 26, 2018
SUBJECT: Board and Commission Appointments
REVIEWED BY: Mike Humpal, CEcD, City Admimstrator ^ ^
SUBJECT INITIATION BY:
Petition Board Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON: None
TYPE OF ACTION:
x Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2nd Reading
(Roll call)
Resolution (Roll Call)Set Public Hearing (Motion)
Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denial
x Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The Mayor is seeking approval to appoint Michael Wubbena to the FairmontEconomic Development Authority Board. He will be fulfilling Bill Crawford's term, whichexpires June 30, 2021.
MOTION 1: To approve the appointment of Michael Wubbena to the Fairmont Economic
Development Authority Board.
VOTE REQUIRED: Simple majority.
ATTACHMENTS:1.
^^^^*^^^^^:^^:^4:^^:^*^^ii;^^^^^^^^*^!it*******^^^*^sit**^*^***4:^^*********^*********;t::i:;l:
Council Action: _Date:_
75-.
CITY OF FAIRMONT—AGENDA CONTROL SHEET-—AGENDA ITEM NO. 15.10
MEETING DATE: November 26, 2018
SUBJECT: Easement Acquisition/>f
REVIEWED BY: Mike Humpal, CEcD, City Administrato/ ^
SUBJECT INITIATION BY:
Petition x Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Linsey Preuss, Economic Development Coordinator
COUNCIL LIAISON: Brace Peters and Tom Hawkins
TYPE OF ACTION:
x Motion (Voice Vote)
Ordinance Ist Reading
(Introduction only)Ordinance 211d Reading
(Roll call)
Resolution (Roll Call)
Set Public Hearing (Motion)
Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff x Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: City Staff has been working with four property owners to obtain infrastructureeasements in an effort to develop an industrial park at the comer ofCSAH 39 and 1-90.
MOTION: To approve $43,550 for easement acquisition along CSAH 39 to extendinfrastructure services to the new industrial park.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1.
Council Action: Date:
7^.
CITY OF FAIRMONT-—AGENDA CONTROL SHEET-—AGENDA ITEM NO. 15.11
MEETING DATE: November 26, 2018
SUBJECT: Call Public Hearing for Tax Abatement on building addition at 923 State Street N/ ,
REVIEWED BY: Mike Humpal, CEcD, City Administrator^ f^ ^
SUBJECT INITIATION BY:
Petition x Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Linsey Preuss, Economic Development Coordinator
COUNCIL LIAISON: Bmce Peters and Tom Hawkins
TYPE OF ACTION:
x Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2nd Reading
(Roll call)
Resolution (Roll Call)
Set Public Hearing (Motion)
Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff x Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: Great Plains Transportation Services, Inc is looking at a 12,000 sq. ft.
expansion that would create a total of 8 full-time employees over a five-year period. The
company is requesting tax abatement on the addition for a period of 10 years. See project
summary on the following page.
MOTION: To call for a public hearing to be held on December 10, 2018 at 6:00 p.m. on
property tax abatement request as a business subsidy under MN Statutes, Sections 116J.993
through 116J.995.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Project Summary regarding the Great Plains Transportation Services, Inc.
Council Action: Date:
77
Great Plains Transportation Services/ Inc Project Summary
November-December 2018
923 State Street North/ Fairmont, MN
Great Plains Transportation Sen/ices, Inc is looking at an expansion. They are currently located in the
Arthur Andrews Building at 923 State Street North in Fairmont. The Great Plains mission is to provide
the trucking industry with first class factoring/ licensing and permitting services while maintaining worid
class customer service with smaii town customer care. fn short/ they make it possible for truck drivers
to do their hauling and are able to contract out the'business portion' of the business to Great Plains.
Great Plains Transportation Services has been in business in Fairmont for 23 years and is a sister
company to Partners Funding, Inc.
They currently have 42 FTEs and plan to add another 5 FTE in the two years following project completion
and a total of 8 FTEs five years after project completion with a minimum starting wage of $12.50 an hour
plus benefits. Great Plains is happy with their current building, which is owned by Arthur Andrews
Properties, LLC/ who is willing to make an addition to the current building equaling 12,000 square feet.
This new addition will be considered class A office space.
The company is requesting tax abatement from the City of Fairmont/ Martin County and Fairmont Area
Schools. Estimates from Martin County Assessor's office show a market value of $2,059,000 for the
addition. The table shows the breakdown of estimated property taxes for the proposed addition only:
City of FairmontMartin County
Fairmont Area Schools
Total
Annual estimated property tax
$22/882$16/400$14/632
10 year estimated property tax
$228,820$164,000$146,320$539,140
Tax abatement requires a public hearing to review the abatement request. This specific abatement
request is for:
• The length of the abatement for 10 years.
• The tax abatement of 100% of all new taxes as a result of a 12,000 sq ft building addition.
• The abatement will work on a reimbursement basis, where the company will paytheirtaxes and
be reimbursed.
* The first year of the City of Fairmont Property Tax Abatement reimbursement will withhold
$10,000 to recover the cost of the iegai and admin fees.
* Great Plains will be required to retain their 42 current FTE's and create another 8 FTE's with a
starting wage of at least $12.50 per hour plus benefits within five years of project completion.
Upon approval, each entity will enter in to a separate abatement agree with the developer. Each entity
could approve the signing of the abatement agreement following the public hearing approving the
abatements.
78'.
CITY OF FAIRMONT—AGENDA CONTROL SHEET-—AGENDA ITEM NO. 15.12
MEETING DATE: November 26, 2018
SUBJECT: Call for a Public I-Iearing on Social Host Ordinance
REVIEWED BY: Mike Humpal, CEcD, City Administrator /
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Mike Humpal, CEcD, City Administrator
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON:
TYPE OF ACTION:
xMotion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2nd Reacting
(Roll call)
Resolution (Roll Call)
Set Public Hearing(Motion)Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The City ofFairmont desires to establish a Social Host Ordinance. Ordinance2018-18 adds this language into our City Code. A public hearing needs to be held for theconsideration of Ordinance 2018-18.
MOTION: To call for a Public Hearing on December 10, 2018 at 6:00 p.m. in the City HallCouncil Chambers.
VOTE REQUIRED: Simple majority
ATTACHMENTS:1. Public Hearing Notice2. Ordinance 2018-18
Council Action: Date:
^.
OFFICIAL PUBLICATION
NOTICE OF HEARING
TO WHOM IT MAY CONCERN:
NOTICE IS HEREBY GIVEN that the City Council of the City ofFairmont will hold apublic hearing to consider proposed Ordinance 2018-18, an Ordinance adding a provision to
Fairmont City Code, Chapter 3. Alcoholic Beverages, Article I. In General., to include Social
Host Liability.
A complete copy of the proposed Ordinance may be viewed on the City ofFairmontswebsite or at the City Clerk's Office.
You are further notified said hearing will be held in the City Council Chambers ofCity Hall, 100 Downtown Plaza, Fairmont, Minnesota on Monday, December 10, 2018 at 6:00
p.m.
BY ORDER OF THE CITY OF FAIRMONT
/s/ PatnciaJ. MonsenPatricia J. Monsen, City Clerk
cso.
ORDINANCE NO. 2018-18
AN ORDINANCE TO ESTABLISH SOCIAL HOST LIABILITYFOR ALCOHOL AND UNDERAGE PERSONS
WHEREAS, the Martin County Substance Abuse Prevention organization is working to
prevent substance abuse by underage persons in the community; and,
WHEREAS, communities around the state are adopting ordinances imposing criminal
liability upon persons who host or allow gatherings where underage persons consume alcoholic
beverages; and,
WHEREAS, the Fairmont City Council supports the goal of preventing substance abuse
by underage persons.
NOW THEREFORE, the City Council of the City ofFairmont, does hereby ordain that
Fairmont City Code, Chapter 3. Alcoholic Beverages, Article I. In General., be amended to
include the following:
Sec. 3-7 Social Host Liability.
(a) Definitions for this section:
(1) Alcohol. "Alcohol" means ethyl alcohol, hydrated oxide ofethyl or spirits of wine, or any other distilled spirits, includingdilutions and mixtures thereof.
(2) Alcoholic Beverage. "Alcoholic Beverage" means alcohol,
spirits, liquor, wine, beer, and every liquid containing alcohol,which contains one-half of one percent or more of alcohol by
volume.
(3) Event or Gathering. "Event or Gathering means any group of
three or more persons who have gathered together.
(4) Host or Allow. "Host" or Allow" means to conduct, entertain,
organize, supervise, control or permit a gathering or event.
(5) Underage Person. "Underage Person" is any individual under
21 years of age.
SA
(b) Prohibited Acts.
(1) It is unlawful for any person to:
a. Host or allow an event or gathering where alcohol or
alcoholic beverages are present when an underage personconsumes any alcohol or alcoholic beverage and,
b. The person fails to take reasonable steps to preventconsumption by the underage person.
(c) Exceptions.
(1) This ordinance does not apply to conduct solely between an
underage person and his or her parents while presentin the parents household.
(2) This ordinance does not apply to legally protected religiousobservances.
(3) This ordinance does not apply to retail intoxicating liquoror 3.2 percent malt liquor licenses, municipal liquor stores,or bottle club permit holders who are regulated by M.S.
Section 340A.503, Subd. 1 (a) (1).
Motion by:Seconded by:All in Favor:Opposed:Abstained:Absent:
PASSED, APPROVED AND ADOPTED, this day of December 2018
Deborah J. Foster, Mayor
ATTEST:
Patricia J. Monsen, City Clerk
sz.
CITY OF FAIRMONT—-AGENDA CONTROL SHEET—AGENDA ITEM NO. 16.1
MEETING DATE: November 26, 2018
SUBJECT: Accounts Payable
REVIEWED BY: Mike Humpal, CEcD, City Administrator^
SUBJECT INITIATION BY:
Petition Board x Staff Council Commission Committee
SUBJECT BACKGROUND: Paul Hoye, Finance Director
INTRODUCED BY: Mike Humpal, CEcD, City Administrator
COUNCIL LIAISON:
TYPE OF ACTION:
x Motion (Voice Vote)
Ordinance 1st Reading
(Introduction only)Ordinance 2 Reading(Roll call)
Resolution (Roll Call)
Set Public Hearing (Motion)
Hold Public Hearing(Motion to close)
Discussion
Information Only
RECOMMENED ACTION BY:
x City Staff Board Commission Committee
Issuance
Denialx Approval
Rejection
Authorization
No action needed
No recommendation
STATEMENT: The bills for the month of November 2018 are attached for Council approval.
MOTION: To approve payment of the November 2018 bills.
VOTE REQUIRED:
ATTACHMENTS:
1. Bills2.
3
Council Action: Date:
S>3,
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
Vendor
A.H. Hermel Company
A.H. Hennel Company
A.H. Hermel Company
A.H. Hermei Company
A.H. Hermel Company
A.H. Hermel Company
A.H. Hermel Company
A1 Concrete Grinding & Mudiacki
A1 Concrete Grinding & Mudjacking
AdMfa. Inc
AdlVlfg, IncAdMfg, Inc
To: 11/20/2018
Department
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor" Mdse for Resale
Liquor Store
Liquor Store
Storm Sewer ivint
Focus on Fairmont
Focus on Fairmont
Description
Pop/MixFreightFreight
Pop/MixSupplies-Liquor Store
Supplies-Liquor Store
Total for A.H. Hermel Company
1518BlueJayBivd, 15(
Total for A1 Concrete Grinding
Glasses for BBB Event
Posters for BBB Event
Total for AdMfg, incAirport Lighting Company
Airport Lighting Company
Alcohol & Gambling Enforcement
Alcohol & Gambling Enforcement Division
American. PesLControl
American Pest Control
AmeriPride Services Inc.
AmeriPride Services Inc.
AmeriPride Services inc.
Ameri Pride Services Inc.
Ameri Pride Services Inc.Ameri Pride Services Inc.
AmeriPride Se^/ices Inc.
AmeriPride Services Inc.AmeriPride Services Inc.
Anchor Industries
Anchor industries
Arneson Distributing Company
Arneson Distributing Company
Arneson Distributing Company
Ameson Distributing CompanyAmeson Distributing Company
Airport
Liquor Store
Airport
Central Garage
Central Garage
Central Garage
Central Garage
Central Garage
Central Garage
Paved Streets
Parks
Aquatic Park
Liquor - IVIdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Frangible Coupling for 2in EMT, MS-17814-1
Total for Airport Lighting Company
Application Fee for IVILS Buyer's Card
Total for Alcohol & Gambling Enforcement
Pest ControI-Airport Oct 2018
Total for American Pest Control
Launder uniforms for Mechanics
Launder uniforms for Mechanics
Launder Unifomns-Mechanics
Launder Uniforms-Mechanics
Launder uniforms for Mechanics
Launder Uniforms for Mechanics
Cleaning Supplies Street Dept
Cleaning Supplies Park Dept
Total for AmeriPride Services Inc.
Pulley & Funbrelia Lower Cast
Total for Anchor Industries
Beer
Pop/MixBeer
Beer
Amount
143.34
4.95
4.95
113.07
207.15219.65
693.11
1,510.00
1,510.00
815.62
206.00
1,021.62
85.00
85.00
20.00
20.00
110.00
110.00
31.66
41.38
31.66
31.66
31.66
31.66
139.63
47.96
387.27
332.00332.00
842.50
119.47
399.50
806.65
Check Number
139568139568139568139568139568139568
139711
139467139467
139757
139496
139836
139814139814139712139712139497139590139590139590
139447
139569139569139797139569
•T^l-
Check Date
11/05/201811/05/201811/05/201811/05/201811/05/201811/05/2018
11/14/2018
10/29/201810/29/2018
11/19/2018
10/29/2018
11/20/2018
11/20/201811/20/201811/14/201811/14/201810/29/201811/07/201811/07/201811/07/2018
10/24/2018
11/05/201811/05/201811/19/201811/05/2018
^
Accounts PayableCheck Approval List - City Council
From: 10/23/2018 To: 11/20/2018FAIRM
VendorAmeson Distributing Company
Arnold Motor Supply
Arnold Motor Supply
Arnold Motor Supply
Arnold Motor Supply
Ascent AviattQn GroLUD Jnc,
AscentAviation Group, Inc.
A_us_tlnJB_en
Austin, Ben
Barco.lVluni_c[nal.Pro_ductsJn_c-,
Barco Municipal Products, Inc.
Barco Municipal Products, Inc.
Barco Municipal Products, Inc.
Becker
Becker
Becker
Beemer Companies
Beemer Companies
Beemer Companies
Beletti. Mike
Beletti, Mike
Bellbov_Coj'Do^atLon
Bellboy Corporation
Bellboy Corporation
Bellboy Corporation
Bellboy Corporation
Bellboy Corporation
Bellboy Corporation
Beilboy Corporation
Bellboy Corporation
Bettin Trucking. Inc.
