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EHP3 for SAP ERP6.0
June 2009
English
Asset Management withFunds Management (965)
SAP AGDietmar-Ho-Allee !669!90 "all#orf German$
%usiness Pro&ess Do&umentation
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Copyright
/o$right 2009 SAP AG. All rights resere#.
1o art of this uli&ation ma$ e rero#u&e# or transmitte# in an$ form or for an$ urose (ithout the eress
ermission of SAP AG. 4he information &ontaine# herein ma$ e &hange# (ithout rior noti&e.
Some soft(are ro#u&ts mar5ete# $ SAP AG an# its #istriutors &ontain rorietar$ soft(are &omonents ofother soft(are en#ors.
'i&rosoft "in#o(s E&el 7utloo5 an# Po(erPoint are registere# tra#emar5s of 'i&rosoft /ororation.
8%' D%2 D%2 niersal Dataase 7S:2 Parallel S$sle ';S:ESA A8< S:390 AS:=00 7S:390 7S:=00iSeries Series Series >Series S$stem i S$stem i+ S$stem S$stem + S$stem S$stem > S$stem >9>:7S A)P 8ntelligent 'iner "eShere 1etfinit$ 4ioli 8nformi i+:7S P7"ER P7"ER+ P7"ER+?7enPo(er an# Po(erP/ are tra#emar5s or registere# tra#emar5s of 8%' /ororation.
A#oe the A#oe logo A&roat PostS&rit an# Rea#er are either tra#emar5s or registere# tra#emar5s of A#oe S$stems 8n&ororate# in the nite# States an#:or other &ountries.
7ra&le is a registere# tra#emar5 of 7ra&le /ororation.
18< <:7en 7S):! an# 'otif are registere# tra#emar5s of the 7en Grou.
/itri 8/A Program 1eighorhoo# 'eta)rame "in)rame ;i#eo)rame an# 'ulti"in are tra#emar5s orregistere# tra#emar5s of /itri S$stems 8n&.
H4'@ <'@ <H4'@ an# "3/ are tra#emar5s or registere# tra#emar5s of "3/ "orl# "i#e "e/onsortium 'assa&husetts 8nstitute of 4e&hnolog$.
Jaa is a registere# tra#emar5 of Sun 'i&ros$stems 8n&.
JaaS&rit is a registere# tra#emar5 of Sun 'i&ros$stems 8n&. use# un#er li&ense for te&hnolog$ inente# an#imlemente# $ 1ets&ae.
SAP R:3 As A SAP 1et"eaer Duet PartnerE#ge %$Design SAP %usiness %$Design an# otherSAP ro#u&ts an# seri&es mentione# herein as (ell as their rese&tie logos are tra#emar5s or registere#tra#emar5s of SAP AG in German$ an# in seeral other &ountries all oer the (orl#. All other ro#u&t an#seri&e names mentione# are the tra#emar5s of their rese&tie &omanies. Data &ontaine# in this #o&umentseres informational uroses onl$. 1ational ro#u&t se&ifi&ations ma$ ar$.
4hese materials are suBe&t to &hange (ithout noti&e. 4hese materials are roi#e# $ SAP AG an# its affiliate#&omanies *CSAP GrouC, for informational uroses onl$ (ithout reresentation or (arrant$ of an$ 5in# an#SAP Grou shall not e liale for errors or omissions (ith rese&t to the materials. 4he onl$ (arranties for SAPGrou ro#u&ts an# seri&es are those that are set forth in the eress (arrant$ statements a&&oman$ingsu&h ro#u&ts an# seri&es if an$. 1othing herein shoul# e &onstrue# as &onstituting an a##itional (arrant$.
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Icons
Icon Meaning
/aution
Eamle
1ote
Re&ommen#ation
S$nta
Eternal Pro&ess
%usiness Pro&ess Alternatie:De&ision /hoi&e
Typographic Conventions
Type Stye !escription
Example text "or#s or &hara&ters that aear on the s&reen. 4hese in&lu#e fiel# namess&reen titles ushuttons as (ell as menu names aths an# otions.
/ross-referen&es to other #o&umentation.
Eamle tetEmhasi>e# (or#s or hrases in o#$ tet titles of grahi&s an# tales.
E<A'P@E4E<4
1ames of elements in the s$stem. 4hese in&lu#e reort names rogramnames transa&tion &o#es tale names an# in#ii#ual 5e$ (or#s of arogramming language (hen surroun#e# $ o#$ tet for eamle SE@E/4an# 81/@DE.
Example
text
S&reen outut. 4his in&lu#es file an# #ire&tor$ names an# their athsmessages sour&e &o#e names of ariales an# arameters as (ell as namesof installation ugra#e an# #ataase tools.
EXAMPLE TEXTe$s on the 5e$oar# for eamle fun&tion 5e$s *su&h as F2, or the ENTER 5e$.
Exampletext
Ea&t user entr$. 4hese are (or#s or &hara&ters that $ou enter in the s$stemea&tl$ as the$ aear in the #o&umentation.
<Example
text>
;ariale user entr$. Pointe# ra&5ets in#i&ate that $ou rela&e these (or#s an#
&hara&ters (ith aroriate entries.
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Contents
Asset 'anagement (ith )un#s 'anagement *96+,........................................................................... +
! Purose ........................................................................................................................................... +
2 Prereuisites.....................................................................................................................................6
2.! 'aster Data an# 7rgani>ational Data........................................................................................ 6
2.2 %usiness /on#itions ..................................................................................................................F
2.3 Preliminar$ Stes....................................................................................................................... F
2.3.! /reate Asset 'aster Data Shell...........................................................................................F
2.= Roles.......................................................................................................................................... 9
3 Pro&ess 7erie( 4ale........................................................................................................... ...... !0
= Pro&ess Stes.................................................................................................................................!2
=.! A&uisition 8ntegrate# (ith A&&ounts Pa$ale A&&ounting an# )' *(:o (or5flo(,...................!2=.2 Retirements.............................................................................................................................. !3
=.2.! Retirement (ith Reenue an# /ustomer...........................................................................!+
=.2.2 Retirement (ith Reenue (ithout /ustomer......................................................................!F
=.2.3 Retirement #ue to S&raing.............................................................................................!
=.3 8ntra&oman$ 4ransfers............................................................................................................!9
=.= Settling Assets un#er /onstru&tion...........................................................................................2!
=.+ Perio#i& Pro&essing..................................................................................................................2+
=.+.! Perio#i& Asset Posting.......................................................................................................2+
=.+.2 Re&al&ulating ;alues......................................................................................................... 26
=.+.3 Dere&iation Posting Runs................................................................................................ 2
=.+.= Dere&iation Simulation..................................................................................................... 30
=.+.+ )is&al ear /hange............................................................................................................3!
=.+.6 ear-En# /losing............................................................................................................... 33
+ Aen#i......................................................................................................................................... 36
+.! SAP ERP Reorts ................................................................................................................... 36
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Asset Management with Funds Management (965)
" #urpose Asset 'anagement (ith integrate# )un#s 'anagement roi#es a full$ automate# assetro&urement re&eiing an# a&&ounting ro&ess throughout the life-&$&le of a fie# asset. 4he re-&onfigure# Asset 'anagement settings roi#e the tools reuire# to &oml$ (ith GAS% 3=:3+reorting reuirements. Dere&iation areas hae een #efine# to satisf$ full a&&rual-ase#a&&ounting metho#s an# mo#ifie# a&&rual-ase# a&&ounting metho#s. 8n a##ition (ith theintegration to )un#s management assets &an e assigne# to a&&ount assignment #imensions su&has )un# an# )un&tional Area.
Asset a&&ounting is a susi#iar$ le#ger of the general le#ger an# is use# to manage an# #o&umentin #etail fie# asset transa&tions. 8n general le#ger a&&ounting $ou &an u#ate #ere&iation an#&hanges to asset alan&e sheet alues in asset a&&ounting. ou &an also ma5e arious a&&ountassignments to &ost a&&ounting for these transa&tions. 4hese asset a&tiities from a&uisition toretirement &an e han#le# automati&all$ for oth the mo#ifie# an# full a&&rual metho#s of
a&&ounting.
