Post on 28-Feb-2018
7/25/2019 05 DOST GIAtristan
1/51
DOST GIA Funding and
Research Priority Sectors
MARIA TERESA B. DE GUZMAN
Special Projects Division
7/25/2019 05 DOST GIAtristan
2/51
GRANTS-IN-AID (GIA)PROGRAM
7/25/2019 05 DOST GIAtristan
3/51
The Grants-In-Aid Program ofthe Department of Science and
Technology (DOST-GIA) aims toharness the countrys scientific andtechnological capabilities byproviding financial grants to S&Tprograms/projects to spur a
sustainable economic growth for thecountry.
Purpose of Grant
http://gia.dost.gov.ph/7/25/2019 05 DOST GIAtristan
4/51
Purpose of Grant
It encourages participation of various
sectors in S&T particularly in Researchand Development, Technology Transfer,Human Resources Development, S&TPromotion, Advocacy and Linkages
http://gia.dost.gov.ph/7/25/2019 05 DOST GIAtristan
5/51
Classification of S&T ProgramsFunded
1. Generation of Knowledge and Technologies (R&Dand Research Capacity Building)
a. Fundamental/Basic Research
b. Applied Research
c. Experimental Development
d. Pilot Testing
7/25/2019 05 DOST GIAtristan
6/51
2. Diffusion of Knowledge and Technologies(Technology Transfer, Technology Receptor CapacityBuilding, and Innovation Capacity-Building
Classification of S&T ProgramsFunded
a. Technology needs assessment and technology sourcing
b. Enterprise Development
c. Consultancy and Technical Advisory Services
d. Technology Matching Service
e. Preparation of Technology commercialization plan, acquisitionof equipment and provision of technology systems
7/25/2019 05 DOST GIAtristan
7/51
3. S&T Human Resource Development
Involves a wide range of interventions from the provision ofhigh-quality formal education at all levels, elementary to
university level, to specialized training, with a focus on youngscientists and engineers, and the development, attraction andretention of the countrys S&T talents
4. Provision of Quality S&T Services
Services that strengthen the S&T infrastructure to developand upgrade national, regional, and local S&T capacities ofinstitutions and centers of excellence
Classification of S&T ProgramsFunded
7/25/2019 05 DOST GIAtristan
8/51
Selection Criteria
Eligibility of Proponent
a) Any Filipino public or private entity with proven
competence may apply for GIA support of DOST and
its grant-giving units, provided that projects are
based in the Philippines and for the benefit of the
Filipinos.
b) R&D program/project leader shall possess, at
least, an MS degree in a relevant field.
7/25/2019 05 DOST GIAtristan
9/51
National Program
Good Science Counterpart Fund
Head Endorsement
Complete Documentation
Checklist
7/25/2019 05 DOST GIAtristan
10/51
Application Requirements
- Complete project proposal following DOST formatsand Gantt chart of activities
- Detailed Line Item Budget including counterpart
contribution by other stakeholders- Endorsement of the Head of the proponents
institution;
- CV of proponents and other researchers/implementers;
- SEC registration, if any;- Endorsement of the designated evaluating agency/
committee;
- If applicable, terminal and audited reports ofprevious DOST-GIA funded projects.
7/25/2019 05 DOST GIAtristan
11/51
Entitlements of a Researcher/Proponent
Item Amount
Program Leader P10,200 to P14,600 per mo.
(for 1-5 projects or more)
Project Leader P8,800 per mo.
Project Staff (L1 to L3) P4,800 to P7,500 per mo.
