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ALCTS Pre-Conference"Metadata: Libraries and the Web-Retooling AACR and MARC21 for Cataloging in the 21st Century"Palmer House (Chicago, IL : July 6-7, 2000)
Presenter: Laura BayardAssociate LibrarianUniversity of Notre Dame
From a Web Site to a MARC Record
ABRACADABRA!
UNIVERSE OF POSSIBILITIES
Innovation: MARC field 856
Trend : Web-based Library Catalogs
A TRADITION OF SELECTION ACTIVITIESLibrary Patrons:
Apply qualitative judgments to Web resources
Include Web sites in library catalogs
Librarians:
Enrich local collections
Provide “one-stop-shopping” benefit
The Nature, or, the Dark Side of Web Sites
• Not created equally
• Difficult to organize and archive
• Free & therefore ephemeral?
• More of them than of us
• Here today...could be gone tomorrow
STRESSES AVAILABLE RESOURCES
ONLINE CATALOG ACCESS TO WEB SITES
TECHNOLOGICAL ALCHEMY
Tools that automate cataloging of Web resources seem to be magical, but behind the illusion is a
Metadata crosswalk
METADATA CROSSWALK
“FLUID CAPABILITY TO WORK WITH [THE] SAME DATA IN DIFFERENT
STRUCTURES.”
Rebecca Guenther, “Metadata crosswalks” [photocopy handout of presentation, Metadata Standards: MARC, ALCTS/LITA Institute], Managing Metadata for the Digital Library (Washington, D.C.: Georgetown University Conference Center, May 4-5, 1998), 8th slide.
CROSSWALK = MAPPING
Metadata from a Web site can be popped into a MARC format AND
Vice versa
ASSUMES :
Metadata exist within internal sources
Metadata are recognizable
Preliminary report [Online]. Available:http://ublib.buffalo.edu/libraries/units/cts/olac/capc/draft1.html(Accessed January 10, 2000)
OLAC CAPCSubcommittee on Source of Title Note for Internet Resources
Project to Refine Definitions and to Develop Guidelines by:
SUBJECT & CATALOGING WIZARDS
COLLABORATE
New automatic cataloging tools with labeled forms allow collaboration to accomplish goal to provide access to Web resources through the online catalog .
Magic Wand:
MARCit
Available:http://www.marcit.com(Accessed January 31, 2000)
HARDWARE/ SOFTWARE SPECS
Windows 95 or NT (minimum) 5 MB hard drive space 16 MB RAM Internet connection & search
engine, v. 3.0 or higher: either Netscape Navigator
or Microsoft Internet Explorer
Step #1Bring up Web resource to be cataloged
Step #2 Invoke MARCit (Click on shortcut icon)
Step #3
Customize MARCit (Tools\Options)
Browser
Call no.(082, 050, 090)
(852h)Control no.
(001)
Identifier (003)
Lang. Code(008/35-37)
Cat. Source (040)
Step #3, cont.
Customize MARCit (Tools\Options)
Data note (516)
Sys. details note (538)
(514)
Label for rating data
Cat. Source (040)
MARCit’s Other Magic Ingredients:
System Supplied Data, Not in Options
1. Date created in YYMMDD format
2. Physical descritpion (007) with mandatory subfields representing remote computer files (“cr-unu”)
3. Leader (LDR/00-23), including size of the completed record
4. General materials designation (245|h) [computer file]
Step #4 Some data input automatically
URL
(856)
Title from title header (245a)
Main entry (100/110)
Added entry (700/710)
Step #5Main / Added Entries
Step #6 Key / Copy & Paste Additional Data
Publication
Summary
Interest level
(856 |z)
Step #7 MARCit’s Subject template
Select type
SubdivisionsAdd another
The Rest of the Template
Call no.ISBN, ISSN, LCCN
Subjects
Step #7Save the record: File\ Save or Save
icon
ABRACADABRA!
From a Web site to a MARC Record
DIFFERENT METHODS exist, depends upon YOUR AUTOMATION SYSTEM
WORK with your SYSTEMS office
Step #8 IMPORT MARC records into YOUR catalog
ND’s environment: Ex Libris' Aleph ILS
Used BNA loader
Ftp the records to the test server;
Run the loader from the “Services Menu.”
Rename, Empty, or Delete file
Step #8
MARC21 Record Created with MARCit
MARCiT
Employs up-to-date MARC
standards
Advantages
Inputs data automatically into mandatory fields
Eases use with navigation & Windows functionalities
Prompts for data with a labeled template
Advantages, cont.
Accepts LC, DDC, or local call numbers
Uses type of subject headings / type of subdivisions on pull-down menus
Works speedily, easily, reliably
Produces MARC record for local system
Requires editing of MARC record
to:
Disadvantages
Select “most complete or fullest” title
Correct 2nd indicators for legitimate LC subject headingsComplete lengthy headings Produces MARC record for local
system
MARCit
Insert ISBD punctuation
Add more than one alternative title
Available: http://www.oclc.org/oclc/corc/index.htm (Accessed February 11, 2000)
OCLC’s CORC
Other Magic Wands
FGDC to MARC21
Hocus Pocus-- Not
Tools that automate cataloging
Tools that allow cataloging and subject wizards to team up
Innovations to address otherwise expensive, but beneficial activities
Conquering the Web’s dark side
may be too much to expect, but
taming it seems possible with
technological alchemy.
ABRACADABRA!
The END...the BEGINNING