As a result of the integration in the E// s$stem Asset A&&ounting *)8-AA, transfers #ata #ire&tl$ toan# from other E// &omonents. )or eamle $ou &an ost from the 'aterial 'anagement *'',&omonent #ire&tl$ to )8-AA. "hen $ou ur&hase an asset or ro#u&e an asset in-house $ou &an#ire&tl$ ost the inoi&e re&eit or goo#s re&eit or the (ith#ra(al from the (arehouse to assets inthe Asset A&&ounting &omonent. At the same time $ou &an ass on #ere&iation an# interest#ire&tl$ to the )inan&ial A&&ounting *)8, an# /ost A&&ounting */7, &omonents.
8n a##ition the integration (ith the integration to )un#s 'anagement assets &an no( e assigne#to )' a&&ount assignment #imensions su&h as )un# an# )un&tional Area. 8n this (a$ automate#slitting rules su&h as #o&ument slitting $ fun# are enale# #uring all asset a&tiities.
4o han#le tangile assets $ou &an use the usiness fun&tions of the follo(ing E// &omonents
SA# $CCComponent
Functions
)inan&ial A&&ounting*)8,
8ntegration (ith the general le#ger an# other susi#iar$ le#gers
Asset A&&ounting *)8- AA,
;aluation of fie# assets an# settlement of assets un#er&onstru&tion
/ost A&&ounting */7, Posting &ost-a&&ounting #ere&iation
)un#s 'anagement*)',
%u#getar$ &ontrol an# a&&ounting for fie# asset ur&hases infun#s management
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
% #rere&uisites
%'" Master !ata and rganiationa !ata
!e*aut +aues
Essential master an# organi>ational #ata (as &reate# in $our ERP s$stem in the imlementationhase su&h as the #ata that refle&ts the organi>ational stru&ture of $our &oman$ an# master #atathat suits its oerational fo&us for eamle master #ata for fun#s fun&tional areas an# &ost&enters.
4he usiness ro&ess is enale# (ith this organi>ation-se&ifi& master #ata eamles are roi#e#in the net se&tion.
Additiona !e*aut +aues
ou &an test the s&enario (ith other SAP %est Pra&ti&es #efault alues that hae thesame &hara&teristi&s.
/he&5 $our SAP E// s$stem to fin# out (hi&h other fun#s management an# &ontrolling#ata eists.
,sing -our wn Master !ata
ou &an also use &ustomi>e# alues for an$ fun#s management &ontrolling ororgani>ational #ata for (hi&h $ou hae &reate# master #ata. )or more information onho( to &reate master #ata see the 'aster Data Pro&e#ures #o&umentation.
se the follo(ing master #ata in the ro&ess stes #es&rie# in this #o&ument
Fied !escription +aue
/oman$ /o#e /oman$ /o#e !000
/hart of A&&ounts /hart of A&&ounts 00!0
/ontrolling Area !000
/hart of Dere&iation !000
Dere&iation Areas %oo5 Dere&iation
/ost-A&&ounting Dere&iation
0!
20
Asset Cass !escription
!000 @an#
!200 @an# 8mroements
!+00 @easehol# 8mroements
!!00 %uil#ings
2000 'a&hiner$ an# Euiment
=000 'otor ;ehi&les
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Asset Cass !escription
+000 Art I Histori&al 4reasures
6000 )urniture I )itures
F000 /omuter Har#(are
F!00 /omuter Soft(are
000 @o( ;alue Assets
9000 Assets n#er /onstru&tion
%'% .usiness Conditions4he usiness ro&ess #es&rie# in this Business Process Documentation is art of a igger &hain of integrate# usiness ro&esses or s&enarios. As a result $ou must hae &omlete# the follo(ingro&esses an# fulfille# the follo(ing usiness &on#itions efore $ou &an start an$ a&tiities in thiss&enario
.usiness Condition Scenario
A&uisition of assets Procure to Pay withFunds Management *9+,
Posting of roBe&t alues Cross DepartmentProject Management*962,
8f $ou re&eie aailailit$ &ontrol errors i.e. u#gete# fun#s arenot aailale for the een#iture $ou &an a## u#get usingeither the /entrali>e# %u#get Prearation s&enario or theDe&entrali>e# %u#get Prearation s&enario.
Centralized BudgetPreparation with BCS *9++, or
De&entrali>e# %u#getPrearation (ith %/S*9+6,
%'/ #reiminary Steps
%'/'" Create Asset Master !ata She
,se
4o a&uire an asset (ith integration to A&&ounts Pa$ale or 'aterials 'anagement an asset shellshoul# e &reate# eforehan#. 8n some &ases the asset master #ata &an e &reate# #uring theosting transa&tion. )ollo( the stes outline# elo( in oth instan&es.
#rocedure
!. A&&ess the transa&tion using one of the follo(ing naigation otions
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# Menu Accounting Financial Accounting Fixed Assets Asset
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Create Asset
TransactionCode
AS01
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S ( Assets A&&ountant,
.usiness oe Menu Asset Accounting → Assets → Create Asset Master ecord
2. 8n the /reate Asset 8nitial S&reen ma5e the follo(ing entries
Fied 2ame !escription ,ser Action and+aues
Comment
Asset /lass =000 Asset &lass for ehi&les
/oman$ /o#e !000
1o. of similarassets
+ /reate as man$ as $ounee#
3. /hoose Enter.=. Enter the follo(ing #ata.
Fied 2ame !escription ,ser Action and +aues Comment
General 4a
General Data
Des&rition Poli&e /ruiser
4ime-#een#ent 4a
/ost /enter 30!0000!00
+. Press Enter . 4he follo(ing alues are #erie# from the &ost &enter entr$.
Fied 2ame !escription ,ser Action and +aues Comment
%usiness Area Derie# alue
)un# Derie# alue
)un&tional Area Derie# alue
Grant Derie# alue
)un#s /enter Derie# alue
6. /hoose the Deprec! Areas ta.
F. 'a5e the follo(ing entries
Fied2ame
!escription ,ser Actionand +aues
Comment
Area 20 + seful life for area 0! is al(a$s !. )or area20 it is largel$ #een#ent on the asset.
Some #erie# alues su&h as grant &an still e entere# manuall$ to assign the assetmaster to the roer a&&ount assignment. 8n a##ition assets assigne# to roBe&ts #o not
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
ne&essaril$ hae all of the same a&&ount assignment #erie#. 8n some instan&es thesealues must e manuall$ entere#.
. Sae $our entries.
9. /hoose Create (hen romte# for the &reation of similar assets.
esutou hae &reate# the reuire# asset master #ata shells for testing.
%'8 oes
,se
4he follo(ing roles must hae alrea#$ een installe# to test this s&enario in the SAP 1et"eaer%usiness /lient *1"%/,. 4he roles in this %usiness Pro&ess Do&umentation must e assigne# tothe user or users testing this s&enario. ou onl$ nee# these roles if $ou are using the 1"%/interfa&e. ou #o not nee# these roles if $ou are using the stan#ar# SAP G8.
#rere&uisites
4he usiness roles hae een assigne# to the user (ho is testing this s&enario.
.usiness oe Technica 2ame #rocess Step
Assets A&&ountant SAP%PR1@)81A//-S /reate Asset
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
/ #rocess verview Ta4e
#rocess
step
$terna
processre*erence
.usiness
condition
.usiness
roe (nottechnicaroe *or.#)
Trans7action
code
$pected
resuts
A&uisition8ntegrate#(ith
A&&ountsPa$ale
A&&ountingan# )' *(:o(or5flo(,
Assetur&hase#from en#or.