DepartmentLiquor - Mdse for Resale
Central Garage
Parks
Aquatic Park
Airport
Crime Control & Investigation
Paved Streets
Road & Bridge Equipment
Paved Streets
Paved Streets
Library
Library
Road & Bridge EquipmentParks
Crime Control & Investigation
Description
Pop/MixTotal for Arneson Distributing Company
Starting Fluid 3 cansFront Wiper Blades
RVAntifreeze-Aquatic Park
Total for Arnold Motor Supply
7505 Gross Gallons Jet-AW/Additive
Total for Ascent Aviation Group, Inc.
Part Time Officer Uniform Agreement After 1 Year of Duty
Total for Asmus
Safety Glasses Reimbursement
Total for Austin, Ben
Measuring Wheel, Shovels, Steel Tine Leaf Rake, Ear Plugs
Baricade Sheeting Left Stripe & Right SlantTraffic Cones
Total for Barco IVIunicipal Products, Inc.
10/1310 10/26/18 Cleaning Library10/27 to 11/9/18 Cleaning at Library
Total for Becker
Hitch Repair Unit #1207/8" Rod Park Dept
Total for Beemer Companies
Drug Testing Kits & Batteries Police Dept
Liquor - IVIdse for Resale
Liquor - IVidse for Resale
Liquor - Mdse for ResaleLiquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Total for Beletti, Mike
Liquor
Wine
IVIisc Merchandise for Resate-Liquor Store
FreightLiquor
FreightWine
FreightTotal for Bellboy Corporation
Amount
128.00
2,296.12
7.47
17.14
191.95216.56
22,766.23
22,766.23
158,93
158.93
342.80
342.80
672.03
464.00
149.88
1,285.91
600.00
600.00
1,200.00
405.00
10.00
415.00
502.09
502.09
474.00
84.00
83.74
4.40
2,941.52
69.00
300.00
6.00
3,962.66
Check Number
139569
139591139837139498
139592
0
139713
139593139593139469
139499139714
139815139758
139838
139798139798139570139570139570139570139570139570
iTW-
Check Date
11/05/2018
11/07/201811/20/201810/29/2018
11/07/2018
10/24/2018
11/14/2018
11/07/201811/07/201810/29/2018
10/29/201811/14/2018
11/20/201811/19/2018
11/20/2018
11/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/2018
?£.
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
VendorBettin Trucking, Inc.
Bettin Trucking, Inc.
Bettin Trucking, Inc.
Bettin Trucking, Inc.
Bettin Trucking, Inc.
B_ev_CQmm_lnc
Bevcomm Inc
Bevcomm Inc
Bevcomm I no
Bevcomm Inc
Bevcomm Inc
Bevcomm Inc
Bevcomm Inc
Bevcomm Inc
Bevcomm Inc
Bevcomm Inc
Bevcomm Inc
Bevcomm Inc
Bevcomm Inc
Bevcomm Inc
Bevcomm I no
Bevcomm Inc
Bevcomm Inc
Bevcomm [nc
Bevcomm Inc
Bevcomm Inc
B_l_o_om_ciuist
Bloomquist
Blue Cross Blue Shield
Blue Cross Blue Shield
Boekett Buildma SUDDIV
Boekett Building Supply
Bolton & Menk. Inc.
Bofton & Menk, Inc.
Bolton & Menk, Inc.
Bolton & IVIenk, Inc.
Bolton & IVlenk, Inc.
Bolton & Menk, Inc.
To: 11/20/2018
Department
Ice & Snow Removai
Ice & Snow RemovalPaved Streets
Paved Streets
Paved Streets
City ManagerDirector of Finance
Crime Control & Investigation
Fire FightingBuilding Inspection
Animal Control
Aquatic Park
Liquor Store
Data Processing
Paved Streets
Parks
Economic Development
City AttorneyEngineering
Central Garage
Airport
Data Processing
Data Processing
Data Processing
Data Processing
City Attorney
Health Insurance
Parks
Other General Gov't
Paved StreetsPaved Streets
Parks
Parks
DescriptionWashed Sand for Deicing Roads
Load Chips3 Loads of Grave!
Gravel
Gravel
Total for Bettin Trucking, Inc.
Nov 2018 Telephone
Nov 2018 Telephone
Police Dept Desktops, Gov't Microsoft Open & Office 2016Pro Pl
Nov 2018 Telephone
Nov 2018 Telephone
Nov 2018 Telephone
Nov 2018 Telephone
Nov 2018 Telephone
RocketFailover Nov 2018
Nov 2018 TelephoneNov 2018 Telephone
Nov 2018 Telephone
Nov 2018 Telephone
Nov 2018 Telephone
Nov 2018 TelephoneNov 2018 Telephone
Contracted Computer Support
Backup Data Recovery Server Nov 2018Choicescan Email Filter Nov 2018
Microsoft Office 365 ProPlus Nov 2018
Total for Bevcomm Inc
Monthly Cell Phone 10/14 to 11/13/18Total for BIoomquist
Oct 2018 Employee Assistant Program
Total for Blue Cross Blue Shield
Pierce Park Bench Suppiies
Total for Boekett Building Supply
850 S Park StreetMargaret St Reconstruction
Margaret St Reconstruction Construction Observation
Cedar Creek Trail Extension Seru-ices 8/25/18 thru 09/21/18
Cedar Creek Trail Extension Services 07/28/18 thru 08/24/18
Amount
2,100.62
565.23
528.89
2,609.98
531.01
6,335.73
8.69
16.63
14,217.48
1.16
10.69
0.55
20.71
4.98
138.55
3.90
2.57
7.92
7.68
3.33
4.34
3.30
5,300.00
200.00
85.00
252.00
20,289.48
76.33
76.33
96.50
96.50
72.74
72.74
1,469.50
1,198.00
9,794.50
1,332.00
5,084.50
aCheck Number
139500139759139816139759139594
13959513959513954613959513959513959513959513959513971513959513959513959513959513959513959513959513954G139715139715139715
0
1930
139596
139547139547139547139547139547
iTW.
Check Date
10/29/201811/19/201811/20/201811/19/201811/07/2018
11/07/201811/07/201811/05/201811/07/201811/07/201811/07/201811/07/201811/07/201811/14/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/05/201811/14/201811/14/201811/14/2018
11/20/2018
11/13/2018
11/07/2018
11/05/201811/05/201811/05/201811/05/201811/05/2018
g^.
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
VendorBoiton & Menk, Inc.
Boiton & Menk, Inc.
Breaktbru Beverage MN Wine &S
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
Breakthru Beverage IVIN Wine & Spirits, LLC
Breakthru Beverage MN Wine & Spirits, LLC
BusioessJKDansion Journal
Business Xpansion Journal
Candmember_S_eryic_es
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
Cardmember Services
To: 11/20/2018
DepartmentStorm Sewer MntStorm Sewer IVInt
Liquor
Liquor
Liquor
Liquor
Liquor
Liquor
Liquor
Liquor
Liquor
LiquorLiquor
Liquor
Liquor
Liquor
Liquor
Mdse for Resale
Mdse for ResaleMdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for Resaie
Mdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for ResaleMdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for Resale
DescriptionHengen St Basin Improvement 08/25/18 to 09/21/18
Hengen St Basin Improvement 07/28/1 8 to 08/24/18
Total for Boiton & Menk, Inc.
Freight
Liquor
WineBeer
FreightWine
FreightLiquor
FreightFreightFreight
Wine
Beer
Pop/MixLiquor
Total for Breakthru Beverage WIN Wine & S
Economic Development
Local Access
General Government BuildingsPaved Streets
Parks
ParksParks
Building Inspection
Director of Finance
Crime Control & InvestigationCrime Control & Investigation
Crime Control & Investigation
Crime Control & Investigation
City AttorneyEngineering
Engineering
Engineering
Storm Sewer Mnt
Storm Sewer Mnt
Total for
Half Page AdBusiness Xpansion Journal
Progressive Scan DVD Player for Local Access
Printable Business Cards
Gloves 1/2 Street, 1/2 Park
Permit MN Pollution Control Agency
Gloves 1/2 Street, 1/2 Park
Post Hole Digger Earth Blade 6 In
Bidg Inspectors Seminars
Fuily, Inc.Sue & Julie's New Desks, Sue's Speakers, Fiior IViatAmazon Prime Membership Credit
POST License Officer Cheisea Yeager
Officer J Walker Jacket Outer Shell
3 Heavy Duty Shelves for Evidence Room
Adobe Acrobat Subs Patty's Computer
UofIVISWPPPRecertification T CowingU of M Construction Site IVIanagement T Cowing
Sheraton Bloomington SMMPA 2018 10/11/18Inside Door Handle-Strret Sweeper
IVIN Pollution Control Agency
Total for Cardmember Services
Amount
5,881.50
5,765.50
30,525.50
170.83
8,826.45
1,460.82
130.50
4.01
1,076.82
31.45
3,666.86
82.32
37.46
11.41
468.15
130.50
84.84
1,539.67
17,722.09
995.00
995.00
25.23
42.40
215.06
400.00
215.06
45.05
290.00
855.64
-12.99
92.24
249.94
323.53
16.10
155.00
215.00
205.00
34.24
400.00
3.766.50
Check Number
139547139547
139799139799139799139799139571139571139571139571139571139571139571139571139571139571139571
139760
139597139597139597139597139597139597139597139597139597139597139597139597139597139597139597139597139597139597
iT,W-
Check Date
11/05/201811/05/2018
11/19/201811/19/201811/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/2018
11/19/2018
11/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018
g7.
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
VendorCarios Creek WineryCarios Creek Winery
CarauestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
CarquestAuto Parts Stores
C_e-n.tro_B_u_slne_sS_Fo_rmS_Inc._
Centre Business Forms Inc.
Chain Of Lakes Pet Hospital
Chain Of Lakes Pet Hospital
Chosen Valley Testing. Inc.
Chosen Valley Testing, Inc.
CMD Bore Weldinq
CMD Bore Welding
Con_nej[;t_Bjjslne^s_Ma_(ia2ine
Connect Business Magazine
CrvsteeLTrucfeLEauiDmenLlnc
Crysteel Truck Equipment Inc
Crysteel Truck Equipment Inc
Culliaan Water of Fairmont
To: 11/20/2018
Department
Liquor - IVIdse for Resale
Crime Control & Investigation
Fire FightingFire FightingBuilding InspectionCentra! Garage
Central Garage
Lake Restoration
Paved Streets
Parks
Parks
Parks
Storm Sewer Mnt
Central Garage
Ice & Snow Removal
Ice & Snow Removal
Road & Bridge Equipment
Road & Bridge EquipmentRoad & Bridge Equipment
Director of Finance
Crime Control & Investigation
Focus on Fairmont
Road & Bridge Equipment
Economic Development
Ice & Snow Removal
Ice & Snow Removal
Description
Wine
Total for Carios Creek Winery
31VI Adhesive RemoverV-Beits
Hose, Plug Gaskets, Toggle Switch
Rotors, Tie Rods, Front Brake Pads, CalipersBulbs & Paint Pens
Wipe r Blades
Hydralic Hose & FittingBattery
Battery-Sih/er
Truck Bed CoatingV-Belt, Hydralic Hoses, 20W50 Oi!
A/C Hose, Fittings & Clamp
Floor Dry
Pipe Adapters
Washer FluidAdapter & FittingsNitrile Gloves
Power Steering Hoses & Flashers
Total for Carquest Auto Parts Stores
W-2's, 1099's & Envelopes
Total for Centre Business Forms Inc.
Nexgard & Heartgard Plus for Titus
Total for Chain Of Lakes Pet Hospital
Design Phase Geotechnical EvalThru 8/31/18 Adventure Playgn
Total for Chosen Valley Testing, Inc.
Bore Center Piviot on Cat Leader
Total for CMD Bore Welding
1/3 Page Full CoiorAd Split Between City & CVBTotal for Connect Business Magazine
MAC SOL Valve Ice & Snow
Blades & Cutting Edges ice & Snow
Total for Crysteel Truck Equipment Inc
Amount
1,056,00
1,056.00
14.94
56.4041.76
237.22
15.3054,82
47.18
143.78
89.10
20.23
191.36
22.03
65.88
4.62
64.44
25.17
36.06
246.94
1,377.23
246.00
246.00
157.25157.25
1,215.00
1,215.00
462.50
462.50
430.00
430.00
227.00
754.11
981.11
Check Number
139800
139441139441139761139761139441139761139761139761139441139761139761139761139761139441139761139441139441139761
139762
139501
139839
139819
139763
139820139820
iTM-
Check Date
11/19/2018
10/23/201810/23/201811/19/201811/19/201810/23/201811/19/201811/19/201811/19/201810/23/201811/19/201811/19/201811/19/201811/19/201810/23/201811/19/201810/23/201810/23/201811/19/2018
11/19/2018
10/29/2018
11/20/2018
11/20/2018
11/19/2018
11/20/201811/20/2018
8^.
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
VendorCulligan Water of Faimnont
D & S Trophies
D & S Trophies
Dakota Riaaers & Tool Suoplv. Inc
Dakota Riggers & Tool Supply, Inc.
Dakota Riggers & Tool Supply, Inc.
Day Plumbing Heating & Cooling.
Day Plumbing Heating & Cooling, Inc.
Day Plumbing Heating & Cooling, Inc.
Day Plumbing Heating & Cooling, Inc.
Day Plumbing Heating & Cooling, Inc.
Du_d_erstadt^_Jr,
Duderstadt, Jr.
Environ mental Systems Research
Environmental Systems Research Institute, i;
Ejauifax.!nfo_rmation_Semi_c_eSt_LK
Equifax Information Services, LLC
Eric Anderson Construction, LLC
EricAnderson Construction, LLC
Erickson Engineering
Erickson Engineering
Erickson Engineering
Fair Fi/tanufacfurina. Inc.
Fair IVIanufacturing, Inc.
To: 11/20/2018
Fairmont Fire Relief Association
Faimnont Fire Reiief Association
Fairmont Fire Relief Association
-Fai!"mont_HRA.
Fairmont HRA
Fairmont HRA
Faimnont Photo Press, Inc.
DepartmentFire Fighting
Crime Control & Investigation
Paved Streets
Parks
Generai Government Buildings
SMEC BuildingAirportAquatic Park
Mayor & Council
Engineering
City Manager
Paved Streets
Parks
Parks
Ice & Snow Removal
Non-departmental
Non-departmental
Burton Lane
Poetter's Circle
DescriptionWater-Fire Dept
Total for Culligan Water of Fairmont
Total for
Police Clothing-Chelsea
D & S Trophies
Slings Street DeptSling 4" x 20'-E/E-PoIy Park Dept (2)
Total for Dakota Riggers & Tool Supply, Inc
Soldered Splits In Line for Seasonal Sprinkler Winterization CH
New Flush Valve Kit Women's Restroom SMEC 2nd Floor
Repaired Nicked Gas Line-Airport
Took Apart & Cleaned Al! Three Pool Boilers, Replaced 3 Plugs
Total for Day Plumbing Heating & Cooling,
Oct 2018 Council Mtgs, Candidate Forums & DVD Player Instaii
Total for Dudersfadt, Jr.
