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FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
CITY PLANNING AND DEVELOPMENT DEPARTMENT Functional Statement
Prepares comprehensive plans and other development planning documents for the consideration of the local development council; analyzes the income and expenditure pattern, and formulates and recommends fiscal plans and policies for considerations of the finance committee of the local government unit concerned as provided under Title Five, Book II of the Local Government Code, promotes people participation in development planning with the local government unit concerned; exercises supervision and control over secretariat of the local development council; and exercises such other powers and perform such other functions and duties as maybe prescribed by the law or ordinance.
Department Objectives
1. To assist the mayor in the supervision of the infrastructure related programs for the development progress of the community.
2. To upgrade the socio-economic situation of the City of Calapan in terms of systematic planning and progress.
3. To perform other functions related to the planning and development of the City of Calapan in accordance with the existing laws and ordinances.
Formulates interrelated economic, social physical, and other development plans and policies for consideration of the local government development council; conduct continuing studies, researches, and training programs necessary to evolve plans and programs for implementation; integrates and coordinates all sectoral plans and studies undertaken by the functional groups or agencies; monitor and evaluates the implementation of the different development programs, projects, and activities in the local government unit concerned in accordance with the approved development plan;
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
ACTIVITIES
Responsible Person(s) /
Division
Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.Engr. Jesus Franco B. Flora E. Ulayan
Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.Engr. Jesus Franco B.
Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.Engr. Jesus Franco B.
Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.Engr. Jesus Franco B. Flora E. Ulayan
Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.Engr. Jesus Franco B. Flora E. Ulayan
Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.
Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.
Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.Engr. Jesus Franco B. Flora E. Ulayan
Flora E. UlayanRamon R. Bartolabac Jr.Engr. Jesus Franco B. Flora E. Ulayan
Engr. Redentor A. Reyes Ramon R. Bartolabac Jr.Engr. Jesus Franco B. Flora E. Ulayan
EVALUATION OF APPLICATION FOR FINAL APPROVAL/DEVELOPMENT PERMIT OF SUBDIVISION PROJECTS
ISSUANCE OF LOCATIONAL CLEARANCE PRIOR TO BUILDING PERMIT
Revised Revenue Code
ISSUANCE OF LOCATIONAL CLEARANCE PRIOR TO BUSINESS PERMIT
Revised Revenue Code
Type of Transaction/Services Fees Forms Used Time Frame
ZONING AND LAND USE DIVISION
ZONING AND LAND USE DIVISION
EVALUATION OF APPLICATION FOR PRELIMINARY APPROVAL AND LOCATIONAL CLEARANCE OF
Revised Revenue Code 1 day
ISSUANCE OF DEVELOPMENT PERMIT Revised Revenue Code 2 daysDP Form
PALC Form
LC-Business Form
10 minute
s
10 minute
sNone
ZC Form
10 minute
s
PALC - Evaluation
Form
DP - Evaluation Form
ISSUANCE OF ZONING CERTIFICATIONS
Revised Revenue Code
REQUEST OF MAPS AND OTHER DOCUMENTS (CLUP, ZO, ETC.)