Pro#u&tionPlanner
)-90 Asset&aitali>e#
Retirement(ithReenue an#/ustomer
Sale ofasset to&ustomer
)-92 Partialretirement KGains an#lossesoste#automati&all$
Retirement(ithReenue(ithout&ustomer
Sale of Asset(ithout&ustomer
A%A71 Partialretirement KGains an#lossesoste#automati&all$
Retirement#ue tos&raing
A%A;1 Partialretirement KGains an#lossesoste#automati&all$
8ntra/oman$
A%'1 4ransferasset an#a&&umulate##ere&iation&ost fromone asset toanother
Settling Assets un#er &onstru&tion
A8A%
Perio#i& AssetPro&essing
AS%
Re&al&ulating;alues
/ustomi>ing&hanges to
A)AR se# tore&al&ulate
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
#rocessstep
$ternaprocessre*erence
.usinesscondition
.usinessroe (nottechnicaroe *or.#)
Trans7actioncode
$pectedresuts
#ere&iationarea or fie#asset&onfigurationan# alues
&urrent $ear#ere&iation
Dere&iationPosting Run
A)A% Post#ere&iation$ area
Dere&iationSimulation
SA@RF0!2936
)is&al ear/hange
AJR" /reate ne(fis&al $ear
an# &reateassetalan&efor(ar# #ata
)is&al ear/losing
AJA% /lose thefis&al $ear for &oman$&o#e
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
8 #rocess Steps
8'" Ac&uisition Integrated with Accounts #aya4e
Accounting and FM (w:o wor;*ow) An eternal asset a&uisition is a usiness transa&tion resulting from the a&uisition of an asset froma usiness artner *in &ontrast to an in"house ac#uisition,. ou &an ost the a&uisition of aneternal asset in seeral #ifferent (a$s.
"ithin the Puli& Se&tor the most realent s&enario for a&uisition is (ith integration through'aterials 'anagement. 4his allo(s for the re-en&umran&e an# en&umran&e ro&ess (ith )un#s'anagement an# leerages the integration to automate #ata entr$ for #ate an# en#or #ata. 8na##ition to a&uisitions integrate# (ith 'aterials 'anagement $ou &an also erform a&uisitionssiml$ integrate# (ith A&&ounts Pa$ale.
8f $ou are also using A&&ounts Pa$ale A&&ounting $ou &an leerage the integration otions an##ire&tl$ post an asset to a $endor (hen $ou a&uire an asset *(ithout referen&e to a ur&hase
or#er,. 4his means that the asset a&uisition an# &orreson#ing a$ale are oste# for a en#or inthe transa&tion. 4his re#u&es the time an# effort reuire# to enter the #ata as (ell as the s&oe forerrors.
"or5flo( is not triggere# in this s&enario. 8f $ou (ant to trigger (or5flo( use transa&tionFV60 for an$ ur&hasing in a&&ounting. Assets ur&hase# ia a ur&hase or#er an#(or5flo( are not &oere# in this s&enario.
#rere&uisites
8n the follo(ing eamles it is assume# that the asset master re&or# has alrea#$ een &reate#using transa&tion AS01 *as #es&rie# un#er Master Data Maintenance, or (ith @S'" in theinstallation.
#rocedure
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# $CCMenu
Accounting Financial Accounting Fixed Assets Posting Ac#uisition External Ac#uisition %ith &endor
TransactionCode
F-90
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S (Assets Accountant)
.usiness oeMenu
Asset Accounting→ Postings → Ac#uisition 'rom purchase w!
$endor
2. Enter the reuire# #ata.
Fied 2ame !escription ,ser Actions and+aues
Comment
Do&ument ''-!:DD: se minus ! month to &urrent
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Fied 2ame !escription ,ser Actions and+aues
Comment
Date #ate
Posting Date ''-!:DD: se minus ! month to &urrent#ate
4$e R
/oman$/o#e
!000
/urren&$:Rate SD
Referen&e Linoi&e numerM
Pst$ Posting e$ 3! ;en#or inoi&e
A&&ount ;en#or 300000
3. Press Enter .
=. 'a5e the follo(ing entries
Fied 2ame !escription ,ser Actionsand +aues
Comment
Amount in Do&ument/urren&$
2+000.00 SD
/al&ulate 4a Sele&te#
Pst$ Posting e$ F0 Deit asset
A&&ount Asset 1o. of the asset&reate#
Enter asset &reate# #uringrereuisite ste
4rans.4$e 4ransa&tion
t$e
!00 Eternal asset a&uisition
+. Press Enter .
6. 'a5e the follo(ing entries
Fied 2ame !escription ,ser Actions and +aues Comment
Amount 2+000.00
4a /o#e 4a &o#e 80
F. Sae $our entries.
esut
4he asset has een &aitali>e# (ith the amount se&ifie#. 8n the asset master re&or# the&aitali>ation an# #ere&iation start #ates (ere set (hen the first a&uisition (as oste#.
8'% etirements
,se
)ie# asset retirement is the remoal of an asset or art of an asset from the asset ortfolio. 4hisremoal of a &omle fie# asset *or art of a &omle fie# asset, is oste# from a oo55eeing
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
erse&tie as an asset retirement. 8n Asset A&&ounting $ou &an ost oth the sale of an asset an#the resulting reenue in one single ste. At the same time $ou &an #e&i#e (hether to integrate theosting (ith A&&ounts Re&eiale A&&ounting or to ost to a &learing a&&ount.
Deen#ing on organi>ational &onsi#erations or the usiness transa&tion that lea#s to the retirement$ou &an #istinguish the follo(ing t$es of retirement
•
An asset is sol# resulting in reenue. 4he sale is oste# (ith a &ustomer.• An asset is sol# resulting in reenue. 4he sale is oste# against a &learing a&&ount.
• An asset ha# to e s&rae# (ith no reenue.
An asset retirement &an refer to an entire fie# asset *&omlete retirement, or art of a fie# asset*artial retirement,. 8n oth &ases the s$stem uses the asset retirement #ates $ou enter toautomati&all$ #etermine the amounts to e (ritten off for ea&h #ere&iation area. ou &an initiate theartial retirement of a fie# asset $ entering one of the follo(ing
• 4he amount of the a&uisition an# ro#u&tion &osts eing retire#
• A er&entage rate
• A uantit$
%ase# on the asset alue #ate an# erio# &ontrol the s$stem automati&all$ #eterminesthe referen&e erio# for the retirement. 4he s$stem also automati&all$ &al&ulates an$#ere&iation *alue a#Bustments, ali&ale to the art of the asset eing retire# u tothe referen&e erio# *retirement,. 4he s$stem automati&all$ retires this #ere&iation atthe time of the retirement transa&tion. 4his ro&e#ure ensures that the er&entage of theoo5 alue that is retire# is i#enti&al to the er&entage of the a&uisition an# ro#u&tion&osts that is retire#. ou must al(a$s se&if$ a transa&tion t$e to #istinguish et(eenrior-$ear an# &urrent-$ear a&uisitions.
#rere&uisites
8n or#er to erform the retirement ro&esses there must alrea#$ e a&uire# assets in $our s$stemsu&h as the asset from the transa&tion erforme# in ro&ess =.!. 8n a##ition the retirement s&enariois releant to assets (ith transa&tional histor$ for erio#i& osting an# #ere&iation. 4o &orre&t a&urrent erio# a&uisition the reersal of the en#or osting or goo#s re&eit *(ith the &ase ofa&uisitions (ith integration through '', (oul# e the #esire# ro&ess. Run the asset inentor$reort to #etermine suitale assets for retirement. 8f there are no a##itional suitale assets reeatro&ess =.! for t(o a##itional assets in or#er to &omlete the follo(ing ro&ess stes. After the&omletion of the a&uisitions erform the transa&tion ASKB *see erio#i& ro&essing, an##ere&iation for the ne(l$ a&uire# assets.
#rocedure
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions
SA# $CCMenu Accounting
Financial Accounting
Fixed Assets
(n'ormationSystem eports on Asset Accounting Asset Balances (n$entory)ists Physical (n$entory )ist *y Asset Class
TransactionCode
S_ALR_87011981
2. 8n the Company Code fiel# enter !000 an# &hoose Execute!
