Use appropriate and courteous expressions in conducting a club meeting

Checking of Assignment

• Peer checking: Check your seatmate if he/she has an assignment

• Check if your seatmate gave the definition of the 8 parts of speech with 2 examples each

Look at the picture• What are the

children doing? • Have you attended

a meeting lately?

• How did you participate in that meeting? • Do you know what to do and say if you are

elected president of a club?

• Today we’re going to act out a club meeting. It will help you become aware of how club meeting is conducted.

• Notice the order in which the meeting is conducted by its members and officers.

Presentation

Secretary: The Young Farmers Club held a meeting at 4:00 P.M. last July 28 with the president, Jayson Santos, presiding.

The treasurer made a report on the financial status of the club.

A new business was taken up. Andrew Bangit asked the club if they will participate in the “Clean and Green Revolution Project” sponsored by the Marikina Rotarians. It was moved by Jenny Cortez that the challenge be accepted. The motion was carried.

The meeting was adjourned at 5:20 P.M.Vennah Gladice Dalimag

Secretary

President: Are there any corrections? If there is none, they stand approved as read.

Is there any other new business from the floor? We all know that our vice-president has moved to Canada. So the table is now open for the nominations for vice-president.Liz Cruz: Mr. President.President: Liz.Liz: I respectfully nominate Karen Lyn Guerrero.President: Karen Lyn Guerrero has been nominated f

or vice-president.Ted Lao: Mr. President.President: Ted.Ted: I respectfully nominate Ren-Ren de Guzman.

President: Ren-Ren de Guzman has been nominated. Are there other nominations?

Roger Ong: Mr. President.President: Roger.Roger: I move that the nomination be closed.Sally Teh: I second the motion.President: It has been moved and seconded that the

nomination for vice-president be closed. We shall proceed with the voting. Those in favor of Karen Lyn, please raise your right hand. (Counts) All those in favor of Ren-Ren, please raise your right hand. (Count) Karen has 23 votes and is therefore our vice-president.

President: Is there any other new business? If none, I wish to announce that the next meeting of the Young Farmers Club will be on August 26 at eight in the morning, Tuesday.

Claire Sy: (Raising) Mr. President.President: Claire.Claire: I move that we adjourn. (Sits)Ted: I second the motion.President: (Standing) It has been moved and

seconded that the meeting be adjourned. All in favor, say “Aye.” All opposed, “No.”

The meeting is adjourned.

1. In what order did the following parts of the meeting take place?

a. unfinished businessb. call to orderc. new business

Discussion

1. In what order did the following parts of the meeting take place? a. unfinished business

The secretary read the minutes of the previous meeting wherein a motion was carried. b. call to order

The president called to order the meeting by asking for any new business from the floor.

Discussion

c. new business The president declared the need for a

new vice-president and opened the table for nomination.

2. How did the president begin the meeting?

Discussion

2. How did the president begin the meeting?

The president began the meeting by calling it to order.

3. How was the meeting closed?

Discussion

3. How was the meeting closed?

The meeting was adjourned when it was moved and seconded.

4. How did the members ask permission to speak?

Discussion

4. How did the members ask permission to speak?

By addressing the president or chairman.

5. How did the members end the discussion of a motion and bring it to a vote?

Discussion

5. How did the members end the discussion of a motion and bring it to a vote?

By having the motion moved and then seconded.

6. Which motion was voted upon without discussion?

Discussion

6. Which motion was voted upon without discussion?

The motion for the schedule of the next meeting as announced by the president.

7. How can we show courtesy when participating in club meetings?

Discussion

7. How can we show courtesy when participating in club meetings?

Answers vary.

Discussion

In conducting a club meeting interview, use the following courteous expressions:• To start a meeting, the presiding officer

says, “The meeting will please come to order.”

• Address the chairman, if you want to speak.

• Wait for the chairman to recognize you before speaking.

Remember

• The chairman will say, “You have the floor.” to recognize a speaker.

• To ask for nominees, say “The table is now open for nomination for _____.”

• To nominate say, “I respectfully nominate _____.”

• To make a motion, say, “I move that _____.”

• A motion must be seconded. Say, “I second the motion.”

• To end a meeting, say, “The meeting is adjourned.”

Tell when the following expressions are used.1. The meeting will please come to order.2. The table is now open for nomination.3. I nominate _____.4. I move that the nomination for _____ be closed.5. I second the motion.

Practice

6. It has been moved and seconded that the nominations for _____ be closed.7. Those in favor say yes.8. Those who are not in favor say no.9. The motion is closed.10. The meeting is adjourned.

Practice

Familiarize yourself with the procedures in conducting a meeting as well as with the expressions used in the process. Practice with your group as you elect your leader, secretary, etc.

Enrichment

Read the sentences below. Write the letter of the best answer.1.What will the chairman say if he/she wants to start a meeting? a. The meeting is adjourned. b. I respectfully nominate for ____ for _____. c. The meeting will please come to order. d. I second the motion.

Let’s find out what you’ve learned

2. What will the member say if he/she wants to nominate somebody? a. I respectfully nominate _____. b. I second the motion. c. I move that the nomination now be closed. d. I second the motion.

Let’s find out what you’ve learned

3. What will the chairman say if the nominations had been moved and seconded? a. I second the motion. b. It has been moved and seconded that the nominations for _____ now be closed. c. I nominate _____. d. The motion is carried.

Let’s find out what you’ve learned

4. What will a member say if he/she wants to tell something?

a. Mr. Chairman.b. I want to speak.c. Please listen to me.d. Yes, sir.

Let’s find out what you’ve learned

5. What will the chairman say if he/she wants to end the meeting?

a. The meeting will resume tomorrow.b. The meeting is adjourned.c. The meeting will please come to order.d. The meeting is postponed.

Let’s find out what you’ve learned

1. c 2. a3. b4. a5. b

Check your answers

Familiarize yourself with the procedure in conducting a meeting as well as with the expressions used in the process. Be ready for the election of class officers tomorrow.

Assignment