ArcGIS Primary Maintenance, Secondary Maintenance & Licensi
Total for Environmental Systems Research
Invoice Sen/ice Fee & Minimum Charge
Total for Equifax Information Services, LLC
Curb/Gutter in front of Landscaping Plus
Total for Eric Anderson Construction, LLC
Pioneer Trail Pedestrian Bridge 09/30 to 10/27/18
Pioneer Trail Pedestrian Bridge 09/02 to 09/29/18
Total for Erickson Engineering
Puliey Sheave ice & Snow
Total for Fair Manufacturing, Inc.
Aug & Sept 2018 Fire Retirement Cory Wickert
Oct 2018 Retirement Cory WickertTotal for Fairmont Fire Relief Association
Management Fee invoice Burton Lane June 2017 to Sept 2018
Management Fee invoice Poetter Circle June 2017 to Sept 201 S
Total for Fairmont HRA
Amount
16.00
16.00
20.98
20.98
461.42220,32
631.74
85.00
619.62
107.19
1,079.60
1,891.41
375.00
375.00
1,453.56
1,453.56
38.00
38.00
1,115.00
1,115.00
5,687.50
7,657.50
13,345.00
115.96
115.96
120.00
60.00180.00
9,449.68
19,185.72
28,635.40
Check Number
139598
139716
139764139764
139821139599139599139599
139448
139548
139449
139450
139822139549
139600
139451139765
139502139502
Check Date
11/07/2018
11/14/2018
11/19/201811/19/2018
11/20/201811/07/201811/07/201811/07/2018
10/24/2018
11/05/2018
10/24/2018
10/24/2018
11/20/201811/05/2018
11/07/2018
10/24/201811/19/2018
10/29/201810/29/2018
n
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
Vendor
Faimnont Photo Press, Inc.
Fairmont Sentinel
Fairmont Sentinel
Fairmont SentinelFairmont Sentinel
Fairmont Sentinel
Fairmont Sentinel
EairroontTraD Club. lac.
Fairmont Trap Club, Inc.
F^m(?i1tTrv?y?Jv$Faimnont True Value
Faimnont True Value
FairmontTrue Value
Fairmont Youth Hockey Associatij
Fairmont Youth Hockey Association
Fairmont Youth Hockey Association
Fas.tenaJ_Co_m_R.any
To: 11/20/2018
Fastenal
Fastenal
Fastenal
FastenalFastenal
Fastens!
Fastens!Fastenai
Fastenal
Fastenal
Fastens!
Fasten alFasten a I
Fastenal
Company
Company
Company
Company
Company
Company
CompanyCompany
Company
Company
Company
CompanyCompany
Company
Finstad Skidloader Service &Sno
Finstad Skidloader Service & Snow Removal
Fire Safety USA. Inc.
Fire Safety USA, [nc,
Fire Safety USA, Inc.
Department
Focus on Faimnont
Other General Gov't
Elections
Burton LanePoetter's Circle
Planning & Zoning
Crime Control & Investigation
Central Garage
Burton Lane
Poetter's Circle
Parks
Parks
Road & Bridge EquipmentRoad & Bridge EquipmentCentral Garage
Garbage Collection
Central Garage
Central Garage
Central Garage
Central Garage
Central Garage
Parks
Parks
Parks
Parks
Parks
Weed Control
Fire FightingFire Fighting
DescriptionThank you
Total for Fairmont Photo Press, Inc.
Approved Ordinance 2018-17
Notice of Municipa! Election
Burton Lane Roof Bids
Poetter Circle Housing AvailibilityPreliminary & Final Plat of Southern Plains Addition
Total for Fairmont Sentinel
Total for
New Employee Ciub Membership Chelsea Yeager
Fairmont Trap Club, Inc.
White Plastic Chain City Shop521 Burton Lane New Toilet Flappers
2602 & 2614 Poetter Circle New Toilet Rappers
Total for Fairmont True Value
Oct 2018 Operations for Martin County Arena
Nov 2018 Operations for Martin County Arena
Total for Fairmont Youth Hockey Associati'
Washers, Lock Nuts & Bolts
Equip Parts Street DeptShop SuppIies-City Shop
Rake Handles for Leaf Pickup
Shop Suppiies-City Shop
Shop Supplies-City Shop
Shop Suppiies-City Shop Cievis Pin
Shop SuppIies-City Shop
Shop SuppIies-City Shop6" Cap-Park Dept
PVC Piping for Dog ParkComer Brace-Bench Pierce Park
AG Jobbers Park Dept
Dog Park PVC PipeTotal for Fastenal Company
Oct 2018 MowingTotal for Finstad Skidioader Service & Sno
Equipment Repairs Hanger Kits & Mounting Brackets
Lithium Batteries & Streamlight Strion LED Flashlight
Amount
55.80
55.80
56.70100.13
295.52
39.60
40.50
532.45
25.00
25.00
19.35
5.99
9.58
34.92
5,000.00
5,000.00
10,000.00
106.82
19.35
7.89
30.60
148.84
1.672,41
75.31
5.81
68.01
14.97
24.78
279.68
92.92
879.06
270.00270.00
1,358.60
517.50
Check Number139667
139717139550139717139717139717
139718
139503139766139766
139719139719
139767139601139452139801139601139601139601139601139601139720139601139601139601139452
139504
139768139768
•T.ht.
Check Date
11/09/2018
11/14/201811/05/201811/14/201811/14/201811/14/2018
11/14/2018
10/29/201811/19/201811/19/2018
11/14/201811/14/2018
11/19/201811/07/201810/24/201811/19/201811/07/201811/07/201811/07/201811/07/201811/07/201811/14/201811/07/201811/07/201811/07/201810/24/2018
10/29/2018
11/19/201811/19/2018
C10.
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
Vendor
Fire Safety USA, Inc.
Fire Safety USA, inc.
Flahertv & Hood P.A.
Flaherty & Hood P.A.
FLeeL&Esrm Sujsply
Fleet & Farm Supply
Fleet & Farm SupplyFleet & Farm Supply
Fleet & Farm Supply
Fleet & Farm SupplyFleet & Farm SupplyFleet & Farm Supply
Fleet & Farm SupplyFleet & Farm Supply
Fleet & Farm Supply
Fleet & Farm Supply
FIeetPride
FieetPride
FieetPride
Fowler
Fowler
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
To: 11/20/2018
DepartmentFire FightingFire Fighting
FAIRMi
General Government Buildings
Library
Library
Crime Control & investigation
Fire FightingRoad & Bridge Equipment
AirportPaved Streets
Parks
Parks
Parks
Liquor Store
Fire FightingRoad & Bridge Equipment
Crime Control & investigation
Description
4.5" FNH X 5.0" Storz, Rigid Adapter, LW, RL Fire DeptQuad Gas Cylinder
Total for Fire Safety USA, Inc.
Legal Sen/ices-City Ordinances
Total for FIaherty & Hood P.A.
Silicone
Carbide Bit, Nuts, Bolts & WashersDog Food for Titus
Rope Per Foot E1 Hose Bed Cover
CarburetorforMS 192TC Chainsaw
Bolts, Fire Extinguisher Bracket, Wash Brush
Strong Shelf Bracket
Clamp, Wingnut, Sleeve, Screws
Concrete Screws, Roller Frame & Cover, Chain, Suction Gun
Driii Bits, Tool Box, Super Glue, Screw SetterLadder, Gorilla Tape
Total for Fleet & Farm Supply
Fuel Fiiter Heater-Rescue Truck Fire Dept
Mud Flaps Street DeptTotal for FleetPride
Total for
DMT-G Online Recertification Training
Fowler
City Manager
City Manager
Director of Finance
Director of Finance
LibraryCrime Control & Investigation
Engineering
Liquor Store
Liquor Store
Economic DeveiopmentCity Attorney
City Attorney
Planning & ZoningPlanning & Zoning
Engineering
Paved Streets
Oct 2018 TelephoneNov 2018 TeIephone-City Hall
Oct 2018 TelephoneNov 2018 TeIephone-City Hall
Telephone Nov 2018 Library
Nov 2018 TeIephone-City Hall
Nov 2018 Telephone-dty Hall
Oct 2018 TelephoneTelephone Nov 2018 Liquor Store
Nov 2018 Telephone-City Hall
Oct 2018 Telephone
Nov 2018 Telephone-dty Hall
Oct 2018 TelephoneNov 2018 Telephone-City Hall
Oct 2018 TelephoneTelephone Nov 2018 Street Dept
Amount
160.00
195.00
2,231.10
362.50
362.50
4.99
11.28
47.99
5.90
51.30
87.32
14.98
26.30
125.0760.98
55.98
492.09
77.61
104.07
181.68
75.00
75.00
170.12
170.58
65.43
65.61
487.50
39.37170.58
159,02
161.02
52.49
65.43
65.61
65.43
65.61
170.12
78,26
Check Number
139768139551
139721
139602139602139602139602139602139602139602139602139602139602139602
139505139505
0
139442139769139442139769139722139769139769139442139722139769139442139769139442139769139442139722
Check Date
11/19/201811/05/2018
11/14/2018
11/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018
10/29/201810/29/2018
11/14/2018
10/23/201811/19/201810/23/201811/19/201811/14/201811/19/201811/19/201810/23/201811/14/201811/19/201810/23/201811/19/201810/23/201811/19/201810/23/201811/14/2018
91.
Accounts PayableCheck Approval List - City Council
From: 10/23/2018 To: 11/20/2018
Vendor
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier CommunicationsFrontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Frontier Communications
Further
Further
Gemini Studios
Gemini Studios
Gemini Studios
GjJJejtte_PejisjJ^o_roj?anIes_lnc_.
Giiiette Pepsi Companies inc.
Gillette Pepsi Companies Inc.
Gillette Pepsi Companies Inc.
Gillette Pepsi Companies Inc.
Gillette Pepsi Companies Inc.
DepartmentParksParks
Parks
Parks
Economic DevelopmentAirport
Airport
Airport
Paved Streets
Paved Streets
Paved Streets
Central Garage
Recording & Reporting
Recording & Reporting
AirportAirport
Airport
Fire FightingBuilding Inspection
Building InspectionAnimal Control
Animal Control
Central Garage
Crime Control & Investigation
Fire FightingFire FightingFire FightingFire FightingFire Fighting
Health insurance
Local Access
Local Access
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - IVldse for Resale
Liquor - IVIdse for Resale
Description
Oct 2018 Telephone
Oct 2018 Telephone
Nov 2018 Tefephone-City Hall
Telephone Nov 2018 Park Dept
Oct 2018 Telephone
Nov 2018 Telephone-City Hall
Nov 2018 Telephone-Airport
Oct 2018 Monthly Telephone Airport LobbyOct 2018 Telephone
Oct 2018 TelephoneNov 2018 Telephone-City Hall
Nov 2018 Telephone-City Hall
Oct 2018 TelephoneNov 2018 Telephone-City HaH
Oct 2018 Telephone
Oct 2018 Telephone
Nov 2018 Telephone-Airport
Telephone Nov 2018 Fire Crash Rescue Bldg
Oct2018Telephone
Nov 2018 Telephone-City HallOct 2018 Telephone
Telephone Nov 2018 Humane Society
Oct 2018 Telephone
Oct 2018 TelephoneOct2018Telephone
Oct2018TelephoneOct 2018 Telephone
Nov 2018 Teiephone-City Hall
Telephone Nov 2018 Fire House
Total for Frontier Communications
Nov 2018 Participant Fee
Total for Further
Nov 2018 Local Access & Boxcast
Boxcast Storage Fees
Total for Gemini Studios
Pop/Mix
Pop/MixPop/MixPop/MixPop/Mix
Amount
46.46
39.26
39.37
46.4652,35
39.37
205.65205.65
77.26
78.52
78.73
26.24
78.52
78.73
80,27$9,26
81.27
44.97
65.43
65.61
145.12
148.1226.17
39.26
41.96
44.97
26.17
26.24
41.96
4,061.53
118.00
118.00
600.00
336.66
936.66
144.89
159.85
142.75
132.14
155.87
vs
Check Number
139442139442139769139722139442139769139769139453139442139442139769139769139442139769139442139442139769139722139442139769139442139722139442139442139442139442139442139769139722
1931
139552139770
139572139572139572139572139572
IT U
Check Date
10/23/201810/23/201811/19/201811/14/201810/23/201811/19/201811/19/201810/24/201810/23/201810/23/201811/19/201811/19/201810/23/201811/19/201810/23/201810/23/201811/19/201811/14/201810/23/201811/19/201810/23/201811/14/201810/23/201810/23/201810/23/201810/23/201810/23/201811/19/201811/14/2018
11/13/2018
11/05/201811/19/2018
11/05/201811/05/201811/05/201811/05/201811/05/2018
<?A.
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
Vendor
GMS Industrial Supplies. Inc.
GMS Industrial Supplies, Inc.
GMS Industrial Supplies, Inc.
GMS Industrial Supplies, Inc.
To: 11/20/2018
Department
Central Garage
Central Garage
Central Garage
GMS. Inc.
GMS, !nc,
GMS, inc.
Goerndt
Gopher Alarms
Gopher Alarms,
Gopher Alarms,
Gopher Alarms,
Gopher Alarms,
Gopher Alarms,
Gopher Alarms,
Gopher Alarms,
.LLC
LLCLLCLLCLLCLLCLLCLLC
Government Finance QfflcersAss
Government Finance Officers Assoc
Grinnell Mutual Payment Center
Grinnell Mutual Payment Center
H & L Mesab! Company
H & L Mesabi Company
Harrison Truck Centers
Harrison Truck Centers
Harrison Truck CentersHarrison Truck Centers
Harrison Truck CentersHarrison Truck Centers
Hamson Truck Centers
Hamson Truck Centers
Hamson Truck Centers
Hert^eJtonsJ:ruction_&_MjJJwork^
Hertzke Construction & Millwork, Inc.
Description
Total for Gillette Pepsi Companies Inc.
Weather Pack Fuse Holder
Shop SuppliesClevis Pin
Total for GMS Industrial Supplies, Inc.
Urban Redevelopment & Housing
Urban Redevelopment & Housing
10/29/18 RLSS Limited Maint CallMonthly License & Warranty
Total for GMS, Inc.