3. Determine a suitale asset for retirement an# ma5e a note of the asset numer
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8'%'" etirement with evenue and Customer
8f $ou are also using the )inan&ial A&&ounting &omonent $ou &an ost the re&eiale to the&ustomer the reenue an# the asset retirement in one transa&tion (hen $ou sell an asset. 8n thereleant osting transa&tion $ou must first ost the reenue *&ustomer to reenue from sale ofasset, an# then the asset retirement. An in#i&ator in the osting transa&tion instru&ts the s$stem toost an asset retirement after the reenue has een oste#.
4he #iagram elo( sho(s the retirement of +000 AP/ (ith reenue of 3000. 4he roortional aluea#Bustment of !2+0 $iel#s a retirement net oo5 alue of 3F+0 an# thus a loss of F+0.
#rocedure
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# $CCMenu
Accounting Financial Accounting Fixed Assets Posting etirement etirement w+e$enue %ith Customer
TransactionCode
F-92
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S (Assets Accountant)
.usiness oeMenu
Asset Accounting → Postings → Asset etire! 'rm Sale w+
Customer
2. Enter the reuire# #ata.
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Fied 2ame !escription ,ser Actions and +aues Comment
Do&ument Date 4o#a$Ns #ate
4$e DR /ustomer inoi&e
/oman$ /o#e !000
/urren&$:Rate SD
Referen&e An$ for eamle inoi&e numer
Pst$ Posting e$ 0! /ustomer inoi&e
A&&ount /ustomer !00!00
3. Press Enter .
=. 'a5e the follo(ing entries
Fied 2ame !escription ,ser Actions and+aues
Comment
Amount Reenue *sales ri&e, +00.00
/al&ulate ta A&tiate Automati& ta#etermination
Pst$ Posting e$ +0 /re#it
A&&ount Reenue &learinga&&ount
F00!3+
Enter 4a5es $ou to the nets&reen
Amount Reenue *sales ri&e, +00.00
AssetRetirement
< /he&5 the o
+. Press Enter .
6. 'a5e the follo(ing entries
Fied 2ame !escription ,ser Actions and +aues Comment
Asset Lasset numerM Enter an assetnumer forretirement
4rans. 4$e 260 Retirement of&urrent-$eara&uisition (ithreenue
Asset ;al. Date Retirement#ate
4o#a$Ns #ate for eamle
/oml.Retirement < /he&5 o for&omlete retirement
Amount Poste# LAmount of AP/ eing retire#(ith artial retirementM
See note
Per&entage Rate LAmount of AP/ eing retire# See note
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Fied 2ame !escription ,ser Actions and +aues Comment
(ith artial retirementM
Ouantit$ L1umer of assets eingretire# *&olle&tiemanagement, (ith artial
retirementM
See note
8n a##ition to full retirement $ou &an also erform artial retirements. 4o erform aartial retirement #o not &he&5 the o for Complete etirement! ou hae threeotions for artial retirement retirement $ amount remaining of the net oo5 alue $er&entage of the net oo5 alue an# $ uantit$ for &olle&tiel$ manage# assets.
F. Sae $our entries.
esut
A artial retirement has een re&or#e# for the se&ifie# asset. 4he gains or losses reali>e# (ere&al&ulate# automati&all$ an# oste# to the a&&ounts #efine# in /ustomi>ing. 8f the asset retirement(as a &omlete retirement the retirement #ate (as set automati&all$ in the asset master re&or#uon osting.
8'%'% etirement with evenue without Customer
#rocedure
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# $CCMenu
Accounting Financial Accounting Fixed Assets Posting etirement etirement w+e$enue Asset Sale %ithout Customer
TransactionCode
ABAON
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S (Assets Accountant)
.usiness oe Menu Asset Accounting → Postings → Asset Sale without Customer
2. Enter the reuire# #ata.
Fied 2ame !escription ,ser Action and+aues
Comment
Asset Lasset numerM Enter the asset numer for a suitale
asset
Do&umentDate
4o#a$Ns #ate foreamle
PostingDate
4o#a$Ns #ate foreamle
Asset ;al.Date
Retirement#ate
4o#a$Ns #ate foreamle
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
'anualReenue
Sele&t the ra#ioutton an# enter anamount
Alternatel$ $ou &an sele&t Re from1%; *1et oo5 alue from#ere&iation area as reenue,
3. /hoose the Partial retirement ta.
=. 'a5e the follo(ing entries
Fied 2ame !escription ,ser Actionand +aues
Comment
AmountPoste#
Amount of AP/ eing retire# (ithartial retirement
/omleteretirement if noalue entere#
Per&entageRate
Amount of AP/ eing retire# (ithartial retirement
+0
Ouantit$ 1umer of assets eing retire#*&olle&tie management, (ithartial retirement
/omleteretirement if noalue entere#
)rom/ur.r.A&. Sele&te#
+. Post the #o&ument. se the Sa$e utton on the to of the s&reen.
esut
A artial retirement has een re&or#e# for the se&ifie# asset. 4he gains or losses reali>e# (ere&al&ulate# automati&all$ an# oste# to the a&&ounts #efine# in /ustomi>ing. 8f the asset retirement(as a &omlete retirement the retirement #ate (as set automati&all$ in the asset master re&or#uon osting.
8'%'/ etirement due to Scrapping,se
etirement without re$enue inoles the remoal of a &omle fie# asset from a &oman$Ns fie#assets (ithout reenue eing reali>e# for the asset *for eamle s&raing,. "hen an asset isretire# (ithout reenue the s$stem generates a loss 'or asset retirement without re$enue eual tothe retire# net oo5 alue instea# of the reenue an# gain:loss osting.
#rocedure
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# $CCMenu
Accounting Financial Accounting Fixed Assets Posting etirement Asset etirement *y Scrapping
TransactionCode
ABAVN
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S (Assets Accountant)
.usiness oe Menu Asset Accounting→ Postings → Asset etirement *y Scrapping
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2. Enter the reuire# #ata.
Fied 2ame !escription ,ser Action and+aues
Comment
Asset Lasset numerM Enter the asset numer for asuitale asset
Do&umentDate
4o#a$Ns #ate foreamle
Posting Date 4o#a$Ns #ate foreamle
Asset ;al.Date
Retirement#ate
4o#a$Ns #ate foreamle
3. /hoose the Partial retirement ta.
Fied 2ame !escription ,ser Actionand +aues
Comment
AmountPoste#
Amount of AP/ eing retire# (ith artialretirement
Per&entageRate
Amount of AP/ eing retire# (ith artialretirement
!00
Ouantit$ 1umer of assets eing retire# *&olle&tiemanagement, (ith artial retirement
)rom/ur.r.A&.
Sele&te#
=. Sae $our entries.
esut A artial retirement has een re&or#e# for the se&ifie# asset. 4he gains or losses reali>e# (ere&al&ulate# automati&all$ an# oste# to the a&&ounts #efine# in /ustomi>ing. 8f the asset retirement(as a &omlete retirement the retirement #ate (as set automati&all$ in the asset master re&or#uon osting.
8'/ Intracompany Trans*ers
,se
4hree situations ma$ reuire $ou to erform an intra&oman$ transfer (ithin a &oman$ &o#e.
• 8f &hanges are ma#e to organi>ational stru&tures *re&lassifi&ation of asset &lasses &hangesto usiness areas or &ost &enters an# so on,
• An intra&oman$ transfer might e ne&essar$ if a&&ount assignments are in&orre&t *foreamle in&orre&t asset &lass,
• 8f a manage# asset un#er &onstru&tion is &omlete# for summar$ settlement
8ntra&oman$ transfers from one fie# asset to another (ithin the same &oman$ &o#e &an e&arrie# out in one ste. Automati& intra&oman$ transfers are onl$ ossile ho(eer if no aluesfrom the sen#ing asset are lost an# eer$ area of the target asset is sulie# (ith alues.
