Post on 15-Jan-2016
description
Presentation to the Joint Portfolio and Select
Committees on Finance
Statistics South Africa
Continuous improvement
4 June 2004 4 June 2004
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Statistics about statistics
• 10 038 550 A4 pages printed last year
• 860 086 questionnaires distributed last year
• 148 408 releases distributed to users last year
• 44 135 telephonic and email requests last year
• 25 000 hits on website per working day
• 225 million responses to Census 2001
• Largest number of hits on website in one day 41 691 (25 May 04)
• 90 000 copies of Census in Brief printed
• 2 653 downloads of Census in Brief in 20 days in May 04
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Utilisation Framework for Official Statistics
TopPolitical
Authority
PlanningAuthority
Mass
Media
Specialist
Groups
ResourcesAuthority
StatisticalAuthority
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Change in Political system First 2 yrs
Change in legal system Years 3 to 4
Change institutions Years 5-8
Demand for information
TRANSITION: Pre-Ten Review Period
Change in InformationSystems – Years 9-10
En
ds
lead
ers h
ip E
ra
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Programme alignment in political system
Programme alignmentin the legal system
Programme alignment in institutions
Demand for information
Projecting into the future: POST-TEN-YEAR-REVIEW
Change in the InformationSystem –
The next 10 yrsM
onitoring and evaluation
Mea
ns
Lea
der
ship
Era
Developmental state
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Strategy
Peoplem anagem ent
Inform ationm anagem ent &
environm ent
F inance andResource
m anagem ent
Custom er focus
Lead
ersh
ip
Surveyplanning
Collect P rocess Analyse PublicationD issem i-
nateTrade & Industry
Labour statistics
Financialstatistics
Social statistics
Populationstatistics
Vital statistics
Nat
iona
l Acc
ount
s
Statistical process Output Outcome
Povertyalleviation
Access to basicservices
Em erging and re-em erging diseases
Ruraldevelopment
Economic grow th
Job creation
Tourism
Governance
Environment
Input
D ata item s
Q uestionna iredes ign
P os ta l su rvey Q ua lity check
C ap tu re
E d it
H ouseho ldsu rvey
A na lyseda ta qua lity
E s tim a tion
C om p iles ta tis tica l
re lease /repo rt
E d iting andlayou t
P ub lica tionon the w ebD is tribu tion
via pos t
C lass ifica tion
Stats SA's value chain
Tabu la tion Q ua lity aud it -ce rtifica tion D is tribu tion
o f m e tada ta -C D
S pec ia lreques ts
Impact on:
A dm in is tra tivereco rds /
G ove rnm en tM IS
SADC/NEPAD
Other official statistics (NSS)
Business andO perational
p lanning
Standards and definitions
Classification systems
Inte
grat
ive
econ
omic
,so
cial
and
dem
ogra
phic
info
rmat
ion
Price statistics
Povertystatistics
S am p ledes ign
Geographic frame/Business Frame
P rog ram m ing
Data management information delivery
Q ua lity p lanand c rite ria
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Foundations of official statistics
• Business register
• Population register
• Dwelling register
• Population census
• Geographic frame
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Economic and Social StatisticsMeasurable objective: To inform socio-economic decision-making by
providing accurate, relevant and timely economic and social statistical information
Industry and Trade Statistics
Financial Statistics
Price & Employ-ment Statistics
Statistical information on industry-related activities in the primary, secondary, tertiary, transport, tourism and other services sectors of the economy
Financial statistics on national, provincial, local government and the private sector
Price statistics on various goods and services at the consumer and producer level to monitor price changes (inflation rate)
Statistical information on employment and earnings in the formal non-agricultural South African business sector
21 272
16 226
31 442
Division Output Cost (R 000)
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Economic and Social Statistics (cont.)Objective: To provide statistical information which is accurate, relevant and timely in order to inform socio-economic decision-
making
Social Statistics
Total
General Household Survey providing information on living conditions of South Africans
Statistics on labour market dynamics which include employment and unemployment
Statistics on Income and expenditure (pilot)
38 963
107 903
Division Output Cost (R 000)
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Population StatisticsMeasurable objective: To inform policy and planning processes on
the state of the population by providing relevant, accurate and timely information on the demographic characteristics of the
country
Population Census
Demographic Analysis
Health and Vital Statistics
Total
Planning Census 2011
