Post on 12-Jan-2016
District 5 Staff Agenda
February 11, 2015Taylor County Extension Office
10:00 am EST
Welcome Guests CES PERSONNEL UPDATE
THOMAS KEENE, CES HR Personnel Dir.
Email: thomas.keene@uky.edu
Phone: (859) 257-7490
Address: N-106 Ag. Sci. N., Lexington, KY 40546
PROGRAM SUCCESS & EVALUATION
PAM SIGLER, Ext. Specialist, PSD
Email: psigler@email.uky.edu
Phone: (859) 257-7193
Address: 712 Garrigus Bldg., Lexington, KY 40546
Personnel Updates VACANCIES
o Hardin FCS (Vacant since 1/10/14; Apps Close 2/17/15)o Taylor FCS (Vacant since 1/31/15; Apps Close 2/17/15)o Clinton 4-HYD (Vacant since 7/31/14) o Statewide Vacancies: 31 (FCS–13; ANR–11; 4-H–7)o Stop-Gap Funded Vacancies: 27 of total 31
*Taylor, Hardin and Grayson
NEW HIRESo Sue Foley, Part-time Russell Secretary 11/19/14o Abby Van Meter, Nelson Snap-Ed 1/07/15o Di Hayward, Cumberland Snap-Ed 1/05/15o Ellie Flanagan, Casey Snap-Ed 1/08/15o Kevin Mills, Meade Co Custodian 1/12/15
NEW POSITIONo McCreary 4-HYD Assistant (Apps Close 2/17/15)o Upcoming: Green Co Custodial Position
POST RETIREMENT UPDATEo Jack Ewing, Grayson ANR (50%; 2/9 – 7/31)
STATE LEVEL - AG EXTENSION HR SPECIALISTo App. Deadline: 2/15 https://ukjobs.uky.edu/postings/55966
o JAQ: Internships; Undergraduate Academic Program Support; Service Learning; Mentoring; Orientation; Core Training; Co. Reviews
ILLNESSESo Surgeries: Tony Rose, Christy Nuetzman and
Jennifer Bridge’s Momo Recovery: Jack Ewing and Linda Willo Home Care: Becky Shagool’s Husband
SYMPATHYo Amy Aldenderfer, loss of Grandmother o Beverly Tabor, loss of Father-in-law
RETIREMENTSo Becky Nash (1/31) – Share Timeo Upcoming: Greg Tompkins, Cumberland ANR, 5/31
Jack Ewing, Grayson ANR, 7/31
STUDY LEAVEo Jennifer Bridge (Upcoming: 3/30/15-5/1/15)
SPECIAL RECOGNITIONo Service Awards: Jennifer Bridge & Andy Mills (25 Yrs.);
Doug Shepherd (30 Yrs.)o Completion of Masters – Rebecca Hillo NACAA DSA – Doug Shepherd and Robbie Smitho Randall Barnett Award – Breckinridge Co - Presentation
REFRESHMENTS/HOST: Breckinridge, Casey & Taylor
WELCOME - Easton John Conlee
Easton John ConleeGrandson of
Connie & Bobby ConleeBorn 10/23/14
“Grams” 2nd Grandson!
Guess Who’s Expecting….Rebecca Hill, Marion 4-HYD
Baby #2 is due June 2!
Ann Taylor has
Been waiting
For a LONG
Time to be
A
BIG
SISTER!