Revised Revenue Code
ISSUANCE OF PRELIMINARY APPROVAL AND LOCATIONAL
SITE INSPECTION AND MONITORING Revised Revenue Code 1 daySI Form
EVALUATION OF APPLICATION FOR LOCATIONAL CLEARANCE OF CELLSITES
None
5 days
10 minute
s
LC-Evaluation Form 2 days
5 days
LC- BP Form
None
None
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
Type of Transaction/Services Fees Forms Used Time FrameResponsible
Persons/Division
Elsa V. MoralesJoselito BautistaEngr. Hershey Hernandez
Elsa V. MoralesJoselito BautistaEngr. Hershey Hernandez
Lea B. CarpioMarc Daniel D. Villarosa
COMPUTER INSPECTION (DEFECTIVE, NEWLY-REPAIRED PCS/, NEWLY DELIVERED PCS, COMPUTER PERIPHERALS)
None None 5-10 minutes Rommel Masongsong
COMPUTER REPAIRS None None 1-2 Rommel Masongsong
FORMATTING OF HARD DISKS (1 None None Rommel Masongsong
INSTALLATION OF APPLICATION SOFTWARE (1 HOUR) None None 1 hour Rommel Masongsong
INSPECTION OF NEW PCS None None 5- Rommel Masongsong
ISSUANCE OF PRE-INSPECTION TO DEFECTIVE PCS None None 3-minutesElena Paner
ISSUANCE OF POST-INSPECTION TO NEWLY REPAIRED PCS None None 3-minutesElena Paner
ISSUANCE OF CERTIFICATION OF DELIVERY TO NEWLY-DELIVERED PCS AND COMPUTER PERIPHERALS
None None 3-minutesElena Paner
NETWORK MAINTENANCE (INTERNET@ SERVER ROOM/INTRANET@BPLO)
None None 8-hours Rommel Masongsong
SYSTEM SUPERVISION@BPLO None None 8-hours Rommel Masongsong
GRAPHICS DESIGNING None None 1-hour Rommel Masongsong
PROJECT MONITORING AND EVALUATION, RESEARCH AND INFORMATION TECHNOLOGY DIVISION
PROJECT MONITORING AND EVALUATION, RESEARCH AND INFORMATION TECHNOLOGY DIVISION
PLANS, PROGRAMS AND PROJECT DEVELOPMENT DIVISION
10 minute
sNone
None
10 minute
s
REQUEST OF DOCUMENTS/DATA (i.e. ECOLOGICAL PROFILE, CLUP, ZO, SLGR, LGPMS, ANNUAL REPORT, ETC.)
Revised Revenue Code
None
TECHNICAL ASSISTANCE TO DIFFERENT BARANGAYS IN THE PREPARATION OF THEIR BDPs,
None10
minutes
REVIEW OF DIFFERENT PROGRAM OF WORKS (CITY, BARANGAY, SCHOOL BOARD, JOINT PROJECTS)
None
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
Pledge of Commitment
We, the CPDD personnel commit ourselves to the following:
o Adhere to the highest tenets of public ethics; o Open windows for career enhancement and continuing education program for the
employees for the effective and efficient public service; o Conduct participatory development planning and to promote good governance; o Transparent in all our actions and decisions; o Caring department responsive to the needs of the general public; and, o Render quality, prompt and humane services to the Calapenos;
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
CITY BUDGET DEPARTMENT
Functional Statement SERVICES
Type of Service FEES Forms Used TIME
1. Preparation of NONE OBR 10 mins. Ferdinand William Magsisi, Aubrey Obligation Request Rose O. Abas, Donna Lyn M. Abutar,
Franklin Alcaices, Perpetus Magboo,Philip R. Montellano
PERSON/S RESPONSIBLE
Type of Service FEES Forms Used TIME2. Assists Barangay NONE Brgy. Budget 1 - 4 hrs Officials & SK Chair- Forms man in the prepa- Transmittal ration of their Annual Letter & Supplemental Budgets. Endorses the Brgy. Budgets to SP
PERSON/S RESPONSIBLEImelda V. Paras, Perpetus A. Magboo
Philip R. Montellano
Prepare forms, orders and circulars embodying instructions on budgetary and appropriation matters for the signature of the City Mayor. Review and consolidate the budget proposals of different departments and offices of the City.
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
Type of Service FEES Forms Used TIME3. Prepares advice of NONE LBE Form 10 mins. allotment of different No. 1 deparmtments for GF based on the app- roved Annual Budget, AIP and SEF
Donna Lyn Abutar, Ferdinand Magsisi
PERSON/S RESPONSIBLEJanette Villas, Franklin Alcaices,
Philip R. Montellano
Type of Service FEES Forms Used TIME4. Checks & signs NONE Abstract of Abstract of Quotation Quotation on on Canvass or Bid and Canvass or Bid Certificate of Acceptance of Quotation of Canvass Certificate of or Bid Acceptance of
Quotation ofCanvass
Franklin Alcaices,Donna Lyn Abutar, Ferdinand Magsisi
Philip R. Montellano
PERSON/S RESPONSIBLE
Type of Service FEES Forms Used TIME5. Reviews & consolidates NONE LBPF No. 3 1 -2 days budget proposals of all LBEF No. 7 departments/offices of Consolidation CGC Printout
Philip R. Montellano
PERSON/S RESPONSIBLEPerpetus Magboo, Janette Villas
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
Type of Service FEES Forms Used TIME PERSON/S RESPONSIBLE
7. Provides trainings and Cost of All Budget 12-14 days
Donna Lyn Abutar, Gary Joseph Camacho,
seminars to Brgy. Officials materials Preparation Aubrey Rose Abas, Imelda Paras, and SK Chairman
regarding and food Forms & Rufel T. Masongsong, PerpetusMagboo updates/changes on the Executive Philip R. Montellano
Budget Opertaions Forms
Pledge of Commitment CBD is tasked to prepare and execute a balanced Budget based on the Local Government Code of 1991.Updates Budget Operations Manual, Local Budget Circulars, Calapan City's Local Development Plan, AnnualInvestment Plan aligned with National Government's Goal prioritizing Calapan City Government's statutoryand contractual obligations and the prosperity of the city and its investments.
