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The DPC

Who we are

What we do

AND ….why should you care…..

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WHAT IS THE “DPC”?

The DPC is the Hadassah National Data Processing Center, which is responsible for processing all Membership and Fundraising transactions. This includes the following:

• Memberships• Associates• Grassroots Donations• Keeper /Chai Society• Major Gift Donations/Pledge Payments • Yahrzeit Purchases and Donations• Chapter/Unit Remittances• Direct Mail Contributions (campaigns, appeals, etc.)• Issuance of Tax Letters (for donations received at National)• Certificates:

• Order-taking• Issuance• Mailing

• Member/Donor Updates to PledgeMaker, such as address change, Email, name change, status change, etc.

• Input of PIF (Portfolio Information Forms)• Israel Recognition into PledgeMaker

In addition, the DPC reconciles deposits, credit cards and online donations to PledgeMaker for Finance. Coordination occurs routinely with the Development, Membership, I.T., Finance and Communications Divisions.

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Remittance of Funds to NationalDO NOT HOLD CHECKS

Deposit checks that include COUVERT locallyRemit DONATION checks to National

Send all donation checks to National

Bequests/Stocks and Bonds – Send to National

Send Funds weekly

Use the new Unit Remittance Forms – on the Intranet

All Checks Made Payable to Hadassah

Forward donation portion of couvert + donation checks to National

Consider Mailing Checks using USPS return receipt or certified mail to insure delivery

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Unit Remittances

It Really is

Easier

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*** A Unit Remittance Form must accompany all checks ***

The Major Gift form must accompany all Major Gift remittances

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Unit ChecksDonor Checks/Credit CardsRemittance Forms

Remitting Donor

Checks/Credit Cards

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• Use this form when forwarding donation checks/Credit card forms received by your unit.

• Forms have ben preprinted with your unit’s name, R/C/G number and PledgeMaker ID number, and blanks are available on the intranet

• Please include your contact information

• Donor checks and Credit card charges should be submitted on separate forms

• Please remit separate remittances for each project and check the box for the project

• Please indicate the # of checks/Credit card forms and $ total on the top of the form

Remitting Donor

Checks/Credit Cards (cont.)

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Donor’s names and addresses are required to properly identify a donor.

Please add the donor’s address or ID # (if known) on the check, if an address is not printed on a check/form

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Credit Cards

Individual Credit card forms must be attached * List # of Credit card forms and $ total

Credit card $ Total = Remittance Form $ Total

* Please DO NOT include Verification/Security Code on forms

Please do not highlite anything

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Remitting Individual Donor Checks/Credit Cards

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Unit ChecksOnly checks that include Couvert should be deposited in your unit bank account.

Use this form to submit the Donation portion of payments that include a donation and Couvert.

• Please use a separate form for each project

• Complete the Unit Section of form including your Unit Name, R/C/G, Unit PM ID # and your contact information

• Choose a Project from the drop down list

• Donor IDs are required; when a Donor ID is not available, please list name and address

• Please enter NEW in the ID column for a new donor, and list their address

• Chapter gifts - Enter Chapter as the donor for chapter gifts

• Contributions from donors that cannot be identified will be credited to the unit submitting this form and will be excluded from a donor’s National Cumulative Giving calculations

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Membership Payments

Hadassah Membership

40 Wall Street

PO Box 1101

New York, NY 10268 -1101

Donations/Pledge

Payments

Hadassah

40 Wall Street

PO Box 1100

New York, NY 10268 -1100

Hadassah

40 Wall Street – 8th Floor

New York, NY 10005 - 1387

General Hadassah Mail

HADASSAH ADDRESSES

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Remittance Processing Summary1. Individual donation Checks/CC charges

a. Send to National with a properly completed remittance formb. Please submit separate forms for Checks and credit card payments

2. Couvert only Checks a. Deposit locallyb. Pay Billsc. Send a Chapter Check for total $ above costs to National, as a donation crediting the unit

3. Checks from individuals – that include Donation and Couverta. Deposit Checks dailyb. Pay billsc. Donations => $250 must be receipted locallyd. Send a Chapter Check for total $ above costs to National, with a list of donors to be credited

4. Funds received for goods or services - Example: Ads, Garage sales, etc.a. Deposit locallyb. Pay Billsc. Send Chapter Check for total $ above costs to National, as a donation crediting the unit

5. Funds received from an “Angel” to underwrite (sponsor) a chapter event or projecta. Deposit locallyb. Receipt locallyc. Send a Chapter Check for $ above costs, as a donation credited to the “Angel”

6. Checks/ CC charges for Certificatesa. Certificates from Individuals - Send to National - see # 1 aboveb. Certificates from multiple donors

i. Send Checks to National with a certificate request form clearly indicating that they are all for ONE certificateii. Special arrangements can be made by, by calling the certificate line – 212-685-9550, if the certificate is needed

before all Checks have been collected.

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Who is responsible for issuing tax letters

Responsibility for tax letters is determined by:

WHO DEPOSITS THE DONOR’S CHECK

• If a Chapter or Group deposits a donor’s check or charges their credit card ( donation + couvert ) – The Chapter or the group issues the tax letter for the Donation portion of the check

• If National deposits donor’s check, or charges their credit card – National issues the tax letter.

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DPC Contacts

Jane Nyce, ChairEmail: nyceguys@verizon.net

Phone: 212-303-8062

David Taubenfeld, DirectorEmail: dtaubenfeld@hadassah.org

Phone: 212-303-4500

Angela Solomon, ManagerEmail: asolomon@hadassah.org

Phone: 212-303-4507

DPC Certificate DepartmentEmail: dpcc@hadassah.org

Phone: 212-685-9550