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#rere&uisites
8f a &urrent-$ear a&uisition must e transferre# $ou shoul# al(a$s first erform a reerse ostingfollo(e# $ a *&orre&t, a&uisition osting. 8f the a&uisition (as (ith integration through 'aterials'anagement this also means the reersal of the GR:8R #o&uments. ou shoul# onl$ transfer&urrent-$ear a&uisitions if no #ere&iation 5e$s for automati& &al&ulation eist in the master re&or#s.
8f the intra&oman$ transfer inoles a transfer to a ne( asset master re&or# that has $et to e&reate# $ou &an &reate the master re&or# as #es&rie# earlier or generate it from the transfertransa&tion.
8n the follo(ing eamle it is assume# that $ou hae alrea#$ &reate# the master re&or# efore $ouerform the transfer.
#rocedure
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# $CC Menu Accounting Financial Accounting Fixed Assets Posting ,rans'er ,rans'er within Company Code
TransactionCode
ABUN
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S (Assets Accountant)
.usiness oe Menu Asset Accounting→ Postings → ,rans'er within Company Code
2. Enter the reuire# #ata.
Fied 2ame !escription ,ser Action and+aues
Comment
Asset 1o. of the asset eing
retire#
Enter asset from earlier
a&uisition (ith ;en#or
Do&umentDate
4o#a$Ns #ate foreamle
Posting Date 4o#a$Ns #ate foreamle
Asset ;al.Date
4o#a$Ns #ate foreamle
Eisting Asset
Eistingasset
1o. of the asset einga&uire#
Enter asset no. from rereuisiteste
3. /hoose the Partial ,rans'er ta.
=. 'a5e the follo(ing entries
Fied 2ame !escription ,ser Actionand +aues
Comment
AmountPoste#
Amount of AP/ eing retire# (ith artialtransfers
Per&entageRate
Amount of AP/ eing retire# (ith artialtransfers
!00
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Ouantit$ 1umer of assets eing retire# *&olle&tiemanagement, for artial transfers
)rom/ur.r.A&.
Sele&te#
+. Sae $our entries.
esut
Either the entire a&uisition an# ro#u&tion &osts *AP/, an# a&&umulate# #ere&iation *&omletetransfer, or the se&ifie# AP/ ortion (ith the releant roortional a&&umulate# #ere&iation*artial transfer, are transferre# to the re&eiing asset. 4he stan#ar# transa&tion t$e forintra&oman$ transfers *300, is &onfigure# in su&h a (a$ that the re&eiing asset a#ots the&aitali>ation start #ate an# the #ere&iation start #ate histori&all$ from the asset eing retire#. 4hetransa&tion t$es 3!0 320 330 #o not a#ot the &aitali>ation #ate an# #ere&iation start #ate.
8'8 Setting Assets under Construction
,se Assets un#er &onstru&tion *Au/, are a se&ial form of tangile asset. 4he$ are usuall$ #isla$e# asa searate alan&e sheet item an# therefore reuire searate a&&ount #etermination an# asset&lasses. During the hase in (hi&h an asset is un#er &onstru&tion all a&tual ostings are assigne#to the Au/. 7n&e the asset is &omlete# a transfer is ma#e to a master re&or# that must e &reate#in the &omlete# fie# assets.
Assets un#er &onstru&tion &an e manage# for summar$ settlement or $ line item. )or summar$management the entire eenses in&urre# are transferre# on&e or seeral times to the assets in the&omlete# tangile fie# assets at the time of &omletion. "hen assets un#er &onstru&tion aremanage# $ line item $ou &an enter settlement rules for eer$ line item assigne# to the Au/.
#rere&uisites
4he follo(ing eamle is ase# on assets un#er &onstru&tion manage# $ line item. Asset &lass2F0000 has een i#entifie# in /ustomi>ing as manage# $ line item for this urose.
)irst &reate an asset master re&or# in asset &lass 9000 as #es&rie# in the se&tion on master #atamaintenan&e. 1et ost an a&uisition to this asset un#er &onstru&tion. 4o #o so use one of themetho#s #es&rie# in the se&tion on a&uisitions. )inall$ &reate an asset master re&or# in asset&lass !!00.
!. A&&ess the transa&tion using one of the follo(ing naigation otions
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# Menu Accounting Financial Accounting Fixed Assets Asset Create Asset
TransactionCode
AS01
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S ( Assets A&&ountant,
.usiness oe Menu Asset A&&ounting→ Assets → /reate Asset 'aster Re&or#
2. 8n the /reate Asset 8nitial S&reen ma5e the follo(ing entries
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Fied 2ame !escription ,ser Action and +aues Comment
Asset /lass 9000 Asset &lass for A/
/oman$ /o#e !000
1o. of similar assets !
3. /hoose Enter.
=. Enter the follo(ing #ata.
Fied 2ame !escription ,ser Action and +aues Comment
General 4a
General Data
Des&rition 4emorar$ Poli&e%arra&5s
Enter #es&rition
4ime-#een#ent4a
/ost /enter Enter K 30!0000!00 Hit EnterN to #erie furtheralues
%usiness Area 30!0 Derie# alue
)un# !0000000 Derie# alue
)un&tional Area !020200+00000000 Derie# alue
Grant 174-RE@E;A14 Derie# alue
)un#s /enter 30!0000!00 Derie# alue
+. Sae $our entries.
6. 4o &reate the %uil#ing asset in the Create Asset- (nitial Screen ma5e the follo(ing entries
Fied 2ame !escription ,ser Action and +aues Comment
Asset /lass !!00 Asset &lass for %uil#ings
/oman$ /o#e !000
1o. of similar assets !
F. /hoose Enter .
. Enter the follo(ing #ata.
Fied 2ame !escription ,ser Action and+aues
Comment
General 4a
General Data
Des&rition Poli&e %arra&5s Enter #es&rition
4ime-#een#ent4a
/ost /enter Enter K 30!0000!00 Hit EnterN to #erie furtheralues
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Fied 2ame !escription ,ser Action and+aues
Comment
%usiness Area Derie# alue
)un# Derie# alue
)un&tional Area Derie# alueGrant Derie# alue
)un#s /enter Derie# alue
Dere&. Areas 4a
Area 20 !2 Enter alue
9. Sae $our entries.
!0. Perform A&uisition (ith A&&ounts Pa$ale 8ntegration for the A/ asset &reate# for an amountof Q+0000.00.
!!. ou hae &reate# the reuire# asset master #ata shells for testing.
#rocedure
4his ro&e#ure assumes that the Au/ has een &omlete# an# has not $et eentransferre# to the &omlete# fie# assets.
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# $CC Menu Accounting Financial Accounting Fixed Assets Posting Capitalize Asset u! Const! Distri*ute
TransactionCode
A!AB
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S (Assets Accountant)
.usiness oe Menu Asset Accounting → Postings → AuC Assignment o' Dist! ule
2. Enter the reuire# #ata.
Fied2ame
!escription ,ser Actionand +aues
Comment
/oman$
/o#e
!000
Asset 1o. ofreiousl$&reate# Au/
@a$out !SAP
A##. Area @eae %lan5 An a##itional #ere&iation area &an esele&te# to #isla$ the alues of another#ere&iation area in the line item list of the
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Fied2ame
!escription ,ser Actionand +aues
Comment
asset un#er &onstru&tion. %efore sele&ting ana##itional De. Area the @a$out must ea#Buste# to #isla$ the a##itional fiel#s.
3. /hoose Execute! 4he status for the settlement rule is set to re#. 4his status is &hange# to green(hen haing maintaine# the settlement rule.
=. Sele&t the item $ou oste# an# &hoose Enter *Shift?)6,.
+. 'a5e the follo(ing entries
Fied 2ame !escription ,ser Action and+aues
Comment
/at Settlementre&eier &ategor$
)<A Asset
SettlementRe&eiers
1o. of reiousl$&reate# asset in &lass!!00
Per&entage Rate !00 Portion of Au/ AP/ that&an e &aitali>e#
6. 4o go a&5 to the Settlement AuC- line item list &hoose )3. 4o sae the settlement rule &hooseSa$e *)!!,. 4hen &hoose Settlement *Shift?),. 4his a&&esses transa&tion A!BU *Au/Settlement,.
