Post on 14-Jul-2015
Support to Research, Technological Development & Innovation In Jordan
SRTD Phase II
Grant Guidelines and Application Process
Eng. Raid Al-Ajlouni
SRTD-II is an EU Funded Project
SRTD - I . (2007-2010) SRTD - II (2013 – 2016)
Grants
60 grants
30 Research,30 Start Up Businesses.
Minimum60 grants
Minimum 40 applied research,Minimum 20 commercialization.
Areasof Interest
Agro, biotech, energy, environment (water), food, health, ICT and
nanotechnology
Energy , FoodHealth , Water
Based on national R&D priorities
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The National Agenda of Jordan (2006-2015) identified three characteristics of a growth oriented economy:
i) Innovation and technological advancement,
ii) Expansion of entrepreneurial activities
iii) Support of start up business.
The main keys to achieve these objectives
Matching the business sector with the research and academic community
THE NEED FOR R&D
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The main problem in the Jordanian R&D and Innovation sector has been identified as
the little
“Commercialisation & Marketing Potential” of research community output.
Main Reason
The Focus of a large part of the research community is on publishing scientific articles.not on commercialisation of RDI.
THE NEED FOR R&D
4
Support
Applied Research and Commercialisation
Activities through Grant Schemes
Applied Research Commercialisation
Implementation of appliedresearch Activitiesin the Technology Researchwith a potential developmentinto innovative services andproducts
Implementation of appliedresearch Resultsinto Commercialisation Activitiesfor developmentinto innovative services andproducts
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Definition : WHAT IS A GRANTTh
e G
ran
t is
Financial donation by the contracting authority (HCST)
To support the implementation of an action (Research)
Co-financing from the beneficiary of the Total Eligible Cost
The grant beneficiary is the owner of the action and its results
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The overall indicative amount made available under these Calls for
Proposals is € 1, 800,000
To finance a minimum of 40+20 projects of:
• minimum amount: € 10,000
• maximum amount: € 25,000
This amount must be between the minimum and maximum percentages of total eligible costs of the action
• Minimum percentage: 50% of the total estimated eligible costs.
• Maximum percentage: 80% of the total estimated eligible costs.
The 20 -50% remaining balance must be financed from sources other than the SRTD II or the European Development Fund
Grant schemes
APPLIED RESEARCH COMMERCIALISATION
€1.100,000 €700,000
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In order to be eligible for a grant, the applicant must:
• Be legal persons and resident in the Hashemite Kingdom of Jordan
• Be a specific type of organisation established in the Hashemite Kingdom of
Jordan or in a Member State of the European Union
• Be directly responsible for the preparation and management of the action
The applicant will become the Beneficiary, if he have a co-applicantsworking with him he will be identified as the Coordinator
The Coordinator represents any other co-beneficiary and Coordinate thedesign and implementation of the Action.
Co-applicant(s) must satisfy the eligibility criteria as the applicant and
Participate in designing and implementing the action.
Will become beneficiaries in the Action (together with the Coordinator)
Eligibility of Applicants
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Applicant and co-applicants may act with affiliated entity(ies)
• Must satisfy the same eligibility criteria as Applicant andCo-applicant
• Will participate in design and implementation
• Will not become beneficiary of the action
• Have legal or capital structural link with the applicant
This link should exist before the call for proposals and
remain valid after the end of the action.
Eligibility of Applicants
Duration
Applied Research An action may not exceed 18 months
Commercialisation An action may not exceed 12 months
Location
Actions must take place in Jordan
Type of Actions financed under this Call
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Location(s) of the action: Jordan and Neighbouring countries
Location(s) of the action: Jordan University of Science and Technology
Location(s) of the action: Dead sea, Shoneh, Jordan valley (Salt)
Location(s) of the action: Jordan, Worldwide, MENA Region
Area Of Interest / Key area / SectorsWater: Research on
• production of Safe Water for Drinking
• production of Safe Water for Agriculture and Industry
• Efficiency of Water use
Energy:
• Efficiency of Energy Use
• production of Renewable Energy
• Production of New Energy
Food: production of Safe and Affordable Food for Humans and Animals
Health: Improvement of Human Health
Type of Actions financed under this Call
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Number of applications and grants per applicants
The Applicant
• Applied Research Applicants May NOT submit more than oneapplication.