Paved Streets
Library
General Government Buildings
General Government Buildings
SMEC BuildingPaved Streets
Parks
Liquor Store
Director of Finance
Burton Lane
Airport
Road & Bridge Equipment
Road & Bridge Equipment
Road & Bridge Equipment
Road & Bridge EquipmentAquatic Park
Aquatic Park
Aquatic Park
Aquatic Park
General Government Buildings
Safety Toe Boot Reimbursement
Total for Goerndt
Alarm Monitoring Octthru Dec 2018 Library
Alarm Monitoring Oct thru Dec 2018 Hockey Arena
Alarm Monitoring Oct thru Dec 2018 City HallAlarm Monitoring Octthru Dec 2018 SMEC
Alarm Monitoring Octthru Dec 2018 Street Dept
Alarm IVIonitoring Oct thru Dec 2018 Park DeptBurglar & Fire Alarm Monitoring Oct thru Dec 2018 Liquor Store
Total for Gopher Alarms, LLC
01/01/19 to 12/31/2019 Membership #300132449 Paul HoyeTotal for Government Finance Officers Ass
FainnontHRAPolicy#0000579126 11/26/18to 11/26/19Total for Grinnell Mutual Payment Center
Carbide Inserted Blades Snow Removal Airport
Total for H & L Mesabi Company
Put New Exhaust Stack In Cab
Fue! FilterRR Spring Bracket-Street Dept
Spring BracketEibows-Aquatic Park
Elbows-Aquatic Park
Elbows-Aquatic Park
Fitting s-Aquatic Park
Total for Harrison Truck Centers
Senior Center Clear Silicone Caufk
Amount
735.50
35.12
57,46
4.19
96.77
25.00
70.00
95.00
170.00
170.00
72.00
72.00
48.00
72.00
36.00
35.00
120.00
456.00
190.00
190.00
2,854.00
2,854.00
1,127.21
1,127.21
47.41
19.73
32.32
31.53
20.44
96.67
-96.67
96.67
248.10
6.48
Check Number
139823139823139723
139771139771
139824
139603139603139603139603139603139603139603
139772
139773
139604
139454139840139774139724139724139724139724139506
139605
Check Date
11/20/201811/20/201811/14/2018
11/19/201811/19/2018
11/20/2018
11/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018
11/19/2018
11/19/2018
11/07/2018
10/24/201811/20/201811/19/201811/14/201811/14/201811/14/201811/14/201810/29/2018
11/07/2018
93. 10
Accounts PayableCheck Approval List - City Council
From: 10/23/2018 To: 11/20/2018
VendorHertzke Construction & Millwork, Inc.
Hertzke Construction & MiIIwork, Inc.
Hoffmever
Hoffmeyer
Hoffmeyer
Hoffmeyer
Hoffmeyer
Hohenstein's inc.
Hohenstein's Inc.
yoltmeler Construction
Holtmeier Construction
.Hometown Sanitation Services, LI
Hometown Sanitation Services, LLC
Hometown Sanitation Services, LLC
Humana
Humana
HumDal
Humpa!
Humpa!
H use
Huse
Huse
Huse
H use
H_v_Vee_Eood_S_tore
HyVee Food Store
Hy Vee Food Store
I + S Group
1 + S Group
1 + S Group
I + S Group
I + S Group
Impact Proven Solutions
DepartmentGeneral Government Buildings
Parks
Non-departmental
Non-departmental
Non-departmentai
Non-departmental
Liquor - Mdse for Resale
Paved Streets
SMEC BuildingLiquor Store
Health Insurance
City ManagerCity Manager
Non-departmental
Non-departmental
Non-departmental
Non-departmental
ElectionsHealth Insurance
Paved Streets
Paved Streets
Parks
Parks
Description
Screws & 2x6, 2x4's for Outside Gazebo
Tapcon 1/14 X 1 3/4, 1/4x21/4, 1/4x1 1/4 Park Dept
Total for Hertzke Construction & Millwork,
Refund Check
Refund CheckRefund Check
Refund CheckTotal for Hoffmeyer
Beer
Total for Hohenstein's Inc.
Pay Estimate 7 & Final 2016-C Improvements
Total for Holtmeier Construction
Nov 2018 SMEC Refuse Removal
Nov 2018 Cardboard Pickup Liquor Store
Total for Hometown Sanitation Services, Li
NOv 2018 premiums
Total for Humana
Monthly Cell Phone
Expenses 10/23 to 11/14/18Total for Humpal
Refund Check
Refund Check
Refund CheckRefund Check
Total for Huse
Election Food Supplies No Tax-Exempt
Biometrics Testing Food Supplies
Total for Hy Vee Food Store
Feasibility Study Public Works Facility thai 10/31 /18Feasibility Study Pubiic Works Facility Services thru 09/30/18Feasibility Study Public Works Facility thru 10/31/18Feasibility Study Public Works Facility Se^/icesthru 09/30/18
Total for I + S Group
Amount
121.27
70.38
198.13
1.08
0.54
0.06
1.62
3.30
206.50
206.50
40,372.07
40,372.07
110,00
43.99
153.99
334.80
334.80
110.00
56.74
166.74
0.05
1.44
0,97
0.48
2.94
93.74
153.51
247.25
1,579.25
7,626.30
1,579.25
7,626.30
18,411.10
Check Number
139605139605
139536139536139536139536
139573
139606
139607139607
1932
00
139537139537139537139537
1398251934
139826139553139826139553
Check Date
11/07/201811/07/2018
11/01/201811/01/201811/01/201811/01/2018
11/05/2018
11/07/2018
11/07/201811/07/2018
11/13/2018
11/19/201811/19/2018
11/01/201811/01/201811/01/201811/01/2018
11/20/201811/20/2018
11/20/201811/05/201811/20/201811/05/2018
H 11
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
Vendorimpact Proven Solutions
Indian islandWinerv LLC
Indian Island Winery LLC
J. H. Larson
J. H. Larson
J. H. Larson
J. H. Larson
J. H. Larson
J. H. Larson
J. H. Larson
J. H. Larson
J. H. Larson
Jackson County SherifFs Office
Jackson County Sheriffs OfficeJackson County Sheriff's Office
JJTaviorDistOfIVIn
JJTaylorDistOflVlnJJ Taylor Dist Of IVIn
JJTaylorDistOfMn
JJTaylorDistOfMn
John Deere Financial
John Deere Financial
Johnson Brothers Liquor Compar
Johnson Brothers Liquor Company
Johnson Brothers Liquor Company
Johnson Brothers Liquor Company
Johnson Brothers Liquor Company
Johnson Brothers Liquor Company
Johnson Brothers Liquor Company
Johnson Brothers Liquor Company
Johnson Brothers Liquor Company
Johnson Brothers Liquor Company
Kadonas, Lee & Jackson Jnc,
Kadrmas, Lee & Jackson, Inc.
Kadrmas, Lee & Jackson, Inc.
To: 11/20/2018
DepartmentStorm Sewer Mnt
Liquor - Mdse for Resale
LibraryIncubator Building
General Government Buildings
SIVIEC BuildingAirportAirport
Paved Streets
Parks
Crime Control & Investigation
Crime Control & investigation
DescriptionSump pump insert
Total for Impact Proven Solutions
Wine
Total for Indian Island Winery LLC
9WA19 LED Frosted Lamps-Library8' LED Bulbs Incubator Bldg
Add An Outlet by Downtown Plaza
Case of LED Bulbs for SMEC3101860549.001-5-Flood lamps
S101860549.002-20-Fiood lamps
Bulb Protectors Street Dept
Bulb Protectors Park Dept
Total for J. H, Larson
10/18 Fuel for HEAT Team Bus2018 Maintenance on MRAP Heat Team
Total for Jackson County Sheriff's Office
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - IVIdse for ResaleLiquor - IVIdse for Resale
Parks
Liquor - Mdse for Resale
Liquor - Mdse for ResaleLiquor - Mdse for Resale
Liquor - IVIdse for Resale
Liquor - Mdse for Resale
Liquor - IVIdse for Resale
Liquor - IVldse for Resaie
Liquor - IVldse for Resale
Liquor - IVIdse for Resale
AirportAirport
Beer
Freight
Beer
FreightTotal for JJ Taylor Dist Of IVIn
Gage Wheel Arm & Gage WheeJ Kit
Total for John Deere Financial
Wine
Beer
Pop/MixFreightLiquor
FreightLiquor
Wine
Pop/MixTotal for Johnson Brothers Liquor Compar
Services thru 11/3/18
Preliminary & Design Services throu
Total for Kadrmas, Lee & Jackson, Inc.
Amount
324.80
324.80
594.04
594.04
17.24
66.42
43.48
336.65
39.09
156.35
66.41
66.40792.04
88.00
535.76
623.76
576.85
3.00
483.60
3.00
1,066.45
225.40
225.40
11,999.90
234.73158.35
773.19
23,790.63
234.10
6,953.72
3,826.31
120.45
48,091.38
3,000.00
1,500.00
4,500.00
Check Number
139477
139802
139725139608139608139775139678139678139608139608
139776139507
139574139574139803139803
139508
139804139804139804139804139804139575139575139575139575
139827139554
.T.K.
Check Date
10/29/2018
11/19/2018
11/14/201811/07/201811/07/201811/19/201811/09/201811/09/201811/07/201811/07/2018
11/19/201810/29/2018
11/05/201811/05/201811/19/201811/19/2018
10/29/2018
11/19/201811/19/201811/19/201811/19/201811/19/201811/05/201811/05/201811/05/201811/05/2018
11/20/201811/05/2018
n 12
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
Vendor
KnopikSand and Gravel_J_n.c,
Knopik Sand and Gravel, inc.
Kotewa
Kotewa
Landscaping Plus Inc
Landscaping Plus Inc
Lardy
Lardy
La_st_To_ucfi,.LLC
Last Touch, LLC
LastTouch, LLC and Colbv Whifn-
Last Touch, LLCand CoibyWhitmore
Lawn Solutions
Lawn Solutions
League Of Mn Cities
League OfMn Cities
League Of IVIn Cities_l_ns_Trust
League Of Mn Cities Ins Trust
Locher Bros. Inc
Locher Bros. inc
LocherBros. [nc
LocherBros. Inc
LocherBros. Inc
Locher Bros. Inc
Locher Bros. inc
Locher Bros. inc
Locher Bros. [nc
Locher Bros. inc
Locher Bros. Inc
LocherBros. Inc
Long
Long
To: 11/20/2018
Department
Ice & Snow Removal
Crime ControS & investigation
Crime Control & Investigation
Poetter's Circle
Road & Bridge Equipment
Non-departmental
Non-departmentai
S1VIEC Building
Other General Gov't
Property/Liability Insurance
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - IVidse for Resale
Liquor - IVIdse for Resale
Liquor - Mdse for Resale
Liquor - IVIdse for Resale
Liquor - Mdse for Resale
Non-departmentai
Total for
Total for
Total for
Total for
Total for
Total for
Total for
Total for
Total for
Totai for
Description
Sand for Deicing Roads
Knopik Sand and Gravel, Inc.
IVIeal Expense 11/2/18 CLEO & Command Training
Fuel For Squad
Kotewa
Poetter's Circle Lawn Care 10/4/18
Landscaping Plus Inc
License Tabs for Street Dept Vehicle
Lardy
Loan
Last Touch, LLC
Loan
Last Touch, LLC and Colby Whitnr
SMEC Mow & Trim Lawn & Other Services per con
Lawn Solutions
2018-2019 Annual Membership Dues
League Of Mn Cities
Thai Risk Vehicle Damage From Cleanup of Fallen
League Of Mn Cities ins Trust
Beer
Beer
Beer
Beer
Beer
Beer
Pop/MixBeer
Beer
Beer
Beer
Locher Bros. !nc
Refund Check
Amount
1,579.19
1,579.19
7.51
27.71
35.22
375.00
375.00
16.00
16.00
950.00
950.00
34,050.00
34,050.00
394.60
394.60
9,879.00
9,879.00
1,250.00
1,250.00
3,035.78
6,184.10
2,549.20
7,142.05
1,193.30
9,962.84
3.95
4,888.25
2,119.70
"32.40
7,158.20
44,204.97
1.82
Check Number
139555
00
139726
0
139509
139510
139511
139455
139556
139805139805139805139805139576139576139576139576139576139576139576
139538
iT.U-
Check Date
11/05/2018
11/14/201811/14/2018
11/14/2018
10/24/2018
10/29/2018
10/29/2018
10/29/2018
10/24/2018
11/05/2018
11/19/201811/19/201811/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/2018
11/01/2018
%. 13
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
Vendor
Long
Long
Long
Luckv Clover Striping
Lucky Clover Striping
MacQueen Equipment, inc.
IVIacQueen Equipment, inc.
IVIacQueen Equipment, inc.
MacQueen Equipment, inc.
MacQueen Equipment, inc.
MacQueen Equipment, Inc.
MacQueen Equipment, Inc.
MacQueen Equipment, Inc.
MacQueen Equipment, Inc.
Martin County A_ucLLtp_rMartin County Auditor
IVIartin County Auditor
Ma-illn_C_o-U!n-te_Hlahw3_v--De-Dt
IVlartin County Highway DeptMartin County Highway Dept
Martin County Highway Dept
Martin County Highway DeptMartin County Highway DeptMartin County Highway DeptMartin County Highway DeptMartin County Highway Dept
Martin County Highway DeptMartin County Highway Dept
Martin County Ready Wlix. lnc_,
Martin County Ready IVIjx, inc.
Martin County Ready Mix, Inc.
Martin County Recorder
Martin County Recorder
Martin County Recorder
Mayo Clinic Health System Fairrm
To: 11/20/2018
DepartmentNon-departmental
Non-departmental
Non-departmental
Paved Streets
Ice & Snow RemovalStorm Sewer Mnt
Storm Sewer IVInt
Storm Sewer IVInt
Storm Sewer IVInt
Storm Sewer IVInt
Storm Sewer IVInt
Storm Sewer Mnt
Crime Control & Investigation
Crime Control & Investigation
Crime Control & Investigation
Fire FightingBuilding Inspection
Central Garage
Airport
Paved Streets
Parks
Engineering
Garbage Collection
Storm Sewer Mnt
Parks
Parks
Planning & Zoning
Planning & Zoning
Mayo Clinic Health System Fairmont
Total for
DescriptionRefund Check
Refund Check
Refund Check
Long
Crime Control & Investigation
Traffic Marking of City Parking Lot CTotal for Lucky Clover Striping
Right Wear Plate, Left Wear Plate
A/C Compressor
A/C Compressor
Street Sweeper Parts-Tube, Tube Broom Double Wrap
Gutter Brush, Tube & Main Broom Street Sweeper
Suction Tube Street Sweeper
Piranha Segment Street Sweeper
Adjustments/Cr IViemo/Pyment
Total for MacQueen Equipment, Inc.
