Going Cloud - warum und wie?AdminCamp 2015

panagenda contributes tothe best collaboration landscapesall around the world

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IBM (Lotus) Notes / Domino since 2001

Consulting for projects• Administration• Migration / Consolidation• Client Management• Application ManagementSince 2012 TAM at panagenda with core competence in• Notes Client Management• ICS Infrastructure Analysis and

Optimizations• Cloud onboardingGood to know…• Frequent traveler• Beer or Wine? Beer!

Christoph Adler Technical Account Manager (Senior Consultant)

Migrating (going) to the cloud, why?

The Digital Universe

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The Digital Universe

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1 Zettabyte = 1.000 Exabyte = 1.000 Petabyte = 1.000 Terabyte = 1.000 Gigabyte

1 Zettabyte = 1.000.000.000.000 Gigabyte

The Digital Universe - continued

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The Digital Universe - continued

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The Digital Universe - continued

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Population Statistics - Germany

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The Digital Universe - continued

The irony of the digital universe is that, while most of it (almost 70%) is created by the actions of individuals – taking pictures, watching digital TV, being captured on surveillance cameras in airports – enterprises have contact with, and therefore liability and responsibility for more of it (85%), such as account information, email addresses, location stamps, and so on.

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The Digital Universe - continued

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Other reasons why we should migrate (go) to the cloud?

• Features, features and features (cloud first)

• Managed storage - (unlimited) disk space

• Less license costs

• Availability

• Performance

• Connectivity

Challenges!

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Cloud Messaging

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Top 3 Challenges for Cloud Messaging

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Definitions

• Public Cloud

• Private Cloud

• Hybrid Cloud

• Community Cloud

IBM (Connections) Cloud offerings

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IBM Cloud solutions – good choice?

• Hell yeah!

• IBM Cloud solutions / 7.5 billion $ 2014

• Amazon Cloud solutions / 4.6 billion $ 2014

• Microsoft Cloud solutions / 4.4 billion $ 2014

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Choose Smart Cloud Notes: Service Only or Hybrid

• Fundamental decision. You have to get it right the first time!

• If you get it wrong you have to knock down and start over

• If you have to start over you will very likely lose your data!

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Differences between Service Only and Hybrid

• Service Only:– Your entire Email structure is in the Cloud including your Directory– All of your Administration is done in the Cloud via web interface– It’s all or nothing: When you move your MX-records your entire

organization has to switch to Cloud all at once– Very limited options for customization– No knowledge about Notes/Domino Administration required to manage

your users

• Hybrid:– SmartCloud Notes becomes an extension of the on-premises Notes/Domino

infrastructure– Administration of users is done both using Domino tools on-premises and

the webinterface– You can put your users on Cloud over time at a pace that you set– You can migrate users email to the Cloud due to the integration with your

on-premises servers– More options for customization

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SmartCloud Notes Hybrid? yes, if ...

• … you want to migrate user email

• … you want to move to Cloud in stages

• … you want to keep some users on-premises

• … you have Notes/Domino applications and will use them after the move to Cloud

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Not sure yet? More things to consider ...Service only

Hybrid

No existing Notes/Domino environment Yes MaybeMinimal/no Notes/Domino Admin skills Yes MaybeNo Notes/Domino Applications on-premises Yes MaybeNeed very minimal Administration capabilities Yes MaybeCan start with clean slate inboxes Yes YesCan cutover all at once Yes YesHave Notes/Domino Admins skills and require flexible env.

No Yes

Have Notes/Domino apps and want to maintain once move email to Cloud

No Yes

Want to keep existing user Ids No YesWant to migrate existing email No YesRequire coexistence (Cloud and on-premises) No Yes

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SmartCloud Notes Hybrid: What does it require?

• One (*) server with IBM Domino in a passthru role (Domino 8.5.2 or later)– This server does not perform any mail routing or replication– They don’t require any significant disk space and processing speed

• One (*) Domino hub server for directory replication and mail routing (Domino 8.5.1FP2 or later)

– that’s often an existing server

• Notes/Domino infrastructure (Directory server, etc…)– Domino servers at appropriate (recent) versions

(*) two recommended for redundancy

Excellent White paper: Transitioning to IBM SmartCloud Noteshttp://www-01.ibm.com/common/ssi/cgi-bin/ssialias?infotype=SA&subtype=WH&htmlfid=LOW14026USEN

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SmartCloud Notes: Hybrid Architecture

Scenario

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Cloud onboarding preparation

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Cloud onboarding preparation - continued

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On Premises

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Cloud onboarding preparation - continued

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Off Premises

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Cloud onboarding preparation - continued

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IDD (IBM Domino Doublecheck or third-party solutions

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IDD (IBM Domino Doublecheck or third-party solutions– continued

We’re assuming “Hybrid” in this session.Let’s onboard user mail files and their local IBM Notes client installation!

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Hybrid: Onboarding methods

• OPT (Onboarding Planning Tool)– Used to gather and fix potential problems in mail files at the start of the

transfer process– Time spent fixing issues here can save lots of time and aggravation later

• OTT (Onboarding Transition Tool)– Used to manage the transfer of “batches” of mail files to the IBM data center

• To get access to OTP/OTT an IBM business partner needs to take classes and certifications

• OTP / OTT has been developed to enable Partner let Cloud service provisioning with data transfer

• IBM also delivers chargeable Cloud onboarding via Software Services for Collaboration (ISSC)

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Hybrid: Onboarding methods

• MOM Tool (Mail Onboarding Manager)– moves your on-premises IBM Notes mail data to the cloud– provisions new or existing Connections Cloud accounts with SmartCloud

Notes mail– creates a replica of your on-premises Domino directory in the tool locally– transfers mail files and assigns subscriptions– is organized into 5 pages, each of which provides information or

capabilities that step through the onboarding process– controls when and how mail files are moved and accounts are

provisioned– monitors the onboarding progress on the tool's Dashboard or the Detail

view on the Staging page– can be used without the help of an IBM business partner

More information:http://www-01.ibm.com/support/knowledgecenter/SSPS94/hybrid/topics/onboard_intro_c.dita?lang=en

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Hybrid: Mail Onboarding Manager Tool

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Hybrid: Mail Onboarding Manager Tool

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Hybrid: Mail Onboarding Manager Tool

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Hybrid: Mail Onboarding Manager Tool

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Hybrid: Mail Onboarding Manager Tool

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Hybrid: Mail Onboarding Manager Tool

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Hybrid: Mail Onboarding Manager Tool

Now for the IBM Notes Client onboarding …

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Hybrid: IBM Notes Client onboarding

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Hybrid: IBM Notes Client onboarding

• Client Configuration tool (config.nsf)– Checks for the following information (besides many other things – see more

info link below)• The client is a version supported for IBM SmartCloud Notes access• The config.nsf file contains information needed to perform the

configuration• The downloaded data is less than 24 hours old

– Confirms that the user is logged in using the ID that they will use in the service.

– Creates a wildcard Connection document that the client will use to connect to a mail server in the Cloud through the proxy server in the service. The server name in the Connection is */your_certifier, where your_certifier is the name of the OU certifier you provided for your mail servers during Cloud service configuration.

– Creates a Location document called ‘SmartCloud for username’, or updates it if it already exists and is incorrect

More information:http://www-01.ibm.com/support/knowledgecenter/SSPS94/hybrid/topics/pln_hy_how_client_config_changes_client_c.dita?lang=en

Q & A

Thank you !

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