Fied 2ame !escription ,ser Action and +aues Comment
/oman$ /o#e !000
Asset 1o. of reiousl$ &reate# Au/
Do&ument Date 4o#a$Ns #ate for eamle
Asset ;al. Date 4omorro( Ns #ate for eamle
Posting Date 4o#a$Ns #ate for eamle
4est Run A&tiate
Detail @ist A&tiate
F. Ee&ute the settlement.
. Reie( for errors. 8f no errors eist then #ea&tiate 4est RunN an# ee&ute.
esut
"hen the settlement is &arrie# out an intra&oman$ transfer is ma#e et(een the asset un#er
&onstru&tion an# the asset in the &omlete# fie# assets.
4o #isla$ the #o&ument for this intra&oman$ transfer using the Asset Elorer usetransa&tion A"0!1 *or from the SAP menu &hoose Accounting Financial Accounting Fixed Assets (n'ormation System eports on Asset Accounting (ndi$idual
Asset Asset Explorer ,. Asset a&tiities are liste# in the ,ransaction ane.
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8'5 #eriodic #rocessing
,se
4he stes #es&rie# in the follo(ing se&tion must e &arrie# out erio#i&all$ at monthl$ or $earl$interals.
#rere&uisites
4he or#er in (hi&h the in#ii#ual stes are &arrie# out is #etermine# $ the other &omonents inuse su&h as SAP )8-/7 an# SAP )8.
8'5'" #eriodic Asset #osting
,se
8n Puli& Se&tor a&&ounting the fie# assets mo#ule is #esigne# (ith t(o #ere&iation areas tohan#le oth the mo#ifie# an# full a&&rual metho# of a&&ounting. During an asset a&uisition the
AP/ &osts ost to the lea# #ere&iation area. Perio#i&all$ *for eamle on a monthl$ asis, the
AP/ &osts must e transferre# to the other #ere&iation areas.
#rocedure
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# $CC Menu Accounting Financial Accounting Fixed Assets PeriodicProcessing APC &alues Posting
TransactionCode
ASKB
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S (Assets Accountant)
.usiness oeMenu
Asset Accounting→ Periodic and Closing Acti$ities→ Periodic
Asset Postings
2. 'a5e the follo(ing entries
Fied 2ame !escription ,ser Action and+aues
Comment
/oman$ /o#e !000
@ist Assets <
@ist Dire&t 8tems <
4est Run <
'ain Asset1umer
Lasset numerM Enter alue for in#ii#ual asset
Asset Su-numer
LassetsunumerM
Stan#ar#Posting Run
<
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Fied 2ame !escription ,ser Action and+aues
Comment
Restart PostingRun
4his otion is aailale formultile runs in a erio#
3. /he&5 for errors. 8f no errors eist then #ea&tiate test run an# ee&ute.
)or erforman&e reasons ee&ute the reosting rogram in the a&5groun#. 4o #o this from thesele&tion s&reen for the rogram from the menu &hoose Program → Exec! (n Bac.ground .
Fied 2ame !escription ,ser Action and +aues Comment
7utut Dei&e @P0!
Start 4ime (mmediate
=. Sae $our entries.
8'5'% ecacuating +aues
,se
8n &ertain &ir&umstan&es $ou might nee# to re&al&ulate the lanne# annual #ere&iation for a ariet$of fie# assets. ou &an use the ecalculate Depreciation fun&tion to #o so *rogram RAA)AR00,.4his rogram *(hi&h $ou &an also start as a test run, enales $ou to re&al&ulate the lanne##ere&iation for a large numer of fie# assets. ou &an also ee&ute the rogram in thea&5groun#. )or more information see the se&tion on the #ere&iation osting run.
ou &annot use this fun&tion to re&al&ulate #ere&iation in fis&al $ears that are alrea#$&lose#.
8f the rogram terminates (ith a #um this &an haen if the list &ontains no #ata. Startthe rogram again. 4he )ist Assets fiel# is otional. 4r$ it (ith an# (ithout mar5ing this
fiel#.
#rere&uisites
ou might nee# to re&al&ulate lanne# annual #ere&iation in &ertain &oman$ &o#es or forin#ii#ual fie# assets. 4his might e ne&essar$ if
• ou hae &hange# #ere&iation 5e$s in /ustomi>ing.
• ou hae ma#e mass &hanges that $ou rogramme# $ourself an# these &hanges affe&te##ata releant to #ere&iation.
#rocedure
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otionsption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# $CC Menu Accounting Financial Accounting Fixed Assets En$ironment ecalculate &alues
TransactionCode
AFAR
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
.usiness oe SA#.#ASS$T7S (Assets Accountant)
.usiness oeMenu
Asset Accounting→ Periodic and Closing Acti$ities → ecalculate
Depreciation
2. Enter the reuire# #ata.
Fied 2ame !escription ,ser Actionand +aues Comment
/oman$ /o#e !000
'ain Asset1umer:Asset Su-1umer
Enter alue for in#ii#ualassets or a range of assets
A&&ount Grou*(:@ea#ing 0s,
Dere&iation Area 20 Area 0! is al(a$s full$#ere&iate#
)R7' )is&al ear /urrent fis&al $ear
@ist Assets A&tiate
4est Run Dea&tiate
;alue Differen&e 7er@imit
See elanation
3. )or erforman&e reasons the re&al&ulation rogram must e ee&ute# in the a&5groun#. Startthe rogram therefore in the a&5groun# *on the sele&tion s&reen for the rogram Program → Exec! (n Bac.ground ,.
Fied 2ame !escription ,ser Action and +aues Comment
7utut Dei&e @P0!
Start 4ime (mmediate
=. Sae $our entries. 4he s$stem informs $ou Bac.ground jo* was scheduled 'or programAAFA//!
8f $ou enter an amount in this fiel# the list is outut at the in#ii#ual fie# asset leel.4his list onl$ sho(s those fie# assets that hae a #ifferen&e *of the amount se&ifie# or greater, et(een the re&al&ulate# #ere&iation an# the formerl$ lanne# #ere&iation.
esut
8f &hanges hae o&&urre# as a result of the re&al&ulation ro&ess the lanne# #ere&iation isa#Buste# for the fie# assets &on&erne#. 4he ne( lanne# #ere&iation is use# as the asis forsuseuent #ere&iation osting runs. /he&5 the log using transa&tion SP0!.
8'5'/ !epreciation #osting uns
,se
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
A osting to a fie# asset initiall$ &auses the lanne# #ere&iation to &hange in Asset A&&ounting.4he a&&umulate# #ere&iation a&&ounts an# #ere&iation a&&ounts of the alan&e sheet an# rofitan# loss statement are not u#ate# imme#iatel$ ho(eer. 4he total lanne# #ere&iation is notoste# to )inan&ial A&&ounting *onl$ &olle&tie #o&uments are &reate#, until the erio#i&#ere&iation osting run is ee&ute#.
4he #ere&iation osting shoul# e run erio#i&all$ *annuall$ semiannuall$ uarterl$ or monthl$,.
"hen ee&ute# as an u#ate run the rogram must e starte# in the a&5groun#.
4he s$stem &reates osting #o&uments for ea&h #ere&iation area an# a&&ount grou in a&&or#an&e(ith the osting &$&les se&ifie# in /ustomi>ing. As the osting #ate the s$stem uses
• 4he last #a$ of the erio# for normal erio#s *no se&ial erio#s,
• 4he last #a$ of the fis&al $ear for se&ial erio#s
#rere&uisites
Do&ument t$e A) has een #efine# in /ustomi>ing for osting #ere&iation. 8n the /ustomi>ing#efinition of the #o&ument t$e numer range 03 has een se&ifie# (ith eternal numerassignment.
