Post on 04-Jan-2016
23 mars 2004
How to develop a European research project - Consortium
THINK BIG
Jonas Röttorp
Swedish Environmental Research Institute
www.ivl.se
23 mars 2004
Key-words FP6
• Critical mass
• Integration
• Think Big
23 mars 2004
Preparation- Be almost obsessed developing your idea
• Idea– Expand your idea-Think Big- how can other partners
and skills improve the project on a wider horizon
23 mars 2004
EU research/ National traditional research
• Develop your research ideas towards commercial ideas- commit an exploitation partner to the project
• Identify clear roles for each partner- no overlapping
23 mars 2004
Partners-preparation
• Minimise the number of partners needed for the consortium- Critical mass
• Ask all partners to contribute to the application- exclude partners who do not contribute
23 mars 2004
Communicate with the Commission and ask for advise
• Contact the different scientific officers and send short outlines of project to get an opinion of partners and project outline– National
– Brussels
23 mars 2004
Development of a application• Ask all partners to contribute!!• Make sure you have enough resources as a co-
ordinator to develop a good application-in combination with spendable spare time
• WP-leaders develop the WP early– Short description of work– Tasks– Deliverables– Duration and manpower
• Partners description early-check also special skills
23 mars 2004
Project Management
• Commitment with your organisation
• Split the work on Administrative and technical management
• Use risk management as a tool for project management
23 mars 2004
Management
• Financial routines- distribute to your partners
• Compile financial reports for the whole project
• Administrative management- Develop templates, reporting routines and CA- be tuff
23 mars 2004
Risk management
• Identify risk events• Score the risk events on: Probability of occurrence,
impact if it occurs, controllability of the event.• Develop a actionplan of the 10:highest risks• Let all partners identify and score the risks
independently• Risk manager evaluate the risks prior to the
management meetings
23 mars 2004
Administrative management
• Develop an homepage for internal use!!!
• Templates for ppt, minutes technical reports, deliverables etc.
• Contacts to reach all partners: e-mail etc
• Document administration
23 mars 2004
Technical management• Communication!!!
– E-mail ok, phone better, physical meetings best
• Make sure that the WP leaders understand their responsibility, prepare the technical annex and the CA carefully, arrange a physical meeting prior to negotiations
• Make sure that minutes have higher priority than the technical annex
• Make sure that the partners understand that EU-research has commercial aspects.
23 mars 2004
Negotiation- phase
23 mars 2004
Negotiation
• Analyse the allocation of resources carefully on the original application- Discuss with partners and their budget
• Normally EU cut the budget/ explain at the meeting that you need to cut on expectations on project
23 mars 2004
Negotiation
• Read through the application very carefully• Make sure you understand all partners
contributions to the application• After received the ok, from EU on negotiations ,
call your scientific officer to find out more details about the EU opinion of the project- ask the SO how he would like to arrange the meeting, who should attend?
23 mars 2004
Negotiations
• Prepare slides on presentation of your project• Prepare different ideas to resolve the
negotiations• Be tuff and do not agree to carry out anything
if it is not reasonable• Remember that you as a co-ordinator have the
overall responsibility and the power to to implement necessary changes
23 mars 2004
Negotiations
• Make sure you do not give to much alternatives to all partners on budget allocation- decide yourself!!!
23 mars 2004
Holistic Integrated Process CONtrol
23 mars 2004
HIPCON parner structure
IVL Swedish Environmental Research Inst.
Valid
ati
on
Inte
gra
tion
Rese
arc
h
Management/Dissemination - IVL, IMCG
Uppsala UniversityLondon School of Economics and Political Science
Computer Technology
Institute
SSAB Oxelösund Stockholm Vatten
23 mars 2004
SCIENTIFICCOUNCIL
INDUSTRIALREFERENCE GROUP
WP 1Management
(IVL)
WP 1Management
(IVL)
CASE STUDY 1Steel
(SSABOxelösund)
CASE STUDY 1Steel
(SSABOxelösund)
Technical coordinationcommittee
MANAGEMENT BOARD
WP 2Data
management(IVL)
WP 2Data
management(IVL)
WP 3Process
economics(London S
ofEconomics)
WP 3Process
economics(London S
ofEconomics)
WP 4Environ-mentalimpact(IVL)
WP 4Environ-mentalimpact(IVL)
WP 5Process
modelling(CardiffUniv.)
WP 5Process
modelling(IVL)
WP 6Process control(Uppsala Univ.)
WP 6Process control(Uppsala Univ.)
WP 7Decision support
system andSyst.Integration
(CTI)
WP 7Decision support
system andSyst.Integration
(CTI)
CASE STUDY 2Waste water
(StockholmVatten)
CASE STUDY 2Waste water
(StockholmVatten)
WP 8Dissemination
(IVL)
WP 8Dissemination
(IVL)