A. Honorar ia
7/25/2019 05 DOST GIAtristan
12/51
Entitlement of a Researcher/Proponent
B. Indirect Cost
- 7.5% Administrative cost for the implementing
agency from the total program/project cost less
equipment outlay
Capital outlay shall not be allowed under
the GIA Program of DOST
Grant of equipment is given in support to the
implementation of the project and shall be used
exclusively for the program/project
7/25/2019 05 DOST GIAtristan
13/51
DOST- GIA
DOST SectoralCouncils
TECHNICOM
SET-UP
DOST-GIA Funding/CollaborationWindows
ASTHRDP
ERDT
Balik Scientist
Program
DOST JSPS
http://bsp.dost.gov.ph/http://setup.dost.gov.ph/http://202.90.141.8/hrdp/http://gia.dost.gov.ph/7/25/2019 05 DOST GIAtristan
14/51
DOST-GIA
DOST 6 PriorityR&D Agenda
Biotechnology
Information andCommunication
Technology
Health andHealth Products
Environment
AlternativeEnergy
Agriculture
7/25/2019 05 DOST GIAtristan
15/51
Research and Development
Integrated R&D Program on Biofuels
- Jatropha curcas
- Sweet Sorghum
Phil. National Telehealth Service Program
Environment- Disaster Mitigation
- Bioremediation
Vehicle Research and Testing Project
PROJECTS FUNDED
DOST-GIA
7/25/2019 05 DOST GIAtristan
16/51
DOST-GIA
R&D (cont.)
Tropical Fruits & Coconut Biotechnology
Program Program for the Devt. of GAAS-Based Low
Noise Amplifiers (LNAs)
S&T Anchor Program for Banana
S&T Program for VCO S&T Program on Packaging
7/25/2019 05 DOST GIAtristan
17/51
DOST Sectoral Councils and AdvisoryBody
Basic Research NRCPnap@dost.gov.ph
Marine & Aquatic PCAMRD
pcamrd@laguna.net
Agriculture PCARRDp.faylon@pcarrd.dost.gov.ph
Advanced S&T PCASTRDrve@dost.gov.ph
Health PCHRDjcm@pchrd.dost.gov.ph
Industry & Energy PCIERDraul@dost.gov.ph
mailto:nap@dost.gov.phmailto:pcamrd@laguna.netmailto:p.faylon@pcarrd.dost.gov.phmailto:rve@dost.gov.phmailto:jcm@pchrd.dost.gov.phmailto:raul@dost.gov.phmailto:raul@dost.gov.phmailto:jcm@pchrd.dost.gov.phmailto:rve@dost.gov.phmailto:p.faylon@pcarrd.dost.gov.phmailto:pcamrd@laguna.netmailto:nap@dost.gov.ph7/25/2019 05 DOST GIAtristan
18/51
Technology Innovation forCommercialization (TECHNICOM) Program
Provide support to fasttrack the transfer and
commercialization
of research results
7/25/2019 05 DOST GIAtristan
19/51
Small Enterprise Technology UpgradingProgram (SET-UP)
Assist SMEs adopt
technological innovations toimprove their operations and
boost their productivity and
competitiveness
7/25/2019 05 DOST GIAtristan
20/51
Accelerated Science and Technology HumanResource Development Program(ASTHRDP)
Program Components
UniversityBased
ResearchEnrichment
Program
Thesis/Dissertation
Grant
7/25/2019 05 DOST GIAtristan
21/51
Engineering Research and Development forTechnology (ERDT)
DOST CHEDUP College ofEngineering
POOL OF HIGH LEVEL S&THUMAN RESOURCES
FacultyDevelopment
S&TExperts
EngineeringExperts
7/25/2019 05 DOST GIAtristan
22/51
Balik Scientist Program (BSP)
Established in 1975 to encourageforeign-based Filipino scientistsand technicians to return and/or
reside in the Philippines, and sharetheir expertise in order to acceleratethe scientific, agro-industrial andeconomic development of thecountry.
Types of Program
Long-term
Short-term
7/25/2019 05 DOST GIAtristan
23/51
Department of Science and Technology Japan Society for the Promotion of Science(DOST-JSPS)
Core University Program (CUP)
CUP Coastal Marine Science UP MSI/ Tokyo Univ.
CUP Fisheries Science UPV/ Kagoshima Univ.
