Post on 28-Apr-2022
2021 Virtual Training for Powell Bill Program – Fiscal Data Report
Dr. Majed Al-Ghandour, PEMolly StevensJennie Bunton
October 19 – 20, 2021
2021 Training for Powell Bill Report Program – Fiscal Data Report
Online Meeting Guidelines
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• Everyone should remain on mute• Please post questions/comments in the chat box• We will respond to questions at the end.
Please introduce yourself by adding your name and your municipality into the chat box.
This meeting is being recorded and may be published to the Powell Bill website.
By continuing in the meeting, you are consenting to be recorded.
2021 Training for Powell Bill Report Program – Fiscal Data Report
Purpose of Funding• Powell Bill allocations are made to incorporated
municipalities which establish their eligibility and qualify per NCGS§136-41.1 through 136-41.4
• Use of Funds – §136-41.3(a):– PRIMARILY for the resurfacing of streets – Maintaining, repairing, constructing, reconstructing, or widening
of any street / public thoroughfare including bridges, drainage, curb and gutter, and other necessary appurtenances within the corporate limits of the municipality
– Cost of assessments levied for such purposes– Planning, construction and maintenance of bikeways, greenways
or sidewalks
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2021 Training for Powell Bill Report Program – Fiscal Data Report
Questions About Uses of Funds?
Go to the Powell Bill Website to review the Expenditure Guidance:
https://connect.ncdot.gov/municipalities/State-Street-Aid/
Still not sure, consult:• Your municipality’s attorney or auditor • The North Carolina League of Municipalities’ attorneys• Powell Bill Program Unit
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2021 Training for Powell Bill Report Program – Fiscal Data Report
Senate Bill 628 – Proposed
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https://www.ncleg.gov/BillLookUp/2021/S628
SENATE BILL 628 – EDITION 2Last Action: 5/12/2021
2021 Training for Powell Bill Report Program – Fiscal Data Report
Proposed Budget Bills
• Three Bills in the NC Legislature– H555/S622: Governor’s Budget Bill– S105: Senate’s 2021 Appropriations Bill
• Have NOT been signed into law
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2021 Training for Powell Bill Report Program – Fiscal Data Report
H555 & S622 – Proposed
7HOUSE BILL 555 – EDITION 1Last Action: 4/15/2021
https://www.ncleg.gov/BillLookUp/2021/H555
https://www.ncleg.gov/BillLookUp/2021/S622
SENATE BILL 622 – EDITION 1Last Action: 4/7/2021
2021 Training for Powell Bill Report Program – Fiscal Data Report
Senate Bill 105 – Proposed
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https://www.ncleg.gov/BillLookUp/2021/S105
SENATE BILL 105 – EDITION 6Last Action: 8/19/2021
No Changes to Powell BillPayment Schedule
2021 Training for Powell Bill Report Program – Fiscal Data Report
Official NCDOT Policy/SOP
9https://connect.ncdot.gov/municipalities/State‐Street‐Aid/
2021 Training for Powell Bill Report Program – Fiscal Data Report
Important Dates to Remember
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** Your municipality will be disqualified from the Powell Bill Program if all required documentation is not received prior to the
disbursement of the allocation **
2021 Training for Powell Bill Report Program – Fiscal Data Report
Powell Bill Reporting System• Enterprise Business Services Website:
– www.ebs.nc.gov
• Use the Link on our website– https://connect.ncdot.gov/municipalities/State-Street-Aid/
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2021 Training for Powell Bill Report Program – Fiscal Data Report
Powell Bill Reporting System
PBRS is a Secured System
User ID and password are required for access
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2021 Training for Powell Bill Report Program – Fiscal Data Report
Fiscal Data ReportPurpose: Report ALL money received and
spent for street purposes for the previous fiscal year.
How to:– Access– Complete– Submit
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Due by December 1st
2021 Training for Powell Bill Report Program – Fiscal Data Report
Instructions for Fiscal Data Report
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• Powell Bill Website:
2021 Training for Powell Bill Report Program – Fiscal Data Report
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2021 Training for Powell Bill Report Program – Fiscal Data Report
Access Fiscal Data Report
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After Logging in, click on the “Fiscal Data Report” Tile to see the Fiscal Data Reports
Click on “Fiscal Data Report” Tile
2021 Training for Powell Bill Report Program – Fiscal Data Report
Access Fiscal Data Report
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Select the agreement under “Current Fiscal Data Reports” to create a new Fiscal Data Report
Select the previous year’s agreement
Create New Status
2021 Training for Powell Bill Report Program – Fiscal Data Report
Fiscal Data Report Information
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• Two Screens– Fiscal Data Report– Submit
2021 Training for Powell Bill Report Program – Fiscal Data Report
Creating Fiscal Data Report
191st: Enter the information for the report
2021 Training for Powell Bill Report Program – Fiscal Data Report
Creating Fiscal Data Report
20Find Errors? Contact the Powell Bill Team
Verify populated amounts:
Cannot be Changed01: Adjustments Imposed30: Powell Bill Funds Received
35: Beginning Balance as of July 1, 2020(At Least the same as Powell Bill amount, change if needed)
2021 Training for Powell Bill Report Program – Fiscal Data Report
Add Disbursements
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Click on ‘Add Disbursement’ to enter expenditures
Enter ALL expenditures for streets in the last fiscal year. (not just Powell Bill funds)
* Do not report expenditures for which the municipality is reimbursed by the State Department of Transportation.