Rental of Security Bldg Nov 2018
Nov 2018 Frontier Phone Bill Police Dept
Total for Martin County Auditor
Fuel usage-Oct
Fuelusage-Oct
Fuel usage-Oct
Fuel usage-Oct
Fuel usage-Oct
Fuel usage-Oct
Fuel usage-Oct
Fuel usage-Oct
Fuel usage-Oct
Fuel usage-Oct
Total for Martin County Highway Dept
Bench at Cedar Creek Park
Bench at Steve Pierce Park
Total for WIartin County Ready hflix. Inc.
Record the certified resolution Nasby Subdivision
Record Actual Plat Nasby Subdivision
Total for Martin County Recorder
New Hire Fairmont Police Dept
Amount
0.92
0.09
2.74
5.57
900.00
900.00
755.32
253.25
253.25
2,405.00
846.65
409.60
463.61
-3,348.19
2,038.49
4,135.25
438.49
4,573.74
2,611.20294.90
59.59
179.54
59,05
4,561.18
1,085.46
52.80291,82
647.95
9,843.49
190,00
200.00
390.00
46.00
56.00102.00
279.00
Check Number
139538139538139538
139557
139609139609139609139609139609139609139609139609
139558139727
139680139680139680139680139680139680139680139680139680139680
139610139610
139611139611
139828
•Th'.
Check Date
11/01/201811/01/201811/01/2018
11/05/2018
11/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018
11/05/201811/14/2018
11/09/201811/09/201811/09/201811/09/201811/09/201811/09/201811/09/201811,09/201S11/09/201811/09/2018
11/07/201811/07/2018
11/07/201811/07/2018
11/20/2018
Q7. 14
Accounts PayableCheck Approval List - City Council
From: 10/23/2018 To: 11/20/2018
VendorMayo Clinic Health System Fairmont
IVIayo Clinic Health System Fairmont
IVIayo Clinic Health System Fairmont
Meier
IVIeierMeier
Meier
Meier
Meier
Meier
.Meyer
IVIeyer
IVIeyer
MeyerIVIeyer
Midco
IVI id coMidco
Midwest Garage Doors of Fairmor
Midwest Garage Doors ofFairmont, Inc.
Mills & Miller. Inc.
Mills & IViiiier, Inc.
Mills & Miiier, Inc.
Mills & Miller, Inc.
Minn IVIunicipal Utilities Associatii
IVIinn Municipal Utilities Association
Minnesota Deot of Adm in
Minnesota Dept ofAdmin
IVIinnesota Dept ofAdmin
Minnesota Elevator, Inc
Minnesota Elevator, Inc
Minuteman Press
Minuteman Press
DepartmentFire FightingFire FightingParks
Non-departmental
Non-departmental
Non-departmental
Non-departmental
Non-departmental
Non-departmental
Non-departmental
Non-departmentai
Non-departmental
Non-departmental
Data Processing
Economic Development
Fire Fighting
Ice & Snow Removal
Ice & Snow Removal
Ice & Snow Removal
Workers Comp
Crime Control & Investigation
Crime Control & Investigation
General Government Buildings
Economic Development
Description
Firemen Physicals T Miller, Stensland, S Mosloski, HartwigFireman Radiologic chest exam-JF
Pre Employment screening-Cody Benschoter
Total for Mayo Clinic Health System Fairm<
Refund Check
Refund CheckRefund Check
Refund Check
Refund Check
Refund Check
Total for Meier
Refund Check
Refund Check
Refund Check
Refund Check
Total for Meyer
Internet Circuit 10/15 to 11/30/18Aid to Construction. IVIartin County will pay the other $5,000
Total for h/Iidco
Waii Switch & Installation at Fire Hall
Total for Midwest Garage Doors of Fairmor
Deicing Salt for Ice & Snow
Deicing SaltDeidng Salt Charged Wrong Price on 1st Invoice
Total for Mills & Miller, Inc.
Oct-Dec 2018 Safety program
Total for Minn Municipal Utilities Associatii
Oct 2018 Vehicle Leases Police Dept
Sept 2018 Vehicle Leases & Repair Driver's Seat Unit 9365
Total for Minnesota Dept of Admin
Nov 2018 Elevator Sen/ice City HaIJ
Total for Minnesota Elevator, Inc
SIV1EC Brochure
Total for Minuteman Press
Amount
1,546.80
38.00
251.00
2,114.80
2.14
0.50
0.26
4.12
0.01
0.31
7.34
0.27
0.14
0,01
0.40
0.82
571.43
5,000,00
5,571,43
108.25
108.25
6,017.76
1,067.80955.40
8,040.96
10,725.00
10,725.00
3,846.14
4,597,26
8,443.40
127.22
127.22
97.81
97.81
Check Number
139777139481139481
139466139466139466139466139466139466
139539139539139539139539
139806139806
139778
139456139512139612
139745
139841139513
139613
139779
Check Date
11/19/201810/29/201810/29/2018
10/26/201810/26/201810/26/201810/26/201810/26/201810/26/2018
11/01/201811/01/201811/01/201811/01/2018
11/19/201811/19/2018
11/19/2018
10/24/201810/29/201811/07/2018
11/14/2018
11/20/201810/29/2018
11/07/2018
11/19/2018
9s.15
Accounts PayableCheck Approval List - City Council
From: 10/23/2018 To: 11/20/2018
VendorMN-Dept_LabQr_&.lndu$t,
MN Dept Labor & Indust.
Mn Pent of Employment & Econoi
Mn Dept of Employment & Economic Deveio;
Mn Dept of Employment & Economic Develo;
IVIN Deot Of Transportation
Department
Incubator Building
Intergovernmental Revenues
Intergovernmental Revenues
Total for
Description
Lighting Retrofit LED 426 WinnebagoAve Incubator BldgIVIN Dept Labor & Indust.
CDAP-16-0063-H-FY17 City of Fmt/Zierke Built Mfg Nov 2018
CDAP-16-0063-H-FY17 City of Fmt/Zierke Built Mfg
Total for Mn Dept of Employment & Econoi
MN Dept Of Transportation
MN Energy Resources Cora
MN Energy Resources Corp.
MN Energy Resources Corp.
MN Energy Resources Corp.
IVIN Energy Resources Corp.
NN Energy Resources Corp.
IVIN Energy Resources Corp.
IVIN Energy Resources Corp.
IVIN Energy Resources Corp.
MN Energy Resources Corp.
MN Energy Resources Corp.
IVIN Energy Resources Corp.
MN Energy Resources Corp.
IV1N Energy Resources Corp.
IVIN Energy Resources Corp.
IViN Energy Resources Corp.
MN Energy Resources Corp.
MN Energy Resources Corp.
MN Energy Resources Corp.
MN Energy Resources Corp.
MN Energy Resources Corp.
Mn State Fire Chiefs Assn.
Mn State Fire Chiefs Assn.
Mn State Fire Dept. Asso.
Mn State Fire Dept.Asso.
Morgan Creek Vineyards
Morgan Creek Vineyards
MRCIMRCi
Paved Streets
LibraryFire FightingAnimal Control
Animal Control
Incubator Building
Incubator Building
Liquor Store
Liquor Store
Parks
Parks
ParksParks
Aquatic Park
Aquatic Park
Central Garage
Central Garage
General Government Buildings
General Government BuildingsPaved Streets
Paved Streets
Fire Fighting
Fire Fighting
Liquor - Mdse for Resale
SIVIEC Buildir
Total for
Equipment Usage
MN Dept Of Transportation
09/20 to 10/18/1 8 Gas Utilities Library10/02 to 10/30/18 Gas UtiIities-Fire Dept09/14/18 to 10/12/18 Gas Utilities Humane SocietyGas utilities 10/16 to 11/13/18 Humane Society
Gas utilities 10/16 to 11/13/18 Incubator Bldg09/14/18 to 10/15/18 Gas Utilities Incubator Bldg09/14/18 to 10/12/18 Gas Utiiities Liquor Store
Gas utilities 10/13 to 11/13/18 LiquorStoreLincoln Park Shelter Gas utilities 09/07 to 10/05/18Gas utilities 10/16 to 11/13/18 City ShopGas utilities 10/6/18 to 11/5/18 Park Dept09/14/18 to 10/12/18 Gas Utilities City Shop09/14/18 to 1 0/15/18 Gas Utilities Aquatic ParkGas utilities 10/16 to 11/13/18 Aquatic ParkGas utilities 10/16 to 11/13/18 City Shop09/14/18 to 10/12/18 Gas Utilities City ShopSenior Center Gas Utilities 09/07 to 10/05/18Gas utilities 10/6/18 to 11/5/18 Senior Center
Gas utilities 10/16 to 11/13/18 City Shop09/14/18 to 10/12/18 Gas Utilities City Shop
Total for IVIN Energy Resources Corp.
State Fire Chief Conference Attendees 3 X 300 less deposit
Total for Mn State Fire Chiefs Assn.
2019 MSFDA Membership DuesTotal for Mn State Fire Dept. Asso.
WineTotal for Morgan Creek Vineyards
Oct 2018 Services
Amount
36.00
36.00
2,758.20
2,758.20
5,516.40
373.82
373.82
957.79
237.73
29.19
81.26
540.83
149.46
120.34
240.12
48,98
256.95
58.77
50.03
48.01
48.01
83.64
16.27
67.87
132.69
256.95
50.03
3,474.92
600.00
600.00
346.00
346.00
1,376.98
1,376.98
577.50
Check Number
139457
139443139780
139559
139514139614139458139842139842139458139458139842139444139842139781139458139458139842139842139458139444139781139842139458
139515
139560
139807
139728
iT.M.
Check Date
10/24/2018
10/23/201811/19/2018
11/05/2018
10/29/201811/07/201810/24/201811/20/201811/20/201810/24/201810/24/201811/20/201810/23/201811/20/201811/19/201810/24/201810/24/201811/20/201811/20/201810/24/201810/23/201811/19/201811/20/201810/24/2018
10/29/2018
11/05/2018
11/19/2013
11/14/2018
^9. 16
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
Vendor
MSCICMSCiC
To:
Municipal Emergency Services De
Municipal Emergency Services Depository Ac
Na_Ba_AutQ.Fairmont
Napa Auto Fairmont
Napa Auto Fainnont
NapaAuto Fairmont
Napa Auto Fairmont
NapaAutoFairmont
Napa Auto Fairmont
Napa Auto Fairmont
NapaAuto Fairmont
Napa Auto Fairmont
NapaAutoFairmont
Napa Auto Fairmont
NelsonNelson
O^Reil Iv A ufo Pa rts
O'Reiliy Auto Parts
O'ReillyAuto Parts
O'Reilly Auto Parts
O'ReillyAuto Parts
_QI$pnOIson
11/20/2018
Department
Crime Control & Investigation
Fire Fighting
Road & Bridge EquipmentRoad & Bridge Equipment
Road & Bridge EquipmentPaved Streets
Parks
Parks
ParksStorm Sewer Mnt
Fire FightingBuilding Inspection
Central Garage
Crime Control & investigation
Building Inspection
[ce & Snow Removal
Road & Bridge EquipmentRoad & Bridge Equipment
Elections
Total for
Total for
Total for
Total for
Total for
Total for
Description
MRCI
2019 Training Conference
MSCIC
SCBA Repair Fire Dept
Municipal Emergency Services De
Filters-Street Dept
Filters-Street Dept
Filters-Street DeptFilters-Street Dept
Oil, Air & Hydralic FilterFilters-Park Dept
Filters-Park Dept
Filters-Street SweeperFilters-Fire Dept
Oil Filter-Bldg [nsp
Filters-City Shop
Napa Auto Fairmont
Taser Instructor Training Apple Valle
Nelson
Altemator Building Insp #9
License Plate Light
Headiight Connector Street Dept
Bulb Socket Street Dept
O'Reilly Auto Parts
FAIRMi
OIson Rentals. Inc.
OIson Rentals, Inc.
QIymDtc Fire Protection
Olympic Fire Protection
One_0_ffice_Solyti on
One Office Solution
One Office Solution
One Office Solution
One Office Solution
Parks
General Government Buildings
City Manager
Director of Finance
Crime Control & Investigation
Fire Fighting
Total for Olson
24" Auger Rental
Total for Olson Rentals, Inc.
5 Year Internal Inspection 10/31 Pipped out main drain City Hall
Total for Olympic Fire Protection
Office Supplies-dty HallOffice Supplies-City Hall
Office Supplies-City HallOffice Supplies-City Hall
Amount
577.50
1,000.00
1,000.00
196.23
196.23
11.22
40.96
42.16
24.49
53.01
45.33
29.05
84.81
133.97
2.40
66.94
534.34
325.00
325.00
146.57
6.39
7.99
7.99
168.94
55.5055.50
101.65
101.65
3,030.00
3,030.00
7.26
7.26
4.36
5.81
Check Number
139829
139782
139729139729139729139729139729139729139729139729139729139729139729
139730
139615139615139783139783
0
139516
139616
139731139731139731139731
r,M-
Check Date
11/20/2018
11/19/2018
11/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/2018
11/14/2018
11/07/201811/07/201811/19/201811/19/2018
11/14/2018
10/29/2018
11/07/2018
11/14/201811/14/201811/14/201811/14/2018
100. 17
Accounts PayableCheck Approval List" City Council
From: 10/23/2018
VendorOne OfficeOne Office
One Office
One OfficeOne Office
One OfficeOne Office
One OfficeOne Office
One Office
One OfficeOne Office
One OfficeOne Office
SoJution
Solution
Solution
Solution
Solution
Solution
Solution
Solution
Solution
Solution
Solution
Solution
Solution
Solution
Paaoe Energy Services
Paape Energy Services
ParadisPa rad is
Paskey
Paskey
Paskey
Paskey
Paskey
Paskey
Paul Revere Life Ins Co
Paul Revere Life Ins Co
Paust[sWin_e.CQmpan_v:
PaustisWine Company
PaustisWine Company
PaustisWine Company
PaustisWine Company
PaustisWine Company
PaustisWine Company
Paustis Wine Company
Paustis Wine Company
Paustis Wine Company
Paustis Wine Company
Paustis Wine Company
To: 11/20/2018
DepartmentBuilding InspectionRecording & Reporting
Economic Deveiopment
City Attorney
Planning & Zoning
Police Administration
EngineeringLiquor Store
Lake Restoration
AirportParking Lots
Data Processing
Paved Streets
Parks
SIViEC Building
Fire Fighting
Non-departmental
Non-departmental
Non-departmental
Non-departmental
Non-departmental
City Manager
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - IVldse for Resale
Total for
Total for
Total for
Total for
Total for
Description
Office Supplies-City HailOffice Supplies-City Haii
Office Supplies-City HaIS
Office Supplies-City Mali
Office Supplies-City Hafi
Office Supplies-City Hai!Office Supplies-City Ha!!