Environmental Engineering UPD CE/ TITech
ASIAN CORE PROGRAM
JSPS RONPAKU
Joint Research Program
Some Programs:
7/25/2019 05 DOST GIAtristan
24/51
DOST-GIA Funding Guidelines
(A.O. 004 Series of 2008)
7/25/2019 05 DOST GIAtristan
25/51
Technical Monitoring
Submission of Technical Reports
Semi-annual progress report in three copies (1 e-copy)within a month after first semester
Annual technical report in 3 copies (1 e-copy) withintwo (2) months after each year of implementation,
together with lists of personnel involved and equipmentpurchased
Technical terminal report in 3 copies (1 e-copy) notlater than 3 months after completion
Periodic field evaluation conducted by theFunding/Monitoring Agency
7/25/2019 05 DOST GIAtristan
26/51
Technical Monitoring
Programs/Projects for Extension
Requests for extension together with the latest financialreport, proposed line-item budget, Gantt Chart ofactivities, technical report and justification for extension
Requests are evaluated and endorsed by the MonitoringAgency for approval of Funding Agency
Maximum extension is 1 yearbeyond the projectduration unless allowed by the Funding Agency
Extension not be allowed to a continuing project unlessit is on its terminal/last year of implementation
7/25/2019 05 DOST GIAtristan
27/51
Technical Monitoring
Continuing Assistance and Additional Funding
Request endorsed/submitted to the Funding/ MonitoringAgency within 3 months before the end of eachimplementation year
Request accompanied by a technical report that covers atleast the first 3 quarters of the period covered, annualfinancial report, plan of work, proposed LIB (includingcash program)
Reviewed and endorsed by the Monitoring Agency with anappraisal/assessment report
Modification in Project Title/Objectives/Activities
Request with valid justification(s) and endorsement from
Monitoring Agency for approval of the Funding Agency
7/25/2019 05 DOST GIAtristan
28/51
Technical Monitoring
Deferment/Suspension/Change in ImplementationDate
Request acted upon by the Undersecretaryconcerned or the Monitoring Agency subject to validjustifications and appropriate advice to DOST
Deferred project due to delay in fund release shallresume within 3 months after fund release; hence,request should be made at the latest 2 months afterfund release
7/25/2019 05 DOST GIAtristan
29/51
Financial Monitoring
Fund released shall be available for use according to theapproved line-item budget within the approved durationto include the approved extension
Shall not be used for money market placement, timedeposit and other forms of investment not
Funds shall be deposited in authorized governmentdepository bank
7/25/2019 05 DOST GIAtristan
30/51
Financial Monitoring
Budget Reprogramming or Realignment/Creation of ExpenseItems
Request shall be made at least 2 months before the end ofthe projects current year.
Approving Authorities
Implementing Agencies:
Realignment/transfer of funds within 33% of existingexpense item budget to be augmented under PS, MOOEand EO.
Monitoring Agencies: Realignment of more than 33% up to 100% of existing
expense item budget
7/25/2019 05 DOST GIAtristan
31/51
Financial Monitoring
Approving Authorities
Monitoring Agencies:
Realignment of more than 100% of existing allocatedMOOE expense items, provided that as a result of suchrealignment, the total amount of the allocated MOOE
expense item and the proposed budget increase do notexceed P50,000.00
Any realignment within the indirect cost beyond theimplementing agencys approving authority
Funding Agency:
Budget realignments exceeding 100% of the existingexpense item/s budget and creation of new expense item
Undersecretary concerned for realignments within his/herapproving authority (
7/25/2019 05 DOST GIAtristan
32/51
Financial Monitoring
Submission of Financial Reports
Financial Reports shall be itemized in accordance with theapproved LIB
Annual Financial Report shall be submitted within 2months after the end of every year
Terminal Audited Financial Report shall be submittedwithin 3 months after the completion of the project
Consolidated FR/AFR shall be submitted within 1 monthafter submission of the FR/AFR by the ImplementingAgency
7/25/2019 05 DOST GIAtristan
33/51
Financial Monitoring
Unexpended Balance and Savings/Interest/Income
All unexpended balance/savings/income and interest, ifany, shall be reported
UB of the previous year shall be deducted from the budgetfor the following year
Pending approval/renewal of succeeding years budget, UBmay be requested for use for payment of salaries of staffand MOOE
UB, income, interest may be requested for use forcontinued operation at least 1 month before the expecteddate of completion
7/25/2019 05 DOST GIAtristan
34/51
Financial Monitoring
Unexpended Balance and Savings/Interest/Income
All balances/savings/income/interests shall be reportedand reverted to Funding Agency within 3 months aftercompletion.
