IT Briefing November 20, 2014 North Decatur Building 4th Floor Auditorium

IT Briefing Agenda

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• Security Update • LDA Migration Update • PeopleSoft Financials Update • Office 365 Update • Emergency Notification

• Derek Spransy • Anne Marie Alexander • Tom Vincent • Jay Flanagan • Jay Flanagan

IT Security Update

Derek Spransy Sr Information Security Specialist, Information Security

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MIR Sweeps

• Enterprise wide MIR sweeps began on Tuesday, 11/18

• They are as performance friendly as possible • Let us know if you see any problems

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Patching

• General increase in the number of highly critical vulnerabilities being disclosed or discovered

• The time from a patch being released until an exploit is developed is dropping to days, sometimes hours

• Being able to patch quickly and effectively across all of your managed devices is no longer a “nice to have”

• If you don’t have a patching solution, look into leveraging LITS’ SCCM implementation as a place to start

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Security Update

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?Questions

LDS Migration Update

Anne Marie Alexander Sr. Manager, Identity and Access Manager,

Enterprise Services

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Progress to date

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Due Date

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December 15, 2014

LDS Migration Update

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?Questions

PeopleSoft Financials Upgrade

Tom Vincent Manager, PeopleSoft Financials, Enterprise

Applications

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PeopleSoft Financials Upgrade

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Compass Background

• Compass is Emory’s PeopleSoft Financials system • Implemented in September, 2009 on version 9.0 • Services both the University and Healthcare business

units • Over 13,000 users over the past year • Performed a tools upgrade (to PeopleTools 8.53.9) and

infrastructure upgrade in April, 2014 • Current database is on Oracle 11g and uses about 1.7TB

PeopleSoft Financials Upgrade

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Why we need to upgrade

• Retain Premier support from Oracle • Introduce new/updated functionality and potentially

reduce customizations • Revisit/revise decisions made during the implementation

• SmartKey • Storing Attachments in the DB • Remove most third-party vendor solutions

• Evaluate opportunities discovered during the recent listening tour

• Re-evaluate current practices in light of known best practices

PeopleSoft Financials Upgrade

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Upgrade Plan

• Upgrading to PeopleSoft Financials 9.2 • Upgrading to PeopleTools 8.54.x • Compass is frozen – no more enhancements • Performed fit/gap sessions to help determine the scope

of the project • Developers are currently retro-fitting mods being kept • All Business Cases for modifications/enhancements are

due December 12th • Upgrade tentatively planned for Summer of 2016 • Much more information to come at future briefings as

many systems are impacted by this upgrade

PeopleSoft Financials Upgrade

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?Questions

Office 365 Update

Jay Flanagan Manager, Messaging Team, Infrastructure

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O365 Moves Coming Soon

• Center for Ethics • Physics • Reviewing for other groups that

may have been missed

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Additional Updates

• Engagement with Microsoft – ADFS Implementation – Completed / Final Testing – Review of options for moving EHC to 365 – In Process

• Postini to EOP Transition – Engagement with MS to handle – In Process – Wes Blalock – Holly French

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Archiving

• Working with SOM, SON, Yerkes and EHC

• Only EAS user archives are moved

• Archive Policies begin working on current mail in mailbox

• Global Policy is for all mail over 15 months to be archived

• Users can set individual policies that will override global policies

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Questions?

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Emergency Notification

Jay Flanagan Manager, Messaging Team, Infrastructure

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WHY?

• Faster Delivery • More options for notification • Hosted

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WHO?

• RAVE • http://www.ravemobilesafety.com/solutions/

higher-education-solutions/ • http://www.ravemobilesafety.com/rave-alert/

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WHAT?

• Notification of emergencies – Weather Alerts – Issues on campus – Any other high level situation

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HOW?

• Text – 672-83 • Email – Rave Alert (Emory Alert) • Sirens • RSS Feeds • Social Media (Facebook, Twitter, etc.) • Web

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QUESTIONS?

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Thank you for coming!