Type of Service FEES Forms Used TIME6.Assists the City Mayor in NONE All Local 5 - 10 days the preparation of the Budget Budget and on budget Preparation hearings Forms Used
PERSON/S RESPONSIBLE
Rufel Masongsong, Franklin AlcaicesDonna Lyn Abutar, Perpetus Magboo,
Ferdinand William MagsisiPhilip R. Montellano
Gary Joseph Camacho, Janette Villas
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
CITY TREASURY DEPARTMENT
Functional Statement The City Treasurershall take charge of the treasury departmentand shall:
Advise the City mayor, the SangguniangPanlungsod, and other localGovernment and National Officials concerned regarding thedisposition of Local Government funds and on such other matterrelative to public finance
Take custody and exercise proper management of the funds of the City; Take charge of the disbursement of all funds of the City and such otherfunds the
custody of which may be entrusted to him by law or othercompetent authority; Inspect private, commercial and industrial establishments with in thejurisdiction of the
City in relation to the implementation of Taxordinances pursuant to the provisions of the Local Government Code;
Maintain and update the tax information system of the City; Perform such other duties and functions and exercise such other powersas provided for
under Republic Act No. 7160, otherwise known asthe Local Government Code of 1991, & those that are prescribedby law or ordinance.
SERVICES
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
1. Frontline Services As need Arises Leova Magpantay2. Financial Services 1. Collection Real Property Tax AF 56 12 minutes for current Nicasio Catapang,
year/25 miminutes for Leila Magaling,delinquent Mac Hermie Landicho,
Lilia Rhodora Nieto, Merlita Sinampaga
Business Tax Collection 75% of 1% gross income for every line of business activity based on the AF 51 10 minutes if new Leila Magaling, assessment of the BPLS business Leopoldo Abas Sr. (See attached CD) 5 minutes if renewal Hernan Cajayon,
Mac Hermie Landicho, Nicasio Catapang, Michael Ylagan
Building Permit/Zoning AF 51 5 minutes per client Leila Magaling, Collection Leopoldo Abas Sr.
Merlita Sinampaga, Mac Hermie Landicho, Luzviminda Atienza, Nicasio Catapang
Forms Used TIMEType of Service FEES PERSON/SRESPONSIBLE
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
Franchise Tax/ Franchise Tax - 75% of 1% AF 51 5 minutes per client Nicasio Catapang, Amusement Tax Amusement Tax - 30% Leopoldo Abas Sr.
Mac Hermie Landicho, Leila Magaling
Sand and Gravel AF 51 30 minutes Nicasio Catapang/ Tax Dale Ahorro
Civil Registration AF 51,54,58 5 minutes per client Lilibeth Shirley Sicangco, Fees Leila Magaling,
Merlita Sinampaga, Hernan Cajayon
Community Tax BIR 0016 3 minutes Lilia Rhodora Nieto, Lilibeth Shirley Sicangco, Florencia Villan, MarinelBaculo, Amabel Bagon, Michael Ylagan, Joel Milambiling
Professional Tax P300.00 AF 51 5 minutes Mac Hermie Landicho, Collection Hernan Cajayon,
Michael Ylagan
Delivery Vehicle AF 51 & sticker 15 minutes per client Jereco Tabalan, Tax Collection Elmer Mantuano,
Ronald Cusi
Market stall fee/ Pls. see market records AF 51 2 minutes if client paid Florencia Villan,Slaughterhouse fee at once Mariano Arellano, Fee Collection 10 minutes if client is Jos ias Braganza,
too busy in attending Ruel Ricabierta, to his customers Dominador Caringal,
Eric Chavez, Relly Abas, Leopoldo Abas Sr.
