Acknowledgments

Technical Services Leads:

Columbia: Bob Wolven

Cornell: Jim LeBlanc, Xin Li

And many more …

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Working together … or not

Perceptions and fears: I’ll lose my jobWe’ll have to do it their (crummy) wayMaybe we’ll look badMore work!

Ways and means:Wikis, conference calls, videomeetingsFace-to-face

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What gets in the way

Distance 4 hrs. separation Limits face-to-face meetings Limits collaboration on physical materials?

Structural differences Different unit definitions, job responsibilities Different administrative structures Who do I work with?

What gets in the way

Cultural differencesUnion/non-unionConsultative/DirectiveProcessing efficiency vs selector autonomy

Time

Technical difficulties

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Shared work, separate systems

Both using Voyager, but … Separate systems for ERM, link resolver,

federated search, discovery. What level of collaboration needed to

justify system migration?

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If not now, when?

Long term (5 year) vision

Near term actions

Reconciling differences

2CUL technical services in 2015

Systems Environment Single, shared system Merging print and e-resource management Drawing on centrally maintained knowledge base Potential examples:

Kuali OLE (Open Library Environment) OCLC Webscale Management System Ex Libris Alma

2CUL technical Services in 2015(as seen in 2010)

Shape of Collections Domestic books 50% e-only Foreign titles still 70%-90% print Growth of open web publication for non-profit Near demise of “print + electronic”

Methods of Purchase Most e-books in packages, based on profiles Remainder largely patron-driven Extension of approval (buying) plans

Metadata Environment in 2015

Outsourced knowledge base maintenance E-book discovery based on full-text search Need for enriched metadata for print Broad adoption of linked data More metadata from foreign sources Mixed cataloging practices New models for original cataloging

Implications and Getting There

Collaborative Print Resource Management Joint management of batch processes Collaboration on tool development Convergence of suppliers, data sources Reconciliation of differences in methods Joint documentation, training Separate shipment, physical handling?

Getting started

Tool Development Pre-order online form (POOF) Co-development of specifications Integration with local workflow

Cross-Institutional Cataloging Turkish, Korean pilots Reconciling workflow details Setting up inter-system access Leveraging offsite storage

Support for Shared Collecting Single 2CUL Slavic bibliographer Common tools, changing vendors Data to monitor remotely

Implications and Getting There

Consolidated E-Resource Management Coordinated licensing wherever possible Single (virtual) administrative unit, or Specialization by: function? type of resource? Opportunity for extended services (e.g., problem resolution)

Basic principles: Acquire once, for both Joint maintenance of data

Getting closer: new issues

One database? Two? Three?

Access to financial functions

Acting remotely whenever possible

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Business models: attributing costs

Current: memoranda of understandingSlavic librarian: % of timeKorean cataloging: expected output

Future: base on activity units estimated volume of activity collections expenditures

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Beyond 2CULDifferent issues, different solutions

Outsource: when benefits accrue to many E.g., Chinese purchase plan

Influence: when success depends on others E.g., E-journal preservation study

Incubate: when new models must be tested, proved E.g., Web archiving

Extend: when 2CUL can offer unique value to others

Questions…

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