Post on 23-Feb-2016
description
2011-2012 Budget Management2012-2013 Budget Development
Dr. Timothy Mitchell & Dave JanakRapid City Area Schools
Administrative Retreat 2011
“Mind your pennies, nickels and dimes and your dollars will fall in
place”
2011-2012 Budget Management
Effective managers have three components:
1. Analyze available opportunities to produce results and develop an understanding of their costs
Harvard Business Review-Drucker
Effective managers have three components:
2. Commit resources to pursue the most promising opportunities
Harvard Business Review-Drucker
Effective managers have three components:
3. When determined that something leads to positive results and other do not, decide which should receive more resources and which should be abandoned
Harvard Business Review-Drucker
The third component is the most painful step and most likely to be
ignored by public school leaders
Harvard Business Review-Drucker
Public school leaders have three challenges:
1.Void of market forces that reward success and exert pressure on unproductive results
Harvard Business Review-Drucker
Public school leaders have three challenges:
2. To get increased revenue they must utilize a political process-convincing taxpayers-many with no children in school
Harvard Business Review-Drucker
Public school leaders have three challenges:
3. stakeholders disagree about the purpose of education and how to define and measure success
Harvard Business Review-Drucker
What is the process?
Where do you fit in?
2012-2013
JulySupt & BM agree on dollar amount to be cutPrepare initial Issue BriefEx Team discuss draft process at Retreat
AugustAdministrative Retreat discuss processInitial presentation to Budget & Finance
2012-2013
September - NovemberBudget Authority to prepare plan for initial reductionsSupt and BM meet with Budget Authority one on one to review initial proposalsBudget and Finance to review initial proposalsPublic Input Meetings to review proposalsRegular updates included at BOE Meetings
2012-2013
It is time to start a process to eliminate the structural deficit that currently exists
I will be recommending to the Budget & Finance Committee at their next meeting that we reduce expenditures for the 2012 -2013 General Fund Budget by 4 Mill.
2012-2013
Consensus Decision Making
-is an excellent process for developing new programs and to gain support
-Can be a challenge:Personal Agendas and TurfsNot Fair or Appropriate
2012-2013
The process should include:
-utilizing every opportunity to explain the situation
-review current expenditures-Where is the $$ going
-remind people of the mission and priorities
2012-2013
Key-Act responsibly and inspire confidence
without compromising authority
2012-2013
Current Budget:General Fund 78.7 Mill 75 MillCapital Outlay 42.7 MillSped 18.0 MillPension 1.8 MillHealth Insurance 14.9 Mill
Total Overall RCAS 192.1 Mill
The Situation
Based upon 2011-2012 Presentation:
Reductions in 2 yrs to account for:-8.9 % reduction in State Aid-$97 per student- one time money-BOE-compensation policy-Health Insurance Increases-Additional-All/Day Kindergarten
The Situation
2011-2012 Budget Includes:
-3.8 Mill in Fund Balance-Fund Balance 15.7 %-Increased by $300,000(Projected 1.0 Mill)-2.7 Mill Capital Outlay Flexibility-Budget Reduction 1.98 Mill
The Situation
2011-2012 Budget Reductions:-Instruction- $788,941-Support Services- $500,410-Community Services- $56,855-Transfers Out - $740,000
+Co-Curricular- $108,371
The Situation
Why Before What-Begin with Basic Principles
***Put student outcomes first***Invest in what works, not in what doesn’t***The New Normal—Do More with Less***Avoid Short-sighted cost cutting***Work collaboratively with stakeholders***Invite feedback-acknowledge disagreement without compromising authority
2012-2013
For Study and Future Consideration***Efficient use of teachers***Transportation policies and procedures***Outsourcing services***Extracurricular activities***Administrative/Clerical Staffing
2012-2013
For Study and Future Consideration***Salary and Benefits***Leverage alternative sources of funding***Leverage local partnerships and resources***Leverage technology***Reduce mandates that hinder productivity
2012-2013
One of the fascinating outcomes of research on school effects is the number of issues in education where achievement evidence is close to zero but the heat is as high as it is as if it would be if the policy were obviously effective.
Control the Conversation
Four resource shifts with great potential:
-away from quantity of staff towards quality-from remediation to early identification-from isolated practitioners to teacher teams-from full-time teachers toward alternative,
creative, and effective
Control the Conversation
What must we have to provide a high quality
education for all students of the RCAS?
Control the Conversation