Planning extended household survey
Dwelling frame (address register)
Thematic reports on fertility, mortality, migration and nuptiality as well as population projections and estimates
Statistical information on births, deaths, marriages, divorces, tourism and migration
124 607
4 791
8 750
138 148
Division Output Cost (R 000)
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Quality and IntegrationMeasurable objective: To provide integrated social, economic and demo- graphic information that enhances the quality and usage of
national statistics
Quality & Methodology
Integrative analysis
National Accounts
Human Capacity Development
TOTAL
Statistical quality and methodology support service to all producers of statistics
Analysing and integrating findings from various databases, narrative and graphic reports
Data about the level of economic activity within a coherent system of concepts and classification
Critical mass of skilled individuals
9 944
5 034
7 139
10 683
32 800
Division Output Cost (R 000)
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Statistical Support and InformaticsMeasurable Objective: To improve service delivery and increase accessibility to statistical products and services to stakeholders
through providing and strengthening systems at national, provincial and district level
Geography
System of Registers
Information and Com-munications Technology
Geographic framework for spatial analysis of statistical information
Sample frame for the collection of economic statistics
A local area and wide area network to facilitate information sharing
9 185
12 501
35 530
Division Output Cost (R 000)
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Statistical Support and Informatics (cont.)
Objective: To develop and strengthen system of national, provincial and district level to improve access to
statistical information
Statistical Information Services
Provincial Offices/ Provincial Co-ordi-nation
Total
Accessibility of Stats SA’s statistics to all users, in accordance with its obligations to disseminate statistical information for the public good
Fieldwork capacity (e.g. establishing regional offices) within Stats SA for surveys and censuses, statistical information solutions for provincial and local stakeholders and statistical and geographical information services to all provincial stakeholders
13 507
58 531
129 254
Division Output Cost (R 000)
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Statistician General’s OfficePurpose: To provide corporate support services for the
activities of the department including strategic leadership, administrative services and the office of the national
statistics system
NSS
SG support
Programme Coordination and MIS
Internal Audit
Total
System of national statistics, including development indicators and statistical capacity building in government
Internal communications, Public and media relations, International relations
Project planning and management On-line management information system
31 Internal audits conducted
5 579
21 859
7 099
3 521
38 058
Division Output Cost (R 000)
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Organisation and ManagementPurpose: To provide corporate support services for the
activities of the department including strategic leadership, administrative services and the office of the
national statistics system
Finance and Provisioning
Human Resource Mangement
Service Delivery Improvement
Total
Sound financial and procurement management and administration
Effective human resource management and administrationEmployee commitment and alignment
Strategic performance planning, management and reporting
34 521
16 826
6 372
57 719
Division Output Cost (R 000)
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Total budget for 2004/2005 by programme
1
2
3
4
5
Total
Executive Cluster and Organisation and Management
Economic and Social Statistics
Population Statistics
Quality and Integration
Statistical Support and Informatics
95 777
107 903
138 148
32 800
129 254
503 882
Programme
Programme description Cost (R 000)
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Achievements:
- First industry releases published based on new business register sample- Better measurement of business services and tourism- Publishing rural CPI on monthly basis- Harmonisation of employment statistics from businesses and households- Comprehensive strategy for economic statistics developed
Challenges
- Second economy not adequately measured- Sample sizes too small for provincial and local breakdown- Income & Expenditure Survey not adequately funded- Frequency of Labour Force Survey- Implementation of the Government Financial Statistics framework
Key improvement and development areas:
