A Simpler Approach to APBrent Kubik, Senior Account Executive

Paul Miller, ECM Services Senior Engineer

Agenda Goal: Move to Front-End Capture & Workflow

Keep it Simple – Automate Incrementally

AP Workflow Solution Overview

Customer Case Study Panel Bradley Corporation – Existing OnBase User Marion Plywood Corporation – New OnBase User

Audience Q&A

Post Process Capture (paper-based)

Stamp Paper Invoices

Determine Department Responsible

Interoffice Mail to Department

Department routes to Approver

Print Electronic Invoices

Approver Signs and Codes Invoices

Returned to AP via Interoffice Mail

AP Creates Voucher in ERP

AP Files Invoice waiting for Check

Checks PrintedRetrieve Invoice

and Match to Check

Scan Check and Invoice Together

Finally! The Invoice is in

OnBase

Recommendations Directly import e-mail and faxes

> Accomplishes GOAL of no longer printing electronic documents

Scan paper invoices upon receipt> Accomplishes GOAL of making invoices immediately available.

> Accomplishes GOAL of providing visibility into Unrecorded Liabilities.

Use Workflow to Route Invoices> Accomplishes GOAL of automating invoice routing.

E-Forms for GL Coding & Check Requests> Accomplishes GOAL of automating approvals & data entry.

Front-End Capture

Scan Mailed Invoices

Classify & Index Invoices

Workflow Routes to AP Queue

AP Determines Approver

Import E-mail and Faxes

Approver Receives E-mail Notification

Approver Codes & Approves Invoice

Invoice Routed Back to AP

Voucher Created in ERP

Checks PrintedChecks Scanned Into OnBase

Checks and Invoices Linked

Invoice is in OnBase

Import from Email/VPD/Scanner

Document Separation (if needed)

AP Indexing/Review

AP Routes for Approval

Approver Receives E-mail Notification

GL Coding & Approval

Route to AP for Vouchering

Export to ERP from GL Coding Form

Pending Check Queue The documents will remain in this

queue until they are paid.

Import file from ERP with the check & invoice information.

OnBase will auto-process this file and create the cross references.

The invoice will then be moved to the matched queue.

Work In Process Monitoring

Customer Panel Q&A Marion Plywood Corporation – Kelly Rottier, CFO

Bradley Corporation John Zwicki, Division Controller Betty Rogan, AP Kurt Kaestner, IT Director Toni Kreif, OnBase Administrator

Security MicroImaging – Paul Miller, ECM Services Engineer

Future Automation Intelligent OCR

Automated Classification, Separation & Extraction Basic: OnBase Intelligent Capture for AP Advanced: Kofax Transformation Modules

Automated Approval Routing OnBase Approval Management Module

Bi-directional ERP Integration OnBase Enterprise Integration Server (EIS)

Future Automation Mobile Access for iPad/iPhone/Android

Workflow Approvals E-Form Submittals Document Retrievals