Information – Deadlines - Events
PROGRAM HIGHLIGHTSo FCS – Dayna Parrett, Nelson CEA o ANR – Ricky Arnett, Green CEA o 4-HYD – Kindra Ewing Jones, Grayson CEAo Horticulture – Dennis Morgeson, Washington CEA
ANTHEM CYBER ATTACKo UKHR is sending email updates - Watch for Scams o Anthem FAQ website (http://www.anthemfacts.com/)
BUILDING PROJECTS and LAND PURCHASESo Office Renovations - Adairo Land Purchases – Grayson, Hardin, Pulaski
BUDGET UPDATE o UK New Financial Budget Model Delayedo D5 Budget Training - March 11, 2015o Anticipate:
• No Increase in Base Program Costs• Increasing Base Agent Contribution by 2%• Re-calculation of County Order of Ranking• Budgeting a 2% raise for Support Staff (Requires UK Approval)
o DLG Training PowerPoint
CAFE STRATEGIC PLANNINGo Update: Elijah Wilson and Dave Kesslero Link: https://strategicplan.ca.uky.edu/
CAREER LADDER UPDATEo Applications in Final Reviewo Incentives will be in affect July 1, 2015
• Levels: 2 - $2,000; 3 - $2,500; 4 & 5 - $3,000
CEDIK• Advisory: Dayna Parrett, Tony Rose, Elijah Wilson, Dennis
Morgeson, Jennifer Bridge, & Quen Smith• County Profiles – Data for Programming and POW • Link: http://cedik.ca.uky.edu/
CLIENT PROTECTION COMMITTEESo Required: Must meet at least once a yearo D5: Re-run all Background Checks in 2016
CHARLES E BARNHART FUND for EXCELLENCE• Created to honor CAFE Dean Barnhart (1969 – 1988)• Proposals: FY 2016 Projects (7/1/15 – 6/30/16)• Applications: Due March 18, 2015• Link: http://administration.ca.uky.edu/funding• State Contact: Megan Lucy (Meagan.lucy@uky.edu)
CIVIL RIGHTS MODULES – LINK BLUE ACCOUNTo Employees must complete Modules 1 – 3 by 4/1/15o Employees hired after 1/1/15 must also complete module,
“History of the Land Grant Univ. & Extension”o Reference Emails: Henning (1/21) and Keene (1/26)
COUNTY EXTENSION COUNCIL o Submit list of officers to D5 Office (names/addresses)
CONTRACTS – SEND TO D5 OFFICEo Caution: “Hold harmless”, “Indemnity”, “Choice of Law”o Approved once, may sign (i.e. rentals, speakers)
DIVERSITY• Tri-State Diversity Conf. – Feb. 19, 20 at Hebron, KY• $12,000 Grant received for APES Program Dev.• Discrimination Statement – UK is updating
ESP STATE MEETING - MAR. 18 and 19o Annual Mtg. and Professional Dev. In-Service o Report to People Winnerso D5 Contacts: David Harrison and Tyrone Gentry
eXtension ID’s and PROFILES o All Agents need to have or create an accounto Accounts need an updated profileo Thoughts on Extension Wiki URLhttps://citc.ca.uky.edu/groups/thoughtsonextension/wiki/ca1d8/2015_January_Thoughts_on_Extension.html
FARM BILL EDUCATION• Partnership between FSA, UK CES and KSU• Ask an Expert widgets – All CES Co Websites
INTERNSo 150+ applicants for approximately 40 positionso Requests: Marion, Meade, LaRue, Hardin &
Breckinridge Co.o Additional Interests?
HB5 LAW• Focus: Malicious Activity, not simple issues• Contact IT if call Breach Hotline (859) 218-3904• 3 Things to do: Passcode Everything, Update
Software, Watch Navigation• State Contact for CAFE: Steve Garner
KSU UPDATEo 1890’s are celebrating 125 Yearso Facing a 7 Mil. University deficit o Preferred Logo
LEAVE CALCULATOR – NEW from UKHR!• Calculates rate Employees earn Vacation, TDL,
Holiday• For Regular Staff with full-time FTE of 0.5 or greater• Link: http://www.uky.edu/hr/employee-relations/calculators-vacation-sick-temporary-disability-leave-and-holiday
LIVE WELL CHECK IN – APR. 8TH, TAYLOR CO OFFICE • Audience: All District 5 Extension Employees
PERFORMANCE EVALUATION for AGENTS – FY 15• Transition to the myUK System and Qualtrics• New 4 point System. Calculations deliver decimals
MAIL MANAGEMENT• Bulk Mail – Still a good deal, more timely today• Imsb – Intelligent Mail for Small Business Mailers• Free – Online - Will replace Satori. • Pilot – D3; Each District will be trained (Dates: TBA)• State Contacts: Dennis Duross and Rhesa King
PLAN OF WORKo PowerPoint Available to Agentso Information and Timelineo State Contact: Ken Jones