- Ensuring quality inputs for the re-basing of GDP- Improved large sample survey programme- New field collection methodology for CPI- Improving the coverage of PPI - Non-financial census of municipalities- Pilot for the Income & Expenditure survey- Pilot for the Housing and Rental survey
Economic and Social Statistics
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Achievements:
- Publishing Census 2001results- Dissemination of and training on census results- Web access to Census 2001 results
Challenges:
- Extended household survey replacing census 2006- Tourism and Migration statistics- Coding of causes of deaths- Integration with Population register- Planning for Population Census 2011
Key improvement and development areas:
- Analysis of population and development interrelationships- Causes of deaths - backlog- Implication of not having a population census in 2006
Population Statistics
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Achievements:
- Publishing provincial GDP- First graduates back from foreign countries training in official statistics
Challenges:
- Establishing common standards and definitions- Supply and Use tables to be published in 2005- Tourism Satellite accounts- World-class statistical methodologies- Improving analytical capacity- Institute for training in official statistics
Key improvement and development areas:
- Re-basing GDP- Establishing a system of classification (CARS)- Establishing economic analysis capacity- Establishing a poverty statistics unit in Stats SA- Establishing a programme for continuous statistical skills development- Systematic quality management
Quality and Integration
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Achievements:
- New Stats SA website for improved accessibility and usage- Web-enabled geographic access to census information- Geo-coding of businesses at municipal level- Business register includes VAT and Income Tax information- Basic district office infrastructure
Challenges:
- Dwelling frame (National Address Register)- Infrastructure and statistical capacity for provincial and district offices- Improved service delivery to users- Developing a data governance system- Interdepartmental collaboration regarding registers and address system
Key improvement and development areas:
- Storage area network- Data management and Information Delivery (DMID)- Business register improvement survey- Establishment of district offices
Statistical support and informatics
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Snapshot of the South African Business Register
Current Integrated Business Register Data
Income Tax 65%
VAT8%
Skills development levy3%
PAYE4%
DTI14%
UIF5%
Customs1%
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Achievements:
- Expenditure within budget - Risk management assessment completed & controls identified- Integrative strategic, business and operational planning and budgeting- Detail project planning on the MIS- HIV/Aids strategy and action programme in place- Contribution to ten year review
Challenges:
- Full compliance with regulatory requirements- Performance indicators for Stats SA- Recruiting and retaining skilled professionals- Managing change- Implementation of coordination mechanisms for the NSS- MSSI- Knowledge manage- ment
Key improvement and development areas:
- Implementation of risk management strategy- Implementation of supply chain management- Competency profiling- Integrative human resource strategy- Audit of statistical capacity in govern- ment departments- Focusing on user needs- Communication strategy including branding
SG’s office and Organisation and Management
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Focusing on governance
What has been done
1. Appointment of DDG for Organisation and Management2. Risk assessment and control identification process3. MIS tracking of all audit queries to ensure accountability4. Of the 35 major audit issues, 19 have been dealt with, 5
will be finalised before the end of Jun 04, and the remaining will be dealt within this calendar year
5. Performance agreements for senior managers in place6. Delegations (PSA and PFMA) finalised
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Plans for this year
• Reconfigure structure to improve management of support functions
• Streamlining of HR, Finance and Procurement to improve service delivery and deal with BEE and Supply chain management
• Improvement of management structures to improve controls – EXCO
• Establishment of regular quarterly review meetings to entrench accountability resulting in quarterly performance reports
• Appointment of legal advisor to work on contracts and ensure compliance with legislation
• Learning centre including interventions on organisational culture
Focusing on governance
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Access
Info
Treatment
Competence
Presentation
Environment
EfficiencyQuality
40
45
50
55
60
65
70
75
80
85
90
-0.5 0.0 0.5 1.0 1.5 2.0 2.5
Impact
Score
IV I.