Parking Fee Cash Ticket 5 minutes per driver Arsenio Arellano, Collection Noel Jacolbia,
Gerardo Lasala, Arnold Marasigan, Erwin del Rosario, Richard Dalisay
Please call CTD at 286-7919
P 2 510
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
Loan Collectibles from City Pls. see attached listbeneficiaries/clients of occupants
Collection of Registration Pls. call CTD at 285-7919 AF 51 5 minutes per client Dale Ahorro, fees of banca, vessels Marinel Baculo,
Florencia Villan,
2. Liquidation of Daily Report of Collection Collection & 5 minutes per Ednalyn S. Garcia
Deposit collector
2. Deposit of Deposit Slip 5 minutes per Ednalyn S. Garcia Collection transaction
Tax Cetification/ AF 51 5-15 minutes per Edna Vega, Clearances client Hernan Cajayon,
Michael Ylagan, Maribel Nituma, Michelle Agoncillo, Jason Calonzo, Michael Baxa
Preparation/Serving of Notice of 10 minutes per Hernan Cajayon, Notice of Delinquencies Delinquencies 25 delinquents Marilou Madrigal, (RPT, Market Fees, Michelle Agoncillo, Livelihood, Informal Luzviminda Atienza, Settlers) Leonida Marasigan Check Preparation Checks 4 minutes per checks Yolanda Perez,
Manuel Ilagan, Mary Suzette Cuasay
Check Issuance Disbursement Voucher 4 minutes per client Manuel Ilagan, Mary Suzette Cuasay
Cash Disbursement Payroll 2 minutes per client Ma. Lourdes P. Lomio, Elsie Avelino, Mary Suzette Cuasay
Routing of Vouchers/ Logbook 5 minutes per client Leonora Abrigante, Other Documents Mary Suzette Cuasay,
Ezperanza Cleofe, Jose Arenas
Issuance of Accountable Forms to accountable officers including barangayTreasurer
AF 51 5 minutes per client Michael YlaganJonrey Cantos
Cash Ticket = P 110.00
AF 51 = P 132.00Cedula = P 71.06
BLGF Form 1Annex A-1
AF 51
Alma J. Ricaflanca10 minutes peraccountable officer Ligaya B. Gayoso
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
Preparation of Certificate of CompensationPayment/Tax Withheld
Preparation of Certificate of Creditable Tax Withheld
Tuition Fee, Botika ng Bayan& Miscellaneous Receipt
II. Bonding of AccountableForms
Issuance of Accountable Forms
III. Issuance of Records/Documents
1. Tax Clearancei. Real Property Tax
2. Certification for i. Tax Paymentii. Prevailing Rate of
Transport Rareiii. No Pending Caseiv. Availability of Funds
at Bankv. Withholding Taxvi. Existing Bank Loan
AmortizationIV. Project Development
1. Preparation of Project proposal
5050
No fees charged BIR Form No. 2316
Please call CTD at 286-7919 AF 51 5 minutes
5050
50
Mary Suzette Cuasay
Office Supplies 2 days Mac Hermie LandichoAlma J. Ricaflanca
AF 51 5 minutes
Edna Vega et. al.Mary Suzette Cuasay
Jose ArenasMary Suzette CuasayMary Suzette Cuasay
Jose ArenasYolanda Perez
PF No. 60
Report of RPT
89-1
& ReceiptMonthly Report of
Collection
RIS & AF 51
50
Issued every 1st monthemployee
Rossuell MarasiganJose Arenas
Financial Reports
supplier
AF 51 5 minutes
of the year
Ednalyn GarciaYolanda Perez
Mary Suzette Cuasay
5-15 minutes per
(Basic & SEF)
H-1 & Annex H-2BLGF Form I-D
PF No. 10A
BLGF-RPTC Form No.
Report of Revenue
RPT Collection
10 minutes per report Elvira AdoraJovita Diezmos
Mary Suzette Cuasay
BIR 2306, 2307,1601C, 1600 & 1601EBLGF Form I-C Annex
Jose ArenasElsie Luzon
Maribel Nituma
5-15 minutes per Yolanda PerezMary Suzette Cuasay
Marilou Madrigal
Marinel BaculoAmabel Bagon
Ligaya GayosoAlma J. Ricaflanca
Michael YlaganMichael Baxa
2 days
Collector - 3 mins Ligaya Gayoso
Jason Calonzo
Bus. Tax - 5 mins Alma J. Ricaflanca
Edna Vega
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
HOW TO AVAIL THESERVICE
Pledge of Committee The City Treasury Department is committed to:
Ensure efficient delivery of public service by working with sincerity, loyalty and dedication;
Attend immediately to the customers need with a smile; and Will do the best to correct each weaknesses for the improvement of the service.