4he /ustomi>ing settings also se&if$ that #ere&iation in #ere&iation areas 0! *oo5 #ere&iation,03 *reseres for se&ial #ere&iation, an# 20 *&ost-a&&ounting #ere&iation, is oste# in the generalle#ger.
ou &an #efine the #ere&iation osting &$&le $ se&if$ing the length of time in osting erio#set(een t(o osting runs. 4he s$stem is set in su&h a (a$ that #ere&iation is posted monthy.
ou #o not hae to 5ee stri&tl$ to this osting &$&le. ou &an also &hoose an unlanne##ere&iation osting run using an in#i&ator on the initial s&reen of the #ere&iation osting run."hen $ou set this in#i&ator $ou &an s5i oer seeral erio#s an# ost the total #ere&iation for allof the s5ie# erio#s in one erio#. 4he s$stem suorts t(o #ifferent ro&e#ures for #istriutingthe fore&aste# #ere&iation oer the osting erio#s. 4he #ifferen&e et(een the t(o ro&e#urese&omes ei#ent (hen $ou ro&ess a&uisitions (ithin the fis&al $ear or han#le ost-&aitali>ation.
"ith the &at&h-u metho# #ere&iation #ue on a transa&tion (ithin the fis&al $ear *from the#ere&iation start #ate a&&or#ing to erio# &ontrol u to the &urrent erio#, is oste# in one total.4he #ere&iation osting rogram osts this amount in the erio# in (hi&h the osting #ate of thea&uisition lies.
"ith the smoothing metho# the annual #ere&iation amount #etermine# is #istriute# euall$ oerthe erio#s from the &urrent osting erio# to the $ear en#.
4he &at&h-u ro&e#ure is &onfigure# in the s$stem for all #ere&iation areas.
)or ea&h #ere&iation area $ou must se&if$ (hether #ere&iation is to e oste# to the &ost &enter an#:or to the or#er. 4his information is ta5en from the asset master re&or# an# asse# on to)inan&ial A&&ounting as an a##itional a&&ount assignment.
)or #ere&iation area 20 the s$stem is set to assign the &ost-a&&ounting #ere&iation an# interest tothe &ost &enter.
#rocedure
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# $CC Menu Accounting Financial Accounting Fixed Assets PeriodicProcessing Depreciation un Execute
Transaction AFAB
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Code
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S (Assets Accountant)
.usiness oe
Menu
Asset Accounting → Periodic and Closing Acti$ities→
Depreciation un2. 'a5e the follo(ing entries
Fied 2ame !escription ,ser Actionand +aues
Comment
/oman$ /o#e !000
)is&al ear /urrent fis&al$ear
Posting Perio#s Perio# for (hi&h the#ere&iation is to eoste#
/urrenterio#
Planne# PostingRun
See elanation
Reeat See elanation
Restart See elanation
nlanne#Posting Run
A&tiate See elanation
@ist Assets A&tiate All the assets are liste#in#ii#uall$ in the list.
@ist of 'anualDere&iation
A&tiate 'anual #ere&iation isliste# searatel$.
4est Run ou &an onl$ ee&ute theu#ate run in thea&5groun#.
#anned #osting unou &an ost to the net erio# that is se&ifie# a&&or#ing to the osting &$&le. During aregular osting run of this 5in# the s$stem #oes not allo( $ou to limit the run toarti&ular assets.
epeat unou &an reuest a reeat osting run for the last erio# oste#. ou might nee# to &arr$
out a reeat run if the #ere&iation terms (ere &hange# for in#ii#ual assets in&onne&tion (ith the $ear-en# &losing for eamle. During a reeat osting run thes$stem onl$ osts the #ifferen&es that resulte# et(een the first osting run an# thereeat osting run. ou &an limit the run to arti&ular assets.
estart8f a osting run terminate# for te&hni&al reasons an# &hanges ha# alrea#$ een ma#e tothe #ataase $ou must restart the rogram in restart mo#e. sing the restart mo#eensures that all s$stem a&tiities that (ere interrute# $ the termination are reeate#.
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
,npanned #osting un8f for (hateer reason $ou (ant to s5i oer one or more osting erio#s $ou &an #othis $ se&if$ing an unlanne# osting run. 4he s$stem then &reates ostings for all theerio#s that (ere s5ie# as (ell as for the erio# entere#. 4he osting erio# that $ouse&if$ ho(eer must fit into the osting &$&le. 8f $ou se&if$ erio# F for a uarterl$osting &$&le for eamle no osting o&&urs.
3. 7n&e $ou hae ma#e all the ne&essar$ entries ee&ute the #ere&iation osting run in thea&5groun# *Program → Execute in Bac.ground ,
=. 'a5e the follo(ing entries
Fied 2ame !escription ,ser Action and+aues
Comment
7utut Dei&e Printername
Sele&t an eistingrinter.
Continue *Shift?)!, 4a5es $ou to the nets&reen
Start ,ime #ialog
o
/hoose (mmediate 4he Bo is starte#
imme#iatel$.+. 4o start the #ere&iation osting run sae the start time alues.
4o monitor the Bo s&he#ule# in the a&5groun# use transa&tion S"7 *or from themenu &hoose System Ser$ices 0o*s 0o* 1$er$iew ,. A&&et the #efault aluesan# &hoose Execute.
4he Bo al(a$s aears un#er the name RAP7S42000. 4he Status &olumn sho(s the&urrent status of the Bo. /hoose e'resh or ) to u#ate the information.
"hen the Bo status is Finished sele&t $our Bo an# &hoose Spool . 4o go from theoerie( to $our list &hoose )6.
"hen this list (as generate# the fie# assets in uestion (ere also u#ate# to in&lu#ethe oste# #ere&iation. 4he lanne# #ere&iation for eer$ &omle fie# asset is nottotale# for ea&h osting leel an# oste# #ire&tl$ to )inan&ial A&&ounting until theerio#i& #ere&iation osting run has een ee&ute#.
esut
4he lanne# #ere&iation is oste# to the a&&ounts #efine# in /ustomi>ing. 4he s$stem al(a$s&reates &olle&tie #o&uments *not in#ii#ual #o&uments for ea&h asset, (hen osting #ere&iation.
8'5'8 !epreciation Simuation
,se
ou &an use stan#ar# reorts to hel $ou fore&ast the lanne# #ere&iation of &omle fie# assetsoer seeral $ears. 8n a##ition to the simle list #isla$ otion $ou &an also ost the lanne##ere&iation as lanne# &osts to the &ost &enters or internal or#ers to (hi&h the in#ii#ual fie#assets are assigne#. 4he latter is ho(eer not &onfigure# in the s$stem an# thus not &oere# in this#o&ument.
#rocedure
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# $CCMenu
Accounting Financial Accounting Fixed Assets (n'ormationSystem eports on Asset Accounting Depreciation Forecast Depreciation on Capitalized Assets 2Depreciation Simulation3
Transaction
Code
S_ALR_870129"6
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S (Assets Accountant)
.usiness oe Menu Asset Accounting→ eporting → Depreciation Forecast
2. Enter the reuire# #ata.
Fied 2ame !escription ,ser Action and+aues
Comment
/oman$/o#e
!000
Reort Date '':DD: Se&if$ here the numer of $ears for(hi&h the simulation is to run. )oreamle !2:3!:20!0
Dere&iation Area
20
Simulation;ersion
ou &an use simulation ersions to simulate &hanges (ith regar# to the t$es of asset aluation*#ere&iation 5e$ useful life for eamle,. ou must #efine simulation ersions in /ustomi>ing.
8n a##ition to the sele&tion fiel#s aoe arious other fiel#s &an e use# to limit the reort to
arti&ular &omle fie# assets.3. Ee&ute the reort an# anal$>e the result.
8'5'5 Fisca -ear Change
,se
)rom a s$stem erse&tie a fis&al $ear &hange reresents the &reation of a ne( fis&al $ear for a&oman$ &o#e. At the fis&al $ear &hange the asset alues from the reious fis&al $ear are &arrie#for(ar# &umulatiel$ into the ne( fis&al $ear. 7n&e the fis&al $ear &hange ta5es la&e $ou &an ostto assets using alue #ates in the ne( fis&al $ear. At the same time $ou &an ho(eer &ontinue to
ost in the reious fis&al $ear roi#e# this has not een &lose# as a result of the $ear-en# &losing.