Office Supplies-City Hall
Office Supplies-City Hal!Office Supplies-City Hall
Office Supplies-City Hall
Office Supplies-City HallOffice Supplies-City Hall
Office Supplies-City Hall
One Office Solution
Enabled the Lead Boiler Numeric.
Paape Energy Services
New Filter for Shop Vac Fire Dept
Paradis
Refund Check
Refund Check
Refund CheckRefund Check
Refund Check
Pas key
Policy # 010283848403 Mike HunPaul Revere Life !ns Co
Freight
Wine
Wine
Wine
FreightWine
FreightFreightWine
FreightWine
Amount
7.26
7.26
4.36
7,26
7.26
2.91
15.98
2.91
2.91
7.26
2.91
4.36
2.91
5.81
106.05
47.50
47.50
26.83
26.83
0.11
3.12
8.24
2.09
1.04
14.60
1,595.53
1,595.53
2.25
96.00
32.00
973.00
17.50
384.00
2.25
7.00
1,811.20
21.25
1,472.00
Check Number
139731139731139731139731139731139731139731139731139731139731139731139731139731139731
139561
139784
139533139533139533139533139533
139459
139808139808139808139808139808139577139577139577139577139577139577
r.M.
Check Date
11/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/2018
11/05/2018
11/19/2018
11/01/201811/01/201811/01/201811/01/201811/01/2018
10/24/2018
11/19/201811/19/201811/19/201811/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/2018
,01. 18
Accounts PayableCheck Approval List - City Council
From: 10/23/2018 To: 11/20/2018
VendorPaustis Wine Company
Paustis Wine Company
PC.JsnitoriaLSucDlv
PC Janitorial SupplyPC Janitorial SupplyPC Janitorial SupplyPC Janitorial SupplyPC Janitorial Supply
PC Janitorial Supply
Phiilips Wine & Spirits
Phillips Wine & SpiritsPhillips Wine & SpiritsPhillips Wine & SpiritsPhillips Wine & SpiritsPhillips Wine & SpiritsPhillips Wine & SpiritsPhillips Wine & SpiritsPhiilips Wine & SpiritsPhillips Wine & Spirits
Ph_oto_Press
Photo PressPhoto Press
Photo PressPhoto Press
Photo Press
Photo Press
Photo Press
Photo PressPhoto Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo PressPhoto Press
DepartmentLiquor - Mdse for Resale
Liquor" Mdse for Resale
Library
General Government Buildings
Ice & Snow Removal
AirportBurton Lane
Liquor Store
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Recording & ReportingRecording & Reporting
Lake Restoration
Lake Restoration
AirportBuilding Inspection
Central Garage
Crime Control & Investigation
Crime Control & Investigation
Fire FightingFire FightingFire FightingBuilding Inspection
City Manager
City Manager
Director of Finance
Director of Finance
Crime Control & investigation
Crime Control & Investigation
Engineering
DescriptionFreightWine
Total for Paustis Wine Company
Cleaning Supplies-Library
Cleaning Supplies-City Hall
Ice Melt for Snow & Ice
Cleaning Supplies-Airport
Ice Meit Burton Lane
Cleaning Suppiies-Liquor Store
Total for PC Janitorial Supply
Liquor
Wine
Beer
FreightBeer
Pop/MixFreightLiquor
Wine
Total for Phillips Wine & Spirits
Letterhead
Card Stock Paper-City Hall
Letterhead
Card Stock Paper-City Hal]
Card Stock Paper-City Hal!
Card Stock Paper-City Hall
Fleet Maintenance Log-City Shop
For Safe Keeping Form Police Dept
Warrant File Card Police Dept
Card Stock Paper-City Hall
Letterhead
Paper for Fire Dept Open House Cards for Kids
Letterhead
Letterhead
Card Stock Paper-City HalS
Letterhead
Card Stock Paper-City Hal!
Letterhead
Card Stock Paper-City Mali
Letterhead
Amount
18.75120,00
4,957.20
39.00
51.50
597.50
17.31373.75
165.00
1,244.06
20,775.85
3,040.96
1,655.70
491.07
593.20
352.00
212.13
9,632.86
1,463.26
38,217.03
7.12
1.11
2.85
0.44
1.11
1.11
187.05
217.84
49.50
0.88
5.69
22.10
7.12
7.12
1.11
7.12
1.11
4.27
0.66
15.66
Check Number
139577139577
139617139785139830139785139732139578
139809139809139809139809139579139579139579139579139579
139733139733139733139733139733139733139733139618139618139733139733139733139733139733139733139733139733139733139733139733
iT.bt-
Check Date
11/05/201811/05/2018
11/07/201811/19/201811/20/201811/19/201811/14/201811/05/2018
11/19/201811/19/201811/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/2018
11/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/07/201811/07/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811,14/2018
/c^. 19
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
VendorPhoto Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo PressPhoto Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
Photo Press
PraMeJandJSQlid_Waste_Mqm nt
Prairieland Solid Waste IVIgmnt
Prairieland Solid Waste Mgmnt
Presentation College
Presentation College
Presentation College
PreussJJnsev
Preuss, Linsey
Preuss, Linsey
Preuss, Linsey
Proftniumjn.c.
Profinium Inc.
Profinium Inc.
Profinium Inc.
Profinium Inc.
To: 11/20/2018
DepartmentLiquor Store
Liquor Store
Liquor Store
Liquor Store
Liquor Store
City AttorneyPlanning & ZoningPlanning & Zoning
Police Administration
Police AdministrationEngineering
Paved Streets
Parks
Parks
Economic Development
Economic Development
City AttorneyAirportParking Lots
Parking Lots
Data Processing
Data Processing
Paved Streets
Garbage Collection
Garbage CoiJection
SMEC BuildingSMEC Building
Incubator Building
Economic Development
Economic Development
Non-departmental
Non-departmental
Burton LanePoetter's Circle
Description
Card Stock Paper-City Hall
Fire Prevention Week Ad-Liquor StoreSupport Humane Society Ad-Liquor Store
Gift Certificates-Liquor Store
Letterhead
Card Stock Paper-City Hall
Letterhead
Card Stock Paper-City Hall
Letterhead
Card Stock Paper-City Hall
Card Stock Paper-City Hall
Card Stock Paper-City Hall
Letterhead
Card Stock Paper-City Hall
Letterhead
Card Stock Paper-City Half
Letterhead
Letterhead
Letterhead
Card Stock Paper-City Hail
Letterhead
Card Stock Paper-City Hal!
Letterhead
Total for Photo Press
Refuse Remova! Oct 2018
Oct 2018 City Wide CleanupTotal for Prairieland Solid Waste Mgmnt
Internet Services for Oct 2018
Internet Service Nov 2018
Total for Presentation College
Keys for Incubator BIdg
Cell Phone 10/21/18October 2018 Expenses
Total for Preuss, Linsey
Poetter CirclePrincipal Pymnt Dec 201 8
Burton Lane Principal Payment Dec 2018
Burton Lane Interest Payment Dec 2018
Poetter Circle Interest Payment Dec 2018
Total for Profinium Inc.
Amount
0.44
50.00121.50
148.94
2.85
1.11
7.12
1.11
2.85
0.44
2.43
0.44
5.69
0.88
4.27
0.66
7.12
7.12
2.85
0.44
4.27
0.66
2.85917.01
547.22
3,191.25
3,738.47
200.00
200.00
400.00
6.41
50.00
62.94
119.35
3,353.58
1,809.06322.65
3,424.48
8,909.77
Check Number
139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733139733
139619139619
139460139786
000
139787139787139787139787
Check Date
11/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/2018
11/07/201811/07/2018
10/24/201811/19/2018
11/05/201811/05/201811/05/2018
11/19/201811/19/201811/19/201811/19/2018
,03. 20
Accounts PayableCheck Approval List - City Council
To: 11/20/2018From: 10/23/2018
Vendor
£rovide_nt_Ufe_Insurarice
Provident Life Insurance
PublicJUUUties CQmrmsslon
Pubiic Utilities CommissionPublic Utilities Commission
Public Utilities CommissionPublic Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities CommissionPublic Utiiities Commission
Public Utilities CommissionPublic Utilities Commission
Public Utilities CommissionPublic Utilities Commission
Public Utilities Commission
Public Utilities CommissionPublic Utilities Commission
Public Utilities CommissionPublic Utilities Commission
Pubiic Utilities Commission
Public Utilities Commission
Public Utilities CommissionPublic Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities CommissionPublic Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities CommissionPublic Utiiities CommissionPublic Utilities Commission
Public Utilities Commission
FAIRMDepartment
Engineering
Library
Library
Library
LibraryLibrary
Library
Liquor Store
Liquor Store
Liquor Store
Liquor Store
Aquatic Park
Aquatic Park
Liquor Store
Liquor Store
Liquor Store
Liquor StoreAquatic Park
Aquatic Park
Aquatic Park
Aquatic Park
Aquatic Park
Aquatic Park
Parks
Parks
Parks
Parks
Parks
Parks
Paved Streets
Paved Streets
Paved Streets
Paved Streets
Parks
Parks
Parking Lots
Parking Lots
Paved Streets
Paved Streets
Paved Streets
Description
Client ID #000005194403-01 Troy Nemmers
Total for Provident Life Insurance
Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 Utilities
Nov 2018 Utilities
Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utiiities0ct2018Nov2018UtiiitiesNov 2018 UtilitiesNov2018UtiiitiesNov 2018 UtilitiesNov2018UtiiitiesNov 2018 Utilities
Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utilities Oct 2018
Amount
1,221.64
1,221.64
2,798.92
64.02
27.64
21.21
60.07
24.16
21.3755.88
1,880.54
47.02
177.59
85.21
2,417.49
46.42
21.37
55.88
2,095.15
314.71
213.06
183.63
41.34
183.63
268.34
2,806,841,479,10
673.30
369.92
2,806.84
19.08
34.98
189.94
55.46
1,388.41
842.65
210.43
181.41
194.28
55.46
19.08
Check Number
139562
139445139445139445139445139788139788139788139788139788139788139788139788139445139445139445139445139445139445139445139445139788139788139788139788139788139788139445139445139788139788139788139788139445139445139788139788139445139445139445
Check Date
11/05/2018
10/23/201810/23/201810/23/201810/23/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201810/23/201810/23/201810/23/201810/23/201810/23/201810/23/201810/23/201810/23/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201810/23/201810/23/201811/19/201811/19/201811/19/201811/19/201810/23/201810/23/201811/19/201811/19/201810/23/201810/23/201810/23/2018
/C4. 21
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
VendorPublic Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Pubiic Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utiiities Commission
Public Utilities Commission
Public Utilities CommissionPublic Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
To: 11/20/2018 FAIRMiDepartmentPaved Streets
AirportAirportAirportAirport
Parking Lots
Parking Lots
SMEC BuildingSIVIEC BuiidingAirportAirport
Airport
AirportLake RestorationLake Restoration
SMEC BuildingSMEC BuildingSMEC BuildingSMEC BuildingGeneral Government Buildings
Street LightingStreet LightingStreet LightingStreet Lighting
Street LightingGeneral Government Buildings
General Government Buildings
General Government Buildings
General Government Buildings
General Government Buildings
General Government Buildings
Incubator Building
Incubator BuildingCentral Garage
Central Garage
Central Garage
General Government Buildings
Incubator Building
Incubator Building
incubator Building
incubator Building
incubator Building
incubator Building
DescriptionUtilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 Utilities
Utilities Oct 2018Utilities Oct 2018Nov 2018 Utilities
Nov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utiiities0ct2018Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesUtiiities0ct2018Utilities Oct 2018Nov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 Utilities
Amount
34.98
899.43
113.58
25.62
2,229.66
210.43
181.41
72.64
21.37
793.48113.58
25.62
2,229.66
95.45
95.45
1,884.33
72.64
21.37
2,328.03
39.10
10,351.50
2,389.80
12,043.22
2,266.34
8.81
131.69
64.91
40.45
39.10
1,523.62
110.69
35.95
21.85
32.32
36.00
8.81
1,481.63
342.47
72.83324.52
81.33
42.31
21.85
—Check Number
139445139788139788139788139788139445139445139788139788139445139445139445139445139445139788139445139445139445139788139445139445139445139788139788139788139445139445139788139788139788139788139445139445139788139445139445139445139445139445139788139788139788139788
iT.^
Check Date
10/23/201811/19/201811/19/201811/19/201811/19/201810/23/201810/23/201811/19/201811/19/201810/23/201810/23/201810/23/201810/23/201810/23/201811/19/201810/23/201810/23/201810/23/201811/19/201810/23/201810/23/201810/23/201811/19/201811/19/201811/19/201810/23/201810/23/201811/19/201811/19/201811/19/201811/19/201810/23/201810/23/201811/19/201810/23/201810/23/201810/23/201810/23/201810/23/201811/19/201811/19/201811/19/201811/19/2018
,05. 22
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
Vendor
Public Utiiities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public UtiJities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Public Utilities Commission
Ra-beJnternationa I, In c.
Rabe International, Inc.
Rabe International, Inc.
Ramos-AIuria
Ramos-Ajuria
Ramos-Ajuria
Ramos-Ajuria
Ramos-Ajuria
Ramos-Ajuria
Real Time TranslationsJ_n_c,
Real Time Translations, Inc.
Real Time Translations, Inc.
Recreation Supply Co
Recreation Supply Co
Red Bull Distribution Company
Red Bull Distribution Company
Red Rock Quarry, inc.
Red Rock Quarry, Inc.
To: 11/20/2018
DepartmentAnimal Controi
Animal Control
Animal Control
Animal Contro!
Animal Controi
Animal Control
Fire FightingFire FightingFire FightingFire FightingAnimal Control
Animal Control
Library
Library
Fire FightingFire FightingFire FightingFire Fighting
Parks
Parks
Non-departmental
Non-departmental
Non-departmental
Non-departmental
Non-departmental
Crime Control & Investigation
Crime Control & Investigation
Aquatic Park
Liquor - Mdse for Resale
[ce & Snow Removal
DescriptionUtilities Oct 2018Utilities Oct 2018Nov 2018 Utilities
Nov 2018 UtilitiesNov 2018 UtilitiesNov 2018 UtilitiesNov 2018 Utilities
Nov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Utilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 UtilitiesUtilities Oct 2018Utilities Oct 2018Nov 2018 UtilitiesNov 2018 Utilities
Total for Public Utilities Commission
IVIower Mount Pin, Mounting BracketPin & Mounting Bracket Soccer Fields Mower
Total for Rabe International, Inc.
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Total for Ramos-Ajuria
Minutes Used 11/1 to 11/15/18Nov 2018 Monthly Fees & 10/16 to 10/31,18 Minutes Used
Total for Real Time Translations, inc.
Reagent-Aquatic Park
Total for Recreation Supply Co
Pop/MixTotal for Red Bull Distribution Company
Seal Coat Chips for Ice Control
Total for Red Rock Quarry, Inc.