CITY ACCOUNTING ANDINTERNAL AUDIT DEPARTMENT
Approaches the Frontline Officer
The Customerleaves the office
Customer Enters the Office
Cashier forward checks toCT/ACT for Signature
Cashier records issue
checks into his record book
Receiving clerk log voucher to record
book
Receiving clerk transmits
D.V. to cashier
Cashier issues checks for approved voucher and endorses check
preperation to clerk-typist
Cashier forward checks to CA/CM/CVM for signature
Cashier forw ards checks to City
Accountant for preperationof check advice to bank
Cashier releases check to customer
F.O. Assists customer to transmit
approved disbursement voucher
to receiving clerk
Customer waits for processing of
documents
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
Functional Statement SERVICES
1. Pre Audit DV/payroll Edgardo C. BasilanAnna Marie A. MalilayMa. Nelia P. HernandezApolonia B. TatlonghariLemuel C. SilangDarwin C. LopezLorife M. CarpioMarlon C. GodoyMa. Cristina M. AbarintosFrederic E. Abas
2. Inspection of materials/ Ma. Nelia P. HernandezDarwin C. Lopez
3. Preparation of City Edgardo C. Basilan Financial Statements Anna Marie A. Malilay
Evelyn A. SalvatierraFe. A. MuningEufracia A. SalamancaCharo T. RojasLorife M. CarpioGerman B. Dimayuga
4. Preparation of Barangay Edgardo C. Basilan Financial Statements Donna M. Acuzar
Mylene T. BascoNelson M. Magbanua
b.) bulk 1 - 2 hours
N/A
supplies a.) few 10 - 30 mins.
a.) simple b.) complex
Type of Service FEES Forms Used TIME PERSON/SRESPONSIBLE
N/A
none
none
N/A
Request for inspection form
N/A
barangay
2 - 3 hours
15 - 20 days
1 - 2 days per
10 - 15 mins.none
The City Accounting and Internal Audit Departmentprovides the City Mayor and SangguniangPanglungsod with updatedFinancial Statements of the City; performs accounting and pre auditingprocess of all transaction in the City; submits to the Commission onAudit and other concerned agencies all required reports and prepares financial statements of 62 barangays.
FINANCE SECTOR
CITY OF CALAPAN | CITIZENS CHARTER
Pledge of Commitment We commit to uphold fair, honest and thorough inspection of City and barangay projects, conduct accurate, efficient andrigid review of all collection and disbursement documents and ensure proper and timely preparation of Financial Statementsand appropriate use and accounting of public funds for the benefit of Calapeos.
How to Avail the Service 1
How to Avail the Service 2
How to Avail the Service 3
How to Avail the Service 4
Accountant IV w ritescomments if the
supporting documents City Accountant w rites
stated in the DV
FO logs out the DV toCity Treasury Department
or other concerneddepartment
are not complete andother f indings
City Accountant signsthe DV/payroll as to
and percentage of and Sales Invoice
comments if thesupporting documents
are not complete andother f indings
comments sheet allotment
of supportingsupporting documents ICU f ill - up documents documents and
records to logbook computation and review s completenessand supporting package of DV/payroll as holding tax and
ICU review s the complete ICU computes w ith- Accountant IV checksthe w ithholding tax
completeness of the supporting
FO receives DV/payroll
accounts from City Receiving of f inancial
documents to accuracy and
accomplishment
Recording and Sorting of accounts andsubmission to Commision
Treasury DepartmentCity Financial transactionsReview ing and analyzing of
on Audit
Fill up the Request forScheduling of inspection
Inspection as to quality, Signing of Acceptancequantity, specif ications and Inspection Reportinspection form
summarizing of the Financial Statements
Recording and Preparation of
Certifying the FinancialStatements
Preparation of
City Financial transactions
Certifying the Financialaccounts from Barangay transactions summarizing the Financial Statement Statements
Receiving of f inancial Review ing and analyzing of
Barangay BarangayFinancial transactions