UB of completed or terminated project can be used for
other DOST-approved projects of the concerned agencyprovided it is within 2 yearsof fund effectivity and uponapproval of the funding agency.
Interests and income shall not be used to fund a newproject.
7/25/2019 05 DOST GIAtristan
35/51
Financial Monitoring
SOPs for Non-Submission of Requirements (Terminal AFR,technical reports etc.)
1st
demand letter will be sent to the Project Leaderwithin 3 months of project completion;
2nddemand letter will be sent after 4 months of projectcompletion w/o compliance;
legal process may be instituted against Project Leaderfailure to submit requirements after 5 months of projectcompletion.
7/25/2019 05 DOST GIAtristan
36/51
M&E Formats/Forms- to be accomplished by monitoringagencies/councils; developed in order to have uniform M&Eformats/tool
M&E Plan-for newly endorsed proposals; with conforme
of Project Leader; form part of the proposal; shall serveas reference in the conduct of the project M&E activities
Appraisal/Assessment Form A-for ongoing projectrequesting for renewal
Appraisal/Assessment Form B-for completed project
Suspension for Late Renewal- no charging/expenditures atthe end of current year unless renewed during the activeperiod
New Policies/Forms
7/25/2019 05 DOST GIAtristan
37/51
COA Pre-audit- necessary prior to issuance of fundingcheck (release to non-DOST agencies)
New COA requirement- Annual Work Plan to besubmitted by Implementing Agency (Format to bedistributed)
Other Pre-audit attachments: NCA, Approval Letter,signed LIB, Minutes of Meeting, Annual ProgressReport, Financial Report, MOA, Approved ProjectProposal
New Policies/Forms
7/25/2019 05 DOST GIAtristan
38/51
New Policies/Forms
ASA/Comprehensive NTA for release to DOSTagencies
Supporting Documents:LOI,MOA/MOI, LIB andMonthly Cash Program- shall be submitted as a basisfor fund release
Foreign Travel Template-for projects with approvedforeign travel in the LIB; filled up form shall beapproved by the Secretary prior to processing oftravel documents
7/25/2019 05 DOST GIAtristan
39/51
Template: Request to Use DOST-GIA ProjectFunds for Foreign Travel
Purpose of Travel:
Destination/Duration:
Project where travel expenses shall be charged:
Breakdown of Estimated Expenses (airfare and DSA):
Approved Budget for Foreign Travel in the LIB
Less: Previous Expenses
Remaining Balance
Requested by (Personnel/Staff who will undertake the travel):
Printed Name/s Status of Employment/ Agency/Institution
Position
_____________________ _____________________ ________________
_____________________ _____________________ ________________
_____________________ _____________________ ________________
Endorsed by:
Head of Agency: _______________________________
Signature over Printed NameHead of Monitoring Agency: _______________________________
Signature over Printed Name
Date:
Approved by:
Head of the Department/ __________________________
Funding Agency: Secretary
7/25/2019 05 DOST GIAtristan
40/51
New Policies
Direct Release Policy- funds shall be released by DOSTdirectly to Implementing Agency/ies
Implications: MOI issued
shall be replaced withSupplemental MOA among DOST, Monitoring AgencyImplementing Agencies
Mother LIB- shall be supported by individual LIBs
Financial Report (FR)- shall be prepared by each of therecipient agency; no need for a consolidated FR fromthe Monitoring Agency
7/25/2019 05 DOST GIAtristan
41/51
New Policies