Amount
49.90
17.41
309.12
76.77
37.18
17.41
21.37
296.64
24.46
21.37
413.42
93.77
21.21
1,859.85
341.61
59.77
98.02
53.08
69,204.02
266.91
242.19
509.10
0.57
0.04
1,75
4.62
1,18
8.16
8.76
106.06
114.82
13.23
13.23
360.00
360.00
900,99
900.99
sCheck Number
139445139445139788139788139788139788139788139788139445139445139445139445139788139788139445139445139788139788
139620139517
139540139540139540139540139540
139831139734
139735
139580
139736
'T.U-
Check Date10/23/201810/23/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201810/23/201810/23/201810/23/201810/23/201811/19/201811/19/201810/23/201810/23/201811/19/201811/19/2018
11/07/201810/29/2018
11/01/201811/01/201811/01/201811/01/201811/01/2018
11/20/201811/14/2018
11/14/2018
11/05/2018
11/14/2018
/^. 23
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
VendorRegal Ventures LLCRegal Ventures LLC
Regal Ventures LLC
Regal Ventures LLC
Rega! Ventures LLC
Rega! Ventures LLC
RJcharrfg AutQ-ReDai r
Richards Auto Repair
Richards Auto Repair
Rick Deboer Lettering & Signs
Rick Deboer Lettering & Signs
Riy$r B%nj^B^.iness^Producfcs
River Bend Business Products
River Bend Business ProductsRiver Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
River Bend Business Products
RJhfl DistributingRJ1VI Distributing
To: 11/20/2018
Department
Non-departmentai
Non-departmentaf
Non-departmentai
Non-departmentai
Non-departmentai
Crime Control & Investigation
Crime Control & Investigation
Ice & Snow Removal
Recording & Reporting
General Government BuildingsLake Restoration
SMEC BuildingAirport
Parking Lots
Building inspection
Liquor Store
City Manager
Director of FinanceCrime Control & investigation
Crime Control & Investigation
Fire FightingEconomic Development
Economic Development
City Attorney
Planning & Zoning
Police Administration
Engineering
Data ProcessingPaved Streets
Paved Streets
Paved Streets
Parks
Parks
Liquor - Mdse for Resale
Description
Refund Check
Refund CheckRefund Check
Refund Check
Refund Check
Total for Regal Ventures LLC
Tow Nissan Maxima IV1N ANC658 to City Impound from Freedom
Tow Black Ford Pickup MN 904GJYto Shed CFS 9211Total for Richards Auto Repair
Stay Back 50ft Decals Snow Plows
Total for Rick Deboer Lettering & Signs
Adding Machine Paper Rolls City Hall Use
Credit from Double Pymnt
Adding Machine Paper Rolls City Hall Use
Printer Lease & Usage 09/21 to 10/31/18 SMECAdding Machine Paper Rolls City Hall UseAdding Machine Paper Rolls City Hal! Use
Adding IVIachine Paper Rolls City Hall UseAdding Machine Paper Rolls City Hall Use
Adding Machine Paper Rolls City Hall Use
Adding Machine Paper Rolls City Hall Use
Office Supplies-Police Dept
Adding Machine Paper Rolls City Hall UseAdding Machine Paper Rolls City Hall UseAdding Machine Paper Rolls City Hall UseOffice Supplies-Darcy
Adding Machine Paper Rolls City Hall Use
Adding Machine Paper Rolls City Hall UseAdding Machine Paper Rolls City Hall UseAdding Machine Paper Rolls City Hall Use
Adding Machine Paper Rolls City Hall Use
Office Supplies-Nick
Adding Machine Paper Rolls City Hall Use
Office Supplies Park & Street
Adding IVIachme Paper Rolls City Hall Use
Office Supplies Park & StreetTotal for River Bend Business Products
Beer
Amount
0.03
0.80
2.11
0.53
0.26
3.73
110.00
110.00
220.00
315.00
315.00
2.76
-8.35
1.10
64.37
2.76
1.10
2.76
1.10
2.76
2.76
368.82
1.66
2.21
1.66
9.59
2.76
2.76
1.10
6.07
1,66
38.46
1.10
14.44
2.21
14.43542.05
243.80
Check Number
139589139589139589139589139589
139789139789
139518
139710139710139710139710139710139710139710139710139710139710139790139710139710139710139710139710139710139710139710139710139790139710139710139710139710
139810
Check Date
11/06/201811/06/201811/06/201811/06/201811/06/2018
11/19/201811/19/2018
10/29/2018
11/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/19/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/14/201811/19/201811/14/201811/14/201811/14/201811/14/2018
11/19/2018
,07. 24
Accounts PayableCheck Approval List" City Council
From: 10/23/2018
Vendor
Rodgers
Rosbura
Rosburg
Rosburg
Rosbura,
Rosburg,
Rosburg,
Construction
Construction
Construction
, Brian
Brian
Brian
Ros.enberQ
Rosenberg
Rosenberg
Rosenberg
Rosenberg
Rosenberg
RoundLake.yjnevards &WinervI
Round Lake Vineyards & Winery LLC
S & J Excavating. Inc.
S & J Excavating, inc.
Salinas-Silva
Salinas-Siiva
Salinas-Silva
Salinas-Silva
Sc-hweJakjaSchwebke
Schwebke
Scott. Brand on
Scott, Brandon
Secretary of State
Secretary of State
Sefbert
Seibert
Seibert
To: 11/20/2018
Department
Fire Fighting
Other General Gov't
Paved Streets
Airport
Airport
Non-departmental
Non-departmenta!
Non-departmentai
Non-departmental
Non-departmental
Liquor - Mdse for Resale
Paved Streets
Non-departmental
Non-departmental
Non-departmental
Crime Control & Investigation
Crime Control & Investigation
Fire Fighting
Urban Redevelopment & Housing
Non-departmental
Non-departmental
FAGRMDescription
Total for RJM Distributing
Scuba Diving Training Fire Dept
Total for Rodgers
Demolition of #26 & #30 Downtown Plaza
Pile Trees At Tree Dump Due to the Storm 9/20/1 8
Total for Rosburs Construction
Dec 2018 Airport Snow Removal
November 2018 Snow Removai-Airport
Total for Rosburg, Brian
Refund Check
Refund Check
Refund Check
Refund Check
Refund Check
Total for Rosenberg
Wine
Total for Round Lake Vineyards & Winery I
Construct Driveway on N North Ave Margaret St Project
Total for S & J Excavating, Inc.
Total for
Refund Check
Refund CheckRefund Check
Salinas-Silva
Safety Glasses Reimbursement
5ft Std Ketch-Ali Pole & Accessories
Total for Schwebke
MN State Fire Chiefs Conference 10/10 to 1 0/13/18 St. Paul, Mh
Total for Scott, Brandon
UCC Filing Fee Last TouchTotal for Secretary of State
Refund Check
Refund Check
Amount
243.80
1,620.00
1,620.00
20,401.20
14,500.00
34,901.20
3,200.00
3,200.00
6,400.00
0.02
0.99
2.60
0.65
0.33
4.59
420.00
420.00
5,700.00
5,700.00
0.20
0.13
0.33
0.66
300.00
142.00
442.00
1,443.85
1,443.85
20.00
20.00
1.93
0.96
Check Number
139737
139461139832
139791139462
139541139541139541139541139541
139581
139738
139542139542139542
00
139519
139564
139534139534
iT.tt-
Check Date
11/14/2018
10/24/201811/20/2018
11/19/201810/24/2018
11/01/201811/01/201811/01/201811/01/201811/01/2018
11/05/2018
11/14/2018
11/01/201811/01/201811/01/2018
10/24/201810/29/2018
10/29/2018
11/05/2018
11/01/201811/01/2018
/oi 25
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
VendorSeibertSeibert
Seidel. Carolv_n
Seidel, Carolyn
Seifried Protra it Design
Seifried Protrait Design
Shjjo&m_CLPI_us
Shipping PlusShipping Plus
S_naj?_-0_ri_lndustnal
Snap-On Industrial
Southern GIazer's of WIN
Southern Glazer's of MN
Southern Glazer's of MN
Southern Glazer's of MN
Southern Glazer's of MN
Southern Glazer's of MN
Southern Glazer's of MN
Southern Glazer's of IV1N
Southern Glazer's of IVIN
Southern Glazer's ofIVIN
Southern Giazer's of MN
Southern Glazer's of MN
Southern Glazer's of MN
Southern Glazer's of MN
Southern Glazer's ofIVIN
Southern Giazer's ofMN
Southern GIazer's ofMN
Southern GIazer's ofIVIN
Southern Giazer's ofMN
So_uth_ern_Minnesota Initiative Fou
Southern IVIinnesota Initiative Foundation
Saueeaee Brothers
Squeegee Brothers
Squeegee Brothers
Squeegee Brothers
To: 11/20/2018
DepartmentNon-departmental
Non-departmental
Eiections
Fire Fighting
Engineering
Engineering
Fire Fighting
Liquor
Liquor
Liquor
Liquor
Liquor
Liquor
Liquor
Liquor
LiquorLiquor
Liquor
Liquor
Liquor
Liquor
Liquor
Liquor
Liquor
Liquor
Mdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for ResaleMdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for Resale
Mdse for ResaleMdse for Resale
Mdse for Resale
Mdse for Resale
Economic Development
Library
General Government BuildingsAirport
DescriptionRefund Check
Refund Check
Total for Seibert
Election Food Service Expenses 11/6/18
Total for Seidel, Carolyn
Photo Booth-Fire Prevention Week Event
Total for Seifried Protrait Design
Ship Concrete Cylinders to American Engineering Testing 11/16,
Ship Concrete Cylinders to American Engineering Testing
Total for Shipping Plus
SIedge Hammer Fire Dept
Total for Snap-On Industrial
Wine
FreightLiquor
Freight
Freight
Liquor
Liquor
LiquorWine
FreightFreightLiquor
FreightFreightFreightWine
FreightFreight
Total for Southern Giazer's of h/tN
2019 Community Resource Event Sponsor
Total for Southern Minnesota Initiative Fou
Nov 2018 Window Cleaning Library
10/1 to 10/28 window cleaning City HailAirport Oct 2018 Window Cleaning
Amount
0.10
2.89
5.88
152.04
152.04
300.00
300.00
13.32
16.88
30.20
205.29
205.29
1,874.00
41.98973,99
15.5012.40
4,268.76
4,915.55
7,348.59
690.00
139.50
26.35
1,417.36
4.65
77.76
74.92
506.00
15.50
15.50
22,418.31
500.00500.00
150.00
80,00
90.00
Check Number
139534139534
0
139520
139792139833
139834
139811139811139811139811139811139811139582139582139582139582139582139582139582139582139811139582139582139582
139793
139739139739139621
iTlit-
Check Date
11/01/201811/01/2018
11/14/2018
10/29/2018
11/19/201811/20/2018
11/20/2018
11/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/201811/19/201811/05/201811/05/201811/05/2018
11/19/2018
11/14/201811/14/201811/07/2018
/^ 26
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
Vendor
Star TribuneStar Tribune
Steuber
Steuber
Stone
Stone
Stone
Stone
Streicher's
Streicher's
Streicher's
Streicher's
Streicher's
Tamils_0n The Ave & Gerha.rdfs
Tami's On The Ave & Gerhardt's
Team Lab
Team Lab
Team Lab
Texas Refinery Corp.
Texas Refinery Corp.
To: 11/20/2018
Department
City Manager
The Free Press
The Free Press
Thrive Pass
Thrive Pass
Thrive Pass
Tcim's Diesel Service
Tom's Diesel Service
TonnesQn
Tonneson
Total Comfort Systems
General Government Buildings
General Government Buildings
Non-departmental
Non-departmental
Non-departmental
Crime Control & Investigation
Crime Control & Investigation
Crime Control & Investigation
Crime Control & Investigation
Focus on Fairmont
Paved Streets
Parks
Central Garage
Burton Lane
Flex Plan
Health Insurance
Ice & Snow Removal
Building Inspection
Description
Total for Squeegee Brothers
Subscription 10/27/18 to 01/26/2019Total for Star Tribune
City Hall Christmas Tree Decorations
Replace Mirror City Hall Ladies Restroom
Total for Steuber
Refund Check
Refund Check
Refund Check
Total for Stone
Captain Badge
Captain Badges
Uniforms for Chelsea Yeager
Uniforms for Chelsea Yeager
Total for Streicher's
Catering for the BBB event
Total for Tami's On The Ave & Gerhardt's
Fine Road Patch & Herbicide
Fine Road Patch & Herbicide
Total for Team Lab
#2 Grease & Torque Fluid
Total for Texas Refinery Corp.
Burton Lane Roof Bids
Total for The Free Press
Nov 2018 Flex Participant Fees
Plan A Fees for Oct 2018 & COBRA Letter for Oct 2018Total for Thrive Pass
Check engine on Unit #21 Street Dept
Total for Tom's Diese! Service
Building Insp Continuing Ed Vandais Heights, MN 11/5 & 11/6/1E
Total for Tonneson
Amount
320.00
124.93
124.93
37.22
32.18
69.40
0.35
1.08
0.72
2.15
99.99
202.97
393.93
333.95
1,030.84
3,098.31
3,098.31
586.00
586.00
1,172.00
2,077.75
2,077.75
332.18
332.18
75.00
491.00
566.00
700.00
700.00
304.63
304.63
Check Number
139446
00
139543139543139543
139740139740139521139521
139756
139463139463
139835
139741
27031933
139522
0
.T.M.
