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September 2009 Demographic Data Corrections 1
2009 STAR2009 STARDemographic Data Demographic Data
CorrectionsCorrectionsWebcast
September 30, 2009Start time 9:00 a.m.
September 2009 Demographic Data Corrections 2
ObjectivesObjectives
District STAR coordinators will understand:• Why data should be corrected• What data can be corrected• What the cost is for correcting data• When data can be corrected• How to make data corrections• Data corrections vs. handscoring end-of-
course mathematics and science tests
September 2009 Demographic Data Corrections 3
What’s New?What’s New?• New fields
– Testing start date – Special conditions X (student refused
accommodation/modification)– Accommodation/modification G (braille)– Testing irregularities (not assigned)
• Deleted fields– Accommodation/modification I (applicable to
CAT/6 Survey only)– Accommodation/modification N (dictionary);
for CMA only– Receiving Title I Services
• New fields– CMA-writing specific
• Updated fields and sections• Revised update rules and acceptable
values
September 2009 Demographic Data Corrections 4
What’s New? (cont.)What’s New? (cont.)
September 2009 Demographic Data Corrections 5
Why Correct Data?Why Correct Data?
• Correct API and AYP calculations– Corrected data is sent to the CDE’s
Academic Accountability Unit for recalculation
• Score uncoded and rescore miscoded end-of-course mathematics or science tests– Other option is to hand score
• Obtain corrected data CD
September 2009 Demographic Data Corrections 6
• SSID• CAPA Level• County/District code for student’s residence
if residence is other than where student attends school/receives services
• Special Testing Conditions (except for certain fields)
• Modifications Used• Adult Testing Irregularities• Inappropriate Test Preparation
Fields used for API and/or AYP Fields used for API and/or AYP calculations that may be corrected calculations that may be corrected
September 2009 Demographic Data Corrections 7
Fields used for API and/or AYP Fields used for API and/or AYP calculations that may be corrected calculations that may be corrected • Student’s English Proficiency
• English Learner Date First Enrolled in U.S. School
• R-FEP students in grades 5–11 scored PRO or ADV 3 years on ELA CST
• National School Lunch Program (NSLP)
• Primary Disability
• Special Education Exit Date
September 2009 Demographic Data Corrections 8
•Primary Ethnicity
•Parent Education Level
•CBEDS Enrollment—District
•CBEDS Enrollment—School
•CST for Mathematics Test Taken
•CST for Science Test Taken
•Attends Nonpublic, Nonsectarian School
Fields used for API and/or AYP Fields used for API and/or AYP calculations that may be corrected calculations that may be corrected
September 2009 Demographic Data Corrections 9
Demographic fields that may Demographic fields that may NOTNOT be be corrected corrected
•District Name
•County District School Code
•School Name
•School Code
•Grade Level of Test Taken (enrollment grade may be changed, however)
September 2009 Demographic Data Corrections 10
How much does it cost?How much does it cost?
• One set up fee of $630– Regardless of number of administrations
changed• 16 cents per record
– ALL students tested on the administration• Additional cost for replacement reports and CD
September 2009 Demographic Data Corrections 11
ExampleExample• Two administrations
– 1,000 students tested on admin. 1– 5,000 students tested on admin. 2
• Correct 900 students on admin. 1– Cost = $630 + (0.16 x 1000) = $790
• Correct 3,000 students on admin. 2– Cost = $630 + (0.16 x 5000) = $1,430
• Correct 900 students on admin. 1 plusCorrect 3,000 students on admin. 2– Cost = $630 +(0.16 x 6000) = $1,590
September 2009 Demographic Data Corrections 12
Cost of Cost of Replacement ReportsReplacement Reports
Report Cost per student tested in the admin.
Student Report PaperStudent Report PDF on DVD-ROM Student Record Label
$1.50$0.25$0.80
Student Master List $0.60Student Master List Summary CST, District level $0.60Student Master List Summary CST, School level $0.60Subgroup Summaries $0.85Master List Summary: CST End-of-course results
(mathematics and science)$0.60
Student Data File on CD-ROM $0.32
September 2009 Demographic Data Corrections 13
TimelineTimeline• Submit Form
– Form available on www.startest.org – Last day for submissions is October 16
• System OPEN for corrections on September 28• System CLOSED for corrections on November 6
– Last day to request file download is November 5; corrected file then must be uploaded by November 6
• Corrected STAR Internet reports to be posted in December– Not the same as accountability reports
September 2009 Demographic Data Corrections 14
The ProcessThe Process• Complete and submit form• Obtain new password• Access “STAR 2009 Administration” • Data corrections
– Online– Offline
• Match unmatched records (optional)– Online only
• “Approve – District Complete”– If this step is NOT completed, NO data changes
will be sent to CDE– Must be completed by 6:00 p.m. (PST) November 6
September 2009 Demographic Data Corrections 15
Online & Offline UpdatesOnline & Offline Updates
Scenario One Scenario Two1. Request and download
file.2. Edit data in file.3. Upload corrected file.
1. Edit data online.2. Submit online corrections.
Scenario Three Scenario Four1. Edit data online.2. Submit online corrections.3. Request and download
file.4. Edit data in file.5. Upload corrected file.
1. Request and download file 1.2. Edit data online.3. Submit online corrections.4. Request and download file 25. Edit data in file 2.6. Upload file 2.