Processing Scheme for the DOST-GIA Programs and Projects
Alignment to R&D Priority Sectors
Priority Sectors Budget Allocation
R&D for New Industries 30%
R&D to Assist Existing Industries 25%
Disaster Management/Solution toProblems
25%
Other Priority Areas 20%
Budget allocation should betied up to Priority Sectors
7/25/2019 05 DOST GIAtristan
42/51
New Policies
DOST-GIA Project Proposal Cycle
September December March June
Deadline for Proposal Submission
January April July October
DOST-EXECOM Deliberation/Approval
Program/Project proposals that do not make it to theset deadline shall be returned to the proponents who
have an option to resubmit in the succeeding cycle
Processing Scheme for the DOST-GIA Programs and Projects
7/25/2019 05 DOST GIAtristan
43/51
New Policies
Urgency and Relevance to the Needs of the Timesand to the Priority Agenda (30%)
Strategic Importance/Resulting Net Benefit (30%) Capability of the Implementer/Involved
Institutions (10%) Contribution to the Body of Knowledge (10%)
Utilization of Local Resources (10%) Integral Component of an Ongoing
Program/Project (10%)
Rating System
7/25/2019 05 DOST GIAtristan
44/51
Resourcesare available;
proposal driven
Complement;
multi-disciplinary approach better
Build allies;
address national programs
Conclusion
DOST-GIA Budget (in Million Php)
7/25/2019 05 DOST GIAtristan
45/51
DOST GIA Budget (in Million Php)
0
100
200
300
400
500
600
700 R&D
Technology Transfer
S&T Promotion
Provision of Services
Year R&DTechnology
TransferS&T Promotion
Provision ofServices
TOTAL
2000 196.81 86.28 54.86 337.952001 196.75 46.28 44.86 287.892002 109.03 69.77 90.66 269.472003 97.50 80.80 106.28 284.592004 97.50 80.80 87.20 265.502005 142.09 75.48 47.94 265.502006 142.09 175.48 47.94 100.00 465.502007 337.91 249.53 152.90 740.342008 537.91 340.00 388.90 1,266.812009 577.16 166.21 528.19 131.92 1,403.482010 637.91 300.00 707.65 1,645.56
7/25/2019 05 DOST GIAtristan
46/51
CONCLUSION
Resources are available;
proposal driven
Complement;
multi-disciplinary approach better
Build allies;address national programs
7/25/2019 05 DOST GIAtristan
47/51
Spread the Word
Be in the Loop
http://images.search.yahoo.com/search/%20http:/images.search.yahoo.com/search/images/view?back=http%3A%2F%2Fimages.search.yahoo.com%2Fsearch%2Fimages%3Fp%3Dclip%2Bart%2Btalk%26ei%3DUTF-8%26fr%3Dmsgr-buddy%26x%3Dwrt%26js%3D1%26ni%3D20&w=254&h=300&imgurl=www.fotosearch.fr%2Fcomp%2FIMZ%2FIMZ161%2Froc0028.jpg&rurl=http%3A%2F%2Fwww.fotosearch.fr%2FIMZ161%2Froc0028&size=22.4kB&name=roc0028.jpg&p=clip+art+talk&type=jpeg&no=20&tt=221&oid=901098c62ec9604a&ei=UTF-87/25/2019 05 DOST GIAtristan
48/51
Forms/Templates and Paper Trail
REPORTS: Quarter, Annual, Terminal
COMPLETED PROJECT Technical Report
Financial Report
Bidding and other administrative work Absorptive Capacity
COA Memo/Report
DBM Requirements
Realities
7/25/2019 05 DOST GIAtristan
49/51
TAC
ProponentRegional
Office
Sectoral
Council
USEC for
R&D Office
DOST
EXECOM
Consortium
Paper Trail
7/25/2019 05 DOST GIAtristan
50/51
For more information, please contact:
Dr. Graciano P. Yumul, Jr. D.Sc.
Undersecretary for R&DDepartment of Science and Technology
Room 212, DOST Bldg. General Santos Avenue
Bicutan, Taguig City 1604
Tel./Fax No. (02) 837-2071 to 82 loc. 2510
Email: gpyumul@dost.gov.ph
spu@dost.gov.ph
Website: http://gia.dost.gov.ph
Contact Information
7/25/2019 05 DOST GIAtristan
51/51
Thank You!
http://www dost gov ph
matet_bien@yahoo com ph