Check Date
10/23/2018
11/19/201811/20/2018
11/01/201811/01/201811/01/2018
11/14/201811/14/201810/29/201810/29/2018
11/14/2018
10/24/201810/24/2018
11/20/2018
11/14/2018
11/13/201811/13/2018
10/29/2018
11/14/2018
,10. 27
Accounts PayableCheck Approval List - City Council
From: 10/23/2018
Vendor
Total Comfort Systems
Total Comfort Systems
Total Comfort Systems
Total Comfort Systems
Tow Distributing
Tow DistributingTow DistributingTow Distributing
Tow Distributing
Ufermarck
Utermarck
Valley Asphalt Products
Valley Asphalt Products
Valley Asphalt Products
Valley Asphalt Products
Valley Asphalt Products
VaileyAsphait Products
Valley Asphalt Products
Valley Asphalt Products
Verizon Wireless
Verizon Wireless
Verizon WirelessVerizon Wireless
Verizon Wireless
Verizon Wireless
Verizon Wireless
Verizon Wireless
Verizon Wireless
Verizon Wireless
VinocoDia. Inc
Vinocopia, Inc
Vinocopia, Inc
Vinocopia, Inc
Vinocopia, Inc
Vinocopia, [nc
Vinocopia, !nc
Vinocopia, Inc
Vinocopia, Inc
To: 11/20/2018
Department
LibraryLibraryLibraryGeneral Government Buildings
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - IVfdse for Resale
DescriptionChicago Hot & Cold Cartridge LibraryFilters-Library
Aerator & LH Cartridge Hot LibraryA/C Fan Slower Checked OK, Fixed LAV Sink in Men's Room 2n
Total for Total Comfort Systems
Beer
Pop/MixMisc Merchandise for ResaIe-Liquor Store
Beer
Total for Tow Distributing
Incubator Building
Paved Streets
Paved Streets
Paved Streets
Paved Streets
Paved StreetsPaved Streets
Storm Sewer Mnt
Director of Finance
Crime Control & Investigation
Building Inspection
Airport
Data Processing
Paved Streets
Parks
Engineering
Aquatic Park
Liquor - Mdse for Resale
Liquor" Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Oct 2018 MowingTotal for Utermarck
Blacktop for IVIisc St PatchingBlacktop for Misc St Patching
Blacktop for IVIisc St Patching
Blacktop for Misc St Patching
Blacktop for Misc Street Patching
BlacktopStorm Sewer Patch Winnebago/Park Streets
Total for Valley Asphalt Products
Cell Phones 09/21 to 10/20/18 Accting DeptCell Phones 09/21 to 10/20/18 Police DeptCell Phones 09/21 to 10/20/18 Bldg InspectoCell Phones 09/21 to 10/20/18 AirportBackup Router 09/24 to 1 0/23/18Cell Phones 09/21 to 10/20/18 Street DeptCell Phones 09/21 to 1 0/20/18 Park DeptCell Phones 09/21 to 10/20/18 EngineeringCell Phones 09/21 to 10/20/18 Aquatic Park
Total for Verizon Wireless
FreightWine
Wine
FreightWine
FreightWine
Freight
Amount
101.00
154.08
85.86
42.50
383.44
16,902.41
57.50189.00
22,275.43
39,424.34
225.00
225.00
533.94
996.73
998.43
1,075.84
1,007.84
1,076.57
1,590.25
7,279.60
54.41
1,002.75
108.82
54.41
10.02
54.41
78.6895,43
54.41
1,513.34
2.50104.00
1,175.03
30.00
112.00
2.50
32.00
2.50
Check Number
139622139622139622139622
139812139812139812139583
0
139623139623139623139623139623139623139623
139624139624139624139624139624139624139624139624139624
139813139813139584139584139584139584139584139584
Check Date11/07/201811/07/201811/07/201811/07/2018
11/19/201811/19/201811/19/201811/05/2018
11/05/2018
11/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018
11/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018
11/19/201811/19/201811/05/201811/05/201811/05/201811/05/201811/05/201811/05/2018
/// 28
Accounts PayableCheck Approval List - City Council
From: 10/23/2018 To: 11/20/2018 FAIRMiVendorVinocopia, [nc
Visit Fairmont
Visit Faimnont
Voss Cleaning Services. Inc.
Voss Cleaning Services, Inc.
Voss Cleaning Services, Inc.
Voss Cleaning Services, Inc.
Voss Cleaning Sen/ices, Inc.
Voss Cleaning Services, Inc.
Voss Cleaning Services, Inc.
W.W. Goetsch Associates. Inc.
W.W. Goetsch Associates, Inc.
Walker
Walker
Walker
Was_te_IVIanaaement Of So IVIN
Waste Management Of So MN
Waterville Food &Ice, Inc.
WateMHe Food & [ce, Inc.
Watemlie Food & Ice, Inc.
Waten/ille Food & Ice, Inc.
Watonwan County Sheriff's Office
Watonwan County Sheriffs Office
VVhjtmo.re
Whitmore
Whitmore
WickelarenWickelgren
Wtckelgren
Wickeigren
Wine h/lerchants
Wine Merchants
DepartmentLiquor - Mdse for Resale
CVB
Fire FightingIncubator Building
General Government Buildings
AirportPaved StreetsParks
Aquatic Park
Crime Control & Investigation
Crime Control & Investigation
Crime Control & investigation
incubator Building
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Liquor - Mdse for Resale
Crime Control & Investigation
Fire FightingFire Fighting
Non-departmental
Non-departmental
Non-departmentai
- IVidse for Resale
DescriptionLiquor
Total for Vinocopia, Inc
Hotel tax September 2018 due in October 2018 $18,059.22 less
Total for Visit Fairmont
Oct 2018 Janitorial Service Fire HallOct 2018 Janitorial Service Incubator Bldg
Oct 2018 Janitoria! & Rug Service City Hal!
Oct 2018 Janitorial & Rug Service AirportOct 2018 Rug Service Park/Street Dept
Oct 2018 Rug Service Park/Street Dept
Total for Voss Cleaning Services, Inc.
Pump Room Repairs-Aquatic Park
Total for W.W. Goetsch Associates, Inc.
DMT Recertification-OnIJne Training
Desert Snow Training Sioux Falls, SD 10/15 to 10/18/18
Fuel for Squad on way back from Rocheser 10/25/18
Total for Walker
Refuse Removal Oct 2018 Incubator Bldg
Total for Waste Management Of So MN
ice
iceIce
Total for Waterville Food & Ice, Inc.
Fuel-Liiy Paine Drug Task Force Oct 2018
Total for Watonwan County Sheriff's Office
9/26/18 Expense-Hose Testers
10/17/18 Public Education KitTota I fo r Wh itm ore
Refund Check
Refund CheckRefund Check
Total for Wickelgren
Wine
Amount
504.97
1,965.50
17,156.25
17,156.25
369.00
120.00
693,50
290.00
39.00
39.00
1,550.50
5,925.00
5,925.00
75.00
442.18
20.00
537.18
629.79
629.79
58.04
72.76
59.88190.68
283.90
283.90
31.68
22.91
54.59
0.43
0.29
0.72
1.44
80.00
m
Check Number
139584
139565
139625139625139625139625139625139625
139523
000
139626
139585139585139585
139794
139524139524
139544139544139544
139586
Check Date11/05/2018
11/05/2018
11/07/201811/07/201811/07/201811/07/201811/07/201811/07/2018
10/29/2018
10/24/201810/24/201811/19/2018
11/07/2018
11/05/201811/05/201811/05/2018
11/19/2018
10/29/201810/29/2018
11/01/201811/01/201811/01/2018
11/05/2018
//3-. 29
Accounts PayableCheck Approval List - City Council
From: 10/23/2018 To: 11/20/2018
VendorWine Merchants
World Fuel Services. Ing;
World Fuel Services, inc.
WRS Co.. LLC
WRS Co, LLC
WSB & Associates, inc
WSB& Associates, Inc.
WSB& Associates, Inc.
Yusuf
Yusuf
Yusuf
Yusuf
Yusuf
Ziealer.
Ziegler,
Ziegler,Ziegler,
Ziegler,
Ziegler,
Ziegler,
Ziegler,
Ziegier,Ziegler,
Ziegier,
Ziegler,Ziegler,
Ziegfer,
Ziegler,
lnc_,
Inc.
[nc.
Inc.
Inc.
Inc.
Inc.
Inc.
Inc.
Inc.
Inc.
Inc.
Inc.
Inc.
Inc.
Department
Liquor - Mdse for Resale
Airport
Liquor - Mdse for Resale
Other General Gov't
Economic Development
Non-departmental
Non-departmental
Non-departmental
Non-departmental
Ice & Snow Removal
Ice & Snow Removal
Ice & Snow Removal
Ice & Snow Removal
Road & Bridge Equipment
Road & Bridge Equipment
Road & Bridge EquipmentRoad & Bridge Equipment
Road & Bridge Equipment
Road & Bridge Equipment
Road & Bridge Equipment
Road & Bridge Equipment
Road & Bridge Equipment
Road & Bridge Equipment
Description
FreightTotal for Wine Merchants
20W50 Aviation Oii
Total for World Fuel Services, Inc.
Liquor
Total for WRS Co., LLC
Sept 1 to Sept 30, 2018 Comprehensive Plan Updates
Sept 1 to Sept 30,2018Total for WSB & Associates, Inc.
Refund Check
Refund Check
Refund Check
Refund Check
Total for Yusuf
Cutting Edge Return
Cutting Edge Return
Cutting EdgeOii Pin & GasketShippingShippingAir Compressor Unit #18 Grader
Valve for Grader
Ring, Washer, Pin & Bearing
Hose Assembly for Unit 1 20 Leader
Equipment Parts for Unit 1 20 Leader
Air Compressor Unit #18
CapInsert Unit #18
Total for Ziegler, inc.
Amount
1.6981.69
235.36
235.36
570.00
570.00
2,057.63
92.00
2,149.63
0.75
0.07
2.25
1.50
4.57
-5,316.46
-3,700.60
3,566.84
572.10
9.00
10.45
683.61
602.46
313.82
344.70
1,652.61
668.36
1,222.68
231.16
860.73
776,393.
Check Number
139586
139566
139587
139525139464
139545139545139545139545
139796139796139796139567139796139796139796139796139796139796139796139796139796139796
63
Check Date
11/05/2018
11/05/2018
11/05/2018
10/29/201810/24/2018
11/01/201811/01/201811/01/201811/01/2018
11/19/201811/19/201811/19/201811/05/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/201811/19/2018
//3. 30
AMENDED
PARK BOARD MEETING
Meeting MinutesTuesday, September 18, 2018 Staff Present:5;00 p.m. _Troy Nemmers, Public Works
Director/City EngineerBoard Members Present: __X___Nick Lardy, Streets/Parks Superintendent
X Vicky Schulte Others Present:X Jodie Whitmore X Roni Dauer_X_Craig Nelson X Rod Halverson (KSUM)
JVlonica Shelgren X Judy Bryan (Sentinel).X^Greg Geliert X Kristy Olson
Jane Kollofski X Ed WilletteX Joe Burns
Council Member Present:.Jim Zarling
Called the meeting to order at 5:02 p.in.
A motion was made by Jodie Whitmore to approve the minutes of August 21, 2018 as presented. The motion wasseconded by Craig Nelson and carried.
Monthly update: Nick Lardy gave a monthly update.
CER update: Roni provided an update,
Old Business: Discussed the Band Shelter budget. Trail to Band Shelter.
New Business; Discussed in more detail the Mini Golf Course at the Aquatic Park. The center of the course would beplastic covered with pea-rock or 1-1/2" river rock. Discussed handicap accessible ramps. A suggestion was made that the
Library could be a possible off season site for equipment. Funding grants possible. The "Kids Just want to have Fun"
committee would raise approximately 1/3 of the amount needed to build the course. A motion was made by JodieWhitemore to take to council The motion was seconded by Vicky Schulte and carried.
Other discussion: Discussed bag holders at the Dog Park, Joe Burns concerned about tree removal for the new traii
extension at Cedar Park Craig Nelson suggested Minnesota flags for the major parks.
A motion was made by Jodie Whitemore to adjourn the meeting at 5:55 p.m. The motion was seconded by Craig Nelsonand carried.
Respectfully submitted,
Nick LardyStreets/Parks Superintendent
/i4.
PARK BOARD MEETING
Meeting MinutesTuesday, October 16,20185:00 p.m. Staff Present:
X Troy Nemmers, Public WorksBoard Members Present: Director/City EngineerX Vicky Schulte X Nick Lardy, Streets/Parks Superintendent
Jodie Whitmore Others Present:X Craig Nelson X Ron i DauerX_ Monica Shelgren _Rod Halverson (KSUM)
_Greg Gellert X Judy Biyan (Sentinel)_X_Jane Kollofski X _Multiple Boy Scouts and Leader from Troop 56
Council Member Present:.Jim Zarling
Called the meeting to order at 5:00 p.m.
A motion was made by Vicky Schulte to approve the Amended minutes of September 21, 2018 as presented. The motionwas seconded by Monica Shelgren and carried.
Monthly update: Nick provided a monthly update. Park closures began on Monday, October 15 , Rental Parks are now
closed. In the process of planting 26 trees. Nick gave an update on the storm damage clean-up in the City Parks, A
contractor has been hired to grind all of the extra branches from the storm damage.
CER update: Roni provided CER update on all the upcoming activities.
Old Business: Discussed status of Lincoln Park Shelter and also 2019 City Budget.
New Business: None
Other discussion: Boy Scout Troop 56 is working on working on citizenship merit badges. Boy Scouts asked questions ofthe Park Board
A motion was made by Vicky Schulte to adjourn the meeting at 5:30 p,m. The motion was seconded by Monica Shelgrenand carried.
Respectfully submitted,
Troy Nemmers, PE
Public Works Director/City Engineer
//6.
MINUTES OF THE FAIRMONT PLANNING COMMISSION
Regular MeetingNovember 13, 20185:30 p.m. City Hall Council Conference Room
Members present: lan Ben+s, Ed Wille+t, Tom Lytle, Scott Unke and Margaret Diiiard.Members absent: Jordan Lampmon and Council Liasion Tom Hawkins.
Others present: Ci+y Adminis+ra+or Mike Humpai and Pianner/Code Enforcement TechnicianMegan Boeck.
Chairman Bents coiled the meeting to order at 5:30 pm.
Agenda Approval: Motion by Diilard and second by Unke to approve the November 13,2018 meeting agenda as presented. Motion carried.
Minutes: Motion by Lytle and second by Bents to approve the October 2, 2018 meetingminutes with corrections. Motion carried.
NEW BUSINESSPublic Hearing—Preliminary and Final Plat Southern Plains Addition: Boeck stated thatSouthern Plains/ 1200 N Park has submitted on application for Major Subdivision to combinethree separate parcels into one lot—Block L Lot 1. Boeck also stated that 'the subdivisionmeets all the requirements of Section 24-66 through 24-93 and that a public hearing wasposted in regard to the application.
Chairman Bents opened the hearing +o the public.
Anthony Engesser, 1225 N Park, questioned if Southern Plains had plans for expansion. Boeckstated that the proposed improvements were renovation only.
Motion by Unke and second by Lytie to close the hearing to the public. Motion by Diliardand second by Bents to approve the Preliminary and Final Plat of Southern Plains Addition aspresented. Motion carried.
OLD BUSINESSComprehensive Plan UpdateBoeck s+dted that data from the Goals/ Visioning and Objectives worksheets were s+iil beingcomplied and will be presented at the next Steering Committee meeting on Wednesday,November 28th. Boeck reminded the Board that the meeting is being held at SMEC, Room112 at 6pm. Boeck also stated that staff is looking to get more input on Socia! Pinpoint andthat they wiii do a few Facebook posts and remind other community stakeholder groups toadd their input to that page.
Adjournment: Motion by Lytle and second by Wfllett to adjourn the meeting at 5:50 pm.Motion carried.
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Respectfully submitted,
Megan BoeckPlanner/Code Enforcement TechnEcEon
117.