Results of Customer satisfaction survey - 2002
Factor Score ImpactAccess/Facility 66 0.1Information Channels 68 0.7Presentation 68 0.6Treatment 74 0.2Competence 67 0.2Efficiency 65 0.6Environment 60 0.1Quality of Statistics 66 2.5
All sectors (CSI – 67)
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Customer satisfaction index: 2002
Breakdown of responses per sector
Public sector National Government 16
Public sector Provincial Government 14
Public sector Para-statal Institution 16
Public sector Academic Institution 13
Private sector Banking 15
Private sector Manufacturing 18
Private sector Mining 40
Private sector Agriculture 18
Undefined 65
Sectors too small to analyse 22
All sectors 237
January 2002 - sample size 1,100
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Factor Score ImpactCommunication / Information 47 0.2Job satisfaction 55 1.8Competence and capacity 66 0.2Goal and follow up 51 0.4Management style 58 0.4Physical working environment 48 1.0Psychosocial conditions 62 0.9Working pace 61 0.1
Comm
Job sat
Goal
Managem
Comp
Working pace
Phys. env
Phys. cond
30
35
40
45
50
55
60
65
70
75
80
0.0 0.5 1.0 1.5 2.0
Impact
Score
IV. I.
Staff Opinion Survey: 2001
Staff satisfaction Index: 44
Number of observations: 733
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Staff Opinion Survey: 2002
Staff satisfaction Index: 41
Number of observations: 1 303
Factor Score ImpactCommunication / Information 40 1.0Job satisfaction 56 1.0Competence and capacity 64 0.1Goal and follow up 45 0.2Management style 53 0.4Physical working environment 58 0.5Psychosocial conditions 58 1.4Working place 63 0.1
Comm
Job sat
Goal
Managem
CompWorking place
Phys. env Psy. cond
25
35
45
55
65
75
0.0 0.5 1.0 1.5 2.0
Impact
Score
IV. I.
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Staff Opinion Survey: 2003
Staff satisfaction Index: 48
Number of observations: 492
Comm
Job sat
Goal
Managem
Comp
Working pacePhys. env
Phys. cond
40
45
50
55
60
65
70
75
80
0.0 0.5 1.0 1.5 2.0
Impact
Score
IV. I.
Factor Score ImpactCommunication / Information 50 0.1Job satisfaction 57 1.8Competence and capacity 64 0.1Goal and follow up 52 1.1Management style 58 0.5Physical working environment 59 0.9Psychosocial conditions 64 0.3Working pace 60 0.1
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Attend to urgently Maintain and improve
Drop Innovate
Stakeholder satisfaction
Deg
ree
of
imp
ort
ance
Strategic priorities for the next 12 months
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Attend to urgently Maintain and improve
Drop Innovate
Stakeholder satisfaction
Deg
ree
of
imp
ort
ance
Horizontal organisationGeographyMISDatawarehouseStrategy scorecard
BAR & Parallel samples wef 1 Dec 2003
Benchmarking of GDP (Nov 2004)
Improvements to key economic series
Improvements to Business register
Huge Changes to Prices (CPI)
Income and Expenditure Survey (pilot)
Planning for census replacement
Causes of death backlog
Focusing on user needs
Risk management
Leadership and management
Strategic priorities for the next 12 months
Social statistics
Dissemination of products
Planning
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Key achievements
• Release of Census 2001 results and extensive dissemination
• Establishing strategy for economic statistics
• Putting together a comprehensive business register
• Releasing economic statistics based on new register
• Substantial improvements in governance
• Getting planning right
• New website (www.statssa.gov.za)
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Future Challenges
• Statistics for a developmental state – government plays interventionist role – great need for information to monitor development
• Government establishing M&E framework – role of NSS and Stats SA
• Statistics become strategically important
• State statistics – measures the formal economy
• Government statistics – measures government priorities including the second economy
• Stats SA to respond to these challenges
• Here is our website