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ExESS IT tool for SDS batch generation, distribution and web interface

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ExESS IT toolbox

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The complete IT solution for Chemicals Management

Structured folder withPdf documents

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Input from Other ITApplication(orders)

MS SQL

• ExESS Inventory• ExESS Chemicals

Management• Classification calculation

SDS batch, distribution, web

• SDS versioning• SDS phrases/languages• SDS, label and document

templates• Distribution lists

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Information exchange through web browser :

• Chemical Product Info as label, SDS, SIC• Input/output stock data• Documents

SMTP

1

2

3

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SDS batch generationThe SDS Batch Generation

1. Select one or more chemicals or trigger automatically a selection of a defined set of chemicals

2. Create for each selected chemical one or more SDS’s with the following definable parameters :

• the document format (Word or PDF)• the document template (SDS, label, SIC, other…)• the structure of the stored documents (Folder) • the required languages • the composition of the document name• confirm automatically a date stamp to identify the batch time reference• activate generation of different document types at the same time

1

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SDS batch generation

Select <Report> from the detail layout of a chemical and select <batch>

1

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Identifier : ExESS Name of the batch generation data setName : Name of the Batch Generation Data SetReport : Select batch report templateOutput format : Word or Pdf Root folder : Start of document network collection folder Time stamp field : Select field to adjust as time stampLanguages : Selection of document languagesFilename script : HEMMIS script for automatic document name generation

SDS batch generation1

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SDS batch generation result

All defined documents are automatically stored in a certain structure , ready to be distributed manually or automized

1

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Document (SDS) distributionThe document (SDS) distribution is useful to :

1. Define triggers and conditions on which documents must be distributed to users and/or external persons (clients, suppliers,…)

2. Send revised SDS versions to existing clients by email

3. Send relevant SDS documents to new clients by email

4. Logfile to follow up automized distribution

Define triggers

Create or find

document(s)

Send documents

by email

2

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Document (SDS) distributionBased on :

• Distribution list• Distribution settings• Links and settings to mail system• Logging of mailings

2

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Document (SDS) distribution2

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Document (SDS) distribution2

The document (SDS) distribution can include by parametrization :

1. Tracking who (based on distribution list and date-condition) received in the past a document and who must receive an upgrade of this document

2. Tracking errors or logging communication problems

3. Automatic links to ERP information as : orders, new customers, recent changed uses or product information, …Information can lead to trigger conditions on which communication of documents must be activated

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web interface

Web interfaces are used to

• Distribute print ready documents : SIC; labels, SDS• Give controlled access to trade product information to clients/distributors• Track stock movements in labs• ….

In general, web interfaces allow restricted input and output of ExESS data

3

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web interface3

DEMO 1

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Web based Search engine3

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Search Result3

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Information presentation3

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Label information3

Stock entry

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3

MSDS search

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Presentation and printout of Safety Data sheets via web interface to ExESS and

PDF documents

3

SIC search

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Presentation and printout of Safety Instruction Cards via web interface to ExESS and PDF documents

3

MSDS search

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3

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web interface3

DEMO 2

MSDS/document search

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3

MSDS/document search

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3

MSDS/document search

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3

MSDS/document search

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3

MSDS/document search

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3

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PUBLICHEM interface4

DEMO 3

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PUBLICHEM interface4

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PUBLICHEM interface4

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Although the information in this presentation are presented in good faith and are believed to be correct at the time of compilation, LISAM is never responsible for the completeness or accuracy of the information in this presentation

Compiled by Frans Lemaire, April 2011, Lisam : fransL@lisam.com

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