SECRETARY TRAINING – March 5 & 6, 2015 o Location: Galt House Hotel, Louisvilleo February 18: Reservation/Registration Deadlineo March 5: (Optional) Group Activity/Dinner/Lodging o March 6: Training Sessionso Committee Contact: Marla Stillwell, Hardin 4-HYD
SPECIALIST SURVEYS – AGENT FEEDBACKo Response: Specialist Evaluated (124); 2,350 Responses o Appreciation to the 214 Agents Who Responded
STATE EXTENSION COUNCIL o New Profiles – Info. for Committee & Work Groups o Group 1 Rep: Meade, Tim Gossett (next rotation - Breckinridge)
o Group 2: LaRue, Robert Enlow, Jr. (next rotation - Marion)
o Group 3: Green, Ada Mae Handy (next rotation - Russell)
o Group 4: McCreary, Pam Gibson (next rotation - Pulaski)
o At-Large: Casey, John Gossage (next rotation - Clinton)
STATE FAIR ASSIGNMENTSo D5 Assignment Handout
SUPERVISION TRAININGS – Mandatedo Agent Co. Office Coordinators receive notifications o Required mandatory trainings topics:
HR Policies and Procedures
Performance Evaluation
Corrective Action and Coaching
Hiring & Interviewing
Preventing Discrimination & Harassmento 180 days to complete the trainingso Compliance reports will be sent to CAFE Admin.o Link: http://hr.uky.edu/tandd/supervision.php
TRAVEL o Reimbursement - Increased 1/1/15 to $0.575 per mile
UK 150th ANNIVERSARY – FEB. 22• Co. Judges Proclaim UK Day (Copies to Drew Graham)• CES Offices - Use the UK 150th Header if Possible
WEBSITES for COUNTIES – NEW DESIGN• Counties are to follow UK/CAFE Guidelines• Consistency and Functionality are priority (Drupel)• New Committee: Agents/Support Staff (Each District)• Only CES Employees can access current web content• State Contact: Don Overton
WELLNESS CAMPAIGN• Contact: Dayna Parrett
WORK SCHEDULE FOR AGENTS• Agents do not qualify for “comp” time• Schedules should not be designed to equitably
compensate hour for hour for work outside of the normal workday
• Support Staff should know Agent schedules• Agent Job Descriptions Now Read:
Mon – Fri 8:00–4:30 with evenings & week-ends as needed. Most weeks will exceed 40 hours.
ANR and Horticulture Agents
“Writing Success Stories” Pam Sigler, Extension Specialist, PSD
FOLLOWING LUNCH
*4-HYD and FCS Program Groups May Meet as Needed
NOVEMBER BIRTHDAYS!
Nov. 2 Rebecca Shagool, Hardin Support Staff Nov. 3 Kevin Mills, Meade Custodian Nov. 6 Theresa Howard, LaRue CEA for FCS Nov. 7 Amy Aldenderfer, Hardin CEA for Horticulture
Meagan Klee, Casey CEA for 4-H YD Nov. 8 Sherri Coffey, Russell Co Support Staff Nov. 10 Sherry Stith, Breckinridge Support Staff Nov. 11 Dennis Morgeson, Washington CEA Hort.
Gaye Hutchinson, Wayne EFNEP Assistant Nov. 18 Edith Lovett, Pulaski FCS Nov. 20 Misty Dubre, Cumberland Support Staff Nov. 25 Kindra Ewing Jones, Grayson 4-HYD Nov. 26 T. J Adkins, Pulaski 4-HYD Nov. 29 Georganne Collins, Nelson Support Staff
Ashley DeBord, Wayne ANR Assistant
DECEMBER BIRTHDAYS!
Dec. 3David Harrison, LaRue Co ANR Dec. 11 Laurie Johnson, McCreary Co Support Staff Dec. 15 Melody Elliott, Grayson Part-time Support Staff Dec. 16 Joni Hill, Hardin Co Support Staff Dec. 18 Susan Coe, Grayson Co Support Staff
Tyrone Gentry, Green Co 4-HYD
Holly Powell, Hardin Co FCS Program Assist. Dec. 21 Rebecca Collins, Nelson Co PT Support Staff Dec. 29 David Kessler, Marion Co ANR Dec. 30 Chelsey Pickens, (New) Russell Co ANR
JANUARY BIRTHDAYS! Jan 2 Rick Greenwell (Washington ANR) Jan 3 Andrea Corbin (Green Support Staff) Jan 9 Kelli Bonifer (Adair FCS) Jan 10 Ron Bowman (Nelson ANR) Jan 11Ricky Arnett (Green ANR)
Judy Bates (Wayne Support Staff) Jan 13 Lynnette Allen (Breckinridge FCS)
Donna Curl (Meade Support Staff) Jan 15 Lizzie Spalding (Marion FCS)
Alex Bryant (Breckinridge 4-HYD) Jan 24 Bonnie Jolly (Hardin 4-HYD) Jan 25 Donna Ridener (McCreary NEP Assist.)
FEBRUARY BIRTHDAYS!
Feb 2 Linda Will (Hardin Support Staff)
Will Stallard (Casey CEA for ANR) Feb 4 Pat Hardesty (Taylor CEA for ANR) Feb 13 Elijah Wilson (Cumberland CEA for 4-H)
Marla Stillwell (Hardin CEA for 4-H) Feb 14 Richard Whitis (Pulaski CEA for ANR) Feb 19 Susan Martin (Grayson Support Staff) Feb 24 Fran Hodges (Hardin Support Staff) Feb 25 Jessica Vincent (Hardin Support Staff)