September 2009 Demographic Data Corrections 16
Download & Upload Download & Upload FormatFormat
• Based on STAR Student Data Layout – Includes ALL data in one file– Includes additional control data fields
• Includes records for ALL administrations• File includes CST, CMA, and CAPA
records– STS records not included
September 2009 Demographic Data Corrections 17
Format of Data FileFormat of Data File• Appendix C of Demographic Data Corrections Manual
September 2009 Demographic Data Corrections 18
Sample Data FileSample Data File
Header Record – Do NOT remove or alter
Trailer Record – Do NOT remove or alter
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After DownloadAfter Download
• Save a COPY of download file to desktop.• Do NOT make online data changes in
between downloading and uploading• Use text editor to make data changes
• Do not use Excel• Keep data in same columns and sequence• Do NOT remove records• Do NOT change fields UIN (3–22) and
Checksum (856–887)• Do NOT adjust header or trailer records
September 2009 Demographic Data Corrections 20
Upload File Upload File Phase 1, File CheckPhase 1, File Check
• Unsuccessful– All records rejected– Possible errors
• Header record error• Trailer record error• Records deleted or added• Latest download file not used for upload• File format
September 2009 Demographic Data Corrections 21
Upload File Upload File Phase 1, File CheckPhase 1, File Check
• Successful– Proceed to Phase 2
• Record check–Only modified records will be checked
September 2009 Demographic Data Corrections 22
Upload File Upload File Phase 2, Record CheckPhase 2, Record Check
• Data for entire record has to be valid• Updates record if all data valid• Rejects record if ANY data on the
record is invalid• E-mail sent to inform that Phase 2
has been completed
September 2009 Demographic Data Corrections 23
E-mailE-mail
From: STAR@ETS.ORG Subject: Student Demographic Edit File Status NotificationBelow is the file processing status for: STAR Student Demographic Edit Upload FileFilename: PN543.1txt.txt
Date Submitted: Thu Sep 28 11:18:36 EDT 2009Submitter: Mark Hansen Status: Error
Total Number of Records: 51Total Number of Accepted Records: 50Total Number of Rejected Records: 1Please return to [URL] to download the detailed error report for this file.Contact customer service at (800) 955-2954 if you need further assistance.
September 2009 Demographic Data Corrections 24
ResubmitResubmit
• Download data • Locate records in error• Correct errors• Upload ENTIRE file
– Not just the corrected error records
September 2009 Demographic Data Corrections 25
SoftwareSoftwareDemonstrationDemonstration
Online UpdatesMatching Records
Download & Upload Files
September 2009 Demographic Data Corrections 26
Login to 2009 DatabaseLogin to 2009 Database
September 2009 Demographic Data Corrections 27
Welcome ScreenWelcome Screen
September 2009 Demographic Data Corrections 28
Online CorrectionsOnline CorrectionsSearch for StudentSearch for Student
September 2009 Demographic Data Corrections 29
Online CorrectionsOnline CorrectionsSearch for Student ResultsSearch for Student Results
September 2009 Demographic Data Corrections 30
Online CorrectionsOnline CorrectionsUpdate Student DataUpdate Student Data
• Cannot update online
– Special test conditions
– Modifications and accommodations
– Must make these corrections offline
September 2009 Demographic Data Corrections 31
Online CorrectionsOnline CorrectionsMatching RecordsMatching Records
• Matching only available online
• Grades 4 and 7 multiple choice/ writing
September 2009 Demographic Data Corrections 32
Online CorrectionsOnline CorrectionsMatching RecordsMatching Records
September 2009 Demographic Data Corrections 33
Offline CorrectionsOffline CorrectionsRequest FileRequest File
September 2009 Demographic Data Corrections 34
Offline CorrectionsOffline CorrectionsDownload FileDownload File
• Available the next day for download
September 2009 Demographic Data Corrections 35
Offline CorrectionsOffline CorrectionsEdit FileEdit File
• Text editor
September 2009 Demographic Data Corrections 36
Offline CorrectionsOffline CorrectionsUpload FileUpload File
September 2009 Demographic Data Corrections 37
Upload MessagesUpload MessagesSuccess
Failure
September 2009 Demographic Data Corrections 38
Offline CorrectionsOffline CorrectionsCheck File StatusCheck File Status
September 2009 Demographic Data Corrections 39
ApproveApprove
September 2009 Demographic Data Corrections 40
Final StepFinal Step
• Approve – District Complete– Sends data for inclusion in January
Internet posting– Sends invoice from ETS
September 2009 Demographic Data Corrections 41
Score uncoded and rescore Score uncoded and rescore miscoded miscoded
end-of-course mathematics or end-of-course mathematics or science testsscience tests
• Two options– Demographic data corrections– Handscore
September 2009 Demographic Data Corrections 42
Data Corrections Hand ScoringQuestion: Cost to district for scoring individual students?Zero additional cost ……if district is already performing demographic
data corrections to correct other data.
$52 per student
Question: Will updated data be sent to CDE for inclusion in Internet data posting and API/AYP calculations?
YES NOQuestion: Will updated Summary reports, data CD, etc., be available?YES NOQuestion: Will there be notification of new score(s) (Student Master List, Student Record
Label, data CD, etc.)?YESThe updated Student Master List, Student
Record Label, and the student data file CD will be available for an additional charge
YESLetter will be sent to the district STAR coordinator
containing the new/revised scores.
Question: Will updated STAR Student Reports be available?YESPaper and PDF available
NO
Data Corrections vs. Handscoring FAQs Data Corrections vs. Handscoring FAQs for EOC Mathematics or Sciencefor EOC Mathematics or Science
September 2009 Demographic Data Corrections 43
Questions?Questions?
September 2009 Demographic Data Corrections 44
Next WebcastNext Webcast2010 STAR Order Management 2010 STAR Order Management
SystemSystem
October 28, 2009Webcast starts at 9:00 a.m.