• Commercialisation Applicants May submit more than oneapplication.
• May Not be awarded more than one grant in each scheme.
• May be a Co-Applicant in another application.
Co-Applicant
• May participate in more than one application .
• May participate in more than one awarded grant.
• May be the Applicant in another application .
The Call for Proposals
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1 • Publicity / Info Days
2 • Concept Note & Full Application submission & registration
3 • Administrative check For the Applications
4 • Assessment of the Concept Notes
5 • Evaluation Committee’s recommendations
6 • Assessment of the Full Application
7 • Verification of Eligibility
8 • Evaluation Committee’s recommendations
9 • Contract preparation
10 • Publicity
The Full Cycle of the Call for Proposals
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Documents to be Completed
Application form contain
Part A : Concept note
Part B : Full application
Checklist for the full application form
Budget for the Action (3 different worksheets)
Worksheet 1 – Budget
Worksheet 2 – Justifications
Worksheet 3 – Expected sources of funding
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HOW TO APPLY
Applicants must apply in English.
Hand-written applications will not be accepted
No additional annexes should be sent.
The last version of the Concept Note and the Full Application form must be used.
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Contents of Application form
PART A - CONCEPT NOTE (max 5 page)Include 3 parts
• Summary of the Action
• Descriptions of the Action (max 1 page)
• Relevance of the Action (max 3 pages)1256 Words 68 Words
What is the page
• A4 size Paper
• Arial 10 font
• 2 cm margin
• Single line spacing
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PART B - Full ApplicationInclude 9 parts
• General information
• The action
• Description (max 13 pages)
• Methodology (max 5 pages)
• Duration and the plan for implementing the action (max 4 pages)
• Sustainability of the action (max 3 pages)
• Applicant’s, Co-applicants & Affiliated entities experience
• Applicant’s , Co-applicants, Affiliated entities administrative
identification
Contents of Application form
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BUDGET – Main Lines
1. Human Resources
2. Travel
3. Equipment and Supplies
4. Local Office
5. Other costs, services
7. Direct eligible costs
8. Contingency reserve (max 5%)
10. Administrative Costs (max 7%)
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Main Template Cost Unit
13# of units Unit value
(in EUR)Total Cost(in EUR)
3
1. Human Resources
1.1 Salaries (gross salaries including social security charges and other related costs, local staff)4
1.1.1 Technical Per month 18 300 5400
1.1.2 Administrative/ support staff - eg Student Internship Per month 18 90 1620
1.2 Salaries (gross salaries including social securitycharges and other related costs, expat/int. staff)
Per month
1.3 Per diems for missions/travel5
1.3.1 Abroad (staff assigned to the Action) Per diem
1.3.2 Local (staff assigned to the Action) Per diem
1.3.3 Seminar/conference participants Per diem
Subtotal Human Resources
2. Travel6
2.1. International travel Per flight 2 600 1200
2.2 Local transportation Per month
Subtotal Travel
3. Equipment and supplies7
3.1 Purchase or rent of vehicles Per vehicle 5 25 1253.2 Furniture, computer equipment
3.3 Machines, tools…
3.4 Spare parts/equipment for machines, tools
3.5 Other (please specify)
Subtotal Equipment and supplies
Budget for the Action
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Main Template Cost Unit
13# of units Unit value
(in EUR)Total Cost(in EUR)
3
4. Local office4.1 Office running costs Per month4.2 Office rent Per month
4.3 Consumables - Office supplies Per month 18 100 1800
4.4 Other services (tel/fax, electricity/heating, maintenance) Per month
Subtotal Local office
5. Other costs, services8
5.1 Publications9
5.2 Studies, research9
5.3 Expenditure verification/Audit
5.4 Evaluation costs Per Person 3 100 3005.5 Translation, interpreters5.6 Financial services (bank guarantee costs etc.)5.7 Costs of conferences/seminars9