2021 Training for Powell Bill Report Program – Fiscal Data Report
Add Disbursements
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• Only use a Disbursement Type ONCE
Select Disbursement
Type
2021 Training for Powell Bill Report Program – Fiscal Data Report
Add Disbursements
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Enter the Amount
Note: The System will round the amount to the nearest dollar when saved.
Save entry and watch for confirmation message
2021 Training for Powell Bill Report Program – Fiscal Data Report
Add Disbursements
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• If “08 – Other” is chosen, select an option on 2nd drop-down list
Select Other Option
2021 Training for Powell Bill Report Program – Fiscal Data Report
Add Disbursements
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** Amount cannot be less than the Powell Bill Expenditure Report **
Funds Remaining at the end of the Fiscal Year?
Choose Number 16
2021 Training for Powell Bill Report Program – Fiscal Data Report
Add Disbursements
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• Review Entries – Add and Delete as need.
To Delete Entry
2021 Training for Powell Bill Report Program – Fiscal Data Report
Confirm Beginning Balance
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Before entering Revenues, complete the entry for the “Beginning Balance” by confirming or increasing the
amount provided.
Click on ‘35 Capital & Operating Funds’
2021 Training for Powell Bill Report Program – Fiscal Data Report
Confirm Beginning Balance
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• If the Balance is already correct Save• If the Balance is greater update the amount Save
** Amount cannot be less than the Powell Bill Expenditure Report **
2021 Training for Powell Bill Report Program – Fiscal Data Report
Add Receipts
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Enter ALL funds received for streets in the last fiscal year. (Not just Powell Bill funds)
Click on ‘Add Receipt’ to enter funds received
2021 Training for Powell Bill Report Program – Fiscal Data Report
Add Receipts
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• Only use a Receipt Type ONCE
Select aReceipt Type
2021 Training for Powell Bill Report Program – Fiscal Data Report
Add Receipts
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• If “23 – Other Local Sources” is chosen, select an option on 2nd drop-down list
Select Other Option
2021 Training for Powell Bill Report Program – Fiscal Data Report
Add Receipts
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• Review Entries – Add and Delete as need.
To Delete Entry
2021 Training for Powell Bill Report Program – Fiscal Data Report
Add Debt Service
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Enter funds from Municipal Bonds & Notesfor street purposes
Click on ‘Add Bond’ or ‘Add Note’ to account for Debt Services
2021 Training for Powell Bill Report Program – Fiscal Data Report
Add Debt Service
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Select aBond Detail
Select aNote Detail
2021 Training for Powell Bill Report Program – Fiscal Data Report
Review Summary Amounts
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• If “Total Funds Accounted For” and “Total Funds Available” don’t match:– Review entries and make changes– If it’s a rounding issue (~$1 difference)
enter Audit Adjustment
Amounts must match
2021 Training for Powell Bill Report Program – Fiscal Data Report
Account for Rounding
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• Use Either Option to enter an Audit Adjustment
• Enter positive or negative amount
2021 Training for Powell Bill Report Program – Fiscal Data Report
Account for Rounding
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2021 Training for Powell Bill Report Program – Fiscal Data Report
Creating Fiscal Data Report
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Save entry and watch for confirmation
message
Then click ‘Next’
2021 Training for Powell Bill Report Program – Fiscal Data Report
Submitting Fiscal Data Report
392nd: Submit – Authorize the Report & Submit
2021 Training for Powell Bill Report Program – Fiscal Data Report
Authorize the Report
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Watch for the notification
Enter name and job title,then click ‘Save’
2021 Training for Powell Bill Report Program – Fiscal Data Report
Generate Form
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1) Click ‘Generate Expenditure Report’
2) Click ‘Download’ to save the form to your computerFor Your
Records Only
2021 Training for Powell Bill Report Program – Fiscal Data Report
Submitting Fiscal Data Report
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Click ‘Submit’
2021 Training for Powell Bill Report Program – Fiscal Data Report
Submitting Fiscal Data Report
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Click ‘OK’
2021 Training for Powell Bill Report Program – Fiscal Data Report
Submitting Fiscal Data Report
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Watch for the notification
Click here to go to agreements page
2021 Training for Powell Bill Report Program – Fiscal Data Report
Submitting Fiscal Data Report
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Updated Status
2021 Training for Powell Bill Report Program – Fiscal Data Report
Why does NCDOT need your Fiscal Data Report?
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The Powell Bill Unit is required to submit the Local Highway Finance Report (FHWA 536) to the US DOT Federal Highway Administration each year.
Information for the report comes from the Fiscal Data Reports.
Why it is important the Fiscal Data Report is submitted prior to December 1st each year.
2021 Training for Powell Bill Report Program – Fiscal Data Report
Fiscal Data Report Help Video
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“How To Navigate” Video for Fiscal
Data Report
2021 Training for Powell Bill Report Program – Fiscal Data Report
Contact DetailsEmail: NCDOT_PowellBill@ncdot.gov
Phone: (919) 707-4586
Website: https://connect.ncdot.gov/municipalities/State-Street-Aid/
Staff:Director – Project Mgmt. & Powell Bill – Dr. Majed Al-Ghandour, Ph.D., PE, CPM, M.ASCEPowell Bill Coordinator – Molly StevensAdministrative Specialist – Jennie BuntonBusiness Consultant – Terrie Glover
NCDIT – Transportation:SAP (EBS) Support Services
Email: EBSSupport@ncdot.gov
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2021 Training for Powell Bill Report Program – Fiscal Data Report
Questions
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