#rere&uisites
4he fis&al $ear &hange &an onl$ e &arrie# out *een in test mo#e, for the ne( fis&al $ear. 4heearliest that $ou &an &arr$ out a fis&al $ear &hange is in the last month of the ol# fis&al $ear. %efore$ou &an &hange to fis&al $ear $ou must hae alrea#$ &lose# fis&al $ear -2. ou &anhae a maimum of t(o fis&al $ears oen for osting at one time.
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
1o usiness transa&tions &an e oste# in a ne( fis&al $ear efore the fis&al $ear &hange. ou &an&ontinue to ost in the ol# fis&al $ear een after the fis&al $ear &hange. 4he s$stem automati&all$&orre&ts an$ alues that hae alrea#$ een &arrie# for(ar# an# that are affe&te# $ ostings in theast.
4he fis&al $ear &hange must e &arrie# out as a&5groun# ro&essing for erforman&e reasons. ou&an &arr$ out test runs (ith fe(er than !000 assets in the foregroun#.
#rocedure
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# $CC Menu Accounting Financial Accounting Fixed Assets PeriodicProcessing Fiscal 4ear Change
TransactionCode
A#R$
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S (Assets Accountant)
.usiness oeMenu
Asset Accounting→ Periodic and Closing Acti$ities → Fiscal 4ear
Change
2. Enter the reuire# #ata.
Fied 2ame !escription ,ser Action and +aues Comment
/oman$ /o#e !000
1e( )is&al ear /urrent fis&al $ear ? !
4est Run A&tiate
8f the &oman$ &o#e has een set to production *&oman$ &o#e status lan5, $ou&annot &arr$ out the fis&al $ear &hange until the last month of the &urrent fis&al $ear *inu#ate mo#e,. 8f the &oman$ &o#e is a test &oman$ &o#e *&oman$ &o#e status 2,$ou &an &hange the fis&al $ear as an# (hen reuire#. ou set the &oman$ &o#e statusin /ustomi>ing for Asset A&&ounting.
1o more than t(o fis&al $ears ho(eer &an e oen at the same time.
/arr$ out the fis&al $ear &hange as a test run. 8f more than !000 assets eist in thes$stem $ou must start the rogram $ &hoosing Program → Execute in Bac.ground .4he se&tion on #ere&iation osting runs &ontains information on monitoring the Bo an#sool. 8f fe(er than !000 assets eist in the s$stem $ou &an also start the reort online.
esut
8f $ou starte# the reort in u#ate mo#e the asset alues from the reious fis&al $ear are &arrie#for(ar# &umulatiel$ into the ne( fis&al $ear. Postings &an no( e ma#e to the ne( fis&al $ear.
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
8'5'6 -ear7$nd Cosing
,se
ou &an use the $ear-en# &losing rogram to &lose the fis&al $ear for one or more &oman$ &o#esfrom an a&&ounting erse&tie. 7n&e the fis&al $ear is &lose# $ou &an no longer ost or &hange
alues (ithin Asset A&&ounting *for eamle $ re&al&ulating #ere&iation,. 4he fis&al $ear that is&lose# is al(a$s the $ear follo(ing the last &lose# fis&al $ear. ou &annot &lose the &urrent fis&al$ear.
4he $ear-en# &losing in Asset A&&ounting must e erforme# efore the $ear-en#&losing in General @e#ger A&&ounting.
4he fis&al $ear &hange must e erforme# in Asset A&&ounting efore the $ear-en#&losing *SAP )8-AA,.
#rere&uisites
• ou must &arr$ out the $ear-en# &losing as a&5groun# ro&essing for erforman&e
reasons. Start the rogram therefore as a a&5groun# Bo *on the sele&tion s&reen for therogram Program → Exec! in Bac.ground ,. ou &an &arr$ out test runs (ith fe(er than!000 assets in the foregroun#.
4he s$stem onl$ &loses a fis&al $ear in a &oman$ &o#e if the s$stem foun# no errors #uring the&al&ulation of #ere&iation *su&h as in&orre&tl$ #efine# #ere&iation 5e$s,.
• Planne# #ere&iation from the #ere&iation areas to e oste# has een &omletel$ oste#to the general le#ger.
• %alan&es from #ere&iation areas that are oste# erio#i&all$ hae een &omletel$ oste#to the general le#ger.
• All assets a&uire# in the fis&al $ear hae alrea#$ een &aitali>e#.
• %e&ause this &he&5 #oes not ma5e sense for assets un#er &onstru&tion $ou &an reent itfrom eing erforme# for these assets $ means of the asset &lass.
• All in&omlete assets *master re&or#s, hae een &omlete#.
4he s$stem lists an$ assets that #o not meet the aoe reuirements in the $ear-en# &losing log.4he log also sho(s the reason for the errors.
#rocedure
!. A&&ess the transa&tion $ &hoosing one of the follo(ing naigation otions
ption "0 SA# 1raphica ,ser Inter*ace (SA# 1,I)
SA# $CC Menu Accounting Financial Accounting Fixed Assets Periodic
Processing 4ear"End Closing Execute
TransactionCode
A#AB
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness oe SA#.#ASS$T7S (Assets Accountant)
.usiness oeMenu
Asset Accounting→ Periodic and Closing Acti$ities→ 4ear"End
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
Closing
2. Enter the reuire# #ata.
Fied 2ame !escription ,ser Action and+aues
Comment
/oman$ /o#e !000 Asset /lasses Assetu. /onst.
/aitali>ation #ate not&he&5e#
)is&al ear to %e/lose#
)is&al $ear to e&lose#
/urrent fis&al$ear
4est Run A&tiate
3. Ee&ute the $ear-en# &losing an# anal$>e the log. ou &an ee&ute the reort in thea&5groun#. 4he se&tion on #ere&iation osting runs &ontains information on monitoring the Boan# sool.
ou &an un#o a $ear-en# &losing that has alrea#$ een erforme#. ou might nee# to#o this if $ou estalish that fie# assets must e &orre&te#. ou &an un#o the $ear-en#&losing for the entire &oman$ &o#e or for ea&h #ere&iation area.
n#oing the $ear-en# &losing for entire &oman$ &o#es
SA# $CCMenu
Accounting Financial Accounting Fixed Assets PeriodicProcessing 4ear"End Closing 5ndo Entire Company Code
TransactionCode
OAA%
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness roe SA#.#ASS$T7S (Assets Accountant)
.usiness roemenu
Asset Accounting→ Periodic and Closing Acti$ities→ Cancel year"end closing 'or company code
n#oing the $ear-en# &losing $ #ere&iation area
SA# $CCMenu
Accounting Financial Accounting Fixed Assets PeriodicProcessing 4ear"End Closing 5ndo By Area
TransactionCode
OAAR
ption %0 SA# 2et3eaver .usiness Cient (SA# 23.C) via 4usiness roe
.usiness roe SA#.#ASS$T7S (Assets Accountant)
.usiness roemenu
Asset Accounting→ Periodic and Closing Acti$ities → Cancel year"
end closing *y area
esut
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
8f $ou hae erforme# the $ear-en# &losing in u#ate mo#e $ou &an no longer ost to the &lose#fis&al $ear.
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SAP Best Practices Asset 'anagement (ith )un#s 'anagement *96+, %PD
5 Appendi
5'" SA# $# eports
,se
4he tale elo( lists the most freuentl$ use# reorts that hel $ou to otain a##itional informationon this usiness ro&ess.
ou &an fin# #etaile# #es&ritions of the in#ii#ual reorts in the follo(ing %PD#o&uments (hi&h roi#e a &omrehensie &omilation of all imortant reorts
• )inan&ial A&&ounting SAP EP eports 'or Accounting 26673
• @ogisti&s Pro&esses SAP EP eports 'or )ogistics 26663
eports
eport Tite Transaction Code Comment
Asset Elorer A"0!1
8nentor$ @ist SA@RF0!!9!