5.8. Visibility actions10
Subtotal Other costs, services6. OtherSubtotal Other7. Subtotal direct eligible costs of the Action (1-6)
8. Indirect costs (maximum 7%)
9. Total eligible costs of the Action (7+ 8)
10. Contingency reserve (maximum 5% )
11. Total eligible costs (9+10) 12. - Taxes 11
- Contributions in kind 12
13. Total accepted costs of the Action (11+12)
Budget for the Action
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Justification of The Budget
31
Justification of the Budget for the Action
Costs Clarification of the budget items1 Justification of the estimated costs2
1. Human Resources
1.1 Salaries (gross salaries including social security charges and other
related costs, local staff)
1.1.1 Technical (50% of the time)
required 50% of the time for the duration/ 12
days a month
Based on local market for Technical staff/ and
on a scale of 1000 a month for the technical
expertise/Contract and salary transfer slip as
evidence in addition to accounting records
1.1.2 Technical (100% of the time) full time staff
Based on local market for Technical
staff.Contract and salary transfer slip as
evidence in addition to accounting records
1.1.3Secretary (100% of the time) full time staff
Based on local market for support staff/ Contract
and salary transfer slip as evidence in addition to
accounting records
1.1.4 Accountant (10% of the time)
required 10% input per month for the
duration
based on local market for support staff on a
scale of 400 Euro a month /contract and salary
transfer slip as evidenced in addition to
accounting records
1.2 Salaries (gross salaries including social security
charges and other related costs, expat/int. staff)
1.3 Per diems for missions/travel
1.3.1 Abroad (staff assigned to the Action)
for project staff travelling abroad for the
implementation global amount/info not yet available
1.3.2 Local (staff assigned to the Action)
for project staff travelling in the country with
over night stays away from residence global amount/info not yet available
1.3.3 Seminar/conference participants for project staff attending conf/seminart global amount/info not yet available
Subtotal Human Resources
2. Travel
2.1. International travel on 2 international flights a year average of 500 Egypt to Europe
2.2 Local transportation monthly cost for field missions average of 100 a month
All Years
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3. Expected sources of funding & summary of estimated costs1
Amount Percentage
EUR %
Expected sources of funding
EU/EDF contribution sought in this application (A)
Other contributions (Applicant, other Donors etc)
Name Conditions 6
Revenue from the Action
To be inserted if applicable and allowed by the guidelines:
In-kind contributions 5
Expected TOTAL CONTRIBUTIONS
Estimated CostsEstimated TOTAL ELIGIBLE COSTS 2 (B)
EU/EDF contribution expressed as a percentage of total eligible costs 4 (A/B x 100)
To be inserted if applicable and allowed by the guidelines:
Taxes/In-kind contributions 5
Estimated TOTAL ACCEPTED COSTS 3 (C)
EU/EDF contribution expressed as a percentage of total accepted costs4 (A/C x 100)
• Only eligible costs can be covered by a grant.
• The budget is a cost estimate
• No profit should be made
• The costs are not already covered by other sources offunding (no double funding)
• Provide a realistic and cost-effective budget
• The budget may include a contingency reserve not
exceeding 5% of the estimated direct eligible costs
• The budget may include a indirect costs not exceed 7% of
the estimated total eligible direct costs
Budget Preparation
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• Debts and debt service charges (interest);
• Purchases of land or buildings.
• Costs financed by another action or work programme
receiving a Union (including through EDF)
• Currency exchange losses.
• Credit to third parties.
• Salary costs of the personnel of national administrations.
--------------------------------------------------
The Eligible and Non-Eligible Costs are indicated
fully in the Grant Guidelines.
Ineligible Costs
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• Application must be submitted in 4 copies
1 Original 3 Copies 1 CD FA+CN Budget
= +
• The complete application form (Part A: concept note and Part B: fullapplication form), budget must also be supplied in electronicformat (CD-ROM).
• The electronic file must contain exactly the same application as thepaper version enclosed.
• The Checklist and the Declaration by the applicant must beenclosed in the envelope.
• Each applications has to be sent separately.
Application Preparation & Submission
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BEFORE SENDING YOUR PROPOSAL, PLEASE CHECK THAT EACH OF THE FOLLOWING CRITERIA HAVE BEEN
MET IN FULL AND TICK THEM OFF
Tick the items
off below
PART 1 (ADMINISTRATIVE)Yes No
1. The correct grant application form has been used.
2. The Declaration by the Applicant has been filled in and signed.
3. The proposal is typed and is in English
4. One original and 3 copies are included
5. An electronic version of the proposal (CD-Rom) is enclosed
6. Each co-applicant has completed and signed the mandate and the mandate is included. ??7. Each affiliated entity(ies) has completed and signed an affiliated entity(ies)'s statement ??8. The budget is enclosed, in balance, presented in the format requested, and stated in EUR.
9. The logical framework has been completed and is enclosed.Not
Applicable
PART 2 (ELIGIBILITY)10. The duration of the action is between 1 months and 18 months (the minimum and
maximum allowed).
11. The requested contribution is between 10,000 EURO and 25,000 EURO
12. The requested contribution is between 50 % and 80 % of the estimated total eligible costs
13. The total amount of financing requested on the basis of simplified cost options does not
exceed EUR <60 000 /threshold in 2.1.4 of Guidelines> per each applicant.
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Checklist
• Applications must be submitted in a sealed envelope byregistered mail, private courier service or by hand-delivery
• Applications sent by fax or by e-mail will be
The outer envelope must bear
The title of the Call for Proposals
The full name of the applicant
The address of the applicant
Not to be opened before the opening sessionيمكن فتح العطاء قبل جلسة فتح العروضال
Project Implementation Office of the SRTD II Project
Higher Council for Science and Technology
P.O. Box 36 - Jubaiha – 11941
JORDAN
Application Preparation & Submission
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DATE TIME
Initiation Stage
Deadline for requesting any clarifications December 7th 2014 14.00 hours
Deadline for Clarifications from the PIO December 17th 2014 14.00 hours
Deadline for submission December 28th 2014 14.00 hours
Evaluation and selection Stage
(Step 1)
• OPENING THE APPLICATIONS
• ADMINISTRATIVE CHECKS
• CONCEPT NOTE EVALUATION
January 2015
(Step 2) Evaluation of the Full Application February 2015
(Step 3) Notification of award February 2015
Contract signature February 2015
Indicative Time Table
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STEP 1: Administrative Checks and Concept Note Evaluation
• Compliance with deadline
• CN satisfies all criteria in points 1 – 5 of the Checklist
If any of the requested information is missing or is incorrect, theapplication may be rejected and the application will not be evaluated further
Evaluation and Selection
Application passing Admin check
Evaluation on RELEVANCE and DESIGN
PART 1 (ADMINISTRATIVE) Yes No
1. The Correct grant Application form has been used.
2. The Declaration by the Applicant has been filled in and signed.
3. The proposal is Typed and in English Where more than one language is allowed, the proposal is drafted in the language most commonly used by the target population in the country in which the action takes place.
4. One Original and 3 Copies are included
5. An electronic version of the proposal (CD-ROM) is enclosed
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BEFORE SENDING YOUR PROPOSAL, PLEASE CHECK THAT EACH OF THE FOLLOWING CRITERIA HAVE BEEN MET
IN FULL AND TICK THEM OFF
Tick the items
off below
PART 1 (ADMINISTRATIVE)Yes No
1. The correct grant application form has been used.
2. The Declaration by the Applicant has been filled in and signed.
3. The proposal is typed and is in English
4. One original and 3 copies are included
5. An electronic version of the proposal (CD-Rom) is enclosed
6. Each co-applicant has completed and signed the mandate and the mandate is included. ??7. Each affiliated entity(ies) has completed and signed an affiliated entity(ies)'s statement ??
8. The budget is enclosed, in balance, presented in the format requested, and stated in EUR.
9. The logical framework has been completed and is enclosed.Not
Applicable
PART 2 (ELIGIBILITY)10. The duration of the action is between 1 months and 18 months (the minimum and
maximum allowed).
11. The requested contribution is between 10,000 EURO and 25,000 EURO
12. The requested contribution is between 50 % and 80 % of the estimated total eligible costs
13. The total amount of financing requested on the basis of simplified cost options does not
exceed EUR <60 000 /threshold in 2.1.4 of Guidelines> per each applicant.
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Concept Note EvaluationSection & subsection
1. Relevance of the action Sub-score 30
1.1 How relevant is the proposal to the objectives and priorities of the Call forProposals?* 5x2*
1.2 How relevant to the particular needs and constraints of the target country(ies) orregion(s) is the proposal (including synergy with other EU initiatives and avoidanceof duplication)?
5x2*
1.3 How clearly defined and strategically chosen are those involved (final beneficiaries,target groups)? Have their needs been clearly defined and does the proposaladdress them appropriately?
5
1.4 Does the proposal contain specific added-value elements, such as environmentalissues, promotion of gender equality and equal opportunities, needs of disabledpeople, rights of minorities and rights of indigenous peoples, or innovation andbest practices and the other additional elements indicated under 1.2. of theseGuidelines
5
2. Design of the action Sub-score 20
2.1 How coherent is the overall design of the action?In particular, does it reflect the analysis of the problems involved, take into accountexternal factors and relevant stakeholders?
5x2**
2.2 Is the action feasible and consistent in relation to the objectives and expectedresults? 5x2**
TOTAL SCORE 50
STEP 1: Administrative Checks and Concept Note Evaluation
• Only the Concept Notes with a score of at least 30 will be
considered for pre-selection
Letters will be sent indicating whether
I. Application was submitted by deadline
II. Concept Note was evaluated and results of evaluation
Based on outcome of STEP 1 the applicants will know
I. If their Concept Note was successful
II. If their Concept Note was not successful and WHY not
Evaluation and Selection
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STEP 2: Full Application Evaluation
There are two types of evaluation criteria
1. The selection criteria help to evaluate the Applicants
a) Operational capacity
b) Financial capacity
2. The award criteria help to evaluate the Applications
Objectives of the action
Priorities of the action
Relevance of the action
Quality of the action
Expected impact
Sustainability and cost-effectiveness
Evaluation and Selection
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If the score for at
least one of the
subsections
under section 1
is 1
If the total score
for section 1 is
less than 12
points
the application
will be
rejected.
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STEP 3: Verification of eligibility of the Applicants
Performed ONLY for the applications that have been selected according to their score
The Declaration by the applicant will be cross-checked with the supporting documents .
……………Final……………..
Notification of the Contracting Authority Decision
The applicants will be informed in writing of the Contracting Authority’s decision concerning their application
If the application been rejected, will be informed of the reasons for the negative decision
Evaluation and Selection
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Questions may be sent by e-mailCfPappliedresearch@srtd.hcst.gov.jo
CfPcommercialisation@srtd.hcst.gov.jo
published on the website of the Delegation of the European Union in Jordan http://eeas.europa.eu/delegations/jordan/
and on SRTD II website – srtd.hcst.gov.jo
Main essential Roles
• Respect the principles of Transparency and Equal Treatment
• No answer to questions related to the Content of Specific Proposals
• No answer to questions related to